Kyocera KM-2540 User manual

Scan to SMB(PC)
Set up Guide

Regarding Trade Names
• Windows is a registered trademark of Microsoft Corporation in the U.S.A. and/or other countries.
• Windows XP and Windows Vista are trademarks of Microsoft Corporation.
• This machine contains the software having modules developed by Independent JPEG Group.
All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations ™ and ® will not be used in this Setup Guide.

1
Introduction
This Setup Guide explains operations on your computer and the machine that you must perform before using
the Scan to SMB (PC) function.
Using the Scan to SMB (PC) function, you can convert scanned original images to digital data and send it to any
computer on the network for saving.
Flow of Processes for Data Transmission
CAUTION: If the destination of files is a Windows Vista-based computer, you must configure Windows Firewall options.
For how to configure your Windows Firewall, refer to Configuring Windows Firewall (for Windows Vista) on page 3.
STEP 1
[Operations on the computer]
Creating a Shared Folder (see page 5)
Create a shared folder to receive files in the
destination computer and enable folder sharing.
STEP 2
[Operations on the computer]
Checking Information Required to Specify
Destination (see page 8)
Check the computer information required when
entering it on the touch panel.
• Name of computer
• Name of destination folder
• Domain name\user name
STEP 3
[Operations on the machine]
Sending File (see page 12)
Enter the destination data using the machine’s touch
panel to send a file.
Status 10/10/2008 10:10
Connection
Test
Host Name
Path
Login
User Name
Login
Password
SMB
FTP
Folder Path Entry
Place original.
Ready to send. Destination
1
Cancel OKNext Dest.Add to Addr Book
Specify the folder on the destination
computer.
pc4050
scannerdata
abcdnet\ james.smith
The name of
computer
The name of
folder for storing
data
Domain name\
user name
Password

2
About Scan to SMB (PC)
To use Scan to SMB (PC) function, a “shared folder” must be set up with the destination computer to receive
data.
IMPORTANT: To use Scan to SMB (PC) function, the machine must be connected to a TCP/IP network.
NOTE: You can select from the following three file formats: PDF, TIFF, JPEG and XPS. To select a file format,
refer to the Operation Guide.
The next section explains how to send data to a domain controlled computer.
Scan
Convert scanned
images to digital
data
Send and store digital
data in a shared
folder of any
computer

3
Configuring Windows Firewall (for Windows Vista)
If the destination of files is a Windows Vista-based computer, you must configure Windows Firewall exceptions.
With exceptions, enable file and printer sharing and add a port you want use for the Scan to SMB (PC).
IMPORTANT: Log on to Windows with administrator privileges.
1On the Windows Firewall Settings dialog box,
click the Exceptions tab. From the Start menu,
select Control Panel and click Allow a program
through Windows Firewall.
2At the User Account Control consent prompt,
click the Continue button.
3Click the checkbox under File and Printer
Sharing, then click the Apply button.
4Click the Add port... button. The Add a Port dialog
box appears.

4
5Enter the information on the port you want to add.
6Click the OK button to close the Add a Port dialog
box.
The new port is added to the list of the programs or
ports.
7Click the OK button to close the Windows Firewall
Settings dialog box.
NOTE: You can communicate using port 445 for Scan to SMB (PC). To use port 445, change SMB port number
to 445 via the COMMAND CENTER. When you want to change port numbers, consult your network
administrator.
Item Information to be entered
[Name] Type a name for the port you want to add.
[Port number] 139
[Protocol] Click TCP.

5
STEP 1: Creating a Shared Folder
Create a shared folder to receive data in the destination computer.
Share the folder by enabling folder sharing on a normal folder.
The following example explains how to create a folder named “scannerdata” on drive C.
NOTE: The following description is one example of screenshots of Windows XP. The details differ depending
on the type of operating system.
IMPORTANT: Log on to Windows with administrator privileges.
1Create a folder named “scannerdata” on drive C.
2Right-click the “scannerdata” folder and select
Sharing and Security···.
The scannerdata Properties dialog box appears.
3Select Share this folder.
NOTE: You can change the Share name.

6
4Click the Permissions button. The Permissions
for scannerdata dialog box appears.
5Select the group or user to whom you want to grant
permissions for the shared folder.
NOTE: The following example explains how to grant permissions for Everyone. Everyone is the setting that
allows any users to share the folder over the network.
NOTE: Click the Add button to add groups or users that are selectable from the Group or user names. Use
this setting if you want to limit the access to the shared folder to specific users or groups. For further details,
refer to Adding Users Who can Access to the Shared Folder on page 17.
6Click the checkbox under Allow for Change and
Read, then click the OK button of the Permissions
dialog box.

7
7Click the Security tab, then click the Add button.
8Add the user name displayed in the Group or user
names.
Click the Add button, then click the Locations
button.
Select the computer to which the shared folder was
created (Example: PC4050) and then click the OK
button.
9Enter the user name added as a local user into the
text box and click the OK button.
10 Select the added user, click the checkbox under
Allow for Modify and Read, then click the OK
button.
11 Click the OK button to close the Properties dialog
box.

