Lexmark Optra Optra T User manual

1User’s Guide
User’s Guide
Use this document when you have questions about the Lexmark
Optra™ T printer or encounter a problem when using it. This docu-
ment contains information on loading print material, clearing jams,
and using your printer.
The online Administrator’s Guide on this CD is a complement to this
User’s Guide. If you are not accessing these documents directly
from the CD, the Administrator’s Guide may not be available to you.
See your administrator if you need the Administrator’s Guide.
Click the document name to open it:
Administrator’s Guide
Roadmap
Setup Guide
2000-Sheet Drawer User’s Guide
High-Capacity Output Stacker
Installation Instructions
Home
TIPS
•Use the Adobe Acrobat (3.x or higher) icons and
table of contents on your screen to navigate and
use this document.
•Click the blue text to link to another part of
this document or to another document.
•You can print all or specific pages of this
document.

2User’s Guide
Other sources of
information
Drivers, MarkVision and
Utilities CD
In addition to printer drivers and utilities, the Drivers, MarkVision and
Utilities CD includes information about Lexmark printers. After
launching the CD, click View Documentation and then click:
•Printer Commands to open the Technical Reference and get
details about printer languages and commands, interface
specifications, and memory management.
•Special Media to open the Card Stock & Label Guide and get
information about choosing the correct print material.
•MarkVision™Printer Utility to open documents providing
details about the MarkVision printer management software.
•MarkNet™Print Servers to open documents containing infor-
mation about configuring MarkNet print servers.
Lexmark Web site Access our site on the World Wide Web for updated printer drivers,
utilities, and documentation:
www.lexmark.com

3Trademarks
Trademarks
TrademarksTrademarks
Trademarks
Lexmark and Lexmark with diamond design, MarkNet, MarkVision, and Optra are
trademarks of Lexmark International, Inc., registered in the United States and/or
other countries.
Operation ReSource is a service mark of Lexmark International, Inc.
PCL®is a registered trademark of the Hewlett-Packard Company. PCL 6 is
Hewlett-Packard Company’s designation of a set of printer commands (language)
and functions included in its printer products. This printer is intended to be com-
patible with the PCL 6 language. This means the printer recognizes PCL 6 com-
mands used in various application programs, and that the printer emulates the
functions corresponding to the commands.
PostScript®is a registered trademark of Adobe Systems Incorporated. PostScript
3 is Adobe Systems’designation of a set of printer commands (language) and
functions included in its software products. This printer is intended to be compati-
ble with the PostScript 3 language. This means the printer recognizes PostScript
3 commands used in various application programs, and that the printer emulates
the functions corresponding to the commands.
Details relating to compatibility are included in the Technical Reference.
Other trademarks are the property of their respective owners.

4Meet the Printer
Meet the Printer
The following illustrations show typically and fully configured printers. If you have attached paper
handling options to your printer, it may look more like the fully configured model. For information on
other possible configurations, refer to the Setup Guide.
Tray 2
Standard output bin
Operator panel
Tray 1
(integrated tray)
Tray 5
(2000-sheet drawer)
5-Bin mailbox
Output expander
Envelope feeder
Tray 2
Tray 3
Duplex unit
Tray 4
Typically configured Fully configured
Multipurpose Feeder
Tray 1
(integrated tray)

5Using Printer Drivers
Using Printer Drivers
The printer drivers, installed on your computer from the Drivers,
MarkVision and Utilities CD that came with your printer, provide you
with powerful control of the printer features from almost any soft-
ware application. Some of the things you can control include:
•Choosing paper sources
•Changing page orientation
•Choosing different sizes and types of media
•Adjusting the quality of print jobs
•Resetting printer defaults
•Multipage printing
•Changing duplex settings
•Print and Hold functions
You can open the printer driver from most applications:
1Open the application File menu.
2Choose Print (or Printer) Setup.
3In the Printer Setup dialog box, click the Properties, Options,
or Setup button (depending on the application).

