Lexmark X925 User manual

Quick Reference
Learning about the printer
Understanding the printer control panel
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Item Description
1Display Shows the status of the printer, and allows
printer setup and operation
2Indicator
light
•Off—The printer is off.
•Blinking green—The printer is warming up,
processing data, or printing.
•Solid green—The printer is on, but idle.
•Blinking red—The printer requires operator
intervention is needed.
Item Description
3Sleep Enables Sleep Mode or Hibernate Mode
The following are the statuses of the indicator
light and the Sleep button:
•Entering or waking from Sleep Mode—The
indicator light is illuminated solid green,
Sleep button is unilluminated.
•Operating in Sleep Mode—The indicator
light is illuminated solid green, Sleep button
is illuminated solid amber.
•Entering or waking from Hibernate Mode—
The indicator light is illuminated solid green,
Sleep button is illuminated blinking amber.
•Operating in Hibernate Mode—The
indicator light is unilluminated, Sleep button
is blinking amber for 1/10 of a second, then
go completely unilluminated for 1.9 seconds
in pulsing pattern.
The following actions wake the printer from
Sleep Mode:
•Touching the screen or any hard button
presses.
•Opening an input tray, cover, or door.
•Sending a print job from the computer.
•Performing a Power On Reset (POR) with the
main power switch.
4Keypad Lets you enter numbers, letter, or symbols
5Submit Lets you submit changes made in the printer
settings
6Stop/Cancel Stops all printer activity
Note: A list of option is displayed once
Stopped appears on the display.
7Home Lets you navigate back to the home screen
Understanding the home screen
When the printer is turned on, the display shows a basic screen,
referred to as the home screen. Touch the home screen buttons and
icons to initiate an action such as copying, faxing, or scanning; to open
the menu screen; or to respond to messages.
Note: Your home screen, icons, and buttons may vary depending on
your home screen customization settings, administrative setup, and
active embedded solutions.
Touch To
Copy Access the Copy menus and make copies.
E-mail Access the E-mail menus and send e‑mails.
Fax Access the Fax menus and send fax.
Access the printer menus.
Note: These menus are available only when the
printer is in the Ready state.
FTP Access the File Transfer Protocol (FTP) menus and
scan documents directly to an FTP server.
Status message bar •Show the current printer status such as Ready
or Busy.
•Show printer conditions such as Toner Low
or Cartridge Low.
•Show intervention messages so the printer can
continue processing.
Status/Supplies •Display a warning or error message whenever
the printer requires intervention to continue
processing.
•Access the messages screen for more
information on the message, and how to clear
it.
USB or USB
Thumbdrive
View, select, print, scan, or e‑mail photos and
documents from a flash drive.
Note: This button appears only when you return
to the home screen while a memory card or flash
drive is connected to the printer.
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Touch To
Bookmarks Create, organize, and save a set of bookmarks
(URL) into a tree view of folders and file links.
Note: The tree view supports only bookmarks
created from this function, and not from any
other application.
Held Jobs Display all current held jobs.
Other buttons that may appear on the home screen:
Touch To
Search held jobs Search on any of the following items:
•User name for held or confidential
print jobs
•Job names for held jobs, excluding
confidential print jobs
•Profile names
•Bookmark container or print job
names
•USB container or print job names for
supported file types
Release Held Fax Access the list of held faxes.
Note: This button appears only when
there are held faxes with a scheduled
hold time previously set.
Lock Device Open a password entry screen. Enter the
correct password to lock the printer
control panel.
Note: This button appears only when
the printer is unlocked and password
has been set.
Unlock Device Open a password entry screen. Enter the
correct password to unlock the printer
control panel.
Note: This button appears only when
the printer is locked. The printer
control panel buttons and shortcuts
cannot be used while this appears.
Touch To
Cancel Jobs Open the Cancel Jobs screen. The Cancel
Jobs screen shows three headings: Print,
Fax, and Network.
