Grundig Digta 4015 DS User manual

Digta 4015 DS
ENGLISH
www.grundig-gbs.com

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CONTENTS_____________________________________________
4 Notes
4 Safety
4 Environmental protection
5 Scope of delivery
Digta 4015DS Classic
5 Accessories
6 The Control Elements
8 The Display
9 Preparations
9 Battery operation
9 Mains operation
9 Safety hints for mains/charging
units 473 (Accessories)
10 Rechargeable battery
operation
10 Operation using rechargeable
batteries
10 Inserting rechargeable batteries
11 Charging the rechargeable
battery
12 Charging the battery – using the
DigtaStation 441
13 Notes on Grundig rechargeable
battery 462
14 Inserting replaceable
memory cards (not sup-
plied)
15 Formatting replaceable
memory cards
16 Switching On
16 Switching on and off
16 Initial switching on
16 Subsequent switching on
16 Switching off
16 Safety lock
17 Recording
17 Saving dictation
17 Dictation
18 New dictation
18 Recording-pause
19 Ending recording
20 Editing a dictation
21 The Info function and the
Index function
21 Inserting info
22 Inserting a section of dicta-
tion
22 Adding an index – during
a pause in the recording
23 Adding an index – during
a recording
23 Adding an index – during
play-back
24 Dictating using the foot
control
25 Hearing a Dictation
25 Selecting a dictation and
playing-back
25 Skip to the start or end of
a dictation or to info or to
the index
25 Volume control
26 Fast play-back
26 Fast forward and rewind
26 Searching for an info or
index
27 Deleting Dictations
27 Deleting an entire dictation
27 Deleting a part of a
dictation
28 Deleting an info or an
index
29 The menu
29 Overview of the
functions in the menu
30 Overview of the menu
settings

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CONTENTS_____________________________________________
32 Functions in the menu
32 Menu navigation
33 Dictation status
34 Folder
35 Typist
36 Dictation type
37 Group
38 No./Ref.
39 Priority
40 Author
41 Format
42 Settings in the menu
42 Play-back
43 Voice Activation
43 Microphone sensitivity
44 PC microphone
45 Power off
46 Audio signals
47 Illumination
48 Foot control
48 Foot control assignment during
recording
49 Foot control assignment during
play-back
49 Play-back with foot control
50 Time, date
51 Dictation counter
52 Version
53 Factory setting
54 Language
55 Communication with
the PC
55 System requirements for
the PC software
56 Connecting and separating
the dictation machine and
PC
57 Connecting via the Digta-
Station to the PC
58 Firmware update
58 Carrying out a firmware
update
59 Enabling optional functions
60 DigtaScan 404 Barcode
reader
60 Using barcodes
61 Plugging in
62 Unplugging
63 Switching the DigtaScan on
and off
64 Scanning a barcode for a
new dictation
65 Displaying a barcode for a
dictation
66 Scanning a barcode for an
existing dictation
67 Searching for a dictation
belonging to barcode
68 Deleting a barcode from a
dictation
69 Configuring the DigtaScan
barcode reader
71 Setting the DigtaScan bar-
code reader
72 Restoring the default set-
tings
73 RFID reader
DigtaRFID 414
73 Using RFID codes
73 Connecting and removing
the RFID reader
74 Turning the RFID Reader on
and off
75 Scanning a RFID code
for a new dictation
76 Additional functions

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Your Digta 4015 DS is a digital portable dictation machine. It can
be used with the software supplied as a single-station dictation sys-
tem. In addition to this it can connect to your network (local network
with several authors and transcribers) with the optional network
license.
To simplify the revision editing of recordings, the machine has been
provided with functions, such as the insertion or deletion of text
passages. Using a PC, dictations can be transmitted via a
network.
Safety
This digital portable dictation machine has been designed for the
recording and play-back of voice.
Make absolutely sure that the machine is protected against damp-
ness (rain, water splashes).
Do not place the dictation machine close to the heating or in direct
sunshine.
You may not open the dictation machine under any circumstances.
Opening the device invalidates the guarantee.
Open only the cover of the battery compartment.
Use only a dry cloth for cleaning. Never use chemical cleaning
agents.
Electronic devices such as a digital dictation machine can suffer
malfunctions due to electrical discharge. Very occasionally, a few
seconds of text at the point in the dictation you just recorded may
be missing. See also “Ending recording”.
Environmental protection
The batteries – those free of heavy metals too – must not be dis-
posed of in the domestic refuse. Used batteries must be taken to an
old battery collection point at the dealer’s and disposed of
properly.
CE This product complies with the EC regulations »89/336/CEE,
73/23/CEE, 93/68/CEE«.
NOTES___________________________________________________

