Hublet M2 User manual

Hublet M2 User Guide

Versio control
2
Versio
Date
Owner
Note
:
1.0
04.Oct.17
Petja Nykänen
First version
1.1
13.Nov.17
Jari Veikkolainen
New features added
1.2
13.Feb.18
Jari Veikkolainen
Dock parameters change process added
1.3
22.Jan.19
Jari Veikkolainen
Template updated ,
Email subscribtion
and Battery
level features added.
13/03/2019

Hublet Manager –User Guide
This guide contains advice on
Before
•What to do before you get your Hublet
Taking into use
•How to connect the Hublet docking station
•How to activate the tablets on your Hublet site
Ongoing operations
•How to manage content and loans for the Hublet tablets
•How to manage access rights to the management tool, Hublet Manager
•How to benefit from the reporting features of the Hublet Manager
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Hublet Manager –User Guide –List of Contents
Page 5: Before your Hublet arrives
Page 7: Hublet Manger –Overview
Page 8: Taking into use: Connecting Hublet Dock to a Network
Page 12: Taking into use: Configuring allowed networks for the tablets
Page 16: Managing the content with Hublet Manager: Loans
Page 20: Managing the content with Hublet Manager: Users
Page 21: Managing the content with Hublet Manager: Organization/Site
Page 22: Organization > Site > Settings
Page 25: Organization > Site > Networks
Page 26: Organization > Site > Applications
Page 27: Organization > Site > Files
Page 28: Organization > Site > Device configurations
Page 29: Organization > Site > Device configurations > User profile Overview
Page 40: Saving an application status in Hublet Manager
Page 44: Organization > Site > Docks
Page 48: Organization > Site > Devices
Page 49: Organization > Site > Reporting
Page 50: Demo Mode > Maintenance Mode
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Before your Hublet arrives 1/2
1. Hublet Docking station is connected to the internet with cable or with a wireless connection. If you want to use cable, tell this to the Hublet team so that
your docking station will arrive with a pre-installed cable.
2. Make sure you have a WIFI network set up for the Hublet tablets and docking station if the connection is wireless. Hublet supports Open, WPA, WPA2 and
WEP networks. Different kinds of enterprise networks (WPA-EAP etc.) and networks with captive portals can be problematic due to the authentication
process. Some of these can be resolved with MAC address whitelisting. Please, contact Hublet for further information.
3. Provide Hublet with your network information beforehand. This way your tablets
will arrive pre-configured and all you need to do is scan a QR code provided by us with the tablets.
4. Hublet can be integrated to different systems via APIs. With library systems we have used SIP2, REST API and
WebServices interfaces depending on the system. Make sure that we have the necessary documentation on the
desired interface to configure your Hublet. With other systems, please contact Hublet directly. Integration may be time consuming and should always be
discussed in advance.
•Below is list of SIP2 parameters which are needed:
SIP2 Server Address
- server address: <IP address or Hostname, e.g. 10.1.2.3>
- server port: <TCP port number>
SIP2 Server Settings (mandatory)
- sip2_login_id: <User Id that Hublet will use to connect/Login to SIP2 server>
- sip2_login_password: <Password for sip2_login_id>
SIP2 Server settings (optional)
- sip2_login_location_code: <Location Info for SC (SelfService Check system == Hublet) is located)
SIP2 Parameters: (optional)
- sip2_institution_id (defaults to empty "")
- sip2_terminal_password (defaults to "")
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Before your Hublet arrives 2/2
5. If Docking station is delivered with Barcode reader, provide used Barcode standard and sample of Barcode card or sticker
for Docking station verification purpose (scanned Barcode via email).
6. Think of a location for your Hublet station. Make sure it is visible and your visitors find it well. If Hublet is a new
service, you might also want to think of how you instruct your users. Hublet is happy to help you
with this.
7. You can also think how your user will get the tablet? There are a few basic ways to give out tablet loans: manually created
PIN code for each loan, a permanent PIN code, release button or a card reader integrated to your information system to
authenticate users.
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Hublet Manager - overview
Hublet Manager is used to control and manage your devices and their content. Before
installation, you will get a username and password to access your site. Hublet Manager
is found at https://manager.hublet.fi .
You will be given a username (=your mail address) and password by Hublet.
There are three main tabs: Loans, Users and Organization/Site.
•Loans is the landing page when you login the system. It is used to manually create loan permissions and
to see current loan sessions and unreturned loans.
•Users lets you create and remove admin credentials to your Hublet Manager.
•Organization tab lets you see all the Hublets under your organization and manage them. Site is a certain
location and the Site tab takes you directly to manage the Hublets in that location.
In the following sections we will take a step-by-step look into the features of the Hublet Manager.
7
Hublet login page
Initial view in the Hublet Manager
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Taking into use: Connecting Hublet Dock to a network 1/4
1. First, you’ll need the dock’s Master PIN code in order to
enter Maintenance mode and configure the network
settings for the dock.
2. Log in to the Hublet Manager and go to Site >Docks.
3. Click on the row of the dock you are working with. View: Hublet Manager > Site
View: Hublet Manager > Site > Docks

