HLF Italian Design Aroma 4500 User manual

INSTRUCTIONS MANUAL
I.M. A.4500 Eng V1-2006 HLF Italian Design
AROMA 4500
ENGLISH
Part Code: 9BIMHEN45

INSTRUCTIONS MANUAL
HLF Italian Design I.M. A.4500 Eng V1-2006
RETAIN FOR FUTURE USE !
The copyright of these Instructions Manual, which are entrusted to the recipient
personally, remains with the HLF company.
The content may not be disclosed or made available to any third party without the
express consent of the HLF company.
These Operating Instructions must be read and applied by anyone performing work with
or on the equipment described.
In particular, it is imperative that all such persons familiarise themselves with the safety
instructions.

TABLE OF CONTENTS
I.M. A.4500 Eng V1-2006 I HLF Italian Design
1. Description…………………………………………………………………………… 1
1.1 Design………………………………………………………………………… 1
1.1.1 External description…………….………………………………… 1
1.1.2 Internal description……….…………….………………………….3
1.2 Introduction…………………..…………………..………………………….. 4
1.2.1 The Aroma 4500 coffee maker….……………..……….………. 4
1.2.2 Raised bean hopper – option……………………………………. 4
1.2.3 Modem connectivity – option…………….………………………. 4
1.2.4 In tank filter – option……………………….………………………4
1.3 Technical rates .....................................…………….....…………………. 5
1.3.1 Dimensions………………………………………………………… 5
1.3.2 Weight……………………………………………………………… 5
1.3.3 Electric rates……………………………….……………………….5
1.3.4 Machine identification………………………….………………. 5
1.4 Environmental conditions………….……………..……….……………….. 6
1.4.1 Temperature and humidity……………………………………….. 6
1.4.2 Space requirements………………………………………….…… 6
2. Safety Instructions…………………………………………………………….……. 7
2.1 Warnings………………………………………………………………..……. 7
2.1.1 Warning symbols ……….………………………………………… 7
2.1.2 Where symbols are located……………………………………… 8
2.1.3 Safety information in this Instructions Manual…………………. 8
2.2 Basic safety instructions……………………………………………………. 9
2.2.1 Proper use…………………………………………………………. 9
2.2.1.1 General………..…………….…………………………… 9
2.2.1.2 Aroma 4500 coffee maker…………………………..…. 9
2.2.2 Specific hazards and instructions…………………….…………. 10
2.2.2.1 Aroma 4500 coffee maker ……………….……………. 10

TABLE OF CONTENTS
HLF Italian Design II I.M. A.4500 Eng V1-2006
3. Installation .......................................................................………………….……13
3.1 Transport …………………………………………………………………..... 13
3.1.1 Receiving the unit……………………………………………...…. 13
3.1.2 Unpacking ...............................................……………………… 13
3.1.3 Checking the internal of the unit ...............................…..….…. 15
3.1.4 Water connections ....…...........................…………….……….. 16
3.1.5 Electric connections .................................…………….……….. 17
3.2 Start up and Operation Mode...................………………………..………. 18
3.2.1 Filling the inside water tank ………………………………..….... 18
3.2.2 Loading products…………………………………………………. 19
3.2.3 Turning ON the unit.....................……………………………….. 20
3.2.4 “Press Red Button” message………………….………………… 21
3.2.5 Initial heating……………………………………………………… 23
3.2.6 Adjusting the coffee grinder ……………………………..…...…. 24
3.2.6.1 Closing the grinder’s blades…………………..………. 25
3.2.6.2 Opening the grinder’s blades………………………….. 26
3.3 Changing the drink selection panel……………………………………….. 26
3.3.1 Getting a customized selection panel………………………….. 26
3.3.2 Installing the selection panel………………………………… … 27
4. Daily cleaning guide ...........................................................……………….……29
4.1 Instructions ..............................................................………………….… 29
4.2 Cleaning warnings………………………………………………………….. 29
4.3 How to remove and clean the coffee group................……………....….. 31
4.4 Cleaning conclusion ................................................……………………..33
5. Operating the computer software………..............……………………………... 34
5.1 Gaining access to the machine software…………………………………..34
5.2 Programming Steps…………………………….………………………..…. 34

