Matrix Seating HEADS FIRST User manual

USER GUIDE
The Matrix HEADS FIRST Switch
1. IMPORTANT NOTE:
The user of this equipment, including carers and professionals who may
adjust and handle it, should read this Guide. This Guide contains impor-
tant information about the use and application of the Heads First Switch.
Because of the clinical and safety ramifications of misuse, injury to the
user or others could result if you are unclear about how it works. Please
keep this Guide to refer to later.
Matrix Seating Limited (MSL) accepts no liability from mis-application of
this product.
2. SAFETY REMINDERS AND WARNINGS:
2.1 CLINICAL:
Only a Qualified Professional should assess and supply the Heads First
head support and Switches.
Ensure that the correct size of Heads First has been selected and the
device is used in conjunction with appropriate postural management
systems (cushions, back supports, etc.)
Everyone involved with the client’s care should monitor skin condition
especially during the initial stages when support tolerance is being
increased.
Do not make adjustments that are not clinically authorised.
2.2 MECHANICAL (INFORMATION MAINLY FOR THE HEADS FIRST HEAD SUPPORT INTO
WHICH THE SWITCH IS INSERTED UNDER APPROPRIATE SURFACE COVER MATERIAL):
 With respect to Head First, check, inspect (for wear and tear) to
maintain structural integrity and tighten screws as necessary for the
completed Heads First yearly for adults and six months for children.
Watch out for situations that may, in combination, require more fre-
quent service intervals than those mentioned above.
 For various clients and situations (ie, powered wheel-
chair use) it may be necessary to apply Locktite (type
of glue) to the connecting screws or to peen the inner
screw thread (low profile screw) to prevent loosening.
 Use 12mm wide (1.5mm thick) blade screwdrivers
with care when tightening the low profile screws so as
not to damage the screwdriver slot.
 For large clients, or those exhibiting high extensor tone or regular
extensor spasm, Heads First may need reinforcing.
If the Heads First is dropped or the wheelchair falls over, visually
inspect for damage or any changes to the delivered shape. Replace
damaged components and reshape as required. Check alignment/
positioning/fitting/removal of components and re-adjust as neces-
sary.
2.3 ENVIRONMENTAL (MAINLY FOR HEADS FIRST HEAD SUPPORT CARRYING THE
SWITCH, LAST POINT IS SWITCH RELEVANT):
Check that by fitting Heads First to the wheelchair with any mounting
hardware that this hardware does not project beyond the handles of
the Wheelchair. This can be tested by backing the wheelchair up
against a wall—any protrusion should not cause the head support to
be forcibly pushed forward (anteriorly).
Do not use Heads First components to push or steer the occupied or un
-occupied wheelchair. This could cause mechanical damage and
loss of correct position or shape.
The covers can be machine washed at low temperature,
40° C or less. Please remove the Switch if the cover
has to be washed.
Do not tumble dry the covers as the high temperature
degrades the flame retardancy characteristics of the
cover material and foam filling.
 The Switch is not water proof so should
be kept out of the rain.
2.4 TRANSPORTATION:
This product has not been crash tested.
If the Heads First must be used for transportation then please risk as-
sess.
In general the wheelchair base should be secured into the vehicle fol-
lowing the manufacturer’s recommendations. Risk assess and fol-
low any legal requirements or national guide-lines as appropriate. In
the UK, these include Leaflet VSE87/1 ‘The Safety of Passengers in
Wheelchairs on Buses’ published by the Department of Transport.
Always use an approved three point shoulder and pelvic strap, se-
curely, and appropriately (and at the correct height) attached to the
vehicle.
3. INTRODUCTION
This is a modular product that can be use in different positions in the Head
Support (more than one Switch could be used in a Head Support). Generally
however the switch is inserted under the top layer of the black Heads First
cover. It is held in place with Velcro self-adhesive hook squares attached to
the back of the switch. If needed additional Velcro self-adhesive squares
can be attached to the body of the switch to connect it to the Velcro recep-
tive black cover material.
