Kyocera TASKalfa 181 User manual

i
Legal and Safety Information
Please read this information before using your machine.
Regarding Tradenames
• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of
Microsoft Corporationof America and other countries.
• Windows Me, Windows Server and Windows XP is a trademark of Microsoft Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation of
America.
• Adobe, Adobe Acrobat and Adobe Reader are registered trademarks of Adobe Systems
Inc.
All other brand and product names are registered trademarks or trademarks of their respective
companies. The designations ™ and ® will not be used in this Operation Guide.

ii
About this Operation Guide
This Operation Guide contains the following chapters:
1 Scanner Settings
Explains the scanner functions and settings that can be configured from the machine touch
panel.
2 Setting Scanner from a Web Browser
Explains the scanner settings that can be configured from a web browser.
3 Included Scanner Utilities
Introduces the scanner utilities.
4 Troubleshooting
Explains how to solve problems when they occur.
Appendix
Includes a glossary.

iii
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention Description Example
Bold Indicates a message or button
displayed on the machine’s operation
panel key or a computer screen.
Press the Start key.
[Regular] Indicates touch panel keys. Press [Basic].
Italic Indicates touch panel messages. Ready to copy is displayed.
Note Indicates supplemental information or
operations for reference. NOTE: -
Important Indicates items that are required or
prohibited so as to avoid problems. IMPORTANT: -

iv
Originals Sizes
This section explains the notation used in this guide when referring to sizes of originals.
As in A4 and B5, which may be used either in the horizontal or vertical direction, in order to
indicate the orientation of the original, horizontal orientation is indicated by an additional R
character.
Set direction Indicated size †
† The size of original that can be used depends on the function. For further details, refer to
the page detailing that function.
Vertical direction
For original, dimension Ais longer than B.
A4, B5, A5, B6, A6, 16K
Horizontal direction
For original, dimension Ais shorter than B.
A4R, B5R, A5R, B6R, A6R, 16KR
Original
Original

v
Contents
Legal and Safety Information .......................................................................................................................... i
Regarding Tradenames ............................................................................................................... i
About this Operation Guide ........................................................................................................................... ii
Conventions in This Guide ........................................................................................................ iii
Originals Sizes .......................................................................................................................... iv
1 Scanner Settings ........................................................................................... 1-1
Basic Functions ....................................................................................................................... 1-2
Setting Scanner Functions ...................................................................................................... 1-4
Scanner Default Settings ........................................................................................................ 1-9
Confirming Sending History .................................................................................................. 1-12
2 Setting Scanner from a Web Browser ......................................................... 2-1
Web Page Feature ................................................................................................................. 2-2
System Setting ........................................................................................................................ 2-6
Scan to PC Setting ................................................................................................................ 2-15
Send E-mail Setting .............................................................................................................. 2-19
3 Included Scanner Utilities ............................................................................ 3-1
Introducing the Scanner Utilities ............................................................................................. 3-2
Scanner File Utility .................................................................................................................. 3-3
Address Editor ....................................................................................................................... 3-13
Address Book for Scanner .................................................................................................... 3-31
TWAIN Source ...................................................................................................................... 3-41
4 Troubleshooting ............................................................................................ 4-1
Solving Malfunctions ............................................................................................................... 4-2
Scanner Error Messages ....................................................................................................... 4-3
Appendix ..................................................................................................... Appendix-1
Specifications ............................................................................................................. Appendix-2
Glossary ..................................................................................................................... Appendix-3
Index ................................................................................................................... Index-1

vi

1-1
1 Scanner Settings
This chapter explains the scanner functions and settings that can be configured from the machine
touch panel. For basic scanner operation, refer to the Operation Guide Setup Edition.
• Basic Functions...1-2
• Setting Scanner Functions...1-4
• Scanner Default Settings...1-9
• Confirming Sending History...1-12

