Fujitsu ScanSnap S300 Manual

ScanSnap S300 Operator's Guide i
Introduction
Thank you for purchasing Color Image Scanner ScanSnap S300 (hereinafter referred to as the
ScanSnap).
The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome and color.
The ScanSnap has the following advantages:
■You can turn images on paper into PDF files by just pressing the [SCAN] button!
You can turn documents cluttering up your desk into PDF files, which are easy to print
and attach to e-mail messages; you can view, edit, manage, and archive them on your
computer right at your fingertips.
In addition, the ScanSnap can automatically recognize the type of documents, color or
black-and-white, so that the size of the scanned image file can be reduced when
documents containing both color and black-and-white pages are scanned. (Moreover,
the ScanSnap can automatically remove blank pages from the document to further
reduce the size of the file.)
■You can scan documents with speed and efficiency!
Double-sided color documents of A4 or letter size paper can be scanned at a speed of:
•Power-cable-connected: Approx. 8 sheets/minute
•USB-bus-power-cable-connected: Approx. 4 sheets/minute
(when used with a computer with Intel®Celeron®M 430 1.73 GHz or higher that runs
Windows®2000, Windows®XP or Windows Vista®and with Scan mode set to
Normal, Color mode Auto, and Compression rate 3, and others set to defaults) (*)
(*) -Depending on the document, scanning speed may become slower in [B&W
(Black&White)] mode (due to process for converting data scanned in color to
monochrome data).
Example: Scanning color brochures in [B&W] mode
-When [Correct skewed character strings automatically], [Allow automatic image
rotation], and/or automatic text recognition is enabled, scanning speed may become
slower.
■You can eliminate the nuisance of a bulky device!
Smaller than a sheet of A4 or letter size paper, the ScanSnap can fit unobtrusively on
your desktop all the time.
■Compact, light-weight, portable body design!
Its compact, light-weight design makes it possible to hand-carry the scanner together
with your laptop computer. There is no need to find an electrical outlet for the
ScanSnap if you use the supplied USB bus power cable to connect to your computer.

ii
■You can file business cards with ease!
With CardMinder™, which is supplied with the ScanSnap, business cards can be easily
filed and searched for using the OCR function.
■The Quick menu lets even beginners to operate the ScanSnap with automatic ease!
When the [SCAN] button is pressed, the Quick menu is displayed. What you should do
is to select the action you want to perform on the Quick menu. The Quick menu is
simple enough for first-time use by completely neophytes. (Quick menu mode)
■You can send off the scanned image by e-mail or output the scanned image to the
printer immediately after scanning!
Without starting applications, you can attach the scanned image to e-mail or make
copies of the scanned image by outputting it to the printer.
Note: The ScanSnap does not conform to TWAIN and ISIS standards.
This Operator’s Guide describes how to handle and operate the ScanSnap. Before using the
ScanSnap, be sure to read this document thoroughly for proper operation.

ScanSnap S300 Operator's Guide iii
Introduction ................................................................................... i
■ Regulatory Information ....................................................... vii
■ Liability .................................................................................. ix
■ Trademarks ............................................................................ x
■ Safety Precautions .............................................................. xii
Chapter 1 Before You Start Using the ScanSnap ...................... 1
1.1 Checking the Contents of the Scanner Package ............. 2
1.2 Names and Functions of Components ............................. 3
Front View............................................................................................. 3
Rear View ............................................................................................. 4
Chapter 2 Connecting the ScanSnap .......................................... 5
2.1 Installing the Supplied Programs...................................... 6
Before Installing the Supplied Programs for the ScanSnap.................. 6
Installing Supplied Programs ................................................................ 7
2.2 Connecting the ScanSnap to your PC ............................ 16
Connecting the Cable ......................................................................... 16
Turning the ScanSnap ON.................................................................. 19
Chapter 3 Using the ScanSnap.................................................. 21
3.1 Flow of Operations .......................................................... 22
Basic Flow of Operations .................................................................... 22
Preparation ......................................................................................... 25
Scanning documents in Quick Menu Mode ........................................ 27
Scanning documents in Left-Click Menu Mode................................... 32
Turning the ScanSnap On/Off............................................................. 36
Finishing Scanner Operation .............................................................. 37
3.2 Paper Sizes of Documents to be Scanned ..................... 38

