france telecom 4038IP User manual

1
First
User's guide
Postes4038IP / 4039/ 4068IP
couverture-nouvelle-charte.fm Page 1 Jeudi, 27. mai 2004 3:49 15

1
3GV19001ZEABed01.fm Page 1 Mercredi, 13. avril 2005 7:50 07

1
Introduction
1
How
Thank you for choosing a telephone from the 4038IP/4039/4068IP manufactured
by France Télécom.
Your terminal has a new ergonomic layout for more effective communication.
A large graphic screen, in conjunction with various keys and the navigator,
allows you to make calls, configure and program your telephone,
a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip
section,
communication is even more convenient using the audio keys (loudspeaker,
hands free),
using the convenient alphabetic keypad, you can call your correspondents by
name,
NOEADMU010-010

2
How to use this guide
2
How
These symbols can be supplemented by small icons or text.
•Actions •Keypad
Lift the receiver. Numeric keypad.
Hang up. Alphabetic keypad.
Specific key on numeric
keypad.
•Display and display keys •Programmable keys and
icons
Partial view of display. line key.
Display key. Icon corresponding to
key.
•Other symbols used
Means that the function is accessible from the Menu page.
Means that the function is accessible from the Perso page.
Means that the function is accessible from the Info page.
Means that the function is subject to programming. If necessary,
contact your installer.
Means that the function depends on the system. If necessary
contact your installer.
Means that the function is only avalable on the e-diatonis/Diatonis
systems.
2
6
5
3
abc
def
jkl
mno
2
Smith John
…
Perso
Info
NOEADMU000-005

3
Contents
3
Toc
Postes 4038IP / 4039 / 4068 IP. . . . . . . . . . . . . p. 4
1. Description of the screens . . . . . . . . . . . . . . . . . p. 6
Welcome screens. Call management screen.
2. Customize your terminal . . . . . . . . . . . . . . . . . . p. 9
Modifying your personal code. Lock / unlock your telephone.
Adjusting the audio functions. Adjusting screen brightness.
Activate/disable the personal assistant. Personal assistant:
reaching you with one number only. Extension unit.
3. Using your telephone . . . . . . . . . . . . . . . . . . . . . p. 12
Identify the terminal you are on. Making a call. Receiving a call.
Redialling. Make a call-back request to a busy number. Call pick-
up. Manager/secretary filtering.
4. Voice message service . . . . . . . . . . . . . . . . . . . . p. 15
Initializing your voice mailbox. Customising your voice greeting.
Consulting your voice mailbox. Send a voice message copy.
5. Divert your calls to another number . . . . . . . . p. 17
Divert your calls to another number. Diverting calls to your
voice mailbox. When you return, cancel all diversions.
6. Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 18
Using call by name. Program your call keys. Make calls via your
programmed call keys.
7. During a conversation . . . . . . . . . . . . . . . . . . . . p. 19
Sending DTMF signals. Calling a second person during a
conversation. Transferring a call. Three-way conference.
Switching between calls (Broker call). Store a number.
8. Guarantee and clauses . . . . . . . . . . . . . . . . . . . . p. 21
generated

Postes 4039 / 4038 IP / 4068 IP
Postes 4039 / 4038 IP / 4068 IP
4
4068IP
Telephone
Handset
Socket for connecting headphones or a
Hands-free / Loudspeaker unit
 Audio keys
Hang-up key: to terminate a call.
Hands-free/Loudspeaker Key: to make or answer a call without lifting the receiver.
•lit in hands-free mode or headset mode (short press).
•flashing in loudspeaker mode (long press)
Intercom/Mute key:
•During a conversation: press this key so that your correspondent can
no longer hear you.
•Terminal idle: press this key to answer calls automatically without
picking up the receiver.
To adjust the loudspeaker or handset volume up or down .
 Indicator light
•Flashing green: incomingcall
•Flashing red:alarm
Alphabetic keypad
 Display and display keys
Contains several lines and pages providing informatio
n
sible via the 10 keys associated with the words on th
e
Transfer icon: pressing the key next to
or change the transfer function.
Headset connected.
A
Silent mode activated.
T
Display keys: pressing a display key acti
v
ted with it on the screen.
 Navigation
OK key: used to validate your choices an
d
configuring.
Left-right navigator: used to move fro
m
Up-down navigator: used to scroll thro
Back/Exit key: to return to previous me
screen (long press) ; during a conversatio
n
screens (Menu, Info, ...) and to return to t
h
 Function keys and programmable keys
Guide key: used to obtain information on fu
program key of the 'perso' page.
Messaging key to access various mail se
r
If the key flashes, a new voice message or a n
e
'Redial' key : To access the 'Redial' func
t
Programmable key (F1 and F2 keys)
Lit when the function associated with the key
Adjust the tilt of the screen
A5NOE-DC