Scanner Settings
1-2
Basic Functions
The original size, sending size, scan resolution, and file type can be adjusted using the keys on the
operation panel.
Selecting Original Size
Select the original size (scanning area).
NOTE: For manual size input, place the original flush against the top left of the platen and set the
area to be scanned.
For scanning resolution, refer to Resolution on page 1-4.
1Press the Original Size key.
2Press [S] or [T] to select Auto Detection, Input Size, or original sizes, and then press the OK key.
Select Sending Size
Select the sending size (size of image to send).
The following send sizes are available.
Auto size, 11 × 17", 11 × 15", 8 1/2 ×14",81/2 ×13",81/2 ×11",51/2 ×81/2", A3, B4, A4, B5, A5, B6,
Folio, 8K, 16K
NOTE: Not available when an custom original size has been specified.
For scanning resolution, refer to Resolution on page 1-4.
1Press the Paper Select key
2Press [S] or [T] to select Auto or sending sizes and press the OK key.
Item Original Size
Select size Inch models
Auto, 11 × 17", 11 × 15", 8 1/2 ×14",81/2 × 13", 11 × 8 1/2", 8 1/2 ×11",
81/2 ×51/2 ", 5 1/2 ×81/2 ",A4, A4R
Metric models
Auto, A3, B4, A4, A4R, B5, B5R, A5, A5R, B6, B6R, 11 × 15", 11 × 8 1/2",
81/2 × 11", Folio
Input size Inch models
Vertical (Y): 2 - 11 5/8"
Horizontal (X): 2 - 17"
Metric models
Vertical (Y): 50 - 297 mm
Horizontal (X): 50 - 432 mm
Other Regular Size Inch models
A3, B4, B5, B5R, A5, A5R, B6, B6R, Folio, 8K, 16K, and 16KR
Metric models
11 × 17", 8 1/2 ×14",51/2 ×81/2", 8 1/2 ×51/2", 8 1/2 ×131/2", 8 1/2 × 13", 8K,
16K, and 16KR

Scanner Settings
1-3
Density Level
Adjust the scanned image density.
Press the Auto key to set the appropriate density by detecting the density of the original.
Press the Lighter or Darker key to manually adjust the scanned image density. Density can be
adjusted in 7 steps.
Original Image Quality
Press original image quality key to select the image quality suited to the type of original.
NOTE: For Send E-mail, Photo is not available.
Item Description
Text+Photo When scanning originals with mixed text and photos.
Photo To reproduce depth of photo originals.
Text To clearly reproduce penciled or fine lines.
OCR For use with OCR applications (software to convert optical characters to text
data).

Scanner Settings
1-4
Setting Scanner Functions
This section explains how to configure the scanner functions from the machine.
NOTE: Refer to each scanner function operation procedure as explained in Operation Guide (Setup
Edition) for information how to display the scanner function settings screen.
The available settings may vary depending on the sending method.
The following settings are available by pressing the Sanner Function key.
• Resolution...1-4
• File Format...1-4
• Original Type...1-5
• Mixed Size Originals...1-5
• Border Erase...1-6
• Original Orientation...1-6
• Continuous Scan...1-7
• Output Per Page...1-7
Resolution
Specify the degree of scanning detail. The larger the dpi value, the more details are captured, but
file sizes and sending time are also increased. Specify scan resolutions of 200 dpi, 300 dpi, 400 dpi
or 600 dpi.
NOTE: Typical computers display images on the screen at 96 dpi (for Windows), and printers
typically print at between 150 - 600 dpi. Scan images at higher resolutions if they will be later
enlarged or printed.
1Press the Scanner Function key.
2Press [S] or [T] to select Resolution, and press the OK key.
3Press [S] or [T] to select 200dpi, 300dpi, 400dpi,or 600dpi, and then press the OK key.
NOTE: When selecting 200dpi or Book Rease, press [S] or [T] to enter the border erase width and
press the OK key.
4Press [S] or [T] to select End, and then press the OK key.
File Format
Select TIFF or PDF as the image file format.
1Press the Scanner Function key.
2Press [S] or [T] to select File Format, and then press the OK key.
3Press [S] or [T] to select TIFF or PDF, and then press the OK key.
4Press [S] or [T] to select End, and then press the OK key.