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3.3 Loading Documents ......................................................... 40
How to load documents ...................................................................... 40
Chapter 4 Setting the ScanSnap................................................ 43
4.1 About the ScanSnap Icon ................................................ 44
Right-Click Menu................................................................................. 45
Left-Click Menu................................................................................... 46
4.2 Changing Scanning Settings........................................... 47
4.3 Saving Scanning Settings................................................ 70
Adding Profiles.................................................................................... 71
Scanning with an Added Profile.......................................................... 74
Changing Settings for Profiles ............................................................ 75
Renaming Profiles............................................................................... 77
Deleting Profiles.................................................................................. 79
4.4 Using the ScanSnap Quick Menu ................................... 81
4.5 About Automatic Interaction with Applications............. 84
Automatic Interaction Mode ([When to Interact] Options) .................. 84
Changing the [When to Interact] Options........................................... 86
Chapter 5 About Actions ............................................................ 87
5.1 About Actions in the Action List ..................................... 88
5.2 Saving Data in the Specified Folder................................ 89
Operations in Quick Menu Mode ........................................................ 91
Operations in Left-Click Menu Mode................................................... 96
5.3 Sending Files by E-Mail ................................................. 102
Operations in Quick Menu Mode ...................................................... 104
Operations in Left-Click Menu Mode................................................. 111
5.4 Using the ScanSnap as a Copy Machine...................... 118
Operations in Quick Menu Mode ...................................................... 119
Operations in Left-Click Menu Mode................................................. 125

ScanSnap S300 Operator's Guide v
Chapter 6 Using the ScanSnap in Various Ways ................... 131
6.1 Using ScanSnap Manager.............................................. 132
Scanning only one side of a document............................................. 135
Scanning color documents in black and white.................................. 137
Scanning color documents in high compression mode..................... 138
Skipping blank pages........................................................................ 140
Correcting skewed documents.......................................................... 142
Correcting the orientation of scanned images .................................. 144
Scanning documents of differing widths or sizes at the same time .. 146
Saving scanned images in multiple files ........................................... 150
Merging scanned images divided by scan errors back into
one PDF file ...................................................................................... 152
Setting Passwords for Scanned Documents..................................... 155
Performing text recognition when scanning documents ................... 158
6.2 Scanning Business Cards ............................................. 160
Starting CardMinder.......................................................................... 161
6.3 Using ScanSnap Organizer............................................ 167
Starting ScanSnap Organizer ........................................................... 167
Interacting with the ScanSnap .......................................................... 168
Chapter 7 Troubleshooting ...................................................... 179
7.1 Clearing Document Jams............................................... 180
7.2 Troubleshooting Checklist ............................................ 182
Chapter 8 Daily Care ................................................................ 189
8.1 Cleaning the Scanner Exterior ...................................... 190
8.2 Cleaning the Inside of the Scanner............................... 191

vi
Chapter 9 Replacing Consumables......................................... 195
9.1 Replacing Consumables ................................................ 196
Parts Nos. and Replacement Cycle of Consumables ....................... 196
9.2 Replacing the Pad ASSY................................................ 198
9.3 Replacing the Pick Roller............................................... 201
Appendix A Updating ScanSnap Manager ............................................ 207
Appendix B Uninstalling ScanSnap ....................................................... 209
Uninstalling Supplied Programs ....................................................... 210
Appendix C Quick Menu Mode / Left-Click Menu Mode ....................... 213
Appendix D Installation Specifications.................................................. 217
Repairs ..................................................................................................... 219
Index......................................................................................................... 221

ScanSnap S300 Operator's Guide vii
■Regulatory Information
FCC declaration
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the instruction manual, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user
is encouraged to try to correct the interference by one or more of the following measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and receiver.
•Connect the equipment into an outlet on a circuit different from that to which the receiver
is located.
•Consult your dealer or an experienced radio/TV technician.
Canadian DOC Regulations
This digital apparatus does not exceed the Class B limit for radio noise emissions from
digital apparatus set out in the Radio interference Regulations of the Canadian Department
of Communications.
This Class B digital apparatus complies with Canadian ICES-003.
Le présent appareil numérique n'émet pas de parasites radioélectriques dépassant les limites
applicables aux appareils numériques de la classe B et prescrites dans le Règlement sur le
brouillage radioélectrique dictées par le Ministère des Communications du Canada.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
CAUTION
Changes or modifications not expressly approved by the party
responsible for compliance could void the user’s authority to operate the
equipment.
ATTENTION
•The use of a shielded interface cable is required to comply with the Class B
limits of Part 15 of FCC rules.
•The length of the AC cable must be 3 meters (10 feet) or less.