The following options are available
under the Print, Fax, and Network
headings:
•Print job
•Copy job
•Fax profile
•FTP
•E-mail send
Each heading has a list of jobs shown in
a column under it which can show only
three jobs per screen. If more than three
jobs exist in a column, then an arrow
appears enabling you to scroll through
the jobs.
Change Language Launch the Change Language pop‑up
window that allows you to change the
primary language of the printer.
Using the touch-screen buttons
Note: Your home screen, icons, and buttons may vary depending on
your home screen customization settings and administrative setup.
Sample touch screen
Submit
Touch To
Submit Submit changes made in the printer settings.
Sample Copy Print a sample copy.
Right arrow Scroll to the right.
Left arrow Scroll to the left.
Home Return to the home screen.
Right increase Select a higher value.
Left decrease Select a lower value.
Exit Exit from the current screen.
Tips Open a context-sensitive Help dialog on the touch
screen.
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Other touch-screen buttons
Touch To
Accept Save a setting.
Cancel •Cancel an action or a selection.
•Exit a screen and lets you return to the
previous screen without saving changes.
Reset Reset values on the screen.
Radio button Select or clear an item.
Features
Feature Description
Menu trail line:
Menus > Settings >
Copy Settings >
Number of Copies
A menu trail line is located at the top of each
menu screen. This feature shows the path taken
to arrive at the current menu.
Touch any of the underlined words to return to
that menu.
Number of Copies is not underlined since this is
the current screen. If you touch an underlined
word o n the Num ber of Copies screen before the
Number of Copies is set and saved, then the
selection is not saved, and it does not become
the default setting.
Attendance message
alert
If an attendance message affects a function,
then this icon appears and the red indicator light
blinks.
Feature Description
Warning If an error condition occurs, then this icon
appears.
Setting up and using the home
screen applications
Finding the IP address of the printer
Note: Make sure your printer is connected to a network or to a print
server.
You can find the printer IP address:
•From the top left corner of the printer home screen.
•From the TCP/IP section in the Network/Ports menu.
•By printing a network setup page or menu settings page, and then
finding the TCP/IP section.
Note: An IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
Accessing the Embedded Web Server
The Embedded Web Server is the printer Web page that lets you view
and remotely configure printer settings even when you are not
physically near the printer.
1Obtain the printer IP address:
•From the printer control panel home screen
•From the TCP/IP section in the Network/Ports menu
•By printing a network setup page or menu settings page, and
then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated
by periods, such as 123.123.123.123.
2Open a Web browser, and then type the printer IP address in the
address field.
3Press Enter.
Note: If you are using a proxy server, then temporarily disable it
to load the Web page correctly.
Activating the home screen applications
Setting up Forms and Favorites
Icon Description
The application helps you simplify and
streamline work processes by letting you
quickly find and print frequently used online
forms directly from the home screen.
Note: The printer must have permission to
access the network folder, FTP site, or Web
site where the bookmark is stored. From the
computer where the bookmark is stored,
use sharing, security, and firewall settings to
allow the printer at least a read access. For
help, see the documentation that came with
your operating system.
1Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer control panel
home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
2Click Settings > Device Solutions > Solutions (eSF) > Forms and
Favorites.
3Define the bookmarks, and then customize the settings.
4Click Apply.
To use the application, touch Forms and Favorites on the printer home
screen, and then navigate through form categories, or search for forms
based on a form number, name, or description.
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Setting up Scan to Network
Icon Description
The application lets you capture a digital
image of a hard‑copy document and route it
to a shared network folder. You can define up
to 30 unique folder destinations.
Notes:
•The printer must have permission to
write to the destinations. From the
computer where the destination is
specified, use sharing, security, and
firewall settings to allow the printer at
least a write access. For help, see the
documentation that came with your
operating system.
•The Scan to Network icon appears only
when one or more destinations are
defined.
1Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer control panel
home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
2Click Settings > Device Solutions > Solutions (eSF) > Scan to
Network.
3Specify the destinations, and then customize the settings.
4Click Apply.
