Konica Minolta Bizhub C3350 User manual

User’s Guide: Applied Functions

[Applied Functions] Contents-1
Table of contents
1 Using Web Connection
1.1 Web Connection.............................................................................................................................. 1-2
Web Connection .................................................................................................................................1-2
Operating environment .......................................................................................................................1-2
1.2 Operations required to use this function...................................................................................... 1-3
1.2.1 Configuring network environment settings .........................................................................................1-3
Assigning an IP address .....................................................................................................................1-3
Confirming the IP address ..................................................................................................................1-3
1.2.2 Checking Web browser settings.........................................................................................................1-3
1.3 Basic usage ..................................................................................................................................... 1-4
1.3.1 How to access ....................................................................................................................................1-4
1.3.2 Web Connection screen configuration ...............................................................................................1-4
1.3.3 Status display .....................................................................................................................................1-5
1.3.4 Login methods ....................................................................................................................................1-6
Login screen .......................................................................................................................................1-6
Login mode .........................................................................................................................................1-6
Logging in to Administrator mode ......................................................................................................1-7
Logging in to User mode ....................................................................................................................1-7
1.4 Available operations in User mode ............................................................................................... 1-8
1.4.1 [System] tab ........................................................................................................................................1-8
1.4.2 [Job] tab ..............................................................................................................................................1-8
1.4.3 [Print] tab.............................................................................................................................................1-9
1.4.4 [Storage] tab .......................................................................................................................................1-9
1.4.5 [Address] tab.....................................................................................................................................1-10
1.5 Available operations in Administrator mode .............................................................................. 1-11
1.5.1 [System] tab ......................................................................................................................................1-11
[Device Information] ..........................................................................................................................1-11
[Counter] ...........................................................................................................................................1-11
[Online Assistance]............................................................................................................................1-11
[Import/Export] - [Authentication]......................................................................................................1-12
[Import/Export] - [Address] ...............................................................................................................1-12
[Date/Time Settings] - [Manual Settings] ..........................................................................................1-12
[Date/Time Settings] - [Time Adjustment Settings]...........................................................................1-13
[Date/Time Settings] - [Daylight Saving Time Settings] ....................................................................1-13
[Machine Settings] ............................................................................................................................1-13
[ROM Version]...................................................................................................................................1-14
[Maintenance] - [Clear Settings]........................................................................................................1-15
[Maintenance] - [Reset] .....................................................................................................................1-15
[Notification Settings] - [Status Notification Settings].......................................................................1-15
[Notification Settings] - [Total Counter Notification Settings] ...........................................................1-17
[Job Log] - [Job Log Settings] ..........................................................................................................1-17
[Job Log] - [Create Job Log].............................................................................................................1-17
[Job Log] - [Download Job Log] .......................................................................................................1-17
[Job Log] - [Erase Job Log]...............................................................................................................1-18
[Sender Registration] ........................................................................................................................1-18
[License Settings] - [Enabler] ............................................................................................................1-18
[QR Code Settings] ...........................................................................................................................1-18
1.5.2 [Security] tab .....................................................................................................................................1-19
[Authentication] - [General Settings] .................................................................................................1-19
[Authentication] - [User List]..............................................................................................................1-20
[Authentication] - [Account Track List]..............................................................................................1-21
[Authentication] - [External Server List].............................................................................................1-21
[Authentication] - [Temporarily Save Authentication Information] ....................................................1-23
[Authentication] - [Scan to Home Settings].......................................................................................1-23
[Authentication] - [Default Function Permission]...............................................................................1-23
[Authentication] - [Public User Registration] .....................................................................................1-24

