Grundig Digta x4015 DS User manual

English
Digta x4015 DS
www.grundig-gbs.com

2
ENGLISH
CONTENTS________________________________________
4 Notes
4 Safety
4 Environmental protection
5 Scope of delivery
Digta x4015DS Classic
5 Accessories
6 The Control Elements
8 The Display
9 Preparations
9 Battery operation
9 Mains operation
9 Safety hints for mains/charging
unit 473 (Accessories)
10
Rechargeable battery operation
10 Operation using rechargeable
batteries
10
Inserting rechargeable batteries
11 Charging the r echargeable
battery – directly
12 Charging the battery– using the
DigtaStation 441
13
Notes on Grundig rechargeable
battery 462
14 Inserting replaceable memory
cards
15 Formatting replaceable memory
cards
16 Switching On
16 Switching on and off
16. Initial switching on
16 Subsequent switching on
16 Switching off
16 Safety lock
17 Recording
17 Saving dictations
17 Dictation
18 New dictation
18 Recording pause
19 Ending recording
20 Editing a dictation
21 The Info function and the Index
function
21 Inserting info
22 Inserting a section of dictation
22 Adding an index – during
a pause in recording
23 Inserting an index – during
recording
23 Adding an index – during play-
back
24 Dictating using the foot control
25 Play-Back
25 Selecting a dictation and
playing-back
25 Skip to the start or end of a
dictation or to info or index
25 Volume control
26 Fast play-back
26
Fast forward and rewind
26 Searching for an info or index
27 Deleting Dictations
27 Deleting an entire dictation
27 Deleting a part of a dictation
28 Deleting an info or an index
29 The Menu
29
Overview of the functions in
the menu
30 Overview of the menu
settings

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32 Functions In The Menu
32 Menu navigation
33 Dictation status
34 Folder
35 Typist
36 Dictation type
37 Group
38 No./Ref.
39 Priority
40 Author
41 Format
42 Settings In The Menu
42 Play-back
43 Voice Activation
43 Mikrophone sensitivity
44 PC microphone
45 Power off
46 Audio signals
47 Illumination
48 Foot control
48
Foot control assignment
during
recording
49
Foot control assignment during
play-back
49 Play-back with foot control
50 Time, date
51 Dictation counter
52 Version
53 Factory setting
55 Communication With The
PC
55 System requirements for the PC
software
56 Connecting and separating
the dictation machine and the
PC
57
Connecting via the DigtaStation
to the PC
58 Firmware Update
58 Carrying out a firmware update
59 Enabling optional functions
60 DigtaScan 404 Barcode
Reader
60 Using barcodes
61 Plugging in
62 Unplugging
63 Switching the DigtaScan on and
off
64 Scanning a barcode for a new
dictation
65 Displaying a barcode for a dic-
tation
66 Scanning a barcode for an
existing dictation
67 Searching for a dictation
belonging to a barcode
68 Deleting a barcode from a dicta-
tion
69 Configuring the DigtaScan bar-
code reader
72 Restoring the factory settings
73 RFID Reader DigtaRFID 414
73 Using RFID codes
73 Connecting and removing the
RFID reader
74 Turning the RFID reader on and
off
75 Scanning a RFID code for a new
dictation
76 Additional functions
CONTENTS________________________________________

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Your Digta x4015 DS is a digital portable dictation machine. It
can be used with the software supplied as a single-station dicta-
tion system. In addition, with the optional network license, you
can connect it to a network (a local area network with several
authors and typists). To simplify the revision editing of record-
ings, the machine has been provided with functions, such as the
insertion or deletion of text passages. Using a PC, dictations can
be transmitted to a network.
Safety
This digital portable dictation machine has been designed for
voice recording and play-back.
Make absolutely sure that the machine is protected against
humidity (rain, water splashes).
Do not place the dictation machine close to the heating or in
direct sunshine.
You may not open the dictation machine under any circum-
stances.
Opening the device invalidates the guarantee.
Open only the cover of the battery compartment.
Use only a dry cloth for cleaning. Never use chemical cleaning
agents.
Electronic devices such as a digital dictation machine can
suffer malfunctions due to electrical discharge. Very occasion-
ally, a few seconds of text at the point in the dictation you just
recorded may be missing. See also “Ending recording”.
Environmental protection
The batteries – those free of heavy metals as well – must not
be disposed of in the domestic refuse. Used batteries must
be taken to an old battery collection point at the dealer's and
disposed of properly.
This product complies with the EC regulations »89/336/
CEE, 73/23/CEE, 93/68/CEE«.
Subject to technical and visual modifications!
NOTES _____________________________________________