To use the application, touch Scan to Network on the printer home
screen, and then follow the instructions on the printer display.
Setting up My MFP
Icon Description
The application lets you customize your
touch‑screen settings and store those
preferences in a flash drive. Each time you
want to copy, fax, or scan, insert the flash drive
into the USB port of the printer. All your
personal preferences are automatically
uploaded, including job settings, home screen
preferences, and address book.
Note: The icon appears only when a flash
drive with My MFP settings is inserted into
the USB port of the printer.
To set up My MFP, insert a flash drive into the USB port of the printer,
and then follow the instructions on the printer display to run the setup
wizard.
To use My MFP, insert the flash drive into the USB port of the printer
when you want to copy, fax, or scan.
Understanding WS‑Scan
Icon Description
The Web Services‑Scan application lets you
scan documents at the network printer, and
then send the scanned image to your
computer. WS‑Scan is a Microsoft application
that is similar to Scan to Network, but has the
capability of sending the scanned image to a
Windows‑based application. To learn more
about WS‑Scan, see the Microsoft
documentation.
Note: The icon appears on the printer home
screen only when there is a computer
registered with the network printer. The
computer must have either Windows 8,
Windows 7, or Windows Vista operating
system installed.
Setting up Remote Operator Panel
This application shows the printer control panel on your computer
screen and lets you interact with the printer control panel, even when
you are not physically near the network printer. From your computer
screen, you can view the printer status, release held print jobs, create
bookmarks, and do other print-related tasks you might normally do
while standing at the network printer.
1Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer control panel
home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
2Click Settings > Device Solutions > Solutions (eSF) > Remote
Operator Panel.
3Select the Enabled check box, and then customize the settings.
4Click Apply.
To use the application, from the Embedded Web Server, click
Applications > Remote Operator Panel > Launch VNC Applet.
Exporting and importing a configuration
using the Embedded Web Server
You can export configuration settings into a text file that can then be
imported and used to apply the settings to one or more additional
printers.
Exporting a configuration
1From the Embedded Web Server, click Settings or Configuration.
2Click Device Solutions > Solutions (eSF), or click Embedded
Solutions.
3From Installed Solutions, click the name of the application you want
to configure.
4Click Configure > Export.
5Follow the instructions on the computer screen to save the
configuration file, and then enter a unique file name or use the
default name.
Note: If a JVM Out of Memory error occurs, then repeat the
export until the configuration file is saved.
Importing a configuration
1From the Embedded Web Server, click Settings or Configuration.
2Click Device Solutions > Solutions (eSF), or click Embedded
Solutions.
3From Installed Solutions, click the name of the application you want
to configure.
4Click Configure > Import.
5Browse to the saved configuration file, and then load or preview it.
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Note: If a timeout occurs and a blank screen appears, then
refresh the browser, and then click Apply.
Loading paper and specialty
media
Setting the paper size and type
The Paper Size setting is automatically sensed according to the position
of the paper guides in each tray except the multipurpose feeder. The
Paper Size setting for the multipurpose feeder must be set manually
from the Paper Size menu. The Paper Type setting must be set manually
for all trays that do not contain plain paper.
From the home screen navigate to:
> Paper Menu > Paper Size/Type > select a tray > select the paper
size or type > Submit
Configuring Universal paper settings
The Universal Paper Size is a user‑defined setting that lets you print on
paper sizes that are not preset in the printer menus. Set the Paper Size
for the specified tray to Universal when the size you want is not
available from the Paper Size menu. Then, specify all of the following
Universal size settings for your paper:
•Units of Measure
•Portrait Width
•Portrait Height
Note: The maximum setting for Portrait Width and Portrait Height is
3–48 inches.
1From the home screen, navigate to:
> Paper Menu > Universal Setup > Units of Measure > select
a unit of measure
2Touch Portrait Width or Portrait Height > select the width or
height > Submit
Loading the standard or optional
550‑sheet tray
The printer has a standard 150‑sheet (Tray 1) and 250‑sheet tray (Tray
2), and it may have one or more optional 550‑sheet trays. All 550‑sheet
trays support the same paper sizes and types.