9
3. The dock’s information will pop up and you will find the Master PIN
code.
4. Plug the Hublet Dock in to the electricity network and wait for it to
boot up. On the touch screen press Hublet PIN.
5. Enter the 10-digit Master PIN and press OK.
Taking into use: Connecting Hublet Dock to a network 2/4
View: Site > Docks > Dock info popup
>
Initial dock screen view Hublet PIN view
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6. You are now on the Smartdock Maintenance screen. Press Network Settings and then Modify.
7. First select the Network Mode. To connect the dock to a WiFi network, choose Wireless and press forward.
8. *If you are using an ethernet cable, connect it to the back of the dock, choose Wired > Dynamic.
Then skip to step 12.
9. Next, select the IP Address Mode Dynamic, move forward.
10. Select the Security Method the network is using. In this example the network is protected with a WPA2 password. If
the network doesn’t require a password, choose None. After making the selection, press forward.
Taking into use: Connecting Hublet Dock to a network 3/4
Dock: Maintenance mode
start screen view
Dock: Network Settings
Dock: Network mode Dock: Security method
Dock: IP address mode
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Taking into use: Connecting Hublet Dock to a network 4/4
9. Next, insert the WIFI network’s SSID and press forward.
10. Then insert the password for your WIFI network.
11. In the last step, Hublet’s Cloud IP Address is already inserted, press forward. You’ll be directed back to the Network
Settings screen where you can now see your settings. Press OK , the dock will reboot and connect to your network.
12. When the Hublet logo on the lower right corner of the screen turns green, the dock is connected.
> > >
>
Dock: SSID Dock: Password Dock: Cloud IP Dock: Modified network settings
No internet connection Internet connection OK
>
Internet connection existing but
Not connected to Cloud