5
Scope of delivery Digta x4015 DS Classic:
– Digta x4015 DS
– PC-Software
– USB-cablel
– Batteries
– Pouch
Accessories
You find our latest accessories like mains/charging unit, plug
in microphone and headphones on our website on the internet:
www.grundig-gbs.com.
The features indicated by Grundig apply only when using origi-
nal Grundig accessories.
Defects, due to the use of accessories which are not original
Grundig accessories or which do not comply with the legal
regulations or the corresponding standards lead automatically
to the expiration of any guarantee rights.
NOTES _____________________________________________
ENGLISH

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THE CONTROL ELEMENTS ___________________
฀฀฀฀฀฀฀฀฀฀
Card slot
On/off/PC mode button
Socket for external micro-
phone
Fast forward
Slide switch for recording,
stop, play-back, fast rewind
Safety lock
Button for new dictation/
escape
DigtaStation 441*
Green indicator for
USB-connecton
Yellow indicator for power
supply
Microphone
Recording indicator
Display
Function buttons:
labeled in the bottom
display line
Up/down button
Menu/OK button
*Accessory

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THE CONTROL ELEMENTS ___________________
EAR
Earphone connection;
impedance min.32 Ω
Card ejection switch
Battery-compartment
cover
PC/USB-Interface
%!2(/,$0,!9
Power connection
DC IN 3V
–
- - -

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THE DISPLAY_____________________________________
฀฀฀฀฀฀฀฀
Available recor-
ding time
Dictation number
Current function
(status line)
Current button
function
Free 0:37h
DICTOO1 0:06
RecordPause
INS NEW
A
vac
Selected folder
Operation with:
– Battery » «
– Rechargeable bat-
tery » «
–
Power supply » «
Indication for voice
activation (va) and
microphone sensitivi-
ty for conference (c)
Dictation position,
total length

9
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Battery operation
The dictation machine can be used for approximately 12
hours when the alkaline manganese batteries are fully
charged.
•Open the battery compartment.
•Insert batteries (Mignon types, i.e. R6, UM3 or
AA, 2 x 1,5 V). Make sure the polarity is correct.
•Close the battery compartment.
– Display for batter operation» «.
Note:
A signal will be audible when the batteries are weak.
The battery symbol » « on the upper right edge of the
display starts to flash. You will still be able to dictate for
a few minutes until the dictation machine automatically
switches off.
Mains operation
If the dictation machine has been switched on and is con-
nected to a charging unit, the unit will supply the dictation
machine with power. Inserted batterien or rechargeable
batteries will be neither used nor charged.
– Display for mains operation » «.
Safetyhintsformains/chargingunit473(Accessories)
A temperature rise in the housing during operation is
normal and no cause for concern. During operation, the
charging unit should have good ventilation and should not
be used in the vicinity of radiators or in direct sunlight.
Never plug the power pack plug and the USB plug into the
dictation machine at the same time. For use with a PC and
power pack, use the DigtaStation 441 (accessory).
Maintenance: Only a dry cloth should be used to wipe off
the unit. Do not use solvents.
PREPARATIONS _________________________________
HOLD

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Rechargeable battery operation
Operation using rechargeable batteries
To ensure smooth operation using rechargeable batteries
you should switch off the dictation machine once the dicta-
tion is complete and reconnect it to the power pack or - if
you have one - to the DigtaStation 441 - so that it can be
recharged.
– Display for rechargeable battery operation »
«.
Inserting rechargeable batteries
Only Grundig rechargeable batteries 462 may be charged
inside the dictation machine using mains/charging unit
473.
•Switch off the dictation machine.
•Open the battery compartment.
•Insert the rechargeable batteries making sure that
polarity and position are correct. Insert the recharge-
able battery with the removed sheathing into the com-
partment with the lateral charging contact (see figure).
Warning:
Never place a standard battery together with a
rechargeable battery in the battery compartment
This could destroy the battery.
PREPARATIONS _________________________________
HOL D

11
DEUTSCHENGLISH
Warning:
The dictation machine gives an optical and audible
warning of weak batteries. This is however only the
case when using Grundig 462 rechargeable batteries.
When using Grundig 462 rechargeable batteries there
is also the guarantee that if the batteries may become
completely drained the current task will be stopped in
good time, and the dictation saved. As a result of tech-
nical differences between Grundig rechargeable bat-
teries and some other makes it is possible that part or
even all of the dictation could be lost if original Grundig
rechargeable batteries are not used. Rechargeable
batteries from other manufacturers are identified by the
dictation machine as non-rechargeable batteries, and
shown in the display by the » « symbol.
Charging the rechargeable battery - directly
• Switch off the dictation machine.
• Plug the power supply into a wall outlet.
• Plug the power supply cord into the »DC IN 3V
–
- - - « dicta-
tion machine socket.
– The charging indication will be displayed after a short
time.
– The empty rechargeable batteries will be recharged after
approximately 3 hours; the charging indication then dis-
appears.
•Disconnect the power supply from the wall outlet and
remove the power supply cord from the »DC IN 3V
–
- - - «
socket.
PREPARATIONS _________________________________