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until
needed.
1Pull the tray out.
Notice the size indicators at the bottom of the tray. Use these
indicators to help position the guides.
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2Make sure to release the width guide lock at the rear of the tray.
Squeeze and then slide the width guide to the correct position for
the paper size you are loading.
2
3
1
Note: Always use the width guide lock at the rear of the tray to
prevent the margins from being knocked out of adjustment.
3Squeeze and then slide the length guide to the correct position for
the paper size you are loading.
4Flex the sheets back and forth to loosen them. Do not fold or crease
the paper. Straighten the edges on a level surface.
5Load the paper stack with the recommended print side faceup.
Notes:
•If the paper is longer than A4, then load it in short‑edge
orientation.
•If the paper is shorter than A4, then load it in long‑edge
orientation.
•Make sure the paper is below the maximum fill line located
on the edge of the paper tray. Overloading the tray can
cause paper jams and possible printer damage.
Long‑edge orientation Short‑edge orientation
6Adjust both the width and length guides to lightly touch the edge
of the paper stack. Make sure the paper fits loosely in the tray, lies
flat, and is not bent or wrinkled.
7Turn the wheel clockwise to set the paper size.
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8Lock the width guide.
9Insert the tray.
10 From the printer control panel, verify the Paper Size and Paper Type
for the tray based on the paper you loaded.
Loading the multipurpose feeder
The multipurpose feeder can hold several sizes and types of print
media, such as transparencies, labels, card stock, and envelopes. It can
be used for single-page or manual printing, or as an additional tray.
The multipurpose feeder can hold approximately:
•50 sheets of 75‑g/m2(20‑lb) paper
•10 envelopes
•20 transparencies
Note: Do not add or remove paper or specialty media when the
printer is printing from the multipurpose feeder or when the printer
control panel indicator light is blinking. Doing so may cause a jam.
1Pull down the multipurpose feeder door.
2Gently pull the extension until it is fully extended.
3Flex the sheets of paper or specialty media back and forth to loosen
them. Do not fold or crease them. Straighten the edges on a level
surface.
Paper
Envelopes
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Transparencies
Note: Avoid scratching or touching the print side.
4Load the paper or specialty media. Slide the stack gently into the
multipurpose feeder until it comes to a stop.
Notes:
•Load A3‑, A6‑, 11x17, JIS B4‑, Statement‑and legal‑size
media in short‑edge orientation.
•Load A4‑, A5‑, Exec‑, JIS B5‑and letter‑size media in
long‑edge orientation.
•Load envelopes flap side up in short‑edge orientation.
•Do not exceed the maximum amount of media that the
multipurpose feeder can hold.
•Load only one size and type of paper at a time.
Long‑edge orientation Short‑edge orientation
Warning—Potential Damage: Never use envelopes with stamps,
clasps, snaps, windows, coated linings, or self‑stick adhesives.
These envelopes may severely damage the printer.
5Adjust the width guide to lightly touch the edge of the stack. Make
sure the paper or specialty media fits loosely in the multipurpose
feeder, lies flat, and is not bent or wrinkled.
6From the printer control panel, set the Paper Size and Paper Type
for the multipurpose feeder (MP Feeder Size and MP Feeder Type)
based on the paper or specialty media loaded.
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or for printing multiple copies.
When one linked tray is empty, paper feeds from the next linked tray.
When the Paper Size and Paper Type settings are the same for any
trays, the trays are automatically linked. The Paper Size setting is
automatically sensed according to the position of the paper guides in
each tray except Tray 1 and the multipurpose feeder. The Paper Size
setting for the multipurpose feeder must be set manually from the
Paper Size menu. The Paper Type setting must be set for all trays from
the Paper Type menu. The Paper Type menu and the Paper Size menu
are both available from the Paper Size/Type menu.
