Lexmark 2600 SERIES 4445 User manual

2600 Series User's Guide
January 2009 www.lexmark.com
Machine type(s):
4433, 4445
Model(s):
Various, xxx, where "x" is any alphanumeric character

Contents
Safety information.............................................................................5
Introduction........................................................................................6
Finding information about the printer...........................................................................................................................6
Setting up the printer........................................................................9
Bypassing security warnings during software installation.....................................................................................9
Setting up the printer as a copier only...........................................................................................................................9
Understanding the parts of the printer.......................................................................................................................14
Using the printer control panel......................................................................................................................................16
Understanding the printer software...........................................18
Installing printer software................................................................................................................................................18
Installing the optional XPS driver (Windows Vista users only)............................................................................18
Using the Windows printer software............................................................................................................................19
Using the Macintosh printer software.........................................................................................................................20
Loading paper and original documents......................................22
Loading paper.......................................................................................................................................................................22
Loading various paper types...........................................................................................................................................22
Loading original documents on the scanner glass.................................................................................................25
Printing...............................................................................................27
Printing basic documents.................................................................................................................................................27
Printing a document...................................................................................................................................................................... 27
Printing Web pages........................................................................................................................................................................ 27
Printing multiple copies of a document................................................................................................................................. 28
Collating printed copies............................................................................................................................................................... 28
Printing the last page first (reverse page order).................................................................................................................. 29
Printing multiple pages on one sheet (N-Up)....................................................................................................................... 29
Pausing print jobs........................................................................................................................................................................... 30
Canceling print jobs....................................................................................................................................................................... 31
Printing specialty documents.........................................................................................................................................32
Choosing compatible specialty paper types ........................................................................................................................ 32
Printing photos using printer software .................................................................................................................................. 32
Printing envelopes ......................................................................................................................................................................... 33
Printing labels .................................................................................................................................................................................. 34
Contents
2

Printing on custom-size paper................................................................................................................................................... 35
Printing other specialty documents ........................................................................................................................................ 36
Saving and deleting print settings................................................................................................................................36
Copying...............................................................................................38
Making a copy.......................................................................................................................................................................38
Copying 4 x 6 photos.........................................................................................................................................................38
Scanning.............................................................................................39
Scanning original documents.........................................................................................................................................39
Canceling scan jobs............................................................................................................................................................39
Faxing.................................................................................................41
Sending a fax.........................................................................................................................................................................41
Receiving a fax automatically..........................................................................................................................................41
Maintaining the printer...................................................................43
Maintaining print cartridges............................................................................................................................................43
Installing print cartridges............................................................................................................................................................. 43
Removing a used print cartridge .............................................................................................................................................. 44
Refilling print cartridges............................................................................................................................................................... 45
Using genuine Lexmark print cartridges................................................................................................................................ 45
Cleaning the print cartridge nozzles........................................................................................................................................ 46
Wiping the print cartridge nozzles and contacts................................................................................................................ 46
Preserving the print cartridges .................................................................................................................................................. 47
Cleaning the scanner glass..............................................................................................................................................47
Cleaning the exterior of the printer..............................................................................................................................47
Ordering supplies................................................................................................................................................................48
Ordering print cartridges............................................................................................................................................................. 48
Ordering paper and other supplies.......................................................................................................................................... 48
Recycling Lexmark products...........................................................................................................................................49
Troubleshooting...............................................................................50
Using the printer troubleshooting software (Windows only).............................................................................50
Setup troubleshooting......................................................................................................................................................50
Power button is not lit .................................................................................................................................................................. 50
Software did not install................................................................................................................................................................. 51
Page does not print........................................................................................................................................................................ 52
Removing and reinstalling the software ................................................................................................................................ 54
Enabling the USB port in Windows .......................................................................................................................................... 55
Solving printer power problems ............................................................................................................................................... 56
Contents
3

Notices................................................................................................57
Product information...........................................................................................................................................................57
Edition notice........................................................................................................................................................................57
Power consumption...........................................................................................................................................................60
Index...................................................................................................73
Contents
4

Safety information
Use only the power supply and power supply cord provided with this product or the manufacturer's authorized
replacement power supply and power supply cord.
Connect the power supply cord to an electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of
other replacement parts.
CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such
as the power supply cord or telephone, during a lightning storm.
CAUTION—SHOCKHAZARD: To avoid the risk ofelectric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
SAVE THESE INSTRUCTIONS.
Safety information
5

Introduction
Finding information about the printer
Publications
See the For
Quick Setup sheet Initial setup instructions.
Printed Networking Guide / Fax Guide Additional setup instructions.
Note: Your printer may not come with these publications.
Electronic User's Guide Complete instructions for using the printer. The electronic version installs
automatically with the printer software.
Windows Help Additional instructions for using the printer software on a Windows operating
system. The Help installs automatically with the programs.
1Do one of the following:
•In Windows Vista, click .
•In Windows XP and earlier, click Start.
2Click All Programs or Programs, and then select the printer program folder
from the list.
3From the program, click Help to view the main page of the Help.
Click to view context-sensitive information.
Mac Help
Note: Your printer may not have
support for Macintosh and may not
have this Help.
Additional instructions for using the printer software on a Macintosh operating
system. The Help installs automatically with the applications.
1From the Finder desktop, double-click the printer folder.
2Double-click the application.
3From the application, click Help on the menu bar to view the main page of
the Help.
Note: If you have several applications open, then make sure that the
application that you want to use is the active application. The correct menu
bar does not appear if the application is not active. Click the main screen to
make it the active application.
Click to view context-sensitive information.
Introduction
6

Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support Call us at
•US: 1-800-332-4120
–Monday–Friday (8:00 AM–11:00 PM ET),
Saturday (Noon–6:00 PM ET)
•Canada: 1-800-539-6275
–Support in English: Monday–Friday
(8:00 AM–11:00 PM ET), Saturday (Noon–
6:00 PM ET)
–Support in French: Monday–Friday
(9:00 AM–7:00 PM ET)
•Mexico: 01-800-253-9627
–Monday–Friday (8:00 AM–8:00 PM ET)
Note: Support numbers and times may change
without notice. For the most recent telephone
numbers available, see the printed warranty
statement that came with your printer.
Telephone numbers and support hours vary by
country or region.
Visit our Web site at www.lexmark.com. Select
a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that came with your printer.
E-mail support For e-mail support, visit our Web site:
www.lexmark.com.
1Click SUPPORT.
2Click Technical Support.
3Select your printer family.
4Select your printer model.
5From the Support Tools section, click e-Mail
Support.
6Complete the form, and then click Submit
Request.
E-mail support varies by country or region, and
may not be available in some instances.
Visit our Web site at www.lexmark.com. Select
a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that came with your printer.
Limited Warranty
Description Where to find (USA) Where to find (rest of world)
Limited Warranty Information
Lexmark International, Inc. furnishes a
limited warranty that this printer will
be free of defects in materials and
workmanship for a period of 12
months after the original date of
purchase.
To viewthelimitations and conditionsof this
limited warranty, see the Statement of
Limited Warranty included with this printer,
or set forth at www.lexmark.com.
1Click SUPPORT.
2Click Warranty Information.
3Click Statement of Limited Warranty
for Inkjet & All-In-One Printers.
4Scroll through theWeb page toview the
warranty.
Warranty information varies by
country or region. See the printed
warranty that came with your
printer.
Record the following information (located on the store receipt and the back of the printer), and have it ready when
you contact customer support so that they may serve you faster:
•Machine Type number
•Serial number
Introduction
7

•Date purchased
•Store where purchased
Introduction
8

Setting up the printer
Bypassing security warnings during software
installation
Third-party applications, including antivirus, security, and firewall programs may alert you about the printer software
being installed. For your printer to work properly, allow the printer software to be installed on your computer.
Setting up the printer as a copier only
Use the following instructions if you do not want to connect the printer to a computer.
Note: If you want to connect the printer to a computer, use the setup documentation and the printer software CD
that came with the printer.
1Unpack the printer.
1Print cartridges
Note: Contents, such as the number of print cartridges, may vary.
2Power cord
3Printer software CD
4Quick Setup sheet
Setting up the printer
9

2Remove all tape and packing material from all areas of the printer.
3Extend the paper exit tray, and then raise the paper support.
4Extend the paper guides.
5Connect the power cord, and then make sure the power is on.
Setting up the printer
10

6Open the printer, and then press down on the levers.
7Remove the tape from the black cartridge, insert the cartridge in the left carrier, and then close the black cartridge
carrier lid.
Setting up the printer
11

8Remove the tape from the color cartridge, insert the cartridge in the right carrier, and then close the color cartridge
carrier lid.
9Close the printer, and then load paper.
10 Press and hold the button for three seconds.
Setting up the printer
12

An alignment page prints.
11 Place the printed page on the scanner glass.
12 Press the button.
13 Discard the alignment page.
Setting up the printer
13

Notes:
•The alignment page may differ from the one shown.
•Streaks on the alignment page are normal, and do not indicate a problem.
Understanding the parts of the printer
Use the To
1Paper support Load paper.
2Printer control panel Operate the printer.
3Paper exit tray Hold paper as it exits.
4Top cover Access the scanner glass.
5Paper feed guard Prevent small objects from falling inside the printer.
6Paper guide Keep paper straight when feeding.
7Scanner glass Copy, scan, fax, or remove an item.
Setting up the printer
14

Use the To
1Scanner unit Access the print cartridges.
2Scanner support Hold up the scanner unit.
3Print cartridge carrier Install, replace, or remove a print cartridge.
4Power supply with port Connect the printer to a power source.
5USB port Connect the printer to a computer using a USB cable.
Warning—Potential Damage: Do not touch the USB port except when plugging in or
removing a USB cable.
Setting up the printer
15

Using the printer control panel
Press To
1Start a color copy of a document or photo.
2Start a black-and-white copy of a document or photo.
3Start a 4 x 6-inch color photo copy.
4Scan a document or photo to the computer.
5Load or eject paper.
6•Turn the printer on or off.
•Cancel a print, copy, or scan job in progress.
•Reset the printer.
7Cancel a print, copy, or scan job in progress.
8Set the number of copies.
Setting up the printer
16

