Kyocera KM-2540 User manual

Scan to SMB(PC)
Set up Guide

Regarding Trade Names
• Windows is a registered trademark of Microsoft Corporation in the U.S.A. and/or other countries.
• Windows XP and Windows Vista are trademarks of Microsoft Corporation.
• This machine contains the software having modules developed by Independent JPEG Group.
All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations ™ and ® will not be used in this Setup Guide.

1
Introduction
This Setup Guide explains operations on your computer and the machine that you must perform before using
the Scan to SMB (PC) function.
Using the Scan to SMB (PC) function, you can convert scanned original images to digital data and send it to any
computer on the network for saving.
Flow of Processes for Data Transmission
CAUTION: If the destination of files is a Windows Vista-based computer, you must configure Windows Firewall options.
For how to configure your Windows Firewall, refer to Configuring Windows Firewall (for Windows Vista) on page 3.
STEP 1
[Operations on the computer]
Creating a Shared Folder (see page 5)
Create a shared folder to receive files in the
destination computer and enable folder sharing.
STEP 2
[Operations on the computer]
Checking Information Required to Specify
Destination (see page 8)
Check the computer information required when
entering it on the touch panel.
• Name of computer
• Name of destination folder
• Domain name\user name
STEP 3
[Operations on the machine]
Sending File (see page 12)
Enter the destination data using the machine’s touch
panel to send a file.
Status 10/10/2008 10:10
Connection
Test
Host Name
Path
Login
User Name
Login
Password
SMB
FTP
Folder Path Entry
Place original.
Ready to send. Destination
1
Cancel OKNext Dest.Add to Addr Book
Specify the folder on the destination
computer.
pc4050
scannerdata
abcdnet\ james.smith
The name of
computer
The name of
folder for storing
data
Domain name\
user name
Password

2
About Scan to SMB (PC)
To use Scan to SMB (PC) function, a “shared folder” must be set up with the destination computer to receive
data.
IMPORTANT: To use Scan to SMB (PC) function, the machine must be connected to a TCP/IP network.
NOTE: You can select from the following three file formats: PDF, TIFF, JPEG and XPS. To select a file format,
refer to the Operation Guide.
The next section explains how to send data to a domain controlled computer.
Scan
Convert scanned
images to digital
data
Send and store digital
data in a shared
folder of any
computer

3
Configuring Windows Firewall (for Windows Vista)
If the destination of files is a Windows Vista-based computer, you must configure Windows Firewall exceptions.
With exceptions, enable file and printer sharing and add a port you want use for the Scan to SMB (PC).
IMPORTANT: Log on to Windows with administrator privileges.
1On the Windows Firewall Settings dialog box,
click the Exceptions tab. From the Start menu,
select Control Panel and click Allow a program
through Windows Firewall.
2At the User Account Control consent prompt,
click the Continue button.
3Click the checkbox under File and Printer
Sharing, then click the Apply button.
4Click the Add port... button. The Add a Port dialog
box appears.

4
5Enter the information on the port you want to add.
6Click the OK button to close the Add a Port dialog
box.
The new port is added to the list of the programs or
ports.
7Click the OK button to close the Windows Firewall
Settings dialog box.
NOTE: You can communicate using port 445 for Scan to SMB (PC). To use port 445, change SMB port number
to 445 via the COMMAND CENTER. When you want to change port numbers, consult your network
administrator.
Item Information to be entered
[Name] Type a name for the port you want to add.
[Port number] 139
[Protocol] Click TCP.

5
STEP 1: Creating a Shared Folder
Create a shared folder to receive data in the destination computer.
Share the folder by enabling folder sharing on a normal folder.
The following example explains how to create a folder named “scannerdata” on drive C.
NOTE: The following description is one example of screenshots of Windows XP. The details differ depending
on the type of operating system.
IMPORTANT: Log on to Windows with administrator privileges.
1Create a folder named “scannerdata” on drive C.
2Right-click the “scannerdata” folder and select
Sharing and Security···.
The scannerdata Properties dialog box appears.
3Select Share this folder.
NOTE: You can change the Share name.

6
4Click the Permissions button. The Permissions
for scannerdata dialog box appears.
5Select the group or user to whom you want to grant
permissions for the shared folder.
NOTE: The following example explains how to grant permissions for Everyone. Everyone is the setting that
allows any users to share the folder over the network.
NOTE: Click the Add button to add groups or users that are selectable from the Group or user names. Use
this setting if you want to limit the access to the shared folder to specific users or groups. For further details,
refer to Adding Users Who can Access to the Shared Folder on page 17.
6Click the checkbox under Allow for Change and
Read, then click the OK button of the Permissions
dialog box.

7
7Click the Security tab, then click the Add button.
8Add the user name displayed in the Group or user
names.
Click the Add button, then click the Locations
button.
Select the computer to which the shared folder was
created (Example: PC4050) and then click the OK
button.
9Enter the user name added as a local user into the
text box and click the OK button.
10 Select the added user, click the checkbox under
Allow for Modify and Read, then click the OK
button.
11 Click the OK button to close the Properties dialog
box.

8
STEP 2: Checking Information Required to Specify
Destination
Check the computer information required to enter on the touch panel when sending a file.
The information you require to check using the computer is:
• Entry for [Host Name]
• Entry for [Path]
• Entry for [Login User Name]
Checking the Entry for [Host Name]
Check the name of the destination computer.
1Right-click My Computer and select Properties.
The System Properties dialog box appears.
2Click the Computer Name tab to view the name of
computer.
<If the Computer Name tab contains Full
computer name and Domain>
The characters to the left of the first dot (.) in the
Full computer name text box correspond to the
entry for [Host Name]. (Example: pc4050)