Unlinking trays
Note: Trays that do not have the same settings as any other tray are
not linked.
Change one of the following tray settings:
•Paper Type
Paper Type names describe the paper characteristics. If the name
that best describes your paper is used by linked trays, assign a
different Paper Type name to the tray, such as Custom Type [x], or
define your own custom name.
•Paper Size
Load a different paper size to automatically change the Paper Size
setting for a tray. Paper Size settings for the multipurpose feeder
are not automatic; they must be set manually from the Paper Size
menu.
Warning—Potential Damage: Do not assign a Paper Type name that
does not accurately describe the type of paper loaded in a tray. The
temperature of the fuser varies according to the specified Paper
Type. Prints may not be properly processed if an inaccurate Paper
Type is selected.
Creating a custom name for a paper type
1From the home screen, navigate to:
> Paper Menu > Custom Names
2Type a custom paper type name, and then apply the changes.
3Touch Custom Types, and then verify if the new custom paper type
name has replaced the custom name.
Assigning a custom paper type
Using the Embedded Web Server
Assign a custom paper type name to a tray when linking or unlinking
trays.
1Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•View the printer IP address on the printer home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2Click Settings > Paper Menu > Custom Types.
3Select a custom paper type name, and then select a paper type.
Note: Paper is the factory default paper type for all user‑defined
custom names.
4Click Submit.
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Using the printer control panel
1From the home screen, navigate to:
> Paper Menu > Custom Types
2Select a custom paper type name, and then select a paper type.
Note: Paper is the factory default paper type for all user‑defined
custom names.
3Touch Submit.
Configuring a custom name
If the printer is on a network, then you can use the Embedded Web
Server to define a name other than Custom Type [x] for each of the
custom paper types loaded into the printer.
1Type the printer IP address in the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then you
can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings > Paper Menu > Custom Types > select the custom
name you want to configure > select a paper or specialty media
type > Submit.
Printing
Printing a document
Printing a document
1From the printer control panel, set the paper type and size to match
the paper loaded.
2Send the print job:
For Windows users
aWith a document open, click File > Print.
bClick Properties, Preferences, Options, or Setup.
cAdjust the settings, if necessary.
dClick OK > Print.
For Macintosh users
aCustomize the settings in the Page Setup dialog:
1With a document open, choose File > Page Setup.
2Choose a paper size or create a custom size to match the
paper loaded.
3Click OK.
bCustomize the settings in the Print dialog:
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more
options.
2From the print options pop‑up menus, adjust the settings,
if necessary.
Note: To print on a specific paper type, adjust the
paper type setting to match the paper loaded, or select
the appropriate tray or feeder.
3Click Print.
Printing in black and white
From the home screen, navigate to:
> Settings > Print Settings > Quality Menu > Print Mode > Black
Only > Submit
Adjusting toner darkness
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings > Print Settings > Quality Menu > Toner Darkness.
3Adjust the toner darkness setting.
4Click Submit.
Printing from a mobile device
For the list of supported mobile devices and to download a compatible
mobile printing application, visit our Web site.
Note: Mobile printing applications may also be available from your
mobile device manufacturer.
Printing from a flash drive
Notes:
•Before printing an encrypted PDF file, enter the file password
from the printer control panel.
•You cannot print files for which you do not have printing
permissions.
1Insert a flash drive into the USB port.
The USB Drive home screen appears.
Notes:
•If you insert the flash drive when the printer requires
attention, such as when a jam has occurred, then the printer
ignores the flash drive.
•If you insert the flash drive while the printer is processing
other print jobs, then Busy appears. After these print jobs
are processed, you may need to view the held jobs list to
print documents from the flash drive.
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Warning—Potential Damage: Do not touch the USB cable, any
network adapter, any connector, the memory device, or the
printer in the areas shown while actively printing, reading, or
writing from the memory device. A loss of data can occur.
2From the printer control panel, touch Print from USB, and then
select the document you want to print.
3Touch the arrows to increase the number of copies to print, and
then touch Print.