5
4068IP
Telephone
n
es or a
a
ll.
y
: to make or answer a call without lifting the receiver.
e
or headset mode(short press).
e
r mode(long press)
n: press this key so that your correspondent can
t
his key to answer calls automatically without
e
r.
r handset volume up or down .
 Indicator light
•flashing green: incoming call
•flashing red: alarm
Alphabetic keypad
 Display and display keys
Contains several lines and pages providing information on calls and the functions acces-
sible via the 10 keys associated with the words on the screen.
Transfer icon: pressing the key next to this icon allows you to program
or change the transfer function.
Headset connected. Appointment programmed.
Silent mode activated. Telephone locked.
Display keys:
pressing a display key activates the function shown associa-
ted with it on the screen.
 Navigation
OK key: used to validate your choices and options while programming or
configuring.
Left-right navigator: used to move from one page to another.
Up-down navigator: used to scroll through the content of a page.
Back/Exit key: to return to previous menu (short press) or return to first
screen (long press) ; during a conversation, provides access to welcome
screens (Menu, Info, ...) and to return to the conversation icon screens.
 Function keys and programmable keys
Guide key: used to obtain information on functions of the 'menu' page and to
program key of the 'perso' page.
Messaging key to access various mail services:
If the key flashes, a new voice message or a new text message has been received.
'Redial' key: toaccessthe 'Redial' function.
Programmable key (F1 and F2 keys)
Lit when the function associated with the key is activated.
s
creen
generated

6
Description of the screens
1
6
Other
1.1 Welcome screens
Menu
page
Perso
page
Info
page
Date Time and status icon
Scroll bar : shows
the position on a
page
Call forwarding icon:
Stationary : no forwarding
activated.
Rotating : forwarding
activated
Displays the content of the
page selected
Menu page: contains all
functions and applications
accessible via the keys
associated with the words on
the screen. From this page, it is
possible to adjust the ringer
volume and screen brightness,
program the time of an
appointment, lock the terminal,
define the default page
displayed, configure voice mail,
and access telephone functions such as calling back one of the last 10
numbers or intercepting calls.
NOE-ecrans-acceuil

1
7
Description of the screens
7
Des
Perso page: contains call
line keys (allowing supervision
of calls) and programmable call
keys. The up-down navigator is
used to access all the direct call
keys (apart from those
displayed by default). Direct call
keys are programmed or
modified via the Information
key.
Info page: contains
information on the telephone
and the status of its functions:
name, telephone number,
number of messages, activation
of transfer function,
appointment reminder, etc.
Left-right navigator:
used to move from one page to another.
Up-down navigator:
used to scroll through the content of a page.
NOE-ecrans-gestion-appel

8
1
8
1.2 Call management screen
Date
Incoming call
icon
Time and
status icon
Call holding
icon
Call in progress icon
Incoming call presenta-
tion screen. This screen is
temporarily displayed when a
call arrives and shows the
name and/or number of the
caller.
Pop-up display
of functions
accessible while
the call is taking
place
Each tab corresponds to a call, the status of which is symbolized by its icon
(in progress, held, arrival of new call). When a call is in progress, use the
left-right navigator to look at held or incoming calls.
Use the up-down navigator to display the functions accessible. These func-
tions (transfer, conference, etc.) are directly related to the status of the call
consulted. For example, the transfer function will not be available between
a call in progress or a held call and an incoming call.
Back/Exit key:
used to switch from a telephone screen to an application screen. For exam-
ple, can be used while a call is in progress to look up a number, program an
appointment reminder, etc.
Calls can also be managed from the Perso page.
While the call is in progress, press the Back/Exit key and display the Perso
page.
Calls in progress or waiting are displayed on the different line keys. It is then
possible to converse with the caller of your choice by pressing the key asso-
ciated with him.

9
Customize your terminal
2
9
Other
The customization functions of the telephone are accessed from the Menu page.
2.1 Modifying your personal code
2.2 Lock / unlock your telephone
2.3 Adjusting the audio functions
reach the 'Menu'
page
follow informations
displayed on the screen
menu
10:30
Settings
My phone
Password
reach the 'Menu'
page
depending the displayed
informations, enter your password
or confirm
menu
10:30
Lock
2
6
5
3
ab c
def
jkl
mn
o
reach the 'Menu'
page
adjust ringing (melody, volume, mode,...) by
following instructions displayed on the
screen
menu
10:30
Settings
recording
Ringing
NOEADGR060-000
NOEADGR040-040
NOEADGR040-050
NOEADGR010-055
My options

10
2
10
2.4 Adjusting screen brightness (4038IP/4039)
2.5 Activate/disable the personal
assistant
reach the 'Menu'
page
increase or decrease
the contrast
adjust the contrast by
consecutive presses
menu
10:30
Settings
recording
Contrast
OR
Screen
reach the 'Menu'
page
apply
menu
10:30
Settings
Assistant
Settings
Assistant: OFF
ON/OFF
Choice
Settings
Assistant: ON
NOEADGR010-056
NOEADMU080-040