[Applied Functions] Contents-2
[ID & Print Settings]...........................................................................................................................1-24
[Authentication Device Settings] - [General Settings] .......................................................................1-25
[FeliCa (SSFC) Settings]....................................................................................................................1-25
[HID (iCLASS) Settings].....................................................................................................................1-25
[PKI Settings] - [Device Certificate]...................................................................................................1-26
[PKI Settings] - [SSL/TLS Settings]...................................................................................................1-26
[PKI Settings] - [Protocol Settings] ...................................................................................................1-26
[PKI Settings] - [External Certificate].................................................................................................1-32
[PKI Settings] - [Validate Certificate].................................................................................................1-32
[IPsec] ...............................................................................................................................................1-33
[IP Address Filtering].........................................................................................................................1-36
[IEEE802.1X]......................................................................................................................................1-37
[Limiting Access to Destination] - [Restrict User Access].................................................................1-37
[Auto Logout] ....................................................................................................................................1-38
[Administrator Password]..................................................................................................................1-38
[Address Reference Settings] - [Reference Allowed Group List] ......................................................1-38
1.5.3 [Job] tab ............................................................................................................................................1-39
[Current jobs] ....................................................................................................................................1-39
[Job History]......................................................................................................................................1-39
[Communication List] ........................................................................................................................1-39
1.5.4 [Print] tab...........................................................................................................................................1-40
[Default Settings] - [General Settings]...............................................................................................1-40
[Default Settings] - [Paper Source Settings] .....................................................................................1-41
[Default Settings] - [Tray Mapping Settings] .....................................................................................1-41
[Default Settings] - [PCL Settings] ....................................................................................................1-42
[Default Settings] - [PostScript Settings] ..........................................................................................1-43
[Default Settings] - [XPS Settings] ....................................................................................................1-44
[Default Settings] - [Print Quality Settings]........................................................................................1-45
[Default Settings] - [OOXML Settings] ..............................................................................................1-46
[Default Settings] - [Page Layout Settings] .......................................................................................1-46
[Default Settings] - [Barcode Settings]..............................................................................................1-46
[Font/Form] .......................................................................................................................................1-47
[Download Font/Form] ......................................................................................................................1-47
[Report Types]...................................................................................................................................1-47
[Direct Print] ......................................................................................................................................1-48
1.5.5 [Storage] tab .....................................................................................................................................1-49
[Scan to HDD] ...................................................................................................................................1-49
[PC-Fax] ............................................................................................................................................1-49
1.5.6 [Address] tab.....................................................................................................................................1-49
[Address Book]..................................................................................................................................1-49
[Group] ..............................................................................................................................................1-49
[Program] ..........................................................................................................................................1-49
[Subject] ............................................................................................................................................1-49
[Text] .................................................................................................................................................1-50
1.5.7 [Network] tab.....................................................................................................................................1-50
[General Settings] - [Network Interface Settings]..............................................................................1-50
[General Settings] - [Ethernet Settings].............................................................................................1-50
[General Settings] - [Wireless LAN Settings].....................................................................................1-50
[General Settings] - [Wireless LAN Status] .......................................................................................1-51
[General Settings] - [Wireless LAN Settings (AP mode)]...................................................................1-51
[General Settings] - [Local Interface Settings] ..................................................................................1-53
[TCP/IP Settings] - [TCP/IP Settings]................................................................................................1-53
[TCP/IP Settings] - [IPv4 Settings] ....................................................................................................1-53
[TCP/IP Settings] - [IPv6 Settings] ....................................................................................................1-54
[TCP/IP Settings] - [RAW Port Settings] ...........................................................................................1-54
[TCP/IP Settings] - [DNS Settings]....................................................................................................1-55
[E-mail Settings] - [E-mail TX (SMTP)] ..............................................................................................1-56
[E-mail Settings] - [E-mail RX (POP)].................................................................................................1-57
[E-mail Settings] - [S/MIME]..............................................................................................................1-58
[LDAP Settings] - [LDAP Settings] ....................................................................................................1-58
[LDAP Settings] - [LDAP Server Registration]...................................................................................1-59
[HTTP Settings] - [HTTP Server Settings] .........................................................................................1-60
[IPP Settings].....................................................................................................................................1-60
[FTP Settings] - [FTP Server Settings] ..............................................................................................1-61

[Applied Functions] Contents-3
[FTP Settings] - [FTP TX Settings] ....................................................................................................1-61
[SNMP Settings]................................................................................................................................1-62
[SMB Settings] - [WINS/NetBIOS Settings] ......................................................................................1-64
[SMB Settings] - [SMB Client Settings].............................................................................................1-64
[SMB Settings] - [Direct Hosting Settings]........................................................................................1-64
[Web Service Settings] - [Common Settings] ...................................................................................1-65
[Web Service Settings] - [Printer Settings]........................................................................................1-65
[Web Service Settings] - [Scanner Settings] .....................................................................................1-65
[Bonjour Settings]..............................................................................................................................1-65
[Network Fax Settings] - [Network Fax Function Settings]...............................................................1-66
[Network Fax Settings] - [Internet Fax RX Ability].............................................................................1-66
[Network Fax Settings] - [I-Fax Advanced Setting]...........................................................................1-66
[WebDAV Settings] - [WebDAV Server Settings] ..............................................................................1-67
[WebDAV Settings] - [WebDAV Client Settings] ...............................................................................1-68
[OpenAPI Settings]............................................................................................................................1-68
[TCP Socket Settings].......................................................................................................................1-69
[LLTD Settings]..................................................................................................................................1-70
[Machine Update Settings] - [HTTP Proxy Settings].........................................................................1-70
[Web Browser Settings] ....................................................................................................................1-70
[IWS Settings]....................................................................................................................................1-71
[AirPrint Setting] ................................................................................................................................1-71
[SSDP Settings].................................................................................................................................1-72
2 Configuring the Operating Environment of This Machine
2.1 Configuring the Scan to E-mail operating environment.............................................................. 2-2
Overview .............................................................................................................................................2-2
Configuring basic settings for Scan to E-mail ....................................................................................2-2
Using an SSL/TLS communication.....................................................................................................2-3
Using SMTP authentication ................................................................................................................2-3
Using POP Before SMTP authentication ............................................................................................2-4
Using S/MIME .....................................................................................................................................2-6
2.2 Configuring the SMB Send operating environment..................................................................... 2-7
Overview .............................................................................................................................................2-7
Configuring basic settings for SMB Send...........................................................................................2-8
Using the WINS server........................................................................................................................2-8
Using the direct hosting SMB service.................................................................................................2-9
Resolving the name using LLMNR......................................................................................................2-9
Using in the DFS environment ............................................................................................................2-9
2.3 Configuring the FTP send operating environment..................................................................... 2-10
Overview ...........................................................................................................................................2-10
Configuring basic settings for the FTP transmission........................................................................2-10
Using the proxy server......................................................................................................................2-10
2.4 Configuring the WebDAV Send operating environment............................................................ 2-11
Overview ...........................................................................................................................................2-11
Configure basic settings for WebDAV Send .....................................................................................2-11
Using the proxy server......................................................................................................................2-12
Using SSL communication ...............................................................................................................2-12
2.5 Configuring the WS Scan operating environment ..................................................................... 2-13
Overview ...........................................................................................................................................2-13
Configuring the basic settings for the WS scan transmission ..........................................................2-13
Using SSL communication ...............................................................................................................2-14
2.6 Configuring the WS print operating environment...................................................................... 2-15
Overview ...........................................................................................................................................2-15
Configuring basic settings for the WS printing .................................................................................2-15
Using SSL communication ...............................................................................................................2-16
2.7 Configuring the Internet fax operating environment ................................................................. 2-17
Overview ...........................................................................................................................................2-17
Configuring basic settings for sending and receiving an Internet fax...............................................2-17
Checking a fax reception ..................................................................................................................2-19
Specifying the reception ability of this machine ...............................................................................2-20
Using an SSL/TLS communication...................................................................................................2-20
Using SMTP authentication ..............................................................................................................2-20
Using POP Before SMTP authentication ..........................................................................................2-21