6Using the Operator Panel and Menus
Using the Operator Panel and Menus
This section contains information about using the operator panel,
changing printer settings, and understanding operator panel menus.
You can change most printer settings from your software application
or printer driver. Settings you change from the application or printer
driver apply only to the job you are preparing to send to the printer.
NOTE:Changes made to printer settings from a software application
override changes made from the printer operator panel.
If there is a setting you cannot change from your application, use the
printer operator panel or the remote operator panel available from
MarkVision. Changing a printer setting from the printer operator
panel or from MarkVision makes that setting the user default.

7Using the Operator Panel and Menus
Using the
operator panel
The printer operator panel, on the front left-side of your printer, has
a 2-line by 16-character liquid crystal display (LCD), five buttons,
and one indicator light.
Printer indicator light The printer indicator light gives information about the status of your
printer. If the light is:
•Off - the printer is off
•On - the printer is on, but idle
•Blinking - the printer is on and is busy
LCD
Light
1 Menu 2Select 3Return 4
Go 5Stop 6

8Using the Operator Panel and Menus
Operator panel buttons Use the five operator panel buttons to open a menu, scroll through a
list of values, change printer settings, and respond to printer mes-
sages.
You will find the numbers 1 through 6 beside the operator panel but-
tons; these numbers are used to enter PIN numbers for Print and
Hold jobs. For more information, see “Using the Print and Hold
Function”on page 106.
The following information describes the functions of each button.
NOTE:Buttons act upon the information that displays on the second
line of the operator panel.
Go Press the Go button to:
•Return to the Ready state if the printer is in an offline situation
(the Ready message does not display on the operator panel).
•Exit printer menus and return to the Ready state.
•Clear operator panel error messages.
If you’ve changed printer settings from the operator panel menus,
press Go before sending a job to print. The printer must display
Ready for jobs to print.

9Using the Operator Panel and Menus
<Menu> Each end of the button has a function. Press Menu> or <Menu:
•When Ready displays, to take the printer offline (out of the
Ready state) and enter the menus. Menu> takes you to the
first menu in the menus. <Menu takes you to the last menu in
the menus.
•When Busy displays, to take the printer to the JOB MENU.
•When the printer is offline:
–Press Menu> to go to the next item in the menus, or
–Press <Menu to go to the previous item in the menus.
•For menu items with numerical values, such as Copies, press
and hold Menu> to scroll forward, or <Menu to scroll backward.
Release the button when the number you want displays.
Select Press the Select button to:
•Select the menu displayed on the second line of the operator
panel. Depending on the type of menu, this action:
–Opens the menu and displays the first item in the menu.
–Opens the menu item and displays the default setting.
•Save the displayed menu item as the default setting. The
printer displays the Saved message and returns to the menu
item.
•Clear certain messages from the operator panel.

10Using the Operator Panel and Menus
Return Press the Return button to return to the previous menu level or
menu item.
Stop Press the Stop button at the Ready , Busy , or Waiting message to
temporarily stop all activity and take the printer offline. The operator
panel status message changes to Not Ready .
Press Go to return the printer to the Ready , Busy , or Waiting state.

11Using the Operator Panel and Menus
Printer messages The operator panel displays three types of messages:
NOTE:Refer to the Administrator’s Guide for a complete listing of all
printer messages.
•Status messages provide information about the current state
of the printer.
•Attendance messages report printer errors that you must
resolve.
•Service messages indicate printer failures that may require
servicing.
Status messages When the Ready status message displays, the printer is ready to
receive a print job.
While a job is processing or printing, the Busy status message dis-
plays on the first line of the operator panel.
The screen to the left is an example of a message. The printer sta-
tus displays on the first line of the operator panel. The second line
displays warning messages that give more information about printer
status and possible intervention conditions.
The Busy message identifies the printer language (PCL emulation)
used for the print job. The Toner Low message warns you that the
print cartridge is low on toner.
Busy PCL
Toner Low

12Using the Operator Panel and Menus
Attendance messages Attendance messages help you solve printer problems.
For example, if print material is jammed in the printer, the message
201 Paper Jam displays.
Service messages
A service message indicates a printer failure that may require a ser-
vice call.
201 Paper Jam
Remove Cartridge
917 Service
Transfer Roll

