imagistics ipc1-im8130 Manual

Scan Operator’s Guide
Version 1.2.0
Your guide to using the Scan functions of your
Imagistics Electronic Document Processing System

ipc1-im8130 Scan Operator’s Guide i
Table of Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
Intended Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
Supplemental References . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
1 Features and Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
System Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2 Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
About Scan Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Scanning a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
3 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Using Public Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Private Groups and Templates . . . . . . . . . . . . . . . . . . . . . . 12
Configuring Agent Settings . . . . . . . . . . . . . . . . . . . . . . . . . 19

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4 Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Placing the Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Scanning Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Handling Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Scan Parameter Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Scan Agent Settings in the Control Panel . . . . . . . . . . . . . . 32
Working with the Address Book . . . . . . . . . . . . . . . . . . . . . 37
Scanning Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
5 Retrieving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Retrieving Scanned Documents (TWAIN). . . . . . . . . . . . . . . 46
More Ways to Retrieve Documents . . . . . . . . . . . . . . . . . . . 48
Dialog Box Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
6 Monitoring Scan Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Managing Scan Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
7 Basic Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
TWAIN Driver Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
8 Scan Tab Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Scan Jobs Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Templates Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Template Groups Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

ipc1-im8130 Scan Operator’s Guide iii
Preface
This Scan Operator’s Guide explains how to use the scanning functions of
the Imagistics Electronic Document Processing Systems. It also provides
instructions for retrieving scanned jobs, and for using the Printer Utility
to set up and monitor scan jobs.
This Preface introduces the scanning functions and defines the scope and
audience of this guide.

iv ipc1-im8130 Scan Operator’s Guide
Introduction
The Imagistics Electronic Document Processing System is a state-of-the-
art combination of network scanner, printer, and digital copier with walk-
up, e-mail, and iFax capability.
The network scan feature enables you to perform these functions:
Scan a document from the copier
Save the scanned image to a file on the controller or on a file server
Send the scanned image to one or more e-mail recipient(s)
Fax the scanned image to one or more recipients via Internet-Fax
(iFax)
Save the scanned image in a TWAIN folder for use by
TWAIN-compliant applications
Send the scanned image to an FTP server
Create scan templates to initiate scan jobs
Intended Audience
Who Should Read This Guide?
This Scan Operator’s Guide is intended for people using the scan
functions. It provides detailed instructions for end users on:
using the digital copier control panel to scan documents
configuring and using the ipc1 TWAIN Driver software
using Printer Utility to set up and monitor scan jobs
For network administrator functions, refer to the Administrator’s Guide.
This Scan Operator’s Guide is not intended for digital copier service
technicians or operators. For information on using and maintaining the
Imagistics digital copiers, refer to the Operator’s Guide for Copying
Functions or contact your Imagistics authorized dealer for support.
Scope
This guide assumes that you are familiar with the software applications
you use to create and modify documents. Document setup or application-
specific functions are not covered in this guide.

ipc1-im8130 Scan Operator’s Guide v
Styles and Conventions
This guide employes several typographic styles to visually convey
information. The following table lists the styles and illustrates their use.
Styles and Conventions Used In This Guide
STYLE USAGE DESCRIPTION EXAMPLE
BOLD, SANS
SERIF FONT, ALL
CAPS
All hard keys on the copier
control panel.
Press START.
SANS SERIF FONT,
ALL CAPS
All soft keys and function
tabs on the copier LCD touch
screen.
Press ADMIN.
Bold, sans serif
font, initial caps
Names of buttons, controls,
tabs, and menu options
(items).
Double-click Properties and click Services.
From the Start menu, choose Programs >
Imagistics ipc1-Client Software > ipc1
Document Monitor.
Courier Screen messages and text
you type in a field or at the
command line.
Type the following command: setup.exe
<Brackets
enclosing
variable text>
Variable text that is to be
replaced with specific text
applicable to your network.
Enter GL<device name>, where device
name is the Microsoft Computer Name
assigned to the controller.
Italic, blue,
underlined
Cross-reference to additional
information.
See, Scanning on page 25 for the steps
required to scan images.
Light blue and
underlined
Indicates text that is linked on
a web page. This text is not
linked in the documentation.
Click the Install Software link at the
bottom of the page.

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ipc1-im8130 Scan Operator’s Guide vii
How this Guide is Organized
Chapter 1, Features and Functions on page 1 introduces the capability
and components of the Scan feature in the Imagistics Electronic
Document Processing System.
Chapter 2, Scanning Overview on page 5 describes in outline how to set
up and use the Scan feature.
Chapter 3, Setup on page 9 explains how to use Printer Utility (End User
Mode) to set up private scan templates, to organize them into groups, and
to configure the scan transfer agents.
Chapter 4, Scanning Documents on page 23 explains how to scan
images using the copier control panel.
Chapter 5, Retrieving Documents on page 45 summarizes the
procedures for retrieving scanned images
Chapter 6, Monitoring Scan Jobs on page 55 summarizes how to use
Printer Utility to monitor your scan jobs.
Chapter 7, Basic Troubleshooting on page 59 summarizes how to
resolve issues you may experience.
Chapter 8, Scan Tab Reference on page 65 describes the fields and
controls on each page of the Scan tab in Printer Utility.

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