viii
Bescheinigung des Herstellers / Importeurs
Für den S300 wid folgendes bescheinigt:
•In Übereinsstimmung mit den Bestimmungen der EN45014(CE) funkentstört
•Maschinenlärminformationsverordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt
70 dB (A) oder weniger, gemäß EN ISO 7779.
Dieses Gerät wurde nicht für die Benutzung in unmittelbarer Umgebung starker Lichtquellen
(z. B. Projektoren) konzipiert.
International ENERGY STAR®Program
As an ENERGY STAR®Partner, PFU LIMITED has determined that
this product meets the ENERGY STAR®guidelines for energy
efficiency.
The International ENERGY STAR®Office Equipment Program is an
international program that promotes energy saving through the
penetration of energy efficient computers and other office equipment.
The program backs the development and dissemination of products with functions that
effectively reduce energy consumption. It is an open system in which business proprietors
can participate voluntarily. The targeted products are office equipment such as computers,
monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Their standards
and logos are uniform among participating nations.

ScanSnap S300 Operator's Guide ix
■Liability
READ ALL OF THIS MANUAL CAREFULLY BEFORE USING THIS PRODUCT. IF
THIS PRODUCT IS NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE
CAUSED TO USERS OR BYSTANDERS.
While all efforts have been made to ensure the accuracy of all information in this manual,
PFU assumes no liability to any party for any damage caused by errors or omissions or by
statements of any kind in this manual, its updates or supplements, whether such errors are
omissions or statements resulting from negligence, accidents, or any other cause. PFU
further assumes no liability arising from the application or use of any product or system
described herein; nor any liability for incidental or consequential damages arising from the
use of this manual. PFU disclaims all warranties regarding the information contained herein,
whether expressed, implied, or statutory.
Use in High-Safety Applications
This product has been designed and manufactured on the assumption that it will be used in
office, personal, domestic, regular industrial, and general-purpose applications. It has not
been designed and manufactured for use in applications (simply called "high-safety
applications" from here on) that directly involve danger to life and health when a high degree
of safety is required, for example, in the control of nuclear reactions at nuclear power
facilities, automatic flight control of aircraft, air traffic control, operation control in mass-
transport systems, medical equipment for sustaining life, and missile firing control in
weapons systems, and when provisionally the safety in question is not ensured. The user
should use this product with adopting measures for ensuring safety in such high-safety
applications. PFU LIMITED assumes no liability whatsoever for damages arising from use
of this product by the user in high-safety applications, and for any claims or compensation
for damages by the user or a third party.

x
■Trademarks
Microsoft, Windows, and Windows Vista are registered trademarks of Microsoft Corporation
in the United States and/or other countries.
Outlook is the product of Microsoft Corporation.
Adobe, Acrobat, Adobe Reader, and Acrobat Reader are either registered trademarks or
trademarks of Adobe Systems Incorporated.
Intel and Celeron are trademarks or registered trademarks of Intel Corporation or its
subsidiaries in the United Sates and other countries.
ISIS and its logo are either registered trademarks or trademarks of Pixel Translations, a
division of EMC Corporation in the United States.
ScanSnap, ScanSnap logo, and CardMinder are the trademarks of PFU LIMITED.
Other product names are the trademarks or registered trademarks of the respective
companies.
How Trademarks Are Indicated in This Manual
ScanSnap: ScanSnap S300
CardMinder: CardMinder™3.2
References to operating systems (OSs) are indicated as follows:
Windows 2000: Microsoft®Windows®2000 Professional operating system
Windows XP: Microsoft®Windows®XP Professional operating system
Microsoft®Windows®XP Home Edition operating system
Windows Vista: Microsoft®Windows Vista®Home Basic operating system
Microsoft®Windows Vista®Home Premium operating system
Microsoft®Windows Vista®Business operating system
Microsoft®Windows Vista®Enterprise operating system
Microsoft®Windows Vista®Ultimate operating system
Windows: Windows 2000, Windows XP, and Windows Vista
Adobe Acrobat: Adobe®Acrobat®
ATTENTION The screenshots used in this manual are of Windows XP.
Depending on the operating systems you are using, the screen examples and
operations may differ from the actual ones.

