Kyocera KM-4530 User manual

1
Accessing Information From an LDAP Server for Use With the Send E-mail Function
You can, when using the Send E-mail function of this scanner, employ the functions of the included LDAP Con-
verter Utility software in order to search for destination information registered in an LDAP server. Once the data is
received from that server, you can have the scanned image data sent as an email attachment to the email address
of that destination.
For a more detailed explanation of each setting and operation procedure, refer to the indicated reference page.
Clicking on the reference page will take you directly to that page.
Accessing the LDAP Converter Utility to have it search for an email address
Sending scanned image data
Have scanned image data sent directly
to the received email address.
Making basic settings
In order to search for information in an LDAP server, it is necessary to perform the appropriate settings
for the included LDAP Converter utility.
See page
6
Settings and registration
for the LDAP Converter
Utility
See page
15
Settings and registration
using the scanner's
operation panel
See page
17
Using the scanner's operation panel to access the LDAP Converter
and thereby search for an email address
* For more detailed
information on sending
scanned image data, refer
to the <Setup Edition> of
your scanner's Operation
Guide.

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• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corpora-
tion of America and other countries.
• Exchange Server and Exchange 2000 are either trademarks or registered trademarks of Microsoft Corpo-
ration.
• Windows Me and Windows XP is a trademark of Microsoft Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation of America.
• Domino Notes is a trademark of Lotus Development Corporation.
• Netscape Directory Server is a trademark of Netscape Communications Corporation.
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names contained in this Instruction Handbook are trademarks or registered
trademarks of their respective companies. The designations ™ and ® will not be used in this handbook.
Trademark Information

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This guide has been written for those who are basically familiar with the LDAP (Lightweight Directory Access
Protocol) and it contains explanations of how to use the included LDAP Converter Utility with the Send E-
mail function of this scanner in order to search for email addresses within the information that is adminis-
tered by an LDAP server. Be aware that this guide contains no special information or explanations in regard
to technical matters relating to LDAP itself.
Note on Using This Guide

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Contents
Accessing Information From an LDAP Server
for Use With the Send E-mail Function ....................................................................... 1
Trademark Information ................................................................................................ 2
Note on Using This Guide ........................................................................................... 3
Contents ...................................................................................................................... 4
Section 1 Settings and Registration for the LDAP Converter Utility ....................... 6
1-1 The LDAP Converter Utility .................................................................................. 6
(1) Preparations ................................................................................... 6
(2) Computer Environment................................................................... 7
1-2 Installing and Uninstalling the LDAP Converter Utility.......................................... 8
(1) Installation ...................................................................................... 8
(2) Uninstallation .................................................................................. 8
1-3 Initial Dialogue Box for the LDAP Converter Utility .............................................. 9
(1) Accessing the Initial Dialogue Box
for the LDAP Converter Utility ........................................................ 9
1-4 LDAP Converter Utility Settings ........................................................................... 10
1-5 Requesting Data from the LDAP Server .............................................................. 11
1-6 Communication Log ............................................................................................. 12
1-7 Result Codes ........................................................................................................ 12

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Section 2 Making Settings and Registering Data
from the Scanner’s Operation Panel ......................................................... 15
2-1 Setting procedure ................................................................................................. 15
(1) <Making the default setting> .......................................................... 15
(2) <Sample setting>
(when the “Extension address book” setting is turned ON) ............ 17
Contents

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Section 1 Settings and registration for the LDAP Converter Utility
1-1 The LDAP Converter Utility
The LDAP Converter Utility retrieves certain information from the LDAP server such as an individual’s email
address, name and organization. In addition to settings related to connection with the LDAP server, the
parameter settings for searching for email addresses and viewing of the Communication Result Log are
performed in that utility.
In other words, once you set-up the LDAP Converter Utility, whenever you use the scanner’s Send E-mail
function, you can search the LDAP server for the destination information you need and send the scanned
image data as an email attachment to the resulting email address.
Once installation is completed, the LDAP Converter Utility will start up automatically with the computer and
an icon that indicates that the utility is running will appear in the Windows Task Bar. After that, the utility will
basically wait to be accessed from the scanner for retrieval of data from the LDAP server.
* In order to use the LDAP Converter Utility, it is necessary for you to use the scanner’s operation panel or
the Web Page Functions Interface to register in the scanner, in advance, the IP address or host name of
the computer in which it is installed.
(1) Preparations
First, perform the following set-up procedure in order to use the LDAP Converter Utility.
1. Install the LDAP Converter Utility into the desired computer. (Refer to page 8.)
2. Run the LDAP Converter Utility and register the address of the LDAP server and the corresponding
password to log onto that server.
3. Use the scanner’s operation panel or the Web Page Functions Interface and register in the scanner the
IP address or host name of the computer in which the LDAP Converter Utility is installed.