[Applied Functions] Contents-4
2.8 Searching for a destination using the LDAP server................................................................... 2-23
Overview ...........................................................................................................................................2-23
Configuring basic settings for the LDAP search...............................................................................2-23
Using SSL communication ...............................................................................................................2-25
2.9 Registering a destination ............................................................................................................. 2-26
2.9.1 Registering an address book ............................................................................................................2-26
Registering E-mail addresses ...........................................................................................................2-26
Registering an FTP destination.........................................................................................................2-26
Registering an SMB destination .......................................................................................................2-27
Registering a WebDAV destination...................................................................................................2-28
Registering a fax destination ............................................................................................................2-29
Registering an Internet fax address ..................................................................................................2-30
2.9.2 Registering a group...........................................................................................................................2-30
2.9.3 Registering a program ......................................................................................................................2-31
2.10 Employing MFP authentication.................................................................................................... 2-33
Overview ...........................................................................................................................................2-33
Configuring basic settings for the user authentication .....................................................................2-33
2.11 Employing Active Directory authentication ................................................................................ 2-35
Overview ...........................................................................................................................................2-35
Configuring basic settings for the Active Directory authentication...................................................2-35
2.12 Employing account track ............................................................................................................. 2-36
Overview ...........................................................................................................................................2-36
Configuring basic account track settings .........................................................................................2-36
2.13 Using the certificate of this machine .......................................................................................... 2-37
2.13.1 Creating a certificate for this machine to communicate via SSL......................................................2-37
Overview ...........................................................................................................................................2-37
Self-creating a certificate..................................................................................................................2-37
Requesting CA for a certificate issuance..........................................................................................2-38
2.13.2 Managing the certificates for this machine.......................................................................................2-38
Exporting a certificate .......................................................................................................................2-38
Importing a certificate .......................................................................................................................2-38
Deleting a certificate .........................................................................................................................2-39
2.14 Limiting access to destinations for each user ........................................................................... 2-40
2.14.1 Methods to limit access to destinations ...........................................................................................2-40
2.14.2 Managing destinations at the reference allowed level......................................................................2-40
Reference allowed level ....................................................................................................................2-40
Specifying the reference allowed level .............................................................................................2-40
2.14.3 Management based on the reference allowed group.......................................................................2-41
Reference Allowed Group.................................................................................................................2-41
Assigning a reference allowed group................................................................................................2-41
2.14.4 Managing destinations in a combination comprising the reference allowed level with the
reference allowed group ...................................................................................................................2-42
Combining the reference allowed level with the reference allowed group .......................................2-42
Specifying the reference allowed level and the reference allowed group simultaneously ...............2-43
2.15 Associating a mobile terminal with this machine using the QR code...................................... 2-44
3 Manually Installing the Printer Driver (for Windows)
3.1 Checking the connection method ................................................................................................. 3-2
In Windows Vista/7/8/8.1/Server 2008/Server 2008 R2/Server 2012/Server 2012 R2.......................3-2
In Windows Server 2003 .....................................................................................................................3-3
3.2 Using LPR/Port9100 connection for installation.......................................................................... 3-4
Operations required to use this function (for administrators) .............................................................3-4
3.2.1 Installing the printer driver by automatically detecting the printer......................................................3-4
In Windows 8/8.1/Server 2012/Server 2012 R2..................................................................................3-4
In Windows Vista/7/Server 2008/Server 2008 R2...............................................................................3-6
3.2.2 Installing the printer driver by creating a new port .............................................................................3-7
In Windows 8/8.1/Server 2012/Server 2012 R2..................................................................................3-7
In Windows Vista/7/Server 2008/Server 2008 R2...............................................................................3-9
In Windows Server 2003 ...................................................................................................................3-10