ScanSnap S300 Operator's Guide xi
About Mouse Operations
In this manual, mouse operations are defined as follows:
Click: refers to clicking on the left mouse button one time (=> Left-click).
Right-click: refers to clicking on the right mouse button one time.
Double-click: refers to clicking twice in rapid succession on the left mouse button
down.
Manufacturer
PFU LIMITED
International Sales Dept., Imaging Business Division, Products Group
Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563, Japan
Phone: [phone]
All Rights Reserved.Copyright ©2007 PFU LIMITED

xii
■Safety Precautions
This manual describes important details for users to use this product safely and correctly.
Read this manual thoroughly before you start using this product.
Be sure to read and fully understand the Safety Precautions in this manual, in particular.
In addition, keep this manual handy during use of this product, so that you can refer to it
quickly when necessary.
Warning Indications Used in This Manual
In this manual, the following signs are used to indicate a risk of physical injury and damage,
so that safe and correct use of this product can be ensured and possible danger and injury to
the operator and other persons can be avoided.
Symbols Used in This Manual
In this manual, the following symbols are used to describe operations as well as indicate
warnings.
WARNING
This sign warns the operator that improper use, indicated with this sign,
may cause death or severe injury of the operator or people in the
vicinity, if not followed.
CAUTION
This sign warns the operator that improper use, indicated with this sign,
may cause minor injury of the operator, or damage to equipment or
property, if not followed.
ATTENTION This symbol alerts operators to particularly important information. Be sure to
read this information.
HINT
This symbol alerts operators to helpful advice regarding operations.
This symbol indicates the section where you can get information on related
matters such as operation methods.

ScanSnap S300 Operator's Guide xiii
Screen Examples in This Manual
The screen examples in this manual are subject to change without notice in the interest of
product improvement.
If actual screens differ from those used as examples in this manual, operate by following the
actual ones referring to the User's Manual of the scanner.
The screenshots used in this manual are for the ScanSnap Manager and the CardMinder
applications.
The screen examples in this manual are created according to Microsoft Corporation’s
Guideline.
About Maintenance
Repairs should be done by properly trained repair technicians.
When this product needs servicing, please contact the store where you purchased it or any
authorized FUJITSU Image Scanner service provider.
Operation
This symbol shows operations to perform on your computer.
Operation
This symbol shows operations to perform with your scanner.
A TRIANGLE symbol indicates that special care and attention is required.
The drawing inside the triangle shows the specific caution.
A CIRCLE with a diagonal line inside shows action which users may not perform.
The drawing inside or under the circle shows the specific action that is not
allowed.
R
Outline characters on a colored background show instructions users should
follow.
It may also include the drawing that shows the specific instruction.

xiv
WARNING
The following describes important warnings described in this manual.
Do not touch the Power cables with wet hands.
Do not damage the Power cables.
Use only specified Power and interface cables.
Use this scanner only at the indicated power voltage. Do not
connect to multiple-power strips.
Wipe any dust from the power plug or USB bus power cable.
Do not touch the power plug or USB bus power cable with wet hands. Doing so
might cause electric shock.
A damaged power cable or USB bus power cable may cause fire or electric
shock.
Do not place heavy objects on the power or USB bus power cable, or pull, bend,
twist, heat, damage or modify the cable.
Do not use damaged power or USB bus power cables or power plugs. Do not
use the power cable when the wall socket is loose.
Use only the specified Power, USB bus power, and interface cables. Failure to
use the correct cables might cause electric shock and equipment failure.
Use this scanner only at the indicated power voltage and current. Improper
power voltage and current might cause fire or electric shock.
Also, do not connect to multiple-power strips.
Wipe off any dust from the metal part and its surrounding section on the power
plug and those the USB bus power cable with a soft, dry cloth. Accumulated dust
might cause fire or electric shock.

ScanSnap S300 Operator's Guide xv
Do not install in locations subject to oil smoke, steam, humidity,
and dust.
Do not operate the scanner while touching its heat-generating
section for a long time.
Do not cover the scanner or AC adapter with a cloth or blanket.
Do not use the scanner where it gets wet or moistured.
Do not use the scanner if you smell strange odor.
Firmly insert the power plug.
Do not install the scanner in locations subject to oil smoke, steam, humidity, and
dust. Doing so might cause a fire or electric shock.
To avoid low-temperature burn, do not operate the scanner while keeping
touching the heat-generating section such as the bottom of the scanner or the
AC adapter for a long time.
Do not cover the scanner or AC adapter with a cloth or blanket while the power is
being supplied to the scanner. This can help excessive heat generation, and may
cause fire.
Do not use the scanner at a place such as a bathroom, shower room, or
swimming pool where it may easily get wet or moistured. Doing so might cause
electric shock or fire.
If you detect heat coming from the device or detect other problems such as
smoke, strange smells or noises, immediately turn off the scanner and then
disconnect its power plug from the power outlet, or unplug the USB bus power
cable from the computer.
Make sure that the smoking has stopped, and then contact the store where you
bought the scanner or an authorized FUJITSU scanner service provider.
Firmly insert the power plug and into the power outlet, or the USB bus power
cable into the USB port on the computer as far it can go. Not doing so might
cause electric shock or fire.