TABLE OF CONTENTS
I.M. A.4500 Eng V1-2006 III HLF Italian Design
5.3 Programming Menu………………....…………………………………...…. 37
5.3.1 Drink Counter..…..……………………………………………..…. 37
5.3.2 Function……..……………………………………………………... 39
5.3.3 Drink Number 1…..………………………….…….…………..….. 41
5.3.4 Pre-Selection Key…..……………..……………………………… 46
5.3.5 Money Value…………………….……………….…………….….. 47
5.3.6 Drink Price…………………….………………….…………………49
5.3.7 Password…………………..…………………….………………… 49
5.3.8 Set Factory Data.……..…………………….……….......……..… 50
6 Daily maintenance Check list………..............……………………….................. 52
6.1 Check list…………………………………………………………………….. 52
7 Inactivity ……………………………………………………………………………… 53
8 Disposal………………………………………………………….……………………. 54
9 Guarantee, consumables, spare parts, ordering procedure…….….……….. 55
9.1 Guarantee………………………………………………………..………….. 55
9.2 Consumables, spare parts, ordering procedure…………………………. 56
10. Troubleshooting……………..………………………………………………....…. 57
10.1 Checklist for fault diagnosis and troubleshooting………………………. 57
11. Software Table …………….…………………………………..……………….…. 59

DESCRITPION
I.M. A.4500 Eng V1-2006 1 HLF Italian Design
1 Description
1.1 Design
1.1.1 External description
1– Front door
2– Top lid
3– External coffee beans hopper
4– Machine metal body
5– Front door key lock
6– Cup holder grid
7– Cup sensor hole
8– Drip tray
9– Payment system wires hole
connection
10 – Payment system fixing holes
11 – Liquid Crystal Display (LCD)
12 – Drink selection buttons
13 – Beverage dispense point
1
2
3
4
5
6
7
8
9
10
11
12
13

DESCRITPION
HLF Italian Design 2 I.M. A.4500 Eng V1-2006
14 – Back panel
15 – Ventilation grids
16 – Internal fan ventilation grid
17 – Drain tube cover
18 – Drain tube
19 – Inlet water valve
20 – Fuse holder assembly (10A - 250V)
21 – Inlet plug for power cord
22 – Main switch
14
15
16
17
18
19
20
21
22

DESCRITPION
I.M. A.4500 Eng V1-2006 3 HLF Italian Design
1.1.2 Internal description
1– Soluble powder canister
2– Soluble powder shutter
3– Internal coffee beans hopper
4– Coffee grinded dispenser
5– Coffee grinder adjuster
6– Coffee grinder motor
7– Drink nozzles
8– Drip tray float
9– RJ45 plug for computer cable
10 – Programming button
11 – Soluble powder canister top lid
12 – Water tank
13 – Coffee group
14 – Drip tray float cover
15 – Cup sensor
16 – Cup sensor cover
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

DESCRITPION
HLF Italian Design 4 I.M. A.4500 Eng V1-2006
1.2 Introduction
1.2.1 The Aroma 4500 coffee maker
The Aroma 4500 coffee maker is a fully automatic coffee maker machine, which in the
basic version, can dispense pre-programmed coffee products through a height-adjust-
able product outlet into the container. The beverage required is selected via twelve
beverage selection buttons.
The Aroma 4500 coffee maker exhibits the latest marks of conformity, indicating that it
satisfies the necessary certification standards.
1.2.2 "Raised bean hopper" option
A higher been hopper (a unit) can be placed on top of the bean hopper(s) to increase
the coffee bean capacity.
1.2.3 "Modem connectivity" option
A regular or cellular modem kit can be allocated on the back of the machine to allow the
download or upload of the computer board setting at every time.
1.2.4 "In tank filter" option
A resins filter can be installed inside the water tank to de-scaling the water increasing
the life of the hydraulic circuits.