[Applied Functions] Contents-5
3.3 Using IPP connection for installation.......................................................................................... 3-12
Operations required to use this function (for administrators) ...........................................................3-12
In Windows 8/8.1/Server 2012/Server 2012 R2................................................................................3-12
In Windows Vista/7/Server 2008/Server 2008 R2.............................................................................3-13
In Windows Server 2003 ...................................................................................................................3-15
3.4 Using the Web service connection for installation .................................................................... 3-16
Web service ......................................................................................................................................3-16
Operations required to use this function (for administrators) ...........................................................3-16
Installation methods..........................................................................................................................3-16
3.5 Using USB connection for installation ........................................................................................ 3-17
In Windows Vista/7/8/8.1/Server 2008/Server 2008 R2/Server 2012/Server 2012 R2.....................3-17
In Windows Server 2003 ...................................................................................................................3-17
Updating the printer driver................................................................................................................3-18
3.6 Manually uninstalling the printer driver ...................................................................................... 3-19
4 Adding a Printer Using LPR/IPP Connection (Mac OS Environment)
4.1 Using LPR connection .................................................................................................................... 4-2
Operations required to use this function (for administrators) .............................................................4-2
In Mac OS X 10.4 and later.................................................................................................................4-2
In Mac OS X 10.3 ................................................................................................................................4-4
4.2 Using IPP connection ..................................................................................................................... 4-5
Operations required to use this function (for administrators) .............................................................4-5
In Mac OS X 10.4 and later.................................................................................................................4-5
In Mac OS X 10.3 ................................................................................................................................4-7
5 Printing in the Linux Environment
5.1 System environment requirements ............................................................................................... 5-2
5.2 Preparation for printing .................................................................................................................. 5-3
5.2.1 Adding the printer ...............................................................................................................................5-3
5.2.2 Manually adding the printer driver ......................................................................................................5-4
Manually installing the PPD file...........................................................................................................5-4
Adding a printer from CUPS Administration Web Page .....................................................................5-4
5.2.3 Configuring the default settings of the printer driver ..........................................................................5-5
[Options Installed] ...............................................................................................................................5-5
[General]..............................................................................................................................................5-5
[Image Options]...................................................................................................................................5-6
[Text Options]......................................................................................................................................5-6
[Graphics Options] ..............................................................................................................................5-7
[Simulation] .........................................................................................................................................5-7
5.3 Printing procedure .......................................................................................................................... 5-8
6 Using the Authentication Unit (IC Card Type)
6.1 Authentication Unit (IC card type) ................................................................................................. 6-2
6.2 Status of Authentication Device .................................................................................................... 6-2
6.3 Operations required to use this function (for Administrators).................................................... 6-3
6.3.1 Configuring authentication settings of this machine...........................................................................6-3
6.3.2 Registering user authentication information .......................................................................................6-3
Data Administrator ..............................................................................................................................6-3
Setting up Data Administrator.............................................................................................................6-4
Registering user authentication information .......................................................................................6-6
Associating user information with the card ID ....................................................................................6-7
6.4 Logging in to this machine............................................................................................................. 6-8
7Index

1Using Web Connection

[Applied Functions] 1-2
1.1 Web Connection 1
1 Using Web Connection
1.1 Web Connection
Web Connection
Web Connection is a built-in utility software product for management use.
By using a Web browser on your computer, you can easily confirm the status of this machine and configure
various machine settings.
Although character input such as address entry and network setting is a difficult process using the touch pan-
el, it can be carried out easily if you use the computer.
Operating environment
Tips
For iPhone/iPod touch, the optimized Web page is displayed.
Item Specifications
Network Ethernet (TCP/IP)
Web Browser For Windows
• Microsoft Internet Explorer 8 or later
• Mozilla Firefox 18 or later
For Mac OS
• Mozilla Firefox 18 or later
• Safari 5 or later
For iOS
• Safari 5 or later
On Linux
• Mozilla Firefox 18 or later