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Section 1 Settings and registration for the LDAP Converter Utility
(2) Computer Environment
• Hardware ............................ IBM PC/AT or compatible
• CPU .................................... Pentium 133 MHz or faster
• Memory ............................... At least 64 MB
• Hard Disk Space ................. At least 20 MB
• OS ....................................... Windows 2000
• LDAP server
(recommended) .................... Microsoft Exchange 2000 Server, Lotus Notes Domino Server R5 or Netscape
Directory Server 4.1

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Section 1 Settings and registration for the LDAP Converter Utility
1-2 Installation and Uninstallation
(1) Installation
1. Double-click on the supplied Setup.exe file. The installation wizard will appear. Follow the instructions
indicated in the wizard to continue the installation procedure.
* Once installation is completed, the LDAP Converter Utility will start up automatically with the computer
and will run in the background. In addition, an icon that indicates that the utility is running will appear in
the Windows Task Bar.
(2) Uninstallation
Use the “Add/Remove Programs” function in Windows to uninstall the LDAP Converter Utility.

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Section 1 Settings and registration for the LDAP Converter Utility
1-3 Initial Dialogue Box for the LDAP Converter Utility
The LDAP Converter Utility will automatically start up after installation. However, any time you want to quit
the utility program, whenever you want to edit any information retrieved from the LDAP server, as well as
when you want to perform connection, search or password settings, you will need to access the initial
dialogue box for the LDAP Converter Utility.
(1) Accessing the Initial Dialogue Box for the LDAP Converter Utility
• When the LDAP Converter Utility is running…
Click on the LDAP Converter Utility’s icon in the Windows Task Bar. The initial dialogue box for the LDAP
Converter Utility will appear.
• When the LDAP Converter Utility is NOT running…
Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> LDAP
Converter in that order from the successive menus. An icon that indicates that the utility is now running will
appear in the Windows Task Bar. Double-click on that icon and the initial dialogue box for the LDAP Con-
verter Utility will appear.

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Section 1 Settings and registration for the LDAP Converter Utility
1-4 LDAP Converter Settings
Refer to the corresponding Help file for explanations on each item in the LDAP Converter Utility. Click on “?”
in the upper right portion of the screen to access the Help files, and then click on the item you want help
with. The help file for that item will appear.
• “Network” Tab settings
Perform settings related to connection to the LDAP server in the “Network” Tab.
* Required settings: “Host name” and “Port”
• “Search” Tab settings
Perform settings related to searching the LDAP server for information in the “Search” Tab.
* Required settings: “Range of search” and “Search base”
• “Log” Tab settings
Perform settings related to viewing the results of communications with the LDAP server, as well as saving
log files, in the “Log” Tab.
• “About” Tab settings
Displays version information for the LDAP Converter Utility.

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Section 1 Settings and registration for the LDAP Converter Utility
1-5 Requesting data from the LDAP server
The LDAP Converter Utility can request the following information from an LDAP server.
• Requesting English data
“sn” (family name) and “givenname” (first name): up to 32 single-byte characters
“mail” (E-mail address), “ou” (organization directory), “o” (department, etc)
and “dn” (department name): up to 32 single-byte characters
• Requesting the family name in various languages
* This is added when selecting the language in the LDAP Converter Utility’s “Search” Tab.
“sn;lang-en” (English), “sn;lang-da” (Danish), “sn;lang-de” (German), “sn;lang-it” (Italian),
“sn;lang-fr” (French), “sn;lang-es” (Spanish) and “sn;lang-no” (Norwegian): up to 32 single-byte characters
• Requesting the first name in various languages
* This is added when selecting the language in the LDAP Converter Utility’s “Search” Tab.
“givenname;lang-en” (English), “givenname;lang-da” (Danish), “givenname;lang-de” (German),
“givenname;lang-it” (Italian), “givenname;lang-fr” (French), “givenname;lang-es” (Spanish)
and “givenname;lang-no” (Norwegian): up to 32 single-byte characters
* If any retrieved data exceeds the amount that the LDAP Converter Utility can handle, only the portion up to
the utility’s capacity for the corresponding data (as indicated above) will be received.
If the data received from the LDAP server fits any of the following conditions, the LDAP Converter Utility
may be unable to handle all, or a particular portion of, the corresponding data.
1. When neither “sn” and “givenname” are available.
2. When there is no email address available, or the address is over 64 single-byte characters long.
3. When the total number of registered email addresses exceeds 65535. (The LDAP Converter Utility can
only accept up to 65535 items of data.)