Notes:
•Do not remove the flash drive from the USB port until the
document has finished printing.
•If you leave the flash drive in the printer after leaving the
initial USB menu screen, then you can still print files from the
flash drive as held jobs.
Canceling a print job
Canceling a print job from the printer control
panel
1From the printer control panel, touch Cancel Job or press on
the keypad.
2Touch the print job you want to cancel, and then touch Delete
Selected Jobs.
Note: If you press on the keypad, then touch Resume to
return to the home screen.
Canceling a print job from the computer
For Windows users
1Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers > OK
In Windows 7 or earlier
aClick or click Start, and then click Run.
bIn the Start Search or Run dialog, type control printers.
cPress Enter, or click OK.
2Double‑click the printer icon.
3Select the print job you want to cancel.
4Click Delete.
For Macintosh users
1From the Apple menu, navigate to either of the following:
•System Preferences > Print & Scan > select your printer > Open
Print Queue
•System Preferences > Print & Fax > select your printer > Open
Print Queue
2From the printer window, select the print job you want to cancel,
and then delete it.
Copying
Making copies
Making a quick copy
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2Adjust the paper guides when loading a document into the ADF.
Note: Make sure the size of the original document and the copy
paper size are the same. Failure to set the proper size may result
to a cropped image.
3From the printer control panel, press to start copying.
Copying using the ADF
1Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2Adjust the paper guides.
3From the home screen, navigate to:
Copy > change the copy settings > Copy It
Copying using the scanner glass
1Place an original document facedown on the scanner glass in the
upper left corner.
2From the home screen, navigate to:
Copy > change the copy settings > Copy It
3If you have more pages to scan, then place the next document on
the scanner glass, and then touch Scan the Next Page.
4Touch Finish the Job to return to the home screen.
Canceling a copy job
Canceling a copy job while the document is in
the ADF
When the ADF begins processing a document, the scanning screen
appears. To cancel the copy job, touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. The ADF clears all pages in the
ADF and cancels the job.
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Canceling a copy job while copying pages using
the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled, the
copy screen appears.
Canceling a copy job while pages are being
printed
1From the printer control panel, touch Cancel Job or press on
the keypad.
2Touch the job you want to cancel, and then touch Delete Selected
Jobs.
Note: If you press on the keypad, then touch Resume to return
to the home screen.
E-mailing
Getting ready to e-mail
Setting up the e-mail function
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings.
3Under Default Settings, click E-mail/FTP Settings.
4Click E-mail Settings > Setup E-mail Server.
5Fill in the fields with the appropriate information.
6Click Submit.
Configuring e‑mail settings
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings > E-mail/FTP Settings > E-mail Settings.
3Fill in the fields with the appropriate information.
4Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded
Web Server
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts > E-mail Shortcut
Setup.
4Type a unique name for the recipient, and then enter the e-mail
address.
Note: If you are entering multiple addresses, then separate each
address with a comma (,).
5Select the scan settings (Format, Content, Color, and Resolution).
6Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted
to select another number.
Creating an e-mail shortcut using the touch
screen
1From the home screen, navigate to:
E-mail > Recipient > type an e‑mail address
To create a group of recipients, touch Next address, and then type
the next recipient’s e-mail address.
2Touch .
3Type a unique name for the shortcut, and then touch Done.
4Verify that the shortcut name and number are correct, and then
touch OK.
If the name or number is incorrect, then touch Cancel, and then
reenter the information.
E-mailing a document
Sending an e-mail using the touch screen
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
Note: Make sure the size of the original document and the copy
paper size are the same. Failure to set the proper size may result
to a cropped image.
3From the home screen, navigate to:
E-mail > Recipient
4Enter the e‑mail address, or press and then enter the shortcut
number.
To enter additional recipients, touch Next Address, and then enter
the address or shortcut number you want to add.
Note: You can also enter an e‑mail address using the address
book.
5Touch Done > Send It.
