Kyocera TASKalfa 650c User manual

MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator’s Manual for
Document Monitor

©2009 KYOCERA MITA Corporation All rights reserved

Preface 1
Preface
Thank you for purchasing Multifunctional Digital Color Systems. This manual explains the instructions for Document
Monitor. Read this manual before using your Multifunctional Digital Color Systems. Keep this manual within easy reach,
and use it to configure an environment that makes best use of the this equipment’s functions.
How to read this manual
Symbols in this manual
In this manual, some important items are described with the symbols shown below. Be sure to read these items before
using this equipment.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with
the following signage:
Screens
yScreens in this manual may differ from the actual ones depending on the use-environment of the equipment such as
the installing status of options.
yScreens of when paper in the A/B format is used are given in this manual. If you use paper in the LT format, the display
or the order of buttons may differ from that of your equipment.
Trademarks
yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
yThe official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
yMicrosoft, Windows and the brand names and product names of other Microsoft products are trademarks of Microsoft
Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trademarks of Apple Inc. in the US
and other countries.
yAdobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems
Incorporated.
yMozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other
countries.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company names and product names in this manual are the trademarks of their respective companies.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding assets, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.

CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 OVERVIEW
Features and Functions........................................................................................................... 6
Supported Models .................................................................................................................... 7
System Requirements.............................................................................................................. 8
Chapter 2 INSTALLING THE SOFTWARE
Before Installation .................................................................................................................. 10
Document Monitor is already installed................................................................................. 10
Installing Document Monitor................................................................................................. 11
Uninstalling Document Monitor ............................................................................................ 13
Repairing Document Monitor ................................................................................................ 15
Chapter 3 BASIC OPERATION
Document Monitor Summary ................................................................................................ 18
Launching Document Monitor............................................................................................... 19
Accessing from Document Monitor icon.............................................................................. 19
Accessing from the Printers and Faxes folder..................................................................... 20
Connecting to same series MFP ........................................................................................... 21
Document Monitor Window................................................................................................... 25
Chapter 4 MONITORING DEVICE STATUS
[Device Status] Tab ................................................................................................................ 28
Checking Device Status......................................................................................................... 29
Device Status Indicators...................................................................................................... 29
Updating Device Summary Information............................................................................... 30
Monitoring Multiple Devices.................................................................................................. 31
Registering additional printers............................................................................................. 31
Switching between devices ................................................................................................. 34
Chapter 5 MANAGING JOBS
Document Monitor Tabs ........................................................................................................ 36
Deleting Jobs.......................................................................................................................... 37
Releasing Proof Print Jobs.................................................................................................... 38
Releasing Scheduled Print Jobs Immediately..................................................................... 39
Monitoring Documents to Storage........................................................................................ 40
Store to e-Filing................................................................................................................... 40
Releasing Invalid Jobs........................................................................................................... 41

4 CONTENTS
Chapter 6 OTHER USEFUL FUNCTIONS
Event Notification................................................................................................................... 44
Document Monitor Taskbar Menu......................................................................................... 45
Disabling event notification.................................................................................................. 45
Accessing to the Configuration dialog box .......................................................................... 45
Ending Document Monitor sessions.................................................................................... 45
Accessing to COMMAND CENTER .................................................................................... 45
Online Help.............................................................................................................................. 46
Chapter 7 ADVANCED SETTINGS
Customizing Document Monitor ........................................................................................... 48
Setting up the Startup option............................................................................................... 48
Changing Event Notification settings................................................................................... 49
Changing Refresh Rates..................................................................................................... 50
Viewing the Network Address of your printer ...................................................................... 50
Changing Network Discovery Settings ................................................................................ 51
Initial Connection................................................................................................................. 51
Additional Printer Registration............................................................................................. 52
Changing SNMP Settings ...................................................................................................... 53
Chapter 8 TROUBLESHOOTING
Error Conditions..................................................................................................................... 56
The device does not respond.............................................................................................. 56
Cannot view jobs in the Document Monitor print queue...................................................... 56
Document Monitor Status Messages.................................................................................... 57
Event notification messages................................................................................................ 57
Alert information messages................................................................................................. 58
INDEX ..................................................................................................................................................................... 61

1.OVERVIEW
This chapter describes the overview of Document Monitor.
Features and Functions...........................................................................................................6
Supported Models....................................................................................................................7
System Requirements..............................................................................................................8

1 OVERVIEW
6 Features and Functions
Features and Functions
Document Monitor consists of the status monitor and a job manager component that allow you to monitor your device and
manage your print and network fax jobs from your computer desktop.
yThe status monitor allows you to check on your display the device-summary information and printer information, such
as cassettes and counters. The feature also provides you with event notification (alerts); if a certain event, such as a
paper out condition, interrupts printing, Document Monitor will let you know it with an alert icon and a message.
P.27 “MONITORING DEVICE STATUS”
yThe job management feature provides the access to the print queues (Print queue, Private Print queue, Proof Print
queue, Scheduled Print queue, Fax queue, e-Filing queue, and Invalid queue) and helps you follow the progress of
each job until it is printed on your device. You can also delete or release your jobs in these queues.
P.35 “MANAGING JOBS”
yAnd more!
P.43 “OTHER USEFUL FUNCTIONS”
P.47 “ADVANCED SETTINGS”

1 OVERVIEW
Supported Models 7
Supported Models
Document Monitor supports device monitoring and job management of the following HS controllers:
yHS5555
yHS6565
yHS7565
Other than the above, Document Monitor can also monitor the status of the devices that support MIB-II, Host Resource
MIB, and Printer MIB.