13Using the Operator Panel and Menus
Using the operator panel to
change printer settings
From the operator panel, you can select menu items and associated
values to run your print jobs successfully. You can also use the
panel to alter the setup and operating environment of the printer.
See “Operator panel menus”on page 16 for an explanation of all the
menu items.
You can modify printer settings by:
•Selecting a setting from a list of values.
•Changing an On/Off setting.
•Changing a numerical setting.
To select a new value as a setting:
1From a Ready status message, press Menu> or <Menu. The
menu names display.
2Continue to press and release Menu> or <Menu until you
reach the menu you need. Refer to the Administrator’s Guide
for more information on specific menu items and values.
3Press Select to select the menu or menu item displayed on
the second line of the operator panel.
–If the selection is a menu, the menu is opened and the first
printer setting in the menu displays.

14Using the Operator Panel and Menus
–If the selection is a menu item, the default setting for the
menu item displays. (The current user default setting has
an asterisk (*) beside it.)
Each menu item has a list of values for the menu item. A value
can be:
–a phrase or word to describe a setting
–a numerical value that can be changed
–an On or Off setting
4Press Menu> or <Menu to move to the value you need.
5Press Select to select the value on the second line of the
operator panel. An asterisk appears beside the value to
indicate that it is now the user default setting. The new setting
displays for one second, clears, displays the word Saved, and
then displays the previous list of menu items.
6Press Return to go back to previous menus. Make additional
menu selections to set new default settings. Press Go if this is
the last printer setting to change.
User default settings remain in effect until you save new settings or
restore the factory defaults. Settings you choose from your software
application can also change or override the user default settings you
select from the operator panel.

15Using the Operator Panel and Menus
Example of printing the
menu settings
Complete the following steps to print a list of the current user default
settings and installed printer options.
1Make sure the printer power is on and the Ready status
message displays.
2Press Menu> or <Menu to enter the menus.
3Continue to press and release Menu> until you see
UTILITIES MENU.
4Press Select to display the list of menu items for the
UTILITIES MENU.
5Continue to press and release Menu> until you see Print
Menus.
6Press Select to select Print Menus.
The message, Printing Menu Settings,displays and remains
until the page prints the current settings for the menus and a
list of installed options.
If an error message displays, refer to the Administrator’s Guide for
more information.
The printer returns to Ready when the page or pages finish printing.

16Using the Operator Panel and Menus
Operator panel menus
Standard menus The printer has standard menus that let you configure the printer:
•Paper
•Finishing
•Utilities
•Job
•Quality
•Setup
•PCL Emul
•PostScript
Additional menus Additional menus display if: a language is available for the model or
is activated; options, network adapters, and attachments are
installed; or a Print and Hold job is present. These menus include:
•Standard Parallel, Parallel Option 1, and Parallel Option 2
•Standard Serial, Serial Option 1, and Serial Option 2
•Standard Network, Network Option 1, Network Option 2
•USB Option 1, USB Option 2
•Infrared
•LocalTalk
•Fax
•Confidential Job
•Held Jobs

17Using the Operator Panel and Menus
The diagram on page 19 shows the menu items in each menu.
An asterisk (*) next to a value indicates the factory default setting.
Factory defaults may differ for different countries.
Factory defaults are the function settings in effect the first time you
turn your printer on. These remain in effect until you change them.
Factory defaults are restored if you select the Restore value for the
Factory Defaults menu item in the UTILITIES MENU. Refer to the
Administrator’s Guide for more information.
When you select a new setting from the operator panel, the asterisk
moves next to the selected setting to identify it as the current user
default.
User defaults are the settings you select for different printer func-
tions and store in printer memory. Once stored, these settings
remain active until new ones are stored or the factory defaults are
restored.
NOTE:Be aware that settings you choose from your software
application may override the settings you select from the
operator panel.

18Using the Operator Panel and Menus
Menus disabled If your printer is configured as a network printer available to a num-
ber of users, it is possible that Menus Disabled displays when you
press Menu> or <Menu from the Ready state. Disabling the menus
prevents users from using the operator panel to inadvertently
change a printer default that has been set by the person managing
the printer. You can still clear messages and select items from the
Job Menu when printing a job, but you cannot change other printer
settings. You can, however, use your printer driver to override printer
defaults and select settings for individual print jobs.