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Scope of delivery Digta 4015 DS Classic:
– Digta 4015 DS
– PC software
– USB cable
– Batteries
– Pouch
Accesssories
– Mains/charging unit 473 enclosed with adapter cables, for
Europe (including the UK), USA and Canada.
– Rechargeable battery 462 (rechargeable NiMh batteries, which
may be loaded in the dictation machine using charging unit
473).
– DigtaScan 404 barcode reader.
– DigtaRFID 414 RFID reader.
– DigtaConfMic 945 conference microphone.
– DigtaDirectMic 941 unidirectional microphone.
– Digta 951 earphone.
The volume is limited to 80 dB (A).
– DigtaCard memory card.
– DigtaStation 441 USB/charging unit.
You can see the latest accessories on our website
www.grundig-gbs.com.
The features indicated by Grundig apply only when using origi-
nal Grundig accessories.
Defects due to the use of accessories which are not original
Grundig accessories or which do not comply with the legal regula-
tions or the corresponding standards lead automatically to the
expiration of any guarantee rights.
NOTES___________________________________________________

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THE CONTROL ELEMENTS_______________________
Digta
4015 DS
Card slot
On/off/PC mode button
Socket for external microphone
Recording on/off
Slide switch for recording,
play-back, stop,
fast-forward and rewind
Safety lock
Button for new dictation/escape
DigtaStation 441*
Green indicator for
USB connection
Yellow indicator for battery
charging
Microphone
Recording indicator
Display
Function buttons: labeled
in the bottom display
line
Up/down button
Menu/OK button
*Accessories

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THE CONTROL ELEMENTS_______________________
EAR
Earphone connection
impedance min. 32 Ω
Card-ejection
switch
Battery-compartment
cover
PC/USB-Interface
EAR
HOLD
Power connection
DC IN 3 V
–
---

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THE DISPLAY__________________________________________
Available
recording time
Dictation number
Current function
(status line)
Current button
function
Selected folder
Operation with:
– Battery » «
– Rechargeable
battery » «
– Power supply
»«
Indication for voice
activation (va) and
microphone sensitivity
for conferences (c)
Dictation position,
total length
Free 0:37h vac
DICTOO1 O:O6
Record Pause
INS NEW
A

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PREPARATIONS______________________________________
Battery operation
The dictation machine can be used for approximately 12
hours when the alkaline manganese batteries are fully
charged.
•Open the battery compartment.
•Insert batteries (Mignon types, e.g. R6, UM3 or AA,
2 x 1.5 V). Make certain the polarity is correct.
•Close the battery compartment.
– Display for battery operation » «.
Note:
A signal will be omitted when batteries are weak. The bat-
tery symbol flashes on the upper right edge of the display.
You will still be able to dictate for a few minutes until the
dictation machine automatically switches off.
Mains operation
If the dictation machine has been switched on and is
connected to a charging unit, the unit will supply the dictation
machine with power. Inserted batteries or rechargeable
batteries will be neither used nor charged.
– Display for mains operation » «.
Safety hints for mains/charging units 473
(Accessories)
A temperature rise in the housing during operation is normal
and no cause for concern. During operation, the charging unit
should have good ventilation and should not be used in the vici-
nity of radiators or in direct sunlight.
Never plug the power pack plug and the USB plug into the
dictation machine at the same time. For use with a PC and
power pack, use the DigtaStation 441 (accessory).
Maintenance: Only a dry cloth should be used to wipe off the
unit. Do not use solvents.
HOLD

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PREPARATIONS______________________________________
Rechargeable battery operation
Operation using rechargeable batteries
To ensure smooth operation using rechargeable batteries, you
should always switch off the dictation machine once the
dictation is complete and reconnect it to the power pack or –
if you have one – the DigtaStation 441 – so that it can be
recharged.
– Display for battery operation » «.
Inserting rechargeable batteries
Only Grundig rechargeable batteries 462 may be charged
inside the dictation machine using mains/charging unit 473.
•Switch off the dictation machine.
•Open the battery compartment.
•Insert the rechargeable batteries, making certain that
polarity and position are correct. Insert the rechargeable
battery with the removed sheathing into the compartment
with the lateral charging contact (see figure).
Warning:
Never place a standard battery together with a rechar-
cheable battery in the battery compartment.
This can destroy the battery.
HOLD

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PREPARATIONS______________________________________
Warning:
The dictating machine gives an optical and audible war-
ning of weak rechargeable batteries. This is however only
the case when using Grundig 462 rechargeable batteries.
When using Grundig 462 rechargeable batteries there is
also the guarantee that if the batteries may become com-
pletely drained the current task will be stopped in good
time, and the dictation saved.
As a result of technical differences between Grundig
rechargeable batteries and some other makes, it is possi-
ble that part or all of the dictation could be lost if original
Grundig rechargeable batteries are not used.
Rechargeable batteries from other manufacturers are
identified by the dictation machine as non-rechargeable
batteries, and shown in the display by the » « symbol.
Charging the rechargeable battery
•Switch off the dictation machine.
•Plug the power supply into a wall outlet.
•Plug the power supply cord into the »DC IN 3V
–
--- « dicta-
tion machine socket.
– The charging indication will be displayed after a short
time.
– The empty rechargeable batteries will be recharged
after approximately 3 hours; the charging indication
then disappears.
•Disconnect the power supply from the wall outlet and
remove the power supply cord from the »DC IN 3V
–
--- «
socket.