DESCRITPION
I.M. A.4500 Eng V1-2006 5 HLF Italian Design
1.3 Technical rates
1.3.1 Dimensions
Height: 540 mm
Depth: 430 mm
Length: 435 mm
1.3.2 Weight
The weight of the machine has to be considered without ingredients and water inside.
Weight: 38 Kg
1.3.3.Electric rates
Volts : 120 V ac or 230 V ac. 50/60 Hz (refer to the identification plate on the
back of the machine)
Power : 1100 Watts
1.3.4 Machine identification
The identification plate is located on the back panel of the machine near the main
switch.
A copy of the same identification plate is located inside the machine on the left wall
opening the front door.
HLF S.r.l.
Via delle Industrie 21/A
31050 Ponzano Veneto
Treviso - ITALY
Model :
Code :
Serial N.:
Date:
Water Pressure: 1to 8 bar Max
Electrical
Marks

DESCRITPION
HLF Italian Design 6 I.M. A.4500 Eng V1-2006
1.4 Environmental conditions
1.4.1 Temperature and humidity
Operating and storage temperatures:
• min. + 5 °C
• max. + 30 °C
Operating and storage humidity:
• max. 80 %
1.4.2 Space requirements
Minimum space required for operation:
• 180 mm from the top edge of the bean hopper must be kept clear to allow for
replenishment of beans.
• 100 mm from the back panel to allow ventilation.
• 300 mm from the right side to allow cleaning of the coffee group and adjustment
of the grinder’s blades.

SAFETY INSTRUCTIONS
I.M. A.2500 Eng V1-2006 7 HLF Italian Design
2 Safety instructions
2.1 Warnings
2.1.1 Warnings symbols used
The following warnings symbols may be affixed to the equipment.
Low voltage
• Warning of dangerous electrical voltage.
• Electric shocks can lead to serious injury or death.
• Only authorised technical personnel may perform work on electrical installations.
• The technical safety instructions must be followed.
• Unplug equipment before carrying out any work on electrical installations.
Hot surface / hot internal components
• Warning of heat which could lead to injury.
• Allow hot surfaces and components to cool before carrying out any work on these
component parts.
• If necessary, wear heat-resistant gloves.

SAFETY INSTRUCTIONS
HLF Italian Design 8 I.M. A.4500 Eng V1-2006
2.1.2 Where warning symbols are located
NOTE
• The equipment comes supplied with warning symbols (stickers) affixed wherever
appropriate.
• If any of the warning symbols should fall off during operation or following cleaning
work, the operator must stick these warning symbols back again immediately.
2.1.3 Safety information in this Instructions Manual.
In this Instructions Manual, you will find the following three levels of safety information:
• Level 1
WARNING
• A warning refers to significant hazards. Failure to follow the relevant safety instruction
could lead to injury or death.
Depending on the type of danger, instead of STOP, one of the following symbols could
be combined with the word WARNING.
WARNING
• Warning of electric shock.
WARNING
• Warning of heat.

SAFETY INSTRUCTIONS
I.M. A.2500 Eng V1-2006 9 HLF Italian Design
• Level 2
CAUTION
• The CAUTION symbol stresses important instructions. Failure to observe these
instructions could lead to damage to the equipment or to other material assets.
• Level 3
NOTE
• Notes contain additional information aimed at raising the general level of safety and at
lightening the user’s workload.
2.2 Basic safety instructions
2.2.1 Proper use
2.2.1.1 General
Proper use includes, in addition to the specific provisions set out below, observing this
Instructions Manual and complying with the supplier’s obligatory maintenance and repair
instructions.
2.2.1.2 Aroma 4500 coffee maker
The Aroma 4500 coffee maker is used solely to dispense coffee products, coffee and
soluble powders combined products, soluble powder products and hot water. No other
use of the Aroma 4500 coffee maker will be deemed to be proper.