[Applied Functions] 1-3
1.2 Operations required to use this function 1
1.2 Operations required to use this function
1.2.1 Configuring network environment settings
Assigning an IP address
If this machine has a fixed IP address, manually enter the IP address, subnet mask, and default gateway ad-
dress.
In the Control Panel, select [Utility] - [Administrator Settings] - [Network Settings] - [TCP/IP Settings] - [IPv4
Settings], then configure the following settings.
Confirming the IP address
Print out the Configuration Page, then check that an IP address is assigned to this machine.
To print out the Configuration Page, select [Utility] - [User Settings] - [Printer Settings] - [Print Reports] - [Con-
figuration Page].
1.2.2 Checking Web browser settings
If your PC is connected to the Internet via a proxy server in your network environment, register this machine
as an exception under the proxy settings of the Web browser.
-If you are using Internet Explorer, select [Internet options] from the [Tools] menu. In the [Connections]
tab, click [LAN settings], and click [Advanced] under [Proxy server]. In the [Exceptions] text box, enter
the IP address or the host name of this machine and click [OK].
-If you are using Firefox (Windows), select [Options] from the [Tools] menu. Click [Settings] in the [Net-
work] tab under the [Advanced] menu, and select [Manual proxy configuration]. In the [No Proxy for] text
box, enter the IP address or the host name of this machine and click [OK].
-If you are using Firefox (Mac OS), select [Preferences...] from the [Firefox] menu. Click [Settings...] in the
[Network] tab under the [Advanced] menu, and select [Manual proxy configuration]. In the [No Proxy for]
text box, enter the IP address or the host name of this machine and click [OK].
dReference
For details, refer to the Help of your Web browser.
Item Description
[IP Address] When manually specifying the IP address, enter the fixed IP address assigned
to the machine.
[Subnet Mask] When manually specifying the IP address, enter the subnet mask.
[Default Gateway] When manually specifying the IP address, enter the default gateway.
[IP Application Method
Auto Setting]
When automatically specifying the IP address, select the method for automatic
retrieval.
• [DHCP Settings]: [ON] is specified by default.
• [BOOTP Settings]: [OFF] is specified by default.
• [ARP/PING Settings]: [OFF] is specified by default.
• [AUTO IP Settings]: Fixed to [Enable].

[Applied Functions] 1-4
1.3 Basic usage 1
1.3 Basic usage
1.3.1 How to access
This section describes how to access Web Connection.
1Start the Web browser.
2Enter the IP address of the machine in the URL field, then press [Enter].
%Example: When the IP address of this machine is 192.168.1.20, enter "http://192.168.1.20/". To use
SSL communication, enter "https://192.168.1.20/".
%For details on how to confirm the IP address of this machine, refer to page 1-3.
The Web Connection screen appears.
Tips
-If the WINS server is installed to resolve the name, you can gain access by specifying the host name of
this machine. The host name of this machine is registered in the hosts file on the computer (C:\Win-
dows\System32\drivers\etc\hosts), and is usually assigned by the administrator. For details, contact
the machine administrator.
-If you use Internet Explorer 8/9 or a Web browser other than Internet Explorer in the IPv6 environment,
enclose the IPv6 address in [ ].
Example: When the IPv6 address of this machine is fe80::220:6bff:fe10:2f16, enter
"http://[fe80::220:6bff:fe10:2f16] /".
1.3.2 Web Connection screen configuration
The Web Connection screen primarily consists of the following three parts.
-Top of the screen: Displays the name of the login user and the status of the machine.
-Left of the screen: Displays the function menu of Web Connection.
-Right of the screen: Displays the contents of the selected menu.
This example shows the items in [System] - [Device Information] - [Summary] to explain sections of each
screen.
No. Item Description
1 Login user name Displays the login mode and user name.
12 3
4
5
6
7
8
9

[Applied Functions] 1-5
1.3 Basic usage 1
1.3.3 Status display
The current status of this machine is always shown at the top of the screen. The following icons represent
the types of status.
2 Status display Displays the status of this machine.
Displays the status of the printer and scanner sections of this machine
with icons and messages. For details, refer to page 1-5.
3 [Log out] Click this button to log out of Web Connection.
4 Refresh Click this button to update the screen.
5 Information and set-
tings
Click the menu at the left-hand side of the screen, and the contents of
that menu will appear.
6 Menu Click the category of the menu to display the menu items of that cat-
egory.
7 Menu category Menu items are divided into some categories depending on each con-
tent.
8Web Connection logo Click this logo to display the version information of Web Connection.
9 KONICA MINOLTA logo Click the logo to display the KONICA MINOLTA site (http://www.koni-
caminolta.com/).
No. Item Description
Icon Status Description
Ready This machine is on-line, and ready for printing, or the
machine is printing.
Alert You need to exercise care, however, printing can be
continued.
Error Exercise care before printing.
Fatal error This machine needs to be restarted.
If this error persists after restarting the machine, this
machine needs to be repaired. Contact your service
representative.

[Applied Functions] 1-6
1.3 Basic usage 1
1.3.4 Login methods
Login screen
When you access Web Connection, this screen appears first. Enter the required information such as a user
name, and log in to Web Connection.
Tips
The screen that appears differs depending on whether Authentication is enabled on this machine. Also, op-
erations available after you log in differ depending on the information you enter on this Login screen.
Login mode
Web Connection has multiple login modes, and available operations differ depending on the mode.
Two Web Connection login modes are provided: the "administrator mode", which is used to configure set-
tings of this machine, and the "user mode" that enables use of the functions of this machine.
Item Description
[Language] Select a language to be used to display the Web Connection.
[Log in] Select a mode to log in. The login mode differs depending on the user type.
The user mode and administrator mode are available as login modes. For de-
tails, refer to page 1-6.
Login mode Description
Administrator Mode Enables the machine administrator to log in to configure settings of this ma-
chine.
To log in, you need to enter the administrator password of this machine.
Logging in as the administrator enables you to use the following category men-
us.
•[System]
•[Security]
•[Job]
•[Print]
•[Storage]
• [Address]
•[Network]
User mode Enables a user such as a registered user, or public user to log in to this ma-
chine.
You can check the status of this machine, check jobs, use files in the HDD, per-
form direct print, register an address, and other functions of this machine.

