HLF Italian Design 4500 MCG User manual

INSTRUCTIONS MANUAL
HLF Italian Design
G1/G2/F Eng V6-2010
HLF
MCG 4500
G1/G2/F
ENGLISH
Part Code: 9BIMHL600
I.M. HLF 4500 MCG

INSTRUCTIONS MANUAL
RETAIN FOR FUTURE USE !
The copyright of these Instructions Manual, which are entrusted to the recipient
personally, remains with the HLF company.
The content may not be disclosed or made available to any third party without the
express consent of the HLF company.
These Operating Instructions must be read and applied by anyone performing work with
or on the equipment described.
In particular, it is imperative that all such persons familiarise themselves with the safety
instructions.
HLF Italian Design I.M. HLF 4500 MCG
G1/G2/F Eng V6-2010

TABLE OF CONTENTS
1. Description…………………………………………………………………………… 1
1.1 Design………………………………………………………………………… 1
1.1.1 External description…………….………………………………… 1
1.1.2 Internal description……….…………….…………………………. 3
1.2 Introduction…………………..…………………..………………………….. 4
1.2.1 The HLF 4500F coffee maker…….…….………………… 4
1.2.2 Modem connectivity – optional.…………….…………………… 4
1.2.3 Cup Sensor – optional…………………………….……………… 4
1.2.4 Steam Wand – optional…………………………….…………… 4
1.3 Technical rates .....................................…………….....…………………. 5
1.3.1 Dimensions………………………………………………………… 5
1.3.2 Weight……………………………………………………………… 5
1.3.3 Electric rates……………………………….……………………… 5
1.3.4 Machine identification………………………….…………………. 5
1.4 Environmental conditions………….……………..……….……………….. 6
1.4.1 Temperature and humidity……………………………………….. 6
1.4.2 Space requirements………………………………………….…… 6
2. Safety Instructions…………………………………………………………….……. 7
2.1 Warnings………………………………………………………………..……. 7
2.1.1 Warnings symbols used..………………………………………… 7
2.1.2 Where warning symbols are located………………………….… 7
2.1.3 Safety information in this Instructions Manual…………………. 8
2.2 Basic safety instructions……………………………………………………. 9
2.2.1 Proper use…………………………………………………………. 9
2.2.1.1 General………..…………….…………………………… 9
2.2.1.2 Proper use of the HLF 4500F coffee maker………. 9
2.2.2 Specific hazards and instructions…………………….…………. 10
2.2.2.1 Specific hazards and instructions of HLF 4500F
coffee maker …………………….………….……..…….10
3. Installation .......................................................................………………….…… 12
I.M. HLF 4500 MCG HLF Italian Design
G1/G2/F Eng V6-2010

TABLE OF CONTENTS
3.1 Transport …………………………………………………………………..... 12
3.1.1 Receiving the unit……………………………………………...…. 12
3.1.2 Un-packing...............................................……………………… 12
3.1.3 Checking the internal of the unit ...............................…..….…. 14
3.1.4 Water connection ......…...........................…………….……….. 15
3.1.5 Electric connection ...................................…………….……….. 16
3.2 Start up and operation mode...................………………………..………. 16
3.2.1 Loading products…………………………………………………. 17
3.2.2 Turning ON the unit.....................……………………………….. 19
3.2.3 “Press Red Button” message………………….………………… 19
3.2.4 Initial heating……………………………………………………… 22
3.2.5 Frothing the milk…………………………………………………... 23
3.3 Changing the drink selection panel……………………………………….. 24
3.3.1 Getting a customized selection panel………………………….. 24
3.3.2 Installing the selection panel………………………………….… 24
4. Cleaning guide ……............................................................……………….…… 26
4.1 Cleaning warnings....................................................………………….… 26
4.2 Daily Cleaning …………………………………………………………….. 26
4.3 Weekly Cleaning……………………………………………………………. 29
4.4 How to remove and clean the milk frothier..................……………....….. 30
4.5 How to remove and clean the coffee group................……………....….. 33
4.6 Cleaning conclusions.................................………………………………. 35
4.7 De-scaling process…………………………………………………………. 36
HLF Italian Design I.M. HLF 4500 MCG
G1/G2/F Eng V6-2010