SAFETY INSTRUCTIONS
HLF Italian Design 10 I.M. A.4500 Eng V1-2006
2.2.2 Specific hazards and instructions
2.2.2.1 Aroma 4500 coffee maker
WARNING
• Never insert either the hands or any rod-shaped object into a bean hopper when the
Aroma 4500 coffee maker is connected to the mains power supply.
• Only coffee beans may be introduced to the bean hopper.
WARNING
• Hot air comes out from the bottom of the steam outlet. There is a danger of scalding.
• The bottom of the steam pipe is hot after it has been giving off steam. There is a
danger of burns.
• Hot liquid comes out from the bottom of the beverage outlet. There is a danger of
scalding.
• Hot liquid comes out from the bottom of the hot water outlet. There is a danger of
scalding.
• The bottom of the hot water outlet is hot after it has been dispensing liquid. There is a
danger of burns.
WARNING
• Never interfere with the electricity supply connection or modify it. This could result in
fatal injury.
• Never remove the screw mounted covers. There is a danger of fatal injury upon
contact with live components.

SAFETY INSTRUCTIONS
I.M. A.2500 Eng V1-2006 11 HLF Italian Design
NOTE
• Regardless of type configuration, the Aroma 4500 coffee maker should not be used in
large kitchens.
• Electrical equipment which does not have adequate electro-magnetic protection should
not be operated close to the Aroma 4500 coffee maker.
• The drip tray serves solely to collect drip water. It must not be used as a sink.
CAUTION
• Only operate the Aroma 4500 coffee maker in covered locations, avoid places where
there is a risk of water splash. There is a risk of damage.
• Never spray the Aroma 4500 coffee maker with a water hose during cleaning. There is
a risk of damage.
• Always empty the coffee grounds container in the correct manner. There is a danger
of overflow.
WARNING
If handled improperly, the equipment could cause serious or fatal injury. Anyone using
and maintaining the equipment must be trained in the correct handling of the equipment
and must have read and understood the safety instructions in this Instructions Manual
before starting to use or maintain the equipment.

SAFETY INSTRUCTIONS
HLF Italian Design 12 I.M. A.4500 Eng V1-2006
WARNING
Never modify or remove any safety mechanisms. Do not disable any safety
mechanisms by modifying the equipment. If there are any warning symbols affixed to
the equipment, never remove these. Replace any lost or defective warnings symbols
immediately.
WARNING
Never operate the equipment in a damaged condition. Report any irregularities to your
superior immediately, especially if they affect safety.

INSTALLATION
I.M. A.2500 Eng V1-2006 13 HLF Italian Design
3 Installation
3.1 Transport
During the transport of the Aroma 4500 coffee maker is important to avoid the following:
• Turning the box upside down or lay it down on its side
• Dropping the box
• Exposing it to rain, excessive cold or heat, or damp places
3.1.1 Receiving the unit
NOTE
Before to open the box of the Aroma 4500 coffee maker, check out the packaging to be
sure there is no damage.
If damage is noticed, place a claim with the freight forwarder immediately.
Check for:
• Dents or damage of the box
• Wet areas
• Signs of tampering
3.1.2 Un-packing
The Aroma 4500 coffee maker is packed in a strong carton specifically designed for this
unit. This should protect the unit during the transportation.
To further protect it, take out the unit from the box only when you have reached the
location where the machine will be installed, and only after all the electrical and water
connections are in place.
To take out the unit, you have to cut the black plastic strip, and take out the upper
carton cover. Then you can take out the box all around the unit altogether with the white
paper ball.

INSTALLATION
HLF Italian Design 14 I.M. A.4500 Eng V1-2006
Along with the Aroma 4500 coffee maker package, is provided also a second box
containing the external coffee beans hopper.
The external beans hopper is attached to the metal support, which is also part of the
machine top lid.
Take out the entire assembly from the box and after have opened the top lid of the
Aroma 4500 coffee maker, install the external coffee beans hopper as showed on the
following picture.