[Applied Functions] 1-7
1.3 Basic usage 1
Tips
-A maximum of 100 clients can be connected at a time, including users and administrators. Also, multi-
ple number of users and administrators can log in at a time.
-If you do not operate this machine for a given period of time after you log in to Web Connection, you
will automatically be logged out.
-If the authentication setting is changed on the Control Panel while you are logging in to the user mode
of Web Connection, you will automatically be logged out.
Logging in to Administrator mode
Logging in to the administrator mode enables you to configure settings for this machine.
1On the Login screen, select [Administrator] and click [Log in].
2Enter the administrator password, then click [OK].
The administrator mode window appears.
Logging in to User mode
You can log in as a registered user or public user.
1To log in as a registered user, select [Registered User] on the Log in screen.
%To log in as a public user, select [Public User], then click [Log in] on the Log in screen.
2Enter the user name and password, then click [Log in].
The user mode window appears.
Tips
When an external authentication server is used, select the server.
[Registered User] Enables a user or account track registered to this machine to log in.
To log in, enable the authentication setting on this machine and register the
user or account track.
Logging in as a registered user enables you to use the following category men-
us.
•[System]
•[Job]
•[Print]
•[Storage]
• [Address]
[Public User] Enables a user who is not registered on this machine to log in as a public user.
If the user is not permitted to use public users on this machine, this mode is
not available.
Login mode Description

[Applied Functions] 1-8
1.4 Available operations in User mode 1
1.4 Available operations in User mode
1.4.1 [System] tab
To display: User mode - [System]
Enables you to confirm the information on the system configuration and settings of this machine.
1.4.2 [Job] tab
To display: User mode - [Job]
Enables you to check the job that is currently being performed and the job log.
Item Description
[Device Information] Enables you to confirm information such as the status of this machine and op-
tional devices that are installed on this machine.
[Summary] Displays the components of this machine and the installation status of optional
devices.
[Paper Source] Displays the status of the machine's paper tray and information about paper in
the tray.
[Output Tray] Displays the status of the machine's output tray.
[Storage] Displays the capacity of the machine's HDD.
[Interface Informa-
tion]
Displays the machine's network settings.
[Consumables] Displays the status of the machine's consumables.
[Eco Info] Displays the machine's Eco Info, such as the ratio of color print jobs to all print
jobs, the ratio of paper saving as a result of two-sided printing or the page
combine function, or a transition of power consumption.
[Counter] Enables you to confirm the machine's counter information.
[Total Counter] Displays the total number of sheets of paper printed on this machine by func-
tion.
[Sheets Printer by
Paper Size]
Displays the total number of sheets of paper that has been printed on this ma-
chine by paper size.
[Sheets Printer by
Paper Type]
Displays the total number of sheets of paper that has been printed on this ma-
chine by paper type.
[Online Assistance] Enables you to check the online assistance about this product.
[Authentication] Displays the authentication information of the login user. If you are logging in
as a registered user, you can change the password.
[User Password
Change]
Enables you to change the password of a user who logs in to the computer.
[Registration Infor-
mation]
Enables you to view the registered information of a user who logs in to the
computer.
Item Description
[Current jobs] Displays the print jobs, send jobs, receive jobs, and save jobs that are currently
being processed on this machine.
[Job History] Displays the print jobs, send jobs, receive jobs, and save jobs that have been
processed on this machine.
[Communication List] Displays the communication start times or communication results of scan send
jobs, fax send jobs, and fax receive jobs.

[Applied Functions] 1-9
1.4 Available operations in User mode 1
1.4.3 [Print] tab
To display: User mode - [Print]
Enables you to confirm the printer settings of this machine, print reports, and use the direct print function.
1.4.4 [Storage] tab
To display: User mode - [Storage]
Enables you to check the job that is currently being performed and the job log.
Item Description
[Default Settings] Enables you to check the printer-related setting values of this machine.
[General Settings] Displays the print settings that are used in common for print functions.
[Paper Source Set-
tings]
Displays the paper settings for each paper tray.
[Tray Mapping Set-
tings]
Displays the settings related to the tray mapping.
[PCL Settings] Displays the settings related to the PCL printing.
[PostScript Set-
tings]
Displays the settings related to the PS printing.
[XPS Settings] Displays the settings related to the XPS printing.
[Print Quality Set-
tings]
Displays the settings related to the image quality.
[OOXML Settings] Displays the settings related to OOXML printing.
[Page Layout Set-
tings]
Displays the settings related to the page layout.
[Font/Form] Enables you to check the font, form and profile information saved on this ma-
chine.
[PCL Font] Displays the list of PCL fonts saved on this machine.
[PostScript Font] Displays the list of PS fonts saved on this machine.
[Form Overlay] Displays the list of forms saved on this machine.
[Color Profile] Displays the list of color profiles saved on this machine.
[Report Types] Prints various reports.
Select the report that you want to print, and click [Print].
[Direct Print] Prints the file on the computer by directly sending it to this machine.
For details, refer to [User's Guide: Print Functions].
Item Description
[Scan to HDD] Enables you to check, download, or delete the data saved by the Save to HDD
function.
For details, refer to [User's Guide: Scan Functions].
[PC-Fax] Enables you to print, download, or delete fax documents saved by PC-Fax RX
or Memory RX.
For details, refer to [User's Guide: Fax Functions].