Taking into use: Configuring allowed networks for the tablets 1/4
1. Log in the Hublet Manager and go to Site > Networks > Add
2. Next insert the network information: SSID (name of the network), Visibility (Broadcast/Hidden) and
Security mode (Open, WPA, WPA2, WEP). If using WPA, WPA2, WEP networks, insert the password also.
3. Click Save and the network will appear on the list of allowed networks.
4. If you are using multiple networks you can choose the priority by dragging and dropping the networks in the
desired order.
12
>
Site > Networks
Site > Networks > Add
Site > Network added to list
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13
Configuring network settings to the tablets for the first time
1. When taking the tablets into use for the first time, take the tablets out of the box and turn them on
by pressing the power button on the right side of the tablet. Hublet admin app will open.
2. Click Setup > Continue and the tablet will ask you to scan the QR code that you
created in the Hublet Manager with your laptop (see instructions below)
3. Find the desired network from the list in Hublet Manager under Networks.
Taking into use: Configuring allowed networks for the tablets 2/4
> >
Tablet after first boot
Tablet: Setup > Continue
Tablet: Setup > Continue > QR Scanner
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Taking into use: Configuring allowed networks for the tablets 3/4
4. Click the small QR icon on the right. A bigger QR code will appear. Scan it with the tablet.
5. The tablet will connect to the network and activate itself to be used on your site. You can
now put the tablet into docking station –it will download all apps, urls and files that have
been defined for use in any of your profiles.
6. The scanned network is the primary network used by the tablet.
7. Once the tablet gets a network connection, you will be able to add other networks in
Hublet Manager without needing to scan the settings every time.
14
>
Site > Networks > QR popup
Tablet: activation successful
Site > Networks > QR
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You can enter the scanning mode at any time in the Hublet admin app by pressing the power button > Hublet > Settings
This might be needed if there is a network change and the tablets go offline in between.
Taking into use: Configuring allowed networks for the tablets 4/4
Tablet: Power button > Hublet admin app Tablet: Hublet admin app > Settings Tablet: Hublet admin app > Settings >
Continue
Tablet: Hublet admin app > Settings
> Continue > QR Scanner
>>
>
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Managing the content with Hublet Manager: Loans
When logging in the Hublet manager, you will land on the Loans tab. This tab is used to create manual PIN codes
to be linked with certain user profiles for a single usage or for a longer period of time. Here you can also see the
current loan sessions and check who has a missing tablet if it hasn’t been returned.
There are three basic ways of loaning tablets with the Hublet:
1. PIN code
2. Unlock button
3. User authentication via integration to a information system eg. with a library card.
16
Possible Hublet Dock start screen.
Hublet customizes this according to your needs.
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17
PIN codes 1/2
1. PIN codes are created manually on the Loans tab
2. Just insert the name of the user, email and additional reference are optional.
3. Then choose the loan period. This defines how long the PIN code will be valid and you can choose between
1 hour and 6 months. Then choose the user profile you want to link to the PIN code.
4. Next choose the device configuration (device profile) you want to link to your PIN code. You can find all the profiles
on your site in the dropdown menu.
5. The choose the loan type. A single PIN only gives out 1 tablet during its validity. A reusable PIN gives out 6 concurrent
loans giving out 1 tablet each time it is used. A multi PIN lets you release as many tablets as you need during
its validity.
Hublet Manager > Loans
Hublet Manager > Loans > Loan permission added
>
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PIN codes 2/2
6. The sub tab loan permissions shows who has created PIN codes and their validity. Loan sessions lets you see
which tablets are actually on loan at any given time.
Hublet Manager > Loans > Loan permission created shows on the sub tab Loan Permissions
The tablet has not been taken into loan yet even though the permission exists. When the tablet is taken to loan with the PIN code above, the loan and its validity will show here.
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Unlock button
1. The unlock button releases a tablet without authenticating the user.
2. This function is useful when you just want to provide easy tablet loans in a controlled environment (eg. kindergarten,
classroom etc.)
3. The profile linked to the button is the one you configure as the default profile under Site.
4. Multiple buttons can be created on the dock touch screen to provide different user profiles with a touch of a button
(eg. Adults, Kids or English, Maths, Science)
5. If you want to use unlock buttons please contact Hublet to enable this to your Site. Currently it can only be done by Hublet.
User authentication via integration to an information system
1. At the moment Hublet supports Information Library System (ILS) integrations to various systems to enable user
authentication with library card.
2. Supported systems include Axiell Aurora, Mikromarc 3, Koha, ExLibris Alma and iii Sierra. The protocols used for
the integration are SIP2, REST Api and WebServices.
3. Other kinds of integrations are possible and new systems are being developed with customers all the time. Please,
contact Hublet about your specific needs to create the authentication method best suited to your needs.
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Managing the content with Hublet Manager: Users
The users tab lets you control the users who have access to the Hublet Manager. As the Hublet Organization admin you
can create admin accounts for others in your organization. There are three levels of users:
1. Organization admin: sees and can manage all sites under the organization. Can create new users to the Hublet
Manager
2. Site admin: can see and manage all the Hublets on a certain site. Can create new users to the Hublet manager
3. Site user: can access the loan tab of the site and create manual loan permissions (PIN codes). Can’t manage
the content of the devices.
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>
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