xvi
Do not place heavy objects or climb on top of the scanner.
Unplug the power cord from the power outlet when the scanner is
not used for an extended period of time.
Disconnect the Power cable if the scanner is damaged.
Do not put foreign objects inside the scanner.
Do not touch the inside of the scanner unless necessary.
Do not place the scanner within the reach of small children.
Do not place heavy objects on the scanner or use the top surface of the scanner
for performing other work. Improper installation might cause injuries.
When the scanner is not used for a long period, be sure to disconnect the power
plug from the power outlet, or disconnect the USB bus power cable from the
computer for safety. Not doing so might cause electric shock or fire.
In case you have dropped the scanner and any of its parts (e.g., cover) is broken,
disconnect the power plug from the power outlet, or disconnect the USB bus
power cable from the computer. Then, contact the store where you bought the
scanner or an authorized FUJITSU scanner service provider.
•Do not insert or drop metal or flammable foreign objects in to the scanner.
•Do not scan wet documents or documents with paper clips or staples.
•Do not splash or allow the scanner to get wet.
If foreign objects (water, small metal objects, liquids, etc.) get inside the scanner,
immediately turn off the scanner and disconnect the power plug from the power
outlet, or the USB bus power cable from the computer, and disconnect the
interface cable from the computer. Then, contact the store where you bought the
scanner or an authorized FUJITSU scanner service provider. Pay particular
attention to this warning in households where there are small children.
Do not take apart or modify the scanner. The inside of the scanner contains high-
voltage components. Touching these components might cause fire or electric
shock.
To avoid injuries, do not place the scanner in an area where small children may
be able to reach.

ScanSnap S300 Operator's Guide xvii
Do not use the scanner while driving a car.
Do not expose the scanner to excessive heat.
Before moving the scanner, unplug the power cord from the
power outlet.
Avoid any contact when scanner is working.
Do not use the scanner while driving a car for safety. Accidents can happen.
Do not leave the scanner in the direct sunlight, at high temperature such as in a
car in the scorching sun, or near heating apparatus. Doing so might cause
excessive heat to build up inside the scanner, causing heating, deforming, or
melting of the scanner parts (e.g., cover), and raising the temperature inside the
scanner, which could result in fire or scanner trouble. Install the scanner in a well-
ventilated location.
Do not move the scanner with the power and interface cables connected as this
might damage the cables, causing fire, electric shock or injuries.
Before moving the scanner, be sure to disconnect the power plug from the power
outlet, and disconnect interface cables as well. Also, make sure that the floor is
free of obstructions.
Avoid getting a sleeve, necktie, or hair caught up in any scanner mechanism
when scanning as this may cause injuries.

xviii
CAUTION
The following illustrates important cautions described in this manual.
Do not install the scanner on unstable surfaces.
Protect the scanner from static electricity.
Do not use aerosol sprays near the scanner.
Do not use the scanner immediately after moving it from a cold
place into a warm room.
Be careful not to get wet or moistured when carrying the scanner
outside.
Be careful not to cut your fingers
Install the scanner on a flat, lever surface. Make sure none of the scanner parts
protrudes outside the desktop.
Do not install the scanner on unstable surfaces. Install the scanner on a level
surface that is free of vibration to prevent it from falling.
Install the scanner on a strong surface that will support the weight of the scanner
and other devices.
Install the scanner away from strong magnetic fields and other sources of
electronic noise. Also, protect the scanner from static electricity as this might
cause the scanner to malfunction.
Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and
dust to enter the scanner, resulting in scanner failure and malfunction.
Do not use the scanner immediately after moving it from a cold place into a warm
room. This may cause condensation, which might lead to scanning errors. Let the
device dry about one or two hours before you use it.
When carrying the scanner outside while it is rainy or snowy, pay particular
attention so it does not get wet or moistured.
When handling the paper, be careful not to cut your fingers by the paper.