[Applied Functions] 1-10
1.4 Available operations in User mode 1
1.4.5 [Address] tab
To display: User mode - [Address]
Enables you to register frequently used destinations and edit the registered information.
Item Description
[Address Book List] Enables you to register frequently-used destinations on this machine. Also, it
enables you to confirm or edit the registered content of the destination regis-
tered on this machine.
For details, refer to page 2-26.
[Group] Enables you to register multiple destinations as a group. Also, it enables you
to confirm or edit the registered content of the group destination registered on
this machine.
For details, refer to page 2-30.
[Program] Enables you to register a combination of frequently used option settings as a
recall key (program). Also, it enables you to confirm or edit the registered infor-
mation of the program that is saved on this machine.
For details, refer to page 2-31.
[Subject] Enables you to register subjects that are used when E-mails are being sent. Al-
so, it enables you to confirm or edit the registered information of the title that
is saved on this machine.
[Text] Enables you to register body messages that are used when sending E-mails.
Also, it enables you to confirm or edit the registered information of the body
that is saved on this machine.

[Applied Functions] 1-11
1.5 Available operations in Administrator mode 1
1.5 Available operations in Administrator mode
1.5.1 [System] tab
[Device Information]
To display: Administrator mode - [System] - [Device Information]
Enables you to confirm information such as the status of this machine and optional devices that are installed
on this machine.
[Counter]
To display: Administrator mode - [System] - [Counter]
Enables you to confirm the machine's counter information.
[Online Assistance]
To display: Administrator mode - [System] - [Online Assistance]
Register the support information of the machine, such as contact information for the machine or a product
support URL.
When the support information is registered, you can confirm it by selecting [System] - [Online Assistance] in
user mode of Web Connection.
Item Description
[Summary] Displays the components of this machine and the installation status of optional
devices.
[Paper Source] Displays the status of the machine's paper tray and information about paper in
the tray.
[Output Tray] Displays the status of the machine's output tray.
[Storage] Displays the capacity of the machine's HDD.
[Interface Information] Displays the machine's network settings.
[Consumables] Displays the status of the machine's consumables.
[Eco Info] Displays the machine's Eco Info, such as the ratio of color print jobs to all print
jobs, the ratio of paper saving as a result of two-sided printing or the page
combine function, or a transition of power consumption.
Item Description
[Total Counter] Displays the total number of sheets of paper printed on this machine by func-
tion.
[Sheets Printer by Pa-
per Size]
Displays the total number of sheets of paper that has been printed on this ma-
chine by paper size.
[Sheets Printer by Pa-
per Type]
Displays the total number of sheets of paper that has been printed on this ma-
chine by paper type.
Item Description
[Contact Name] Enter the contact name of this machine (using up to 63 bytes).
[Contact Information] Enter the contact information of this machine, such as the phone number or
URL (using up to 127 bytes).
[Product Help URL] Enter the Product Assistance URL of this machine (using up to 127 bytes).
[Corporate URL] Enter the URL of the Web page for the manufacturer of this machine (using up
to 127 bytes).
[Supplies and Accesso-
ries]
Enter information of the consumables supplier (using up to 127 bytes).

[Applied Functions] 1-12
1.5 Available operations in Administrator mode 1
[Import/Export] - [Authentication]
To display: Administrator mode - [System] - [Import/Export] - [Authentication]
Enables you to import or export the authentication information that is registered on this machine in an envi-
ronment where user authentication and account track are employed.
(This menu is displayed when user authentication or account track is set up on this machine.)
Tips
You cannot edit the exported files.
[Import/Export] - [Address]
To display: Administrator mode - [System] - [Import/Export] - [Address]
Enables you to import or export the address information (address book, group, or program) registered on this
machine.
Tips
You cannot edit the exported files.
[Date/Time Settings] - [Manual Settings]
To display: Administrator mode - [System] - [Date/Time Settings] - [Manual Settings]
Manually specify the current date and time of this machine.
[Contact Utility Link] Enter the URL of the Web page for the Device Management Utility (using up to
127 bytes).
[Driver URL] If necessary, enter the URL of the location where the driver of this machine is
stored (using up to 127 bytes).
Enter an appropriate URL to suit your environment.
Item Description
Item Description
[Import] Imports the authentication information file on a computer to this machine.
Click [Browse] to select a file to import, then click [Import].
[Export] Exports the authentication information file of this machine to a computer.
[Clear] Deletes the registered authentication information saved on this machine.
Item Description
[Import] Imports the address information file on a computer to this machine.
Click [Browse] to select a file to import, then click [Import].
[Export] Exports the address information file of this machine to a computer.
[Clear] Deletes the registered address information of this machine.
Item Description
[Year] Enter the year.
[Month] Enter the month.
[Day] Enter the day.
[Hour] Enter the hour.
[Minute] Enter the minute.
[Time Zone] Select a time zone (time difference from world standard time) to suit your en-
vironment.
[GMT] is specified by default.