12
Charging the battery – using the DigtaStation 441*
•Plug the jack of the power pack lead into the socket on
the DigtaStation 441.
•Plug the power pack into the mains socket.
– The yellow indicator on the DigtaStation 441 lights up.
• Press the »ON/OFF« button to switch off the dictation
machine.
•With the dictation machine switched off, plug it into the
DigtaStation 441.
– After a while the charging indicator appears on the
display of the device.
– Flat batteries are recharged after approximately three
hours, the charging indicators go out.
PREPARATIONS _________________________________
ENGLISH
*accessories
฀฀฀
฀฀฀฀฀฀฀฀฀฀

13
DEUTSCHDEUTSCH
Notes on Grundig rechargeable battery 462
New rechargeable batteries do not reach full capacity until
they have been recharged several times. For this reason
the operating time for new rechargeable batteries may be
in rare cases less than three hours. When these batteries
are fully charged, you can use the dictation machine up
to 7 hours.
The rechargeable batteries’ charge state is shown on the
dictation machine's display.
– » « Rechargeable batteries charged;
– » « after approx. 2 hours operating time;
– »
« after approx. 4 hours operating time;
– » « after approx. 7 hours operating time.
If the rechargeable batteries were completely recharged, a
brief warning beep (rechargeable battery/battery warning)
will sound after 7 hours operating time. During record-
ingmode, operation will automatically switch over to play
mode.
You can once again activate recording and dictate further
on for some minutes. The » « rechargeable battery
symbol will flash on the display until the dictation machine
switches off automatically. We recommend either starting
the charging process after the warning beep or to use the
power supply to operate the dictation
The rechargeable batteries will not be charged if the dicta-
tion machine has been switched on and connected to the
power supply. You are now using the dictation machine in
mains operation.
The dictation machine’s operating system is ”shut down”
(as for a PC) when it is switched off. Sufficient power
must still be available for this purpose. If, after the dicta-
tion machine has automatically switched off, you switch it
back on again without plugging in the power supply or if
the rechargeable batteries have not been recharged, your
saved dictations may be permanently lost.
ENGLISH
PREPARATIONS _________________________________

14
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Inserting replaceable memory cards
(not supplied)
You can use memory cards instead of the internal memory.
Please use DigtaCards supplied as accessories by Grundig
Business Systems.
•Push the memory card into the slot with the side with
the diagonal corner facing the direction shown on the
back of the device.
Notes:
Please do not insert the card with force. Slight pressure
is sufficient.
Never remove the cards during recording or during data
transfer from or to a PC. This could result in data loss.
If a full memory card (i.e. with more than 300 dictations)
is inserted into the dictation machine with factory set-
tings (or with a reset dictation counter) it will take up
to 20 seconds to create a new dictation. This time is
required for the dictation machine to search for the first
free dictation number starting from dictation number
one. This time also varies depending on the manufac-
turer of the memory card.
If MultiMediaCards/SecureDigital Cards (MMC/SD) with
insufficient writing speed are used, "Card not supported"
appears in the display.
Please make sure that the electrical contacts on the
underside of the memory card are not subjected to physi-
cal stress.
The cards are not affected by dirt or moisture but they
may only be inserted into the dictation machine when
they are dry and clean.
PREPARATIONS _________________________________
%!20,!9

15
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New memory cards must be formatted before any writ-
ing can be done.
It is essential that the notes in the chapter "MENU
FUNCTIONS - Format memory" be observed.
Formatting replaceable memory cards
Memory cards – including those which have been prefor-
matted – must first be formatted with the dictation machine
prior to initial writing.
If an error message appears after a non-formatted memory
card was inserted, acknowledge this with the »OK« but-
ton.
The »Format memory?« and »Formatting successful« dis-
plays should also be confirmed with the »OK« button.
The memory card may not be formatted as a removable
disk using a PC formatting function.
New memory cards may only be formatted using the
"Formatting" menu function. It is essential that the notes
in the "MENU FUNCTIONS - Format memory" chapter be
observed.
We recommend reformatting the memory card once it has
been overwritten serveral times on a PC. The memory
card is defragmented during formatting. Access to the next
dictations is then faster.
PREPARATIONS _________________________________

16
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Switching on and off
Initial switching on
•Press the »ON/OFF« button until the red recording indi-
cator has glowed and then gone off again.
– The software is loaded.
– You should then set date and time.
•Enter the hour, minute, day, month and year using the
»▲« or »▼« buttons, making sure to confirm each
entry with the »OK« button.
•Conclude the setting procedure with the »END« button.
– The device is ready for operation.
Subsequent switching on
•Press the »ON/OFF« button until the red recording indi-
cator has glowed and then gone off again.
Switching off
•Briefly press the »ON/OFF« button.
Safety lock
• Push the » HOLD« slide switch up.
Note:
If the safety lock is activated, the message
»Keys locked« appears in the display. If the machine
is switched on inadvertently (i.e. when carrying it in a
pocket) it is switched off automatically.
SWITCHING ON __________________________________
▲
12h 15m
10d 01m 05y
▼▲ OK END