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Section 1 Settings and registration for the LDAP Converter Utility
1-6 Communication Log
The items contained in the log file of communication with the LDAP server are as follows.
“Log file” is the “Log tab” appearing in the LDAP Converter Utility. It will appear by clicking on “Open log file”.
• Result ................................. Result Code (See page 13.)
• Host Name ......................... The host name or IP address of the LDAP server you connected to.
• Date .................................... The date connection with the LDAP server started.
• Time ................................... The time connection with the LDAP server started.
• RxNum ............................... The number of received data items.
• InvalidDataNum .................. The number of invalid data items.
• ConnectRefNum ................. The number of LDAP servers the LDAP Converter Utility received data from
upon referral by the initial server.
• InvalidRefNum .................... he number of LDAP servers the LDAP Converter Utility received invalid data
from upon referral by the initial server.
* There is no limit to the size of the log file.

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Section 1 Settings and registration for the LDAP Converter Utility
1-7 Result Codes
The result codes that are generated during communication with the LDAP server and the procedures for
correcting any errors which may occur are as follows.
The result codes are recorded in the log file and result messages will appear in the Communication Result Log.
OK
E01
E02
E03
E04
E05
– – –
Verify that there is no abnormality with network
cables or any other connections. If connections
are appropriate, verify with your systems
administrator that the settings in the LDAP
Converter Utility are correct and that the LDAP
server is running properly.
– – –
Verify with your systems administrator that the
LDAP server is running properly.
Result
Code Result Message: Explanation Procedure for Correction
Complete : Communication was
accomplished successfully.
Failure : Data could not be retrieved from
the server.
Cancel : Connection to the server was
canceled.
Bad DN : The data registered under “dn”
(department name) is not valid.
Bad Search Filter : A restriction occurred in
relation to the search filter settings
Authentication Error : An authentication
error has occurred.

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Section 1 Settings and registration for the LDAP Converter Utility
E06
E07
E08
E09
E10
E11
Can’t Connect LDAP Server: Connection
to the server was not possible.
Not Available LDAP server: Connection to
the server was not possible.
LDAP Server Error: An error has occurred
with the LDAP server.
Local Error : An error has occurred with the
LDAP Converter Utility.
Communication Error : A communication
error has occurred.
Unknown Error : An error of unknown origin
has occurred.
Verify that there is no abnormality with network
cables or any other connections. If connections
are appropriate, verify with your systems
administrator that the settings in the LDAP
Converter Utility are correct and that the LDAP
server is running properly.
Verify with your systems administrator that the
settings in the LDAP Converter Utility are
correct and that the LDAP server is running
properly.
Verify with your systems administrator that the
LDAP server is running properly.
Verify with your systems administrator that the
settings in the LDAP Converter Utility are
correct and attempt the procedure once again.
Verify that there is no abnormality with network
cables or any other connections. If
connections are appropriate, verify with your
systems administrator that the settings in the
LDAP Converter Utility are correct and that the
LDAP server is running properly.
Result
Code Result Message: Explanation Procedure for Correction

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Section 2 Making Settings and Registering Data from the Scanner’s Operation Panel
2-1 Setting procedure
The following explains the procedure for registering, in the scanner, the IP address or host name of the
computer in which the LDAP Converter Utility is installed, once the required settings have been performed in
the utility as well. Once this registration is complete, you will be able to use the Send E-mail function in the
scanner to access the LDAP Converter and have the information (family and first name, email address, etc.)
that it retrieves from the LDAP server displayed on the scanner’s operation panel.
* Other settings are required in order to use the Send E-mail function. Refer to your scanner’s Operation
Guide for more detailed information.
(1) <Making the default setting>
1 . Press the default (*) key on the scanner's operation panel and then access the System Basic screen on
the touch panel. Refer to “(3) Making settings from the touch panel” on page 2-2 of the Set-Up Edition of
your Operation Guide for the procedure on accessing the System Basic screen.
2 . Use the “▲” and “▼” cursor keys to select “Extension address book” and then touch the “Change #” key.
The Change Settings screen will appear.

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Section 2 Making Settings and Registering Data from the Scanner’s Operation Panel
3 . To have the scanner attempt to detect the LDAP Converter Utility, touch the “On” key and then touch the
“Change #” key which will appear in the right portion of the touch panel.
4 . Enter the IP address or host name of the computer in which the LDAP Converter Utility is installed into
the displayed input screen. Touch the “End” key once the full information has been entered.
5 . Verify the displayed IP address or host name and, if it is correct, touch the “Close” key to complete the
setting procedure.
* The factory default setting is “Off”.
* This setting procedure can also be accomplished using the Web Page Functions Interface.