Sending an e‑mail using a shortcut number
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
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Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3Press , enter the shortcut number using the keypad, and then
touch .
To enter additional recipients, touch Next address, and then enter
the address or shortcut number you want to add.
4Touch Send It.
Sending an e‑mail using the address book
1Load an original document facedown into the ADF tray or on the
scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, navigate to:
E-mail > Recipient(s) >
4Search for the e‑mail shortcut or address.
5Apply the changes, and then send the job.
Canceling an e-mail
•When using the ADF, touch Cancel Job while Scanning appears.
•When using the scanner glass, touch Cancel Job while Scanning
appears, or while Scan the Next Page / Finish the
Job appears.
Faxing
Sending a fax
Sending a fax using the touch screen
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, touch Fax.
4Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number and then enter the
recipient's telephone number or shortcut number, or search the
address book.
Note: To place a dial pause within a fax number, press .
The dial pause appears as a comma in the “Fax to” box. Use this
feature if you need to dial an outside line first.
5Touch Fax It.
Sending a fax using the computer
For Windows users
1With a document open, click File > Print.
2Select the printer, and then click Properties, Preferences,
Options, or Setup.
3Click Fax > Enable fax, and then enter the recipient fax number or
numbers.
4If necessary, configure other fax settings.
5Apply the changes, and then send the fax job.
Notes:
•The fax option is available only with the PostScript driver or the
Universal Fax Driver. For more information, contact the place
where you purchased the printer.
•To use the fax option with the PostScript driver, configure and
enable it in the Configuration tab.
For Macintosh users
1With a document open, choose File > Print.
2Select the printer.
3Enter the recipient fax number, and then configure other fax
settings, if necessary.
4Send the fax job.
Creating shortcuts
Creating a fax destination shortcut using the
Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the
printer control panel each time you want to send a fax, you can create
a permanent fax destination and assign a shortcut number. A shortcut
can be created to a single fax number or a group of fax numbers.
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings > Manage Shortcuts > Fax Shortcut Setup.
Note: A password may be required. If you do not have an ID and
password, get one from your system support person.
3Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple‑number shortcut, enter the fax numbers for
the group.
Note: Separate each fax number in the group with a semicolon
(;).
4Assign a shortcut number.
If you enter a number that is already in use, then you are prompted
to select another number.
5Click Add.
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Creating a fax destination shortcut using the
touch screen
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, navigate to:
Fax > enter the fax number
To create a group of fax numbers, touch Next number, and then
enter the next fax number.
4Navigate to:
> enter a name for the shortcut > Done > OK > Fax It
Scanning
Scanning to an FTP address
Scanning to an FTP address using the touch
screen
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, navigate to:
FTP > FTP > type the FTP address > Send It
Scanning to an FTP address using a shortcut
number
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3Press , and then enter the FTP shortcut number.
4Touch Send It.
Scanning to an FTP address using the address
book
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3From the home screen, navigate to:
FTP > FTP > > enter the name of recipient > Browse
shortcuts > name of recipient > Search
Scanning to a computer or flash drive
Scanning to a computer using the Embedded
Web Server
1Open a Web browser, and then type the scanner IP address in the
address field.
Notes:
•View the scanner IP address on the scanner home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2Click Scan Profile > Create Scan Profile.
3Select your scan settings, and then click Next.
4Select a location on your computer where you want to save the
scan image.
5Type a scan name.
Note: The scan name is the name that appears in the Scan
Profile list on the display.
6Click Submit.
Note: Clicking Submit automatically assigns a shortcut number.
You can use this shortcut number when you are ready to scan
your documents.
7Review the instructions on the Scan Profile screen.
aLoad an original document facedown, long edge first into the
ADF tray or facedown on the scanner glass.
Notes:
•Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF tray. Place these items
on the scanner glass.
•The ADF indicator light comes on when paper is loaded
properly.
bIf you are loading a document into the ADF tray, then adjust the
paper guides.
cDo either of the following:
•Press #, and then enter the shortcut number using the
keypad.