19Using the Operator Panel and Menus
Overview of printer menus Menus or menu items in italics only display if the corresponding
option is installed. Capitalized menu items (for example, PAPER
SIZE) have submenus.
Refer to the Administrator’s Guide for detailed information on menu
items.
PAPER MENU
Paper Source
PAPER SIZE
PAPER TYPE
CUSTOM TYPES
Output Bin
Configure Bins
Overflow Bin
ASSIGN TYPE/BIN
Substitute Size
Configure MP
Envelope Enhance
PAPER TEXTURE
PAPER WEIGHT
PAPER LOADING
UTILITIES MENU
Print Menus
Print Net Setup
Print Net1 Setup
Print Net2 Setup
Print Fonts
Print Directory
Factory Defaults
Format Flash
Defragment Flash
Format Disk
Job Acct Stat
Hex Trace
PARALLEL MENU
PARALLEL OPTION x
PCL SmartSwitch
PS SmartSwitch
NPA Mode
Parallel Buffer
Job Buffering
Advanced Status
Protocol
Honor Init
Parallel Mode 1
Parallel Mode 2
NETWORK MENU
NETWORK OPTION x
PCL SmartSwitch
PS SmartSwitch
NPA Mode
Network Buffer
Job Buffering
NETWORK x SETUP
POSTSCRIPT MENU
Print PS Error
Font Priority
JOB MENU
Cancel Job
CONFIDENTIAL JOB
HELD JOBS
Reset Printer
Print Buffer
Reset Active Bin
PCL EMUL MENU
Font Source
Font Name
Point Size
Pitch
Symbol Set
Orientation
Lines Per Page
A4 Width
TRAY RENUMBER
Auto CR after LF
Auto LF after CR
SERIAL MENU
SERIAL OPTION x
PCL SmartSwitch
PS SmartSwitch
NPA Mode
Serial Buffer
Job Buffering
RS-232/RS-422
RS-422 Polarity
Serial Protocol
Robust XON
Baud
Data Bits
Parity
Honor DSR
SETUP MENU
Printer Language
Power Save r
Resource Save
Download Target
Print Timeout
Wait Timeout
Auto Continue
Jam Recovery
Page Protect
Print Area
Display Language
Alarm Control
Toner Alarm
Job Buffer Size
Job Accounting
Job Acct Limit
INFRARED MENU
Infrared Port
PCL SmartSwitch
PS SmartSwitch
NPA Mode
Infrared Buffer
Job Buffering
Window Size
Transmit Delay
Max Baud Rate
QUALITY MENU
Print Resolution
Toner Darkness
PQET
PictureGrade
FINISHING MENU
Duplex
Duplex Bind
Copies
Blank Pages
Collation
Separator Sheets
Separator Source
Multipage Print
Multipage Order
Multipage View
Multipage Border
LOCALTALK MENU
LocalTalk Port
PCL SmartSwitch
PS SmartSwitch
NPA Mode
Job Buffering
LocalTalk Buffer
NPA Hosts
LocalTalk Name
LocalTalk Addr
LocalTalk Zone
FA X M E NU
Fax Por t
Fax Baud
Fax Data Bits
Fax Parity
Fax Buffer
Job Buffering
Fax Paper Size
Fax Paper Type
Fax Output Bin
USB MENU
PCL SmartSwitch
PS SmartSwitch
NPA Mode
USB Buffer
Job Buffering
HELD JOB
Print All Jobs
Print A Job
Delete All Jobs
Delete A Job
Print Copies
CONFIDENTIAL JOB
Print All Jobs
Print A Job
Delete All Jobs
Delete A Job
Print Copies

20Choosing Print Materials
Choosing Print Materials
Print materials The print quality and feed reliability you get with the printer and
options can vary with the type and size of print material you use.
Guidelines are provided in this section for each type of print mate-
rial. For information card stock and labels, refer to the Card Stock &
Labels Guide, located on the Drivers, MarkVision and Utilities CD.
Always print samples on the print material you are considering
before buying large quantities.
Paper specifications The following tables give information on standard and optional paper
sources, as well as output options, for your printer model, including
the paper sizes you can select from the PA P E R SIZE menu and sup-
ported weights.
NOTE:If you use a paper size not listed, select the next larger size.