TABLE OF CONTENTS
I.M. HLF 4500 MCG HLF Italian Design
5. Operating the computer software………..............……………………………... 39
5.1 Gaining access to the machine software……………………………….....39
5.2 Programming Steps…………………………….………………………..…. 39
5.3 Programming Menu………………....…………………………………...…. 41
5.3.1 Drink Counters.…..……………………………………………..….41
5.3.2 Function.……..…………………………………………………….. 43
5.3.3 Drink Number 1…..………………………….…….…………..….. 48
5.3.4 Pre-Selection Key…..……………..……………………………… 60
5.3.5 Change password…………………...………….………………… 61
6 Daily maintenance Check list………..............……………………….................. 63
6.1 Check list…………………………………………………………………….. 63
7 Inactivity ……………………………………………………………………………… 64
8 Disposal………………………………………………………….……………………. 65
9 Guarantee, consumables, spare parts, ordering procedure…….….……….. 66
9.1 Guarantee………………………………………………………..………….. 66
9.2 Consumables, spare parts, ordering procedure…………………………. 67
10. Troubleshooting……………..………………………………………………....…. 68
10.1 Checklist for fault diagnosis and troubleshooting………………………. 68
11. Software Table …………….…………………………………..………….…….…. 71
G1/G2/F Eng V6-2010

DESCRIPTION
HLF Italian Design 1 I.M. HLF 4500 MCG
1 Description
1.1 Design
1.1.1 External description
1– Front door
2– Front panel
3– Top lid
4– Coffee beans hopper
5– Machine metal body
6– Milk tube hole
7– Lock door key
8– Cup holder grid
9– Cup sensor hole
10 – Drip tray
11 – Payment system wires hole
connection
12 – Payment system fixing holes
13 – Liquid Crystal Display (LCD)
14 – Drink selection buttons
15 – Beverage dispense point
G1/G2/F Eng V6-2010

DESCRIPTION
I.M. HLF 4500 MCG 2 HLF Italian Design
16 – Back panel
17 – Ventilation grids
18 – Internal fan ventilation grid
19 – Drain tube cover
20 – Drain tube
21 – Inlet water valve
22 – Inlet plug for power cord
23 – Main switches
G1/G2/F Eng V6-2010

DESCRIPTION
HLF Italian Design 3 I.M. HLF 4500 MCG
1.1.2 Internal description
1– Soluble powder canister
2– Soluble powder shutter
3– Beans hopper
4– Milk drawing pipe
5– HLF’s Milk frothier
6– Pucks drawer
7– Drip tray float
8– Front door
9– RJ45 plug for computer cable
10 – Programming button
11 – Top lid
12 – Air adjuster
13 – Air-drawing pipe
14 – Multi coffee group
15 – Drip tray float sensor cover
16 – Cup sensor (Optional)
G1/G2/F Eng V6-2010

DESCRIPTION
I.M. HLF 4500 MCG 4 HLF Italian Design
1.2 Introduction
1.2.1 The HLF 4500/4500F MCG
The HLF 4500/4500F MCG is a fully automatic coffee maker machine, which in the
basic version can dispense pre-programmed coffee products through a height-adjust-
able product outlet into the container. The beverage required is selected via twelve
beverage selection buttons. MCG identify the Multi Coffee Group System which is a
coffee group able to dispense various kind of coffee from 8 to 20 gr of ground coffee.
With this new system you can choose the quantity of coffee use for every coffee
selection.
The HLF 4500/4500F MCG exhibits the latest marks of conformity, indicating that it
satisfies the necessary certification standards.
1.2.2 "Modem connectivity" optional
A regular or cellular modem kit can be allocated on the back of the machine to allow the
download or upload of the computer board setting at every time.
1.2.3 "Cup sensor" optional
A dedicated sensor can be placed in the internal of the front door to detect the presence
of the cup, carafe or any other container, in order to prevent accidental dispense of
drinks.
1.2.4 “Steam wand” optional
A steam wand can be installed in the machine to have an additional point of steam.
G1/G2/F Eng V6-2010