The scanner scans and sends the document to the directory
you specified.
•From the scanner home screen, navigate to:
Held Jobs > Profiles > locate your shortcut on the list.
8View the file from the computer.
Note: The output file is saved in the location or launched in the
program you specified.
Scanning to a flash drive
1Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3Insert the flash drive into the USB port on the front of the printer.
The USB Drive home screen appears.
4Select the destination folder, and then touch Scan to USB drive.
5Adjust the scan settings.
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6Touch Scan It.
Clearing jams
200 paper jam
1Open the side door.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching.
2Pull the jammed paper up and out to remove it from the paper
path.
Notes:
•Make sure all paper fragments are removed.
•If the page is in the fuser, the fuser nip release lever should
be lowered and should be switched to envelope mode.
•After removing the jammed page, return the lever to the
proper position.
3Close the side door.
4Touch Continue, jam cleared.
201 paper jam
1Open the side door.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching.
2Determine where the jam is located, and then remove it:
aIf the paper is visible under the fuser, then grasp it on each side
and pull it out.
bIf the paper is not visible, then you will need to remove the fuser
unit.
Warning—Potential Damage: Do not touch the center of
the fuser unit. Doing so will damage the fuser.
1Lift the handles on each side of the fuser, and then pull to
remove the fuser unit.
2Remove the jammed paper.
Notes:
•Make sure all paper fragments are removed.
•Pull the jammed paper downwards.
•If the paper is in the fuser, then the fuser nip release
lever should be lowered and should be switched to
envelope mode.
•After removing the jammed paper, return the lever to
the proper position.
3Align the fuser unit using the handles on each side, and then
place it back into the printer.
3Close the side door.
4Touch Continue, jam cleared.
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203 paper jam
1Grasp any jammed paper visible in the standard exit bin, and then
gently pull it out.
Notes:
•Make sure all paper fragments are removed.
•If the page is in the fuser, then the fuser nip release lever
should be lowered and should be switched to envelope
mode.
•After removing the jammed page, return the lever to the
proper position.
2Touch Continue, jam cleared.
230 paper jam
1Open the side door.
2Hold onto the handles of the duplexing unit, open the cover, and
then remove any jammed paper.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching.
3Close the cover on the duplexing unit.
4Close the side door.
5Touch Continue, jam cleared.
231–239 paper jams
1Open the side door.
2Hold onto the handles of the duplexing unit, open the cover, and
then remove any jammed paper.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching.
3Close the cover of the duplexing unit.
4Close the side door.
5Touch Continue, jam cleared.
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24x paper jam
Paper jam in Tray 1
1Check the side access door to trays and then pull the jammed pages
out.
Note: Make sure all paper fragments are removed.
2Open Tray 1, and then pull the jammed pages straight up and out.
Note: Make sure all paper fragments are removed.
3Close Tray 1.
4Touch Continue, jam cleared.
Paper jam in one of the optional trays
1Check the side access door to trays and then pull the jammed pages
out.
Note: Make sure all paper fragments are removed.
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2Open the specified tray, and then pull the jammed pages out.
Note: Make sure all paper fragments are removed.
3Close the tray.
4Touch Continue, jam cleared.
250 paper jam
1Remove any jammed pages from the multipurpose feeder.
2Load paper into the multipurpose feeder.
3Touch Continue, jam cleared.
280–289 paper jams
1Remove all original documents from the ADF.
2Open the ADF cover.
1
3Grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
4Close the ADF cover.
5Reload original documents back into the ADF, straighten the stack,
and then adjust the paper guide.
6From the printer control panel, touch Continue, jam cleared.
290–292 paper jams
290 paper jam
Close the ADF cover.
291 paper jam
Close the scanner glass cover.
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292 paper jam
Try one of more of the following:
•Close the ADF cover.
•Close the scanner cover.
•Contact your system support system person.
451 paper jam
1Open the scanner cover, and then remove any jammed paper.
2Close the scanner cover.
3Touch Continue, jam cleared.
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