2
11
Customize your terminal
11
Cus
2.6 Personal assistant: reaching you with
one number only
2.7 Extension unit
reach the 'Menu'
page
select type of
diversion
dial number of a colleague
or your secretary
dial an outside line
number
dial number of your
Mobile 4076 or DECT
activate/deactivate
transfer to operator
apply
menu
10:30
Settings
Assistant
Menu
Internal Nr
External Nr
Mobile Nr
Operator
An extension unit can be fitted to your telephone.
This provides additional keys which can be
configured as function keys, line keys, call keys etc.
To affix labels: push the holding strip of the unit
backwards to you and lift it. Install the label under
the keypad, in the housing designed for, and place
the keypad back into position.
NOEADMU080-050
boitier-extension

12
Using your telephone
3
12
Other
3.1 Identify the terminal you are on
The number of your telephone is displayed on the 'Info' page.
3.2 Making a call
3.3 Receiving a call
3.4 Redialling
Access the Info page using the navigator.
Info
lift the receiver hands free programmed
line key
dial directly the
number for your
call
To make an external call, dial the outside line access code
before dialling your correspondent's number.
OR
OR
OR
2
6
5
3
ab c
def
jkl
mn
o
lift the
receiver
hands free press the key next to the 'incoming call'
icon
OR
OR
Paul
is calling
last number redial
NOEADGR010-010
NOEADGR020-010
NOEADGR020-020

3
13
Using your telephone
13
Usi
3.5 Make a call-back request to a busy number
3.6 Call pick-up
You hear a telephone ringing in an office where no-one
can answer. If authorised, you can answer the call on your own telephone.
•If the telephone ringing is in your own pick-up group:
•If the telephone ringing is not in your pick-up group:
the number you are calling
is busy
hang up
¤Call back
'group call pick-up' programmed key
reach the 'Menu'
page
number of
telephone
ringing
'telephone call pick-up' programmed
key
number of telephone
ringing
The system can be configured to prevent call pick-up on
certain telephones.
menu
10:30
Pick up
Set
2
6
5
3
ab c
def
jkl
mn
o
OR
2
6
5
3
ab c
def
jkl
mno
NOEADGR020-050
NOEADGR020-060
NOEADMU070-040

14
3
14
3.7 Manager/secretary filtering
System configuration allows “manager/secretary” groups to be
formed, so that the manager’s calls can be directed to one or more secretaries.
•From the manager’s or secretary’s telephone:
incoming calls are filtered by a chosen person
(secretary, etc.)
“Filter”
programmed key
same key to cancel
Filtering is indicated on the manager’s telephone by the
icon corresponding to the “filtering” programmed key.
NOEADMU070-030

15
Voice message service
4
15
Other
4.1 Initializing your voice mailbox
4.2 Customising your voice greeting
You can replace the greeting message by a personal message.
light flashes enter your personal code then record your name according to voice guide
instructions
Your personal code is used to access your voice mailbox
and to lock your telephone.
reach the 'Menu'
page
to start recording
recording end of recording to pause recording
to return to the default message apply
menu
10:30
Settings
Mailbox
Pers message
Voice mail
Ready to record
Record
Voice mail
recording
Stop
OR
Pause
OR
Default
NOEADMU100-010
NOEADMU100-020

16
4
16
4.3 Consulting your voice mailbox
If the key flashes, a new voice message or a new text message has been received.
4.4 Send a voice message copy
follow informations
displayed on the screen
press the key next to 'consult
voice or text message'
display number of new
and old messages
personal
code
select message to
copy by consecutive
presses
number to be
called
corresponde
nt’s name
send message record a comment
Voice
2
6
5
3
ab c
def
jkl
mn
o
Consult
Send copy
2
6
5
3
ab c
def
jkl
mn
o
OR
Send message
OR
Record
NOEADGR050-020
NOEADMU070-120

17
Divert your calls to another number
5
17
Other
5.1 Divert your calls to another number
5.2 Diverting calls to your voice mailbox
5.3 When you return, cancel all diversions
press the key associated
with the type of
diversion required
(immediate, if busy, if no
reply etc.)
Dial the
destination
number
press the OK key if
programming is not
automatically recorded
2
6
5
3
ab c
def
jkl
mn
o
press the key associated with
'divert to voice mailbox'
press the OK key if programming
is not automatically recorded
if necessary, confirm
cancellation of the
diversion
press the key next to 'cancel or
deactivate the diversion'
NOEADGR050-030
NOEADGR050-010
NOEADGR050-040

18
Directory
6
18
Other
6.1 Using call by name
6.2 Program your call keys
6.3 Make calls via your programmed call keys
display the correspondent’s
identity
enter the first
letters of the name
confirm if the name
of the person you are
calling is not
displayed
select the name from the
displayed list
make the call
follow informations
displayed on the screen
press a call key or a programmable key (F1
or F2), either directly or via the ' I' key
Perso
…
OR
access the Perso
page using the
navigator
find the correspondent you
want to call from the
programmed call keys
call the chosen
correspondent
Perso
Helen
NOEADGR020-030
NOEADGR040-010
NOEADGR020-040