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PREPARATIONS______________________________________
Charging the battery – using the
DigtaStation 441*
•Plug the jack of the power pack lead into the socket on the
DigtaStation 441.
•Plug the power pack into the mains socket.
– The yellow indicator on the DigtaStation 441 lights up.
•Press the »ON/OFF« button to switch off the dictation
machine.
•With the dictation machine switched off, plug it into the
DigtaStation 441.
– After a while, the charging indicator appears on the
device display.
– Flat batteries are recharged after approximately 3 hours;
the charging indicators then go out. *Accessories
COM 1
Line Out
Mic In
USB
Digta
4015 DS

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PREPARATIONS______________________________________
Notes on Grundig rechargeable battery 462
New rechargeable batteries do not reach full capacity until
they have been recharged several times. For this reason the
operating time for new rechargeable batteries is a maximum
of 3 hours.
When these batteries are fully charged, you can use the
dictation machine up to 7 hours.
The rechargeable batteries’ charge state is shown on the
dictation machine display.
– » « Rechargeable batteries charged;
– » « After approx. 2 hours operating time;
– » « After approx. 4 hours operating time;
– » « After approx. 7 hours operating time.
If the rechargeable batteries were completely recharged, a
brief warning beep (rechargeable battery/battery warning)
will sound after 7 hours operating time. During recording
mode, operation will automatically switch over to play mode.
The » « rechargeable battery symbol will flash on the dis-
play. You will still be able to dictate for a few minutes before
the dictation machine automatically switches off. We recom-
mend either starting the charging process after the warning
beep or to use the power supply to operate the dictation
machine.
The rechargeable batteries will not be charged if the dictation
machine has been switched on and connected to the power
supply. You are now using the dictation machine in mains
operation.
The dictation machine’s operating system is ”shut down”
(as for a PC) when it is switched off. Sufficient power must still
be available for this purpose. If, after the dictation machine
has automatically switched off, you switch it back on again
without plugging in the power supply or if the rechargeable
batteries have not been recharged, your saved dictations may
be permanently lost.

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PREPARATIONS______________________________________
Inserting replaceable memory cards
(not supplied)
You can use memory cards instead of the internal memory.
Use DigtaCards supplied as accessories by Grundig Business
Systems.
•Push the memory card into the slot with the side with the
diagonal corner facing the direction shown on the back of
the device.
Notes:
Do not insert the card with force. Slight pressure is
sufficient.
Do not remove the cards when recording is running or
during data transfer from PC to PC. This can result in data
loss.
If a full memory card (e.g. with over 300 dictations) is
inserted into the dictation machine with factory default
settings (or with a reset dictation counter), it takes up to
20 seconds to create a new dictation. This time is required
for the dictation machine to search for the first free dicta-
tion number starting from dictation number 1. This time
also varies depending on the manufacturer of the memory
card.
If you use MultiMediaCards/SecureDigital Cards
(MMC/SD) with insufficient writing speed, »Card not
supported!« appears in the display.
Make sure that the electrical contacts on the underside of
the memory card are not subjected to physical stress.
The cards are not affected by dirt or moisture, but they
may only be put into the dictation machine when they are
clean and dry.
EAR

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New memory cards must be formatted before any writing
can be done.
It is essential that the notes in the chapter “MENU
FUNCTIONS – Format memory” be observed.
Formatting replaceable memory cards
Memory cards – including those which have been pre-
formatted – must first be formatted with the dictation machine
prior to initial writing.
If an error message appears after a non-formatted memory
card is inserted, acknowledge this with the »OK« button.
The »Format memory?« and »Formatting successful!«
displays should also be acknowledged with the »OK« button.
The memory card may not be formatted as a removable disk
using a PC formatting function.
New memory cards may only be formatted using the
“Formatting” menu function. It is essential that the notes in the
“MENU FUNCTIONS – Format memory” chapter be obser-
ved.
We recommend reformatting the memory card on a PC once
it has been overwritten several times. The memory card is
defragmented during formatting. Access to the next dictations
is then faster.
PREPARATIONS______________________________________