[Applied Functions] 1-13
1.5 Available operations in Administrator mode 1
[Date/Time Settings] - [Time Adjustment Settings]
To display: Administrator mode - [System] - [Date/Time Settings] - [Time Adjustment Settings]
Using the NTP (Network Time Protocol) server, you can automatically adjust the date and time of this ma-
chine.
Register the NTP server used. To periodically adjust the date and time by connecting to the NTP server, spec-
ify an interval for adjusting the date and time.
Tips
If time zone is specified, the standard time obtained from the server adjusted to your time zone is specified
as the correction time.
[Date/Time Settings] - [Daylight Saving Time Settings]
To display: Administrator mode - [System] - [Date/Time Settings] - [Daylight Saving Time Settings]
Specify the daylight saving time for the current time.
[Machine Settings]
To display: Administrator mode - [System] - [Machine Settings] - [Machine Settings]
Register device information of this machine, such as the name, installed place, and information of the admin-
istrator.
Item Description
[Time Adjustment] To automatically adjust the date and time of this machine using the NTP server,
select [Enable].
[Disable] is specified by default.
[NTP Server Address] Enter the NTP server address.
Use one of the following formats.
• Example of host name entry: "host.example.com"
• Example of IP address (IPv4) entry: "192.168.1.1"
• Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"
[Port Number] If necessary, change the NTP server port number.
Normally, you can use the original port number.
[123] is specified by default.
[Time Zone] Select a time zone (time difference from world standard time) to suit your en-
vironment.
[GMT] is specified by default.
[Adjustment Time] Displays the latest date and time at which time correction was performed by
connecting to the NTP server.
Item Description
[Daylight Saving Time] Select [Enable] to use daylight saving time.
Also enter the time to be adjusted for daylight saving time (in minutes).
[Disable] is specified by default.
Item Description
[Device Name] Enter the name of this machine (using up to 127 bytes).
The name specified here is used as a part of the subject of Internet fax.
[Device Location] Enter the location of this machine (using up to 127 bytes).
[Device Information] Enter the information of this machine (using up to 127 bytes).
[Administrator Name] Enter the machine administrator name (using up to 127 bytes).
[Administrator E-mail
Address]
Enter the E-mail address of the machine administrator (using ASCII characters
of up to 320 bytes).
[Do Startup Page] Select whether or not to print the start page when this machine is turned on.
[Off] is specified by default.

[Applied Functions] 1-14
1.5 Available operations in Administrator mode 1
[ROM Version]
To display: Administrator mode - [System] - [ROM Version] - [ROM Version]
Enables you to check the ROM version of this machine.
[Unit of Measure] Select a system of units that are normally used.
The default value depends on the region the machine is used in.
[Sleep Mode Time] Change the time required to automatically change to Sleep mode after you did
not operate this machine.
The default value depends on the region the machine is used in.
[Low Power Time] Change the time period before the machine status is automatically changed to
Low Power mode if it is not used for the specified length of time.
The default value depends on the region the machine is used in.
[Entering Power Save
Mode]
When this machine receives a print job from a fax machine or computer in
Power Save mode, select the timing to switch to Power Save mode after the
print job has completed.
• [Normal]: Switches the machine status at the time specified in [Low Power
Time] or [Sleep Mode Time].
• [Immediately]: Switches to Power Save mode immediately after a print job
has ended.
[Immediately] is specified by default.
[Power Consumption in
Sleep Mode]
Select whether or not to reduce the power consumption in Sleep mode.
• [Enable]: Further reduces power consumption in Sleep mode. Select [Ena-
ble] in normal conditions.
• [Disable]: Select this option if a smooth network communication is not es-
tablished while [Enable] is specified.
[Enable] is specified by default.
[Power Key Setting] Select whether to use the Power key on the Control Panel as a sub power
OFF key or as a power save key.
• [Power Save]: Press the Power key briefly to shift to Power Save mode
(Low Power or Sleep mode). Hold down the Power key to turn the sub pow-
er off.
• [Sub Power Off]: Press the Power key briefly to turn the sub power off. If
the Power key is held down, Power Save mode shifts to ErP Auto Power
Off mode (near the status when the main power is turned off), which offers
a greater power saving effect than that in Sub Power Off mode.
The default value depends on the region the machine is used in.
[Power Save Setting] Select the type of power save mode when pressing the Power key on the Con-
trol Panel.
• [Low Power]: Switches to Low Power mode. Turns off the Touch Panel
display to reduce power use.
• [Sleep]: Switches to Sleep mode. Sleep mode provides a greater power
saving effect than Low Power mode. However, the time required to return
to Normal mode is longer than the time required to recover from Low Power
mode.
[Low Power] is specified by default.
[Hide Personal Informa-
tion]
Select whether or not to hide document names, in the [Job] tab.
[Off] is specified by default.
[PDF/A Setting] Select whether or not to enable PDF/A when a PDF file is saved.
[Off] is specified by default.
Item Description