Check To
1The display Determine the number of copies to be printed.
2
The light
•Determine if the color print cartridge needs to be replaced.
•Determine if the color print cartridge is missing or invalid.
3
The light
•Determine if the black or photo print cartridge needs to be replaced.
•Determine if the black or photo print cartridge is missing or invalid.
Setting up the printer
17

Understanding the printer software
Installing printer software
Using Windows
1Close all open software programs.
2Insert the printer software CD.
3From the main installation screen, click Install.
4Follow the instructions on the screens.
Using Macintosh
1Close all open software applications.
2Insert the printer software CD.
3From the Finder desktop, double-click the printer CD icon that automatically appears.
4Double-click the Install icon.
5Follow the instructions on the screens.
Using the World Wide Web
1Go to the Lexmark Web site at www.lexmark.com.
2From the home page, navigate through the menu selection, and then click Drivers & Downloads.
3Choose the printer and the printer driver for your operating system.
4Follow the instructions on the screens to download the driver and install the printer software.
Installing the optional XPS driver (Windows Vista
users only)
The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS
color and graphics features that are available only for Windows Vista users. To use XPS features, you must install the
XPS driver as an additional driver after you install the regular printer software.
Notes:
•Before installing the XPS driver, you must install the printer on your computer.
•Before installing the XPS driver, you must install the Microsoft QFE Patch and then extract the driver files from
the installation software CD. To install the patch, you must have administrator privileges on the computer.
Understanding the printer software
18

To install the Microsoft QFE Patch and extract the driver:
1Insert the installation software CD, and then click Cancel when the Setup Wizard appears.
2Click Computer.
3Double-click the CD or DVD drive icon, and then double-click Drivers.
4Double-click xps, and then double-click the setupxps file.
XPS driver files are copied to your computer, and any required Microsoft XPS files are launched. Follow the
instructions on the screen to finish installing the patch.
To install the XPS driver:
1Click Control Panel.
2Under Hardware and Sound, click Printer, and then click Add a Printer.
3From the Add Printer dialog, click Add a local printer.
4From the “Use an existing port” drop-down menu, select Virtual printer port for USB, and then click Next.
5Click Have disk.
The Install From Disk dialog appears.
6Click Browse, and then navigate to the XPS driver files on your computer:
aClick Computer, and then double-click (C:).
bDouble-click Drivers, and then double-click Printer.
cDouble-click the folder that has your printer model number, and then double-click Drivers.
dDouble-click xps, and then click Open.
eFrom the Install From Disk dialog, click OK.
7Click Next on the two additional dialogs that appear.
For more information on the XPS driver, see the XPS readme file on the installation software CD. The file is located
in the xps folder with the setupxps batch file (D:\Drivers\xps\readme).
Using the Windows printer software
When you set up the printer using the installation software CD, all the necessary software was installed. You may
have chosen to install some additional programs. The following table provides an overview of various software
programs and what they can help you do.
If you did not install these additional programs during initial installation, then reinsert the installation software CD,
run the installation software, and then selectInstall Additional Software from the Software Already Installed screen.
Note:Your printer may not come with some of these programs or some of the functions of these programs, depending
on the features of the printer that you purchased.
Use the To
LexmarkTM Productivity Studio or
Lexmark FastPics
•Scan, copy, fax, e-mail, or print a photo or document.
•Transfer photos.
•Make photo greeting cards.
•Adjust settings for the printer.
Understanding the printer software
19

Use the To
Lexmark Fax Solutions Software •Send a fax.
•Receive a fax
•Add, edit, or delete contacts in the built-in phone book.
•Access the Lexmark Fax Setup Utility. Use the Lexmark Fax Setup Utility to
set the SpeedDial and Group Dial numbers, set Ringing and Answering, and
print fax history and status reports.
Printing Preferences When you select File Print with a document open, a Printing Preferences
dialog appears. The dialog lets you select options for the print job such as the
following:
•Select the number of copies to be printed.
•Print two-sided copies.
•Select the paper type.
•Add a watermark.
•Enhance images.
•Save settings.
Lexmark Wireless Setup Utility •Set up the wireless printer on a wireless network.
•Change the wireless settings of the printer.
Using the Macintosh printer software
Use the To
Print dialog Adjust the print settings and schedule print jobs.
Printer Services dialog •Access the printer utility.
•Troubleshoot.
•Order ink or supplies.
•Contact Lexmark.
•Check the printer software version installed on the computer.
Applications are also installed with the printer software during installation. These applications are saved in the printer
folder that appears on the Finder desktop after installation.
1From the Finder desktop, double-click the printer folder.
2Double-click the icon of the application that you want to use.
Use the To
Lexmark All-In-One Center •Scan photos and documents.
•Customize settings for scan jobs.
Lexmark Fax Setup Utility •Customize settings for fax jobs.
•Create and edit the Speed Dial list.
Understanding the printer software
20