DESCRIPTION
HLF Italian Design 5 I.M. HLF 4500 MCG
1.3 Technical rates
1.3.1 Dimensions
Height: 725 mm
Depth: 555 mm
Length: 442 mm
1.3.2 Weight
The weight of the machine has to be considered without ingredients and water inside.
Weight: 45 Kg
1.3.3 Electric rates
Volts : 230 V or 120 V ac. 50/60 Hz (refer to the identification plate on the back of
the machine)
Power : 1800 W for 4500 MCG 230V and 1200 W for 4500 MCG 120V
3100 W for 4500F MCG 230V and 2500 W for 4500F MCG 120V
1.3.4 Machine identification
The identification plate is located on the back panel of the machine near the main
switch.
A copy of the same identification plate is located inside the machine on the left wall
opening the front door.
G1/G2/F Eng V6-2010

DESCRIPTION
I.M. HLF 4500 MCG 6 HLF Italian Design
1.4 Environmental conditions
1.4.1 Temperature and humidity
Operating and storage temperatures:
•min. + 5 °C
•max. + 25 °C
Operating and storage humidity:
•max. 80 %
Operating in case of frozen environment
•Is not allowed to use the machine in temperature below 0 °C
1.4.2 Space requirements
Minimum space required for operation:
•180 mm from the top edge of the bean hopper must be kept clear to allow for
replenishment of beans.
•100 mm from the back panel to allow ventilation.
•300 mm from the right side to allow the fresh milk operation.
NOTE
The machine must be placed in vertical position for a correct operation.
G1/G2/F Eng V6-2010

SAFETY INSTRUCTIONS
HLF Italian Design 7 I.M. HLF 4500 MCG
2 Safety instructions
2.1 Warnings
2.1.1 Warnings symbols used
The following warnings symbols may be affixed to the equipment.
Low voltage
• Warning of dangerous electrical voltage.
• Electric shocks can lead to serious injuries or death.
• Only authorised technical personnel may perform work on electrical installations.
• The technical safety instructions must be followed.
• Unplug equipment before carrying out any work on electrical installations.
Hot surface / hot internal components
• Warning of heat which could lead to injuries.
• Allow hot surfaces and components to cool before carrying out any work on these
component parts.
• If necessary, wear heat-resistant gloves.
2.1.2 Where warning symbols are located
NOTE
• The equipment comes supplied with warning symbols (stickers) affixed wherever
appropriate.
G1/G2/F Eng V6-2010

SAFETY INSTRUCTIONS
I.M. HLF 4500 MCG 8 HLF Italian Design
• If any of the warning symbols should fall off during operation or following cleaning
work, the operator must stick these warning symbols back again immediately.
2.1.3 Safety information in this Instructions Manual
In this Instructions Manual, you will find the following three levels of safety information:
• Level 1
WARNING
• A warning refers to significant dangers. Errors in following the relevant safety
instruction could lead to injuries or death.
Depending on the type of danger, instead of STOP, one of the following symbols could
be combined with the word WARNING.
WARNING
• Warning of electric shock.
WARNING
• Warning of heat.
• Level 2
CAUTION
• The CAUTION symbol stresses important instructions. Failure to observe these
instructions could damage the equipment or other material assets.
G1/G2/F Eng V6-2010

SAFETY INSTRUCTIONS
HLF Italian Design 9 I.M. HLF 4500 MCG
• Level 3
NOTE
• Notes contain additional information aimed at raising the general level of safety and at
lightening the user’s workload.
2.2 Basic safety instructions
2.2.1 Proper use
2.2.1.1 General
Proper use includes, in addition to the specific provisions set out below, observing this
Instructions Manual and complying with the supplier’s obligatory maintenance and repair
instructions.
2.2.1.2 Proper use of HLF 4500/4500F MCG
The HLF 4500/4500F MCG is used solely to dispense coffee products, coffee and
soluble powders combined products, coffee and milk combined products, soluble
powder products and hot water, steam and to heat and froth milk. No other use of the
HLF 4500/4500F MCG will be deemed to be proper.
2.2.2 Specific hazards and instructions
2.2.2.1 Specific hazards and instructions of HLF 4500/4500F MCG
WARNING
• Never insert either the hands or any rod-shaped object into the beans hopper/s when
the HLF 4500/4500F MCG is connected to the main power supply.
• Only coffee beans may be introduced into the beans hopper/s.
• The machine must be located in places where authorized personnel can check it in
every moment.
G1/G2/F Eng V6-2010