4. HARDWARE
The Heads First Switch is made of three main parts:
 The switch body with yellow switch plate
 The cable and jack
 Velcro self-adhesive hook, square pads
4.1. INFORMATION ABOUT HEADS FIRST FRAME AND EXTENSIONS
The Heads First frame is made of four stainless steel shapes fitted with a
black mounting disc (fitted with 3 countersunk 5mm screws (posidrive num-
ber 2 head)). The shape and hence the comfort and effectiveness is con-
trolled by bending of the frame and its extensions and it is very important
that they should only be adjusted by a professional. For various clients and
situations (ie, powered wheelchair use) it may be necessary to apply Locktite
(type of glue) to the connecting screws or to peen the inner screw thread
(low profile screw) to prevent loosening. Use 12mm wide (1.5mm thick)
blade screwdrivers with care when tightening the low profile screws so as
not to damage the screwdriver slot.
WARNING: This
product has
not been
crash tested
Caution
Caution

4.2. MODULAR COVERS
4.2.1 Cover Fitting: The Cover is fitted and removed using the Velcro at
the central and back part of each arm, leg or wing. Details of this are
shown in the Heads First Users Guide.
4.2.1 Cover Washing: The Cover is made from open cell foam and the
covering material is not waterproof.
The Matrix Shell Cover can be machine washed at low temperature, 40° C
or less, with a slow spin allowing the cover to dry naturally. Do not tum-
ble dry the covers as the high temperature degrades the flame retardancy
characteristics of the over and foam filling. All Velcro (mainly the central
sections of the Bear and Penquin ranges) needs to be fastened during wash-
ing to prevent damage to itself or other covers. Do not iron, bleach or
tumble dry. Note: remove Switch before washing
After many washes the foam inside the cover will deteriorate. The uphol-
stery should be felt to check that there is no noticeable difference.
Replacement and spare covers are available.
Please see the safety warnings in Section 2 of this Guide.
5. REMOVING THE HEADS FIRST FROM THE WHEELCHAIR
If the head support needs removing for wheelchair for folding or to trans-
fer the user in or out of the wheelchair, refer to the instructions supplied
with the mounting hardware. Always replace in the same relative position
to the wheelchair back or seating system and hence the user.
7. FINAL POINTS TO REMEMBER
Check all fasteners within the Heads First Head Support periodically
to see if they are tight.
 Use 12mm wide (1.5mm thick) blade screwdrivers with care when
tightening the low profile screws so as not to damage the screw-
driver slot.
 The Switch is not water proof so please use keep out of the rain.
If a wheelchair with this head support is used as a seat during trans-
portation a risk assessment should be carried out.
Check that the covers are washed at 40°C or less and not tumble
dried.
Check that the wire from the Switch is positioned away from the skin
Check that this Guide is issued to and understood by the user and/or
carers.
SERVICE CONTACT DETAILS:
SUPPLIED BY:
DATE SUPPLIED:
TELEPHONE NUMBER:
Picture A
The package (above) contains the
Switch and 4 self-adhesive Velcro hook
Picture B
Peel off Velcro squares and attach two
centrally onto the back of the Switch
(the black side).
Picture C
Remove cover from Heads First
frame (in this case it is a CBBX-C, a
long child Black Bear arm cover)
Picture D
Fold the cover back from the foam
as shown to the point where you
want the end of the Switch to be
positioned.
Picture F
Continue to carefully wrap
the cover over the Switch
whilst firmly holding it in
position with downward
pressure.
Picture H
The cover, with inserted
Switch, is ready to be
slide back onto the
Heads First frame. Re-
member to insert the
frame extension into the
pouch on the back of the
cover.
Website: www.matrixseating.com Email: [e-mail]
A
B
C
D
Picture E
Firmly press and hold the
switch in the desired position
and begin to wrap the cover
over the Switch.
F
E
G
H
Picture G
Finish wrapping the cover
over the Switch.
Feed the wire from the Switch down the
side of the centre cover as appropriate to
hide it and position it to the back of the
existing covers. Keep out of the way of
skin and do not put the wire in tension that
could pull the switch out of position.
Fit others Switches in the Head support in
a similar manner. Note: to change the
switch activation force cut a rectangular
hole in the foam to reduce sensitivity.
Getting in touch with us….
Tel: [phone]
Fax: [phone]
Email: [e-mail]
www.ineedawheelchair.co.uk