8
STEP 2: Checking Information Required to Specify
Destination
Check the computer information required to enter on the touch panel when sending a file.
The information you require to check using the computer is:
• Entry for [Host Name]
• Entry for [Path]
• Entry for [Login User Name]
Checking the Entry for [Host Name]
Check the name of the destination computer.
1Right-click My Computer and select Properties.
The System Properties dialog box appears.
2Click the Computer Name tab to view the name of
computer.
<If the Computer Name tab contains Full
computer name and Domain>
The characters to the left of the first dot (.) in the
Full computer name text box correspond to the
entry for [Host Name]. (Example: pc4050)

9
<If the Computer Name tab contains Full
computer name and Workgroup>
All characters in the Full computer name text box
correspond to the entry for [Host Name]. (Example:
PC4050)

10
Checking the Entry for [Path]
Check the share name for the shared folder to which data is sent.
1Click Search in the Start menu. The Search
Result page opens.
2Search the destination computer to which the file is
sent.
In the Search Companion, click Printers,
Computers, or people, and then click A
computer on the network.
3On the Computer name text box, type the name of
computer (pc4050) you checked on page 8, and
then click Search.
4Double-click the name of computer (pc4050)
displayed on the search results.
5Double-click the “scannerdata” folder and check
the full path displayed in the Address Bar. The
characters to the right of the third backslash (\)
correspond to the entry for [Path].
(Example: scannerdata)
NOTE: Available characters for [Path] is ASCII only except ( * ? " < > | ).
NOTE: You can specify a subfolder in the shared folder as the location where data is to be sent. In this case,
the entry for [Path] is “share name\name of a folder in the shared folder”. In the sample window above,
“scannerdata\projectA” corresponds to [Path].

11
Checking the Entry for [Login User Name]
Check the information in “domain name\user name” format for logging onto Windows.
1Press the Ctrl-Alt-Delete key combination on the
keyboard.
2Check the Logon Information that appears on the
Windows Security window. In the sample window
below, “ABCDNET\james.smith” corresponds to
“domain name\user name”.
(Example: ABCDNET\ james.smith)
NOTE: Available characters for [Login User Name] is ASCII only.
NOTE: You can also use the following steps to check the domain name and user name that must be entered in
[Login User Name].
1Open the Command Prompt window.
From the Start menu, select All Programs, Accessories and then Command Prompt.
2At the Command Prompt, enter “net config workstation” and then press Enter.

12
STEP 3: Sending File
This section explains how to send files.
1Place the original and press the Send key.
2On the touch panel, press [Folder Path Entry] and
then [SMB].
3Enter the host name, path, user name and
password in the [Host Name], [Path], [Login User
Name] and [Login Password] fields respectively.
Press the key of each item to first display the entry
screen.
NOTE: For how to operate the entry screen, refer to the Operation Guide.
Status 10/10/2008 10:10
Connection
Test
Host Name
Path
Login
User Name
Login
Password
SMB
FTP
Folder Path Entry
Place original.
Ready to send.
Destination
1
Cancel OKNext Dest.Add to Addr Book
Specify the folder on the destination
computer.
pc4050
scannerdata
abcdnet\ james.smith
Item Data to be entered Reference Page
[Host Name] Name of destination
computer
Example: pc4050
page 8 of this
Setup Guide
[Path] Name of folder for
storing data
Example:
scannerdata
page 10 of this
Setup Guide
[Login User
Name]
Domain name\user
name
Example: abcdnet\
james.smith
page 11 of this
Setup Guide
[Login
Password]
Password to be
entered when logging
in to the domain
Contact your
system
administrator.

13
IMPORTANT: If the domain name in [Login User Name] matches the name of computer in [Host Name], the
destination computer is not used in the domain environment.
In this case, enter the user name only in [Login User Name].
4After completion of all entries, press [Connection
Test] to check the connection. When the
connection is successfully established, Connected.
is displayed.
NOTE: If the Cannot connect message appears, check the details you entered. If they are correct, refer to the
Troubleshooting on Page 15.
NOTE: Adding destinations to the address book enables you to select them later. To add a destination to the
address book, enter it and press [Add to Addr Book]. For how to add destinations to the address book, refer to
the Operation Guide.
Status 10/10/2008 10:10
Connection
Test
Host Name
Path
Login
User Name
Login
Password
SMB
FTP
Folder Path Entry
Place original.
Ready to send. Destination
1
Cancel OKNext Dest.Add to Addr Book
Specify the folder on the destination
computer.
pc4050
scannerdata
pc4050\ james.smith
Status 10/10/2008 10:10
Connection
Test
Host Name
Path
Login
User Name
Login
Password
SMB
FTP
Folder Path Entry
Place original.
Ready to send. Destination
1
Cancel OKNext Dest.Add to Addr Book
Specify the folder on the destination
computer.
pc4050
scannerdata
james.smith
Host Name: pc4050
Path: scannerdata
Login User Name: pc4050\james.smith
Login Password: Password to be entered
when logging in to the
domain
Host Name: pc4050
Path: scannerdata
Login User Name: james.smith
Login Password: Password to be entered
when logging in to the
domain
Status 10/10/2008 10:10
Connection
Test
Host Name
Path
Login
User Name
Login
Password
SMB
FTP
Folder Path Entry
Place original.
Ready to send. Destination
1
Cancel OKNext Dest.Add to Addr Book
Specify the folder on the destination
computer.
pc4050
scannerdata
abcdnet\ james.smith
Add to Addr Book