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Switching on and off
Initial switching on
•Press the »ON/OFF« button until the red recording indi-
cator glows and then goes off again.
– The software is loaded.
– A menu with language selection appears in the display.
•Select a language using the up-down buttons »ļ« or
»Ļ«, for example, »English«.
•Press the »OK« button.
– You should then set the date and time.
•Enter the hour, minute, day, month and year using the
»Ļ« and »ļ« buttons, making sure to confirm each entry
with »OK«.
•Conclude the setting procedure with the »END« button.
– The device is ready for operation.
Subsequent switching on
•Press the »ON/OFF« button until the red recording indi-
cator glows and then goes off again.
Switching off
•Briefly press the »ON/OFF« button.
Safety lock
•Push the » ļ
HOLD « slide switch up.
Note:
If the safety lock is activated, the message »Keys locked«
appears in the display. If the machine is switched on inad-
vertently (e.g. when carrying it in a pocket), it is switched
off automatically.
SWITCHING ON ____________________________________
Deutsch
ŁEnglish
Francais
Ļļ OK

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Saving dictations
Dictations are stored on the internal memory of the
dictation machine (64 MB) if no memory card is in use. If
a memory card (DigtaCard) is inserted, all dictations are
recorded on it.
The internal memory is protected against access during
this.
It is not possible to copy between the internal memory and
the memory card.
– Brief display in the status line for the external memory:
»EXT «.
– Short display for this internal memory in the status line:
»INT«.
Dictation
•Speak over the dictation machine.
– The figure shows the optimum position of the dictation
machine. The high-quality microphone allows also for
recordings over greater distances.
RECORDING __________________________________________
Free 0:37h
no dictations va c
INT
Free 0:37h
no dictations va c
EXT
D
igta
4015

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New dictation
•Push the slide switch to »STOP«.
•Press the »NEW« button.
– A new dictation with the next highest number is created,
display: »DICT002«, for example. The date and the
time are saved along with every dictation (displayed only
on the PC).
– The red recording indicator flashes, »Record Pause«
appears in the display.
Notes:
The dictation counter can be reset in the »Settings«
menu.
If the »Typist«, »Dictation type«, »Group«,
»No./Ref.« or »Priority« functions are activated, the
appropriate selection lists appear, please refer to the
“FUNCTIONS IN THE MENU” chapter.
Use the up-down button »ļ« or »Ļ« to select the entry
you want and confirm with »OK«.
•Push the slide switch to »ŁSTART«.
– The recording indicator illuminates, »Record«, appears
in the display and the device begins to record.
Recording-pause
•Set the slide switch to »STOP«.
– The recording indicator flashes, the message »Record
Pause« appears in the display.
RECORDING __________________________________________
Free 0:37h
no dictations va c
MENU
NEW

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Ending recording
•Press the red recording button » ļ
–
DICT«.
Fast forward or rewind during a recording also ends the
recording.
Note:
When recording is ended, the date and the time are saved
along with every dictation (displayed only on the PC).
Warning:
Electronic devices such as a digital dictation machine can
suffer malfunctions due to electrical discharge.
If you are electrically charged when you touch a dictation
machine which is already switched on, the device some-
times switches off to prevent further damage. If a record-
ing was in process, check that the current dictation is com-
plete. You may have to re-record a few seconds of text.
Note on dictations that are longer than 5 hours:
Once the dictation limit of 5 hours is reached, a new
dictation will be created automatically with the following
name:
< Original dictation name > + < letter starting with A to Z >.
Example:
DICT001.DSS (initial 300 minutes);
DICT001.DSS (second 300 minutes);
DICT001.DSS (third 300 minutes).
You will hear a double warning tone when a new dictation
is created.
RECORDING __________________________________________

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Editing a dictation
When playing-back a dictation, you may speak a new text
from the current dictation position, or add a recording to the
end of the dictation.
Note the memory which is available; this is displayed as
»Free -:--h« (in hours and minutes).
•Push the slide switch to »STOP«.
•Use the up-down button »DICT+
_« to select the desired
dictation.
•Push the slide switch to »ŁSTART«.
•Press the red recording button » ļ
–
DICT« at the point where the
dictation is to be changed and start dictation.
– »Record« appears in the display.
•At the end of dictation push the slide switch to
»STOP«.
•Press the red recording button » ļ
–
DICT« or push the slide switch
to »ĵĵ REW« or »ŁŁ FFWD«.
– Dictation is switched off.
Note:
If the dictation machine is switched off using the
»ON/OFF« button, you will skip to the end of the dictation
when switching the machine on again with the
»ON/OFF« button and then pressing the recording button
» ļ
–
DICT«.
RECORDING __________________________________________
Free 0:37h
DICTOO1 O:17
vac
Record