17
DEUTSCHDEUTSCH
Saving dictations
Dictations are stored on the internal memory (64 MB)
of the dictation machine – if no memory card is in use.
If a memory card is inserted (DigtaCard), all dictations
are recorded on it.
The internal memory is protected against access dur-
ing this.
It is not possible to copy between the internal memory
and the memory card.
– Brief display in the status line for the external memory
»EXT «.
– Brief display in the status line for the internal memory:
»INT«.
Dictation
•Speak over the dictation machine.
– The figure shows the optimum position of the dicta-
tion machine. The high quality microphone allows
also for recordings over greater distances.

฀฀฀฀฀฀฀฀฀฀
Free0:37h
no dictations va c
INT
Free0:37h
no dictations va c
EXT
ENGLISH
RECORDING ______________________________________

18
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New dictation
•Move the slide switch to » «.
•Press the »NEW« button.
– This display only appears, if there was not yet a
recorded dictation on the memory device.
•First press the »REC« button and then the »NEW«
button.
– A new dictation with the next highest number is cre-
ated; display: »DICT002« for example. The date and
time are saved along with every dictation (displayed
only on the PC).
– The red recording indicator flashes, »Record Pause«
appears in the display.
Notes:
The dictation counter can be reset in the »Settings«
menu.
If the »Typist«, »Dictation type«, »Group«, »No./Ref.«
or »Priority« functions are activated in the menu, the
appropriate selection lists will appear. Please refer to
the "FUNCTIONS IN THE MENU" chapter.
Please use the up-down buttons »▲« or »▼« to select
the entry you want and confirm with »OK«.
•Move the slide switch to »
«.
– The recording indicator illuminates, »Record« appears
in the display and the device begins to record.
Recording pause
•Move the slide switch to » «.
– The recording indicator flashes, the message »Record
Pause« appears in the display.
RECORDING ______________________________________
Free0:37h
no dictations vac
MENU NEW
฀
STOP฀
DICT
STOP฀
Free 0:37h va c
DICT001 O:26
.....................................
DICT+
-MENU REC
Free 0:37h va c
DICT001 O:26
.....................................
Record Pause
INS NEW
i

19
Ending recording
•Move the slide switch to »
STOP฀
«.
•Press the » ►►
FFWD« button.
Fast rewind or play-back during recording also ends the
recording.
Note:
When recording is ended the date and the time are
saved along with every dictation (displayed only on
the PC).
Warning:
Electronic devices such as digital dictation machines can
suffer malfunctions due to electrical discharge.
If you are electronically charged when you touch a dic-
tation machine which is already switched on, the device
sometimes switches off to prevent further damage.
If a recording was in process, check that the current
dictation is complete. You may have to re-record a few
seconds of text.
Note on very long dictations:
In the settings menu with the function »Follow up dict.«
you can set the maximum dictation length after which
the next dictation shall be created automatically. Once
the dictation limit (e.g. 5 hours) is reached, a new dic-
tation will be created automatically with the following
name:
< Original dictation name > + < letter starting with
A to Z >.
Example:
DICT001.DSS (initial 300 minutes);
DICT001A.DSS (second 300 minutes);
DICT001B.DSS (third 300 minutes).
You will hear a double warning signal when a new dicta-
tion is created.
RECORDING ______________________________________
ENGLISH

20
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Editing a dictation
When playing-back a dictation, you may speak a new text
from the current dictation position, or add a recording to the
end of the dictation.
Note the memory which is available. It is displayed as
»Free-:--h« (in hours and minutes).
•Move the slide switch to » «.
•Use the up-down button »DICT+
_« to select the desired
dictation.
•Move the slide switch to »
► PLAY«.
•Move the slide switch to » «, at the point where
the dictation is to be changed. Then move the slide
switch to » « and start dictation.
– »Record« appears in the display.
•At the end of the dictation move the slide switch to
»«.
•Press the »
►►
FFWD« button or move the slide switch
to »
◄◄
REW« or »
► PLAY«.
– Recording is switched off.
Note:
If the dictation machine is switched off using the »ON/
OFF« button, you will position the dictation when switch-
ing the machine on again with the »ON/OFF« button to
the end of the dictation by moving the slide switch to
» «.
RECORDING ______________________________________
STOP฀
STOP฀
DICT
STOP฀
DICT
Free 0:37h va c
DICT001 O:14
.....................................
Record
i