14
5Once the connection is checked, press [OK].
6Press the Start key. The scanned original data is
converted to a file and sent to the shared folder of
the computer you specified.
NOTE: The file name containing scanned originals starts with “doc” followed by additional information (by
default, a timestamp). For example, a file containing data sent on December 31, 2008, 02:30:40 pm will be
“doc20081231143040”.
You can also specify a name of file in [File Name Entry] before sending it. For details, refer to the Operation
Guide.

15
Troubleshooting
If a network connection fails (ex. Send Error), refer to the table below.
Checkpoints Corrective Actions Reference Page
Are the machine’s network
settings set properly?
Connect the network cable
and set up TCP/IP properly.
Refer to the Operation
Guide.
Is folder sharing set up
properly?
Check the folder sharing
and access permissions in
the Folder Properties dialog
box.
page 5 of this Setup
Guide
Is SMB of COMMAND
CENTER On?
Enable SMB protocol
setting.
Refer to the Operation
Guide and COMMAND
CENTER Operation
Guide.
Is the information entered in
[Host Name] correct?(*2)
Check the host name of the
destination computer.
page 8 of this Setup
Guide
Is the information entered in
[Path] correct?
Check the name of shared
folder.
page 10 of this Setup
Guide
Is the information entered in
[Login User Name]
correct?(*1)(*2)
Check the domain name
and domain user name.
page 11 of this Setup
Guide
Is the domain name
specified in [Host Name]
different from the one
specified in [Login User
Name]?
Delete the domain name
and a
\ from the name entered in
[Login User Name].
page 13 of this Setup
Guide
Is the information entered in
[Login Password] correct?
Check the login password. Refer to the Operation
Guide.

16
(*1): You can also enter the login user name in the following method.
domain name/user name (Example: abcdnet/james.smith)
user name@domain name (Example: james.smith@abcdnet)
(*2): The host name can be a full computer name of the computer. (Example: pc4050.abcdnet.com)
NOTE: If you still cannot connect to the network after performing all of the above checks, it is recommended to
set up new permissions on the shared folder. For further details, refer to Adding Users Who can Access to the
Shared Folder on page 17.
Are Windows Firewall
exceptions correct?
1. To open Windows
Firewall, click the Start
menu and then click
Control Panel.
2. Click the Exceptions tab
and select File and Printer
Sharing.
- When using a Windows
Vista
1. To open Allow a
program through
Windows Firewall, click
Start and Control Panel.
2. Click File and Printer
Sharing.
3. Click the Add port...
button to add port 139.
page 3
Is there a difference in time
between the machine, PC
and the domain server?
Match the time setting
between the machine, PC
and the domain server.
Contact your system
administrator.
Does the Send Error.
message appear on the
touch panel?
Refer to "Responding to
Error Messages" in the
Operation Guide.
Refer to the Operation
Guide.

17
Adding Users Who can Access to the Shared Folder
You can add users or groups who can access to the shared folder.
This section explains how to add a new user to the computer to which you created the shared folder and set
permissions to access the shared folder.
1Right-click My Computer and select Manage.
2Add a new user.
Select Local Users and Groups, right-click User
and then click New User.
3Enter the user name and password.
IMPORTANT: Be sure to enter the user name and password you set in the above steps through the operation
panel when sending the relevant file.
4Click the Create button and then click the Close
button to close the New User dialog box.
The new user is added to the list of the local users.
5Click (Close button) to close the Manage
window.
6Set permissions for the shared folder.
Right-click the folder to be shared, select Sharing
and Security···, and click the Permissions button.
7Add the user that will appear in the Group or user
names box.
Click the Add button, Location button, name of
computer to which the shared folder is created
(PC4050), and then click the OK button.

18
8Enter the user name that was locally added in the
text box and click the OK button.
9Select the added user, and click the checkbox
under Allow for Change and Read, and then click
the OK button.
10 Click the Security tab, then click the Add button.
11 Add the user name displayed in the Group or user
names.
Click the Add button, then click the Locations
button.
Select the computer to which the shared folder was
created (Example: PC4050) and then click the OK
button.
12 Enter the user name added as a local user into the
text box and click the OK button.