Scanner Settings
1-5
Original Type
Select the original type according to type of original being scanned.
NOTE: [2 sided] ([2-sided]) is displayed when the optional document processor is installed.
1Press the Scanner Function key.
2Press [S] or [T] to select Original Type, and then press the OK key.
3Press [S] or [T] to select 1-sided, 2-sided, or Book, and then press the OK key.
NOTE: When selecting 2-sided, press [S] or [T] to select Left Side or Top Side, and then press the
OK key.
4Press [S] or [T] to select End, and then press the OK key.
Mixed Size Originals
Scan differently sized originals in one operation when placed in the optional document processor.
NOTE: For Mixed Sized Originals operation, refer to Chapter 4 (Copying Functions) of machine’s
Operation Guide.
1Press the Scanner Function key.
2Press [S] or [T] to select Mixed Size Originals, and then press the OK key.
3Press [S] or [T] to select On or Off, and then press the OK key.
4Press [S] or [T] to select End, and then press the OK key.
Item Bind Direction Description
1 sided (1-sided) – Single sided sheet original.
2 sided (2-sided) Left Side, Top Side 2-sided sheet original.
Book Original – Magazine or book originals with facing pages.
Item Description
On Enables Auto Selection.
Off Disables Auto Selection.

Scanner Settings
1-6
Border Erase
Removes black borders from around the edges of originals.
Follow the steps below to configure the border erase.
1Press the Scanner Function key.
2Press [S] or [T] to select Border Erase, and then press the OK key.
3Press [S] or [T] to select Sheet Erase, Book Erase, or None, and then press the OK key.
NOTE: When selecting Sheet Erase or Book Rease, press [S] or [T] to enter the border erase
width, and then press the OK key.
4Press [S] or [T] to select End, and then press the OK key.
Original Orientation
Specify the top edge of the placed original.
Placing originals on the platen
Function Value Description
Sheet Erase
(Border Erase)
Inch models
Border: 1/8 - 3/4" (1/8" increments)
Metric models
Border: 1 - 18 mm
Use this mode to erase black borders
around single sheet originals.
Book Erase Inch models
1/8 - 3/4" (1/8" increments)
Metric models
1 - 18 mm
Use this mode to erase black borders that
develop around the edges and in the
middle when scanning originals such as
thick books. You can specify the widths
individually to erase the borders around
the edges and in the center of the book.
None Do not erase borders.
Item Description
Top Edge Top Sets the top edge as the original's upper edge.
Top Edge Left Sets the left edge as the original's upper edge.
Original [Top Edge Top][Top Edge Left]

Scanner Settings
1-7
Placing originals in the optional document processor
NOTE: The original may not be scanned correctly if original set direction is not specified.
1Press the Scanner Function key.
2Press [S] or [T] to select Orig. Direction, and then press the OK key.
3Press [S] or [T] to select Top Edge Top or Top Edge Left, and then press the OK key.
4Press [S] or [T] to select End, and then press the OK key.
Continuous Scan
After scanning an original, you can continue scanning a new original. When this feature is enabled,
after an original is scanned, a selection screen prompts whether to continue scanning originals.
NOTE: For TWAIN image scanning, batch scanning is available when Wait for Scan is enabled.
1Press the Scanner Function key.
2Press [S] or [T] to select Continuous Scan, and then press the OK key.
3Press [S] or [T] to select On or Off, and then press the OK key.
4Press [S] or [T] to select End, and then press the OK key.
Output Per Page
Creates and sends a separate file for each page of a scanned original.
1Press the Scanner Function key.
2Press [S] or [T] to select Output Per Page, and press the OK key.
3Press [S] or [T] to select On or Off, and then press the OK key.
Original [Top Edge Top][Top Edge Left]
Item Description
On Enables continuous scan.
Off Disables continuous scan.
Item Description
On Enables Output Per Page.
Off Disables Output Per Page.

Scanner Settings
1-8
4Press [S] or [T] to select End, and then press the OK key.