1 OVERVIEW
8 System Requirements
System Requirements
The software requires the following environment:
yOS
Windows 2000 Service Pack 4
Windows XP Service Pack 1/Service Pack 2/Service Pack 3
Windows Vista Service Pack 1
Windows Server 2003 Service Pack 1
Windows Server 2008
yDisplay resolution
1024 x 768 dots or more
yDisplay color
High Color (16 bit) or higher recommended
yCPU
Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)
yMemory
The required memory size for OS.
yNetwork
TCP/IP or IPX/SPX
yDocument Monitor requires an Windows network environment. To monitor and manage print jobs via another
network environment, use COMMAND CENTER.
yTo monitor and mange print jobs using Document Monitor, the SNMP network service must be enabled. To enable
the SNMP network service, use COMMAND CENTER.
P.45 “Accessing to COMMAND CENTER”

2.INSTALLING THE SOFTWARE
This chapter describes the instructions on how to install the software.
Before Installation..................................................................................................................10
Document Monitor is already installed..................................................................................................................10
Installing Document Monitor................................................................................................. 11
Uninstalling Document Monitor............................................................................................13
Repairing Document Monitor................................................................................................15

2 INSTALLING THE SOFTWARE
10 Before Installation
Before Installation
Before installing Document Monitor, read the following carefully to ensure an appropriate installation.
Document Monitor is already installed
If you uninstall Document Monitor and install it again, Document Monitor can leave and restore the settings. When you see
the “do you want to delete the settings for the following components?” message during uninstallation, select [no] to restore
the settings.

2 INSTALLING THE SOFTWARE
Installing Document Monitor 11
Installing Document Monitor
Follow the procedure below to install Document Monitor.
You need to log in Windows with the “Power Users” privilege (only for Windows 2000) or “Administrator” privilege (for
Windows 2000/XP/Vista/Server 2003/Server 2008).
Installing Document Monitor
The following steps provide an example on Windows Vista.
The steps are the same on other Windows OS.
1
Select the language and click [OK].
2
Click [Next].
3
Select [I accept the terms in the license agreement] and click [Next].

2 INSTALLING THE SOFTWARE
12 Installing Document Monitor
4
Click [Next].
To install to a different folder, click [Change] and specify the desired folder.
5
Click [Install].
6
Click [Finish] to close the wizard.
yIf you select the [Show the readme file] check box, the readme screen is displays.
yBe sure to read the readme file; it contains notes and reminders for the Document Monitor users.

2 INSTALLING THE SOFTWARE
Uninstalling Document Monitor 13
Uninstalling Document Monitor
Follow the procedure below when you uninstall Document Monitor.
Uninstalling Document Monitor
The following steps provide an example on Windows Vista.
The steps are the same on other Windows OS.
1
Open the Control Panel and click [Uninstall a program].
yThe [Uninstall or Change a Program] dialog box is displayed.
yOn Windows 2000, click [Add/ Remove Programs].
yOn Windows XP/Server 2003, click [Add or Remove Programs].
2
From the list, select [Document Monitor] and click [Uninstall].
On Windows 2000/XP/Server 2003, select [Document Monitor] and click [Remove].

2 INSTALLING THE SOFTWARE
14 Uninstalling Document Monitor
3
Click [Yes].
yIf Document Monitor is activated, the following dialog box appears. To continue the process, click [OK].
yIf “setup update” pops up click [OK].
4
To delete the setting files, click [Yes].
The system starts deleting the files.
If you plan to install the software later again, click [No] to keep the setting files. You can restore the data and
settings when you re-install the software.

2 INSTALLING THE SOFTWARE
Repairing Document Monitor 15
Repairing Document Monitor
When Document Monitor does not work correctly, you can repair the software.
Do not repair the software if your computer is running Windows XP without Service Pack 2 or later installed. In this
case, uninstall the software and then install it again.
Repairing Document Monitor
The following steps provide an example on Windows Vista.
The steps are the same on any other Windows OS.
1
Double-click the icon of the “setup.exe” file.
2
Select the language and click [OK].
3
Click [Next].
4
Select [Repair] and click [Next].
If Document Monitor is activated, the following dialog box appears. To continue the process, click [OK].

2 INSTALLING THE SOFTWARE
16 Repairing Document Monitor
5
Click [Install].
6
Click [Finish] to close the wizard.

3.BASIC OPERATION
This chapter describes basic operation of Document Monitor.
Document Monitor Summary................................................................................................18
Launching Document Monitor ..............................................................................................19
Accessing from Document Monitor icon...............................................................................................................19
Accessing from the Printers and Faxes folder......................................................................................................20
Connecting to same series MFP...........................................................................................21
Document Monitor Window...................................................................................................25

3 BASIC OPERATION
18 Document Monitor Summary
Document Monitor Summary
1) Document Monitor Icon
Serves as a gateway to diverse features.
P.19 “Launching Document Monitor”
2) Document Monitor Taskbar Menu
Offers you a selection of services including starting/ending the session, configuration, and more!
P.45 “Document Monitor Taskbar Menu”
3) Document Monitor Window
Displays the device summary and various types of jobs.
P.25 “Document Monitor Window”
4) Configuration Dialog Box
Allows you to customize Document Monitor to suit your preferences.
P.48 “Customizing Document Monitor”
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