SAFETY INSTRUCTIONS
I.M. HLF 4500 MCG 10 HLF Italian Design
• Never unscrew the computer board placed behind the front door. This operation has to
be done by authorized personnel only.
• Never unscrew the back panel of the machine. This operation has to be done by
authorized personnel only.
WARNING
• On the HLF 4500F MCG, hot air comes out from the bottom of the steam outlet.
There’s danger of scalding.
• On the HLF 4500F MCG, the bottom of the steam pipe is hot after it has been giving
off steam. There’s danger of burns.
• Hot liquid comes out from the bottom of the beverage outlet. There’s danger of
scalding.
• The bottom of the hot water outlet is hot after it has been dispensing liquid. There’s
danger of burns.
WARNING
• Never interfere with the electricity supply connection or modify it. This operation can
result in fatal injuries.
• Never remove the screw mounted covers. There’s danger of fatal injuries upon contact
with live components.
NOTE
• Electrical equipment, which does not have adequate electro-magnetic protection,
should not be operated close to the HLF 4500/4500F MCG.
G1/G2/F Eng V6-2010

SAFETY INSTRUCTIONS
HLF Italian Design 11 I.M. HLF 4500 MCG
• The drip tray serves solely to collect drip water. It must not be used as a sink.
CAUTION
• Only operate the HLF 4500/4500F MCG coffee maker in covered locations, avoiding
places where there’s risk of water splash: HLF 4500/4500F MCG risks to be damaged.
• Never wash the HLF 4500/4500F MCG with a water hose during cleaning. There’s risk
of damage.
• Always empty the coffee grounds container correctly. There’s danger of overflow.
WARNING
If handled improperly, the equipment could cause serious or fatal injuries. Anyone using
and maintaining the equipment must have knowledge of the correct handling of the
equipment and must have read and understood the safety instructions in this
Instructions Manual before starting to use or maintain the equipment.
WARNING
Never modify or remove any safety mechanisms. Do not disable any safety mechanisms
by modifying the equipment. If there are any warning symbols affixed to the equipment,
do not remove them. Replace any lost or defective warning symbols immediately.
WARNING
Never operate the equipment in a damaged condition. Report any irregularities to your
superior immediately, especially if they affect safety.
G1/G2/F Eng V6-2010

INSTALLATION
I.M. HLF 4500 MCG 12 HLF Italian Design
3 Installation
3.1 Transport
During the transport of the HLF 4500/4500F MCG is important to avoid the following
operations:
•Turning the box upside down or lay it down on one side
•Dropping the box
•Exposing it to rain, excessive cold or heat, or damp places
3.1.1 Receiving the unit
NOTE
Before opening the box of the HLF 4500/4500F MCG, check out the packaging to be
sure there is no damage.
If damage is noticed, place a claim with the freight forwarder immediately.
Check for:
•Dents or damage of the box
•Wet areas
•Signs of tampering
3.1.2 Un-packing
The HLF 4500/4500F MCG is packed into a strong carton specifically designed for this
unit. This should protect the unit during the transportation.
To further protect it, take out the unit from the box only when you have reached the
location where the machine will be installed, and only after all the electrical and water
connections are in place.
To take out the unit, you have to cut the plastic strip, and take out the upper carton
cover with the white styrofoam sheets. Then you can take out the pallet.
G1/G2/F Eng V6-2010

INSTALLATION
HLF Italian Design 13 I.M. HLF 4500 MCG
Along with the HLF 4500/4500F MCG package, is provided also a second box
containing the external coffee beans hopper/s, power cord and powder canisters.
On the second box it will be one or two coffee beans hoppers in base at the number of
the coffee grinders installed into the machine. If the machine has only a coffee grinder,
on the top lid of the machine there will be a black plastic cap and a clear one. Remove
the clear plastic cap and insert at its place the beans hopper.
If the machine has two coffee grinders, on the top lid there will be two clear plastic caps.
Remove them and place at its places the beans hoppers.
G1/G2/F Eng V6-2010

INSTALLATION
I.M. HLF 4500 MCG 14 HLF Italian Design
CAUTION
The packing material must not be left accessible to others, as it is a potential source of
danger. For the disposal contact qualified companies.
Now the unit is free and ready to be installed on a base, table or cabinet strong enough
to hold 55 Kg.
3.1.3 Checking the internal of the unit
Open the front door and check if any damage is visible. If you see damage, call for
technical service.
WARNING
G1/G2/F Eng V6-2010