Scanner Settings
1-9
Scanner Default Settings
Change the default settings for the scanner function.
Default Settings
This section explains how to change default settings which are applied when the machine is
powered up or the Reset key is pressed. Automatically configured details set in default setting
mode are called default settings. You can change the default settings as desired to meet your usage
patterns.
Accessing the Scan Default Screen
Follow the steps below to display the Scan Default screen.
1Press the System Menu/Counter key.
2Press [S] or [T] to select Scan Default,and then press the OK key.
3Use the numeric keys to enter the 4 digit management code. The default setting is 1800 for the 18
ppm model and 2200 for the 22 ppm model.
If the correct management code has been entered, the Scanner setting menu screen is displayed.
NOTE: For security, it is recommended to change the management code. For further details, refer
to Chapter 6 (System Menu) of the machine’s Operation Guide.
4Refer to the following configuration items to configure the default settings.
Original Image
Set the image quality for default settings mode. The setting items are as follows.
1Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen.
2Press [S] or [T] to select Original Image, and then press the OK key.
3Select Text+Ph oto, Photo, Text or OCR, and then press the OK key.
The display returns to the Scan Default screen.
File Format
Configure the file type for default settings mode. The setting items are as follows.
1Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen.
2Press [S] or [T] to select File Type and press the OK key.
Item Description
Text+Photo When scanning originals with mixed text and photos.
Photo To reproduce depth of photo originals.
Text To clearly reproduce penciled or fine lines.
OCR For use with OCR applications (software to convert optical characters to text
data).
Item Description
PDF Configures PDF.
TIFF Configures TIFF.

Scanner Settings
1-10
3Press [S] or [T] to select PDF or TIFF, and then press the OK key.
The display returns to the Scan Default screen.
Uncompress Scanning
This scan system uses MMR compression when scanning image data. In this case, when
compressing the dots such as in photographs, the resulting data volume may actually be greater
than before it was compressed. You can select whether or not to have compression performed
automatically in cases such as these when the compressed data is greater that the original data.
The setting items are as follows.
1Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen.
2Press [S] or [T] to select Uncompress Scanning, and then press the OK key.
3Press [S] or [T] to select On or Off, and then press the OK key.
The display returns to the Scan Default screen.
Resolution
Set the scan resolution for default settings mode. Specify scan resolutions of 200 dpi, 300 dpi,
400 dpi or 600 dpi.
For further details on scanning resolution, refer to page 1-4.
1Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen.
2Press [S] or [T] to select Resolution, and then press the OK key.
3Press [S] or [T] to select 200dpi, 300dpi, 400dpi or 600dpi, and then press the OK key.
The display returns to the Scan Default screen.
Continuous Scan
Configure batch scanning for default settings mode. The setting items are as follows.
For further details on continuous scan, refer to page 1-7.
1Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen.
2Press [S] or [T] to select Continuous Scan, and then press the OK key.
3Press [S] or [T] to select On or Off, and then press the OK key.
The display returns to the Scan Default screen.
Item Description
On Enables uncompress scanning setting.
Off Disables uncompress scanning setting.
Item Description
On Enables continuous scan.
Off Disables continuous scan.

Scanner Settings
1-11
Full Scan
You scan the original that is filled its corner with the contents, a photo and so on. If this function is
set to On in the initial mode, all of the originals will be scanned with Full scanning.The setting items
are as follows.
1Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen.
2Press [S] or [T] to select Full Scan, and then press the OK key.
3Press [S] or [T] to select On or Off, and then press the OK key.
The display returns to the Scan Default screen.
Continuous Sending
Use the same settings from a previously completed transmission for the next transmission. The
scan function screen is returned with the sender (user), destination and other settings remaining
from the previous operation.
1Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen.
2Press [S] or [T] to select Continuous Sending, and then press the OK key.
3Press [S] or [T] to select On or Off, and then press the OK key.
The display returns to the Scan Default screen.
Bypass Sender Selection
When using this scanner, a sender (user) must be first selected. Set Bypass Sender Selection to set
the sender (user) to User No. 001 and skip the sender (user) selection step. Use this setting to limit
scanner usage to certain users or to skip this operation step.
NOTE: When enabling Bypass Sender Selection, be sure to register a user to User No. 001.
1Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen.
2Press [S] or [T] to select Bypass Sender Selection, and then press the OK key.
3Press [S] or [T] to select On or Off, and then press the OK key.
The display returns to the Scan Default screen.
Item Description
On Scans the entire area of the selected original size as image.
Off Scans the original to one size smaller.
Item Description
On Enables Continuous Sending.
Off Disables Continuous Sending.
Item Description
On Skips sender user selection and transmits as the user registered to User No.
001.
Off Displays the sender (user) selection screen.

Scanner Settings
1-12
Confirming Sending History
Confirm the sending history from the operation panel.
1Press the Scanner key.
2Press [S] or [T] to select Send Confirmation List, and then press the OK key.
The Send Confirmation List is displayed.
3Press [S] or [T] to scroll the screen to show the next page.
4Press [S] or [T] to select End, and then press the OK key.