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Section 2 Making Settings and Registering Data from the Scanner’s Operation Panel
(2) <Sample setting> (when the “Extension address book” setting is turned ON)
1 . Select the “Address Book” under the scanner’s Send E-mail function. Refer to “(3) Scanning under the
Scan to PC and Send E-mail functions” on page 3-1 of the Set-Up Edition of your Operation Guide for
the procedure on selecting the Address Book.
2 . Touch the “Extension ad” Tab. The “Extension address book” screen will appear.
* If the “Extension address book” screen does not appear, verify that the LDAP Converter Utility is
running properly and that the computer in which the LDAP Converter Utility is installed is connected
properly to the network.

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Section 2 Making Settings and Registering Data from the Scanner’s Operation Panel
3 . Touch the “Search for letters” Key. Enter into the resulting character input screen the person whose
information you want to search for, starting from the first letter of the family name (up to 16 character
may be entered). Touch the “End” key once the desired information has been entered.
All individuals registered in the LDAP server who correspond to the entered character(s) will be dis-
played in a list.
* This procedure explains the search procedure based on the case that the “Search by surname” (family
name) default is selected under the “Search process type” setting in the LDAP Converter Utility’s
“Search” Tab. Be sure use the “Search” Tab to select in advance whether you want the search to be
carried out based on the individual’s first name or family name.
* After the search for data is completed, the character(s) that were searched for will be shown in the
touch panel above the “Search for letters” key, and the number of registered individuals that met that
criteria will be shown below that key.
4 . Select the destination to whom you want to send the scanned image data. Refer to “(3) Scanning under
the Scan to PC and Send E-mail functions” on page 3-1 of the Set-Up Edition of your Operation Guide
to continue the procedure.
* You can verify the registered information (E-mail address, Name, Family name, Section) for each
individual by select their name in the list (until it is highlighted) and touching the “About dest.” key.

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Section 2 Réglages et enregistrement des données depuis le panneau de fonctionnement du scanner
(2) <Exemple de réglage> (lorsque le réglage “Carnet d’adresses étendu” est activé)
1 . Sélectionner “Carnet d’adresses” dans la fonction Envoi e-mail du scanner. Se reporter à “(3) Balayage
sous Balayer au PC et Envoyer le courrier électronique” de la page 3-1 de l’édition Installation du
manuel d’utilisation pour la procédure de sélection du carnet d’adresses.
2 . Effleurer l’onglet “Ajout extens”. L’écran “Carnet d'adresses étendu” apparaît.
* Si l’écran “Carnet d'adresses étendu” n’apparaît pas, s’assurer que l’utilitaire LDAP Converter
fonctionne correctement et que l’ordinateur dans lequel l’utilitaire LDAP Converter est installé et
correctement connecté au réseau.

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Section 2 Réglages et enregistrement des données depuis le panneau de fonctionnement du scanner
3 . Effleurer la touche “Recherche par lettres”. Entrer dans l’écran d’entrée qui apparaît le nom de la
personne dont les renseignements sont recherchés en commençant par la première lettre du nom de
famille (il est possible d’entrer jusqu’à 16 caractères). Effleurer la touche “Fin” après avoir entré les
informations désirées. Toute personne enregistrée dans le serveur LDAP et dont le(s) caractère(s)
entré(s) correspond(ent) s’affiche dans une liste.
* Ceci explique la procédure de recherche dans le cas où le réglage par défaut “Search by surname”
(nom de famille) est sélectionné dans le réglage “Search process type” dans l’onglet “Search” de
l’utilitaire LDAP Converter.Veiller à utiliser l’onglet “Search” pour sélectionner à l’avance si la recher-
che doit être effectuée en se basant sur le prénom ou sur le nom de famille de la personne.
* Lorsque la recherche des données est terminée, le(s) caractère(s) recherché(s) s’affichent dans le
panneau tactile au-dessus de la touche “Recherche par lettres” et le nombre de personnes
enregistrées correspondant à ces critères s’affiche au-dessous de cette touche.
4 . Sélectionner la destination à laquelle envoyer les données d’image balayées. Se reporter à “(3)
Balayage sous Balayer au PC et Envoyer le courrier électronique” à la page 3-1 de l’édition Installation
du manuel d’utilisation pour poursuivre la procédure.
* Pour vérifier les renseignements enregistrés, (adresse de courrier électronique, Prénom, Nom de
famille, Section) de chaque personne, sélectionner son nom dans la liste (pour le mettre en
surbrillance) et effleurer la touche “A propos destinat”.