Motorola ML25254 User manual

Motorola ML25254
2-Line Corded Base Station with
Digital Answering System
Full User Guide

2
1 Equipment Approval Information
Your telephone equipment is approved for connection to the Public Switched Telephone
Network and is in compliance with parts 15 and 68, FCC Rules and Regulations and the Technical
Requirements for Telephone Terminal Equipment published by ACTA.
Notification to the Local Telephone Company
On the bottom of this equipment is a label indicating, among other information, the US number,
Ringer Equivalence Number (REN), a product identifier in the format US: AAAEQ##TXXXX. You
must, upon request, provide this information to your telephone company.
The REN is useful in determining the number of devices you may connect to your telephone line
and still have all of these devices ring when your telephone number is called. In most (but not all)
areas, the sum of the RENs of all devices connected to one line should not exceed 5. To be certain
of the number of devices you may connect to your line as determined by the REN, you should
contact your local telephone company.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions
for details.
NOTE
• This equipment may not be used on coin service provided by the telephone company.
• Party lines are subject to state taris, and therefore, you may not be able to use your own
telephone equipment if you are on a party line. Check with your local telephone company.
• Notice must be given to the telephone company upon permanent disconnection of your
telephone from your line.
• If your home has specially wired alarm equipment connected to the telephone line, ensure the
installation of this product does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, consult your telephone company or a qualified installer.
• US Number is located on the cabinet bottom.
• REN number is located on the cabinet bottom.
Rights of the Telephone Company
Should your equipment cause trouble on your line which may harm the telephone network, the
telephone company shall, where practicable, notify you that temporary discontinuance of service
may be required. Where prior notice is not practicable and the circumstances warrant such
action, the telephone company may temporarily discontinue service immediately. In case of such
temporary discontinuance, the telephone company must:
(1) promptly notify you of such temporary discontinuance;
(2) aord you the opportunity to correct the situation; and
(3) inform you of your right to bring a complaint to the Commission pursuant to procedures set
forth in Subpart E of Part 68, FCC Rules and Regulations.
The telephone company may make changes in its communications facilities, equipment, operations
or procedures where such action is required in the operation of its business and not inconsistent
with FCC Rules and Regulations. If these changes are expected to aect the use or performance of
your telephone equipment, the telephone company must give you adequate notice, in writing, to
allow you to maintain uninterrupted service.
Interference Information
This device complies with Part 15 of the FCC Rules and the Industry Canada licence-exempt RSS
standard(s). Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and
(2) This device must accept any interference received, including interference that may cause
undesired operation.
Privacy of communications may not be ensured when using this phone.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful interference to radio communications.

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However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment o and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
• Reorient or relocate the receiving antenna (that is, the antenna for radio or television that is
“receiving” the interference).
• Reorient or relocate and increase the separation between the telecommunications equipment
and receiving antenna.
• Connect the telecommunications equipment into an outlet on a circuit dierent from that to
which the receiving antenna is connected.
If these measures do not eliminate the interference, please consult your dealer or an experienced
radio/television technician for additional suggestions. Also, the Federal Communications
Commission has prepared a helpful booklet, “How to Identify and Resolve Radio/TV Interference
Problems.” This booklet is available from the U.S. Government Printing Oce, Washington, D.C.
20402. Please specify stock number 004-000-00345-4 when ordering copies.
Warning: The changes or modifications to this unit not expressly approved by the party
responsible for compliance could void the user’s authority to operate the equipment.
FCC RF Radiation Exposure Statement
This equipment complies with FCC RF radiation exposure limits set forth for an uncontrolled
environment.
This equipment should be installed and operated with a minimum distance of 20 centimeters
between the base unit and your body. This transmitter must not be co-located or operated in
conjunction with any other antenna or transmitter.
Caution: To maintain the compliance with the Industry Canada’s RF exposure guideline,
place the base unit at least 20 cm from nearby persons.
Licensing
Licensed under US Patent 6,427,009.
Hearing Aid Compatibility
This telephone system meets FCC standards for Hearing Aid Compatibility.
Information for DECT Product
This telephone is compliant with the DECT 6.0 standard which operates in the 1.92GHz
to 1.93GHz frequency range.
WARNING:
TO PREVENT FIRE
OR ELECTRICAL
SHOCK HAZARD, DO
NOT EXPOSE THIS
PRODUCT TO RAIN
OR MOISTURE.
CAUTION:
TO REDUCE THE RISK OF
ELECTRIC SHOCK, DO NOT
REMOVE COVER (OR BACK).
NO USER SERVICEABLE
PARTS INSIDE.
REFER SERVICING TO
QUALIFIED SERVICE
PERSONNEL.
SEE MARKING ON BOTTOM / BACK OF PRODUCT
THE LIGHTNING
FLASH AND
ARROW HEAD
WITHIN THE
TRIANGLE IS A
WARNING SIGN
ALERTING YOU OF
“DANGEROUS
VOLTAGE” INSIDE
THE PRODUCT.
THE EXCLAMATION
POINT WITHIN THE
TRIANGLE IS A
WARNING SIGN
ALERTING YOU OF
IMPORTANT
INSTRUCTIONS
ACCOMPANYING
THE PRODUCT.
CAUTION:
RISK OF ELECTRIC SHOCK
DO NOT OPEN

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1 Equipment Approval Information............................................................................2
2 Introduction......................................................................................................................7
3 Important Safety Instructions ...................................................................................7
4 Parts Checklist.................................................................................................................9
5 Base Layout....................................................................................................................10
6 Connections and Setup ...............................................................................................11
6.1 Important Installation Information......................................................................................................11
6.2 Important Installation Guidelines .......................................................................................................11
6.3 Installing the Base and Connecting your System..........................................................................11
6.4 Backup Battery Operation ....................................................................................................................14
7 Programming the Phone ........................................................................................... 14
7.1 Standby Screen..........................................................................................................................................14
7.2 Programming Functions.........................................................................................................................14
7.3 Phone Settings...........................................................................................................................................14
7.3.1 Date/Time .....................................................................................................................................14
7.3.2 Auto ANS Intercom...................................................................................................................15
7.3.3 Tone/Pulse Dial ...........................................................................................................................15
7.3.4 Area Code .....................................................................................................................................15
7.3.5 Registration ..................................................................................................................................15
7.3.7 2nd Call Alert...............................................................................................................................15
7.3.8 Update Handset List .................................................................................................................16
7.4 Display Settings.........................................................................................................................................16
7.4.1 Language.......................................................................................................................................16
7.4.2 Contrast .........................................................................................................................................16
7.4.3 Backlight........................................................................................................................................16
7.5 Sound Settings...........................................................................................................................................16
7.5.1 Ring Tone ......................................................................................................................................17
7.5.2 Ring Volume.................................................................................................................................17
7.5.3 Key Tones ......................................................................................................................................17
7.6 Voice Mail .....................................................................................................................................................17
7.6.1 Call Voice Mail .............................................................................................................................17
7.6.2 Voice Mail Settings ....................................................................................................................17
7.7 Answering System....................................................................................................................................17
7.7.1 On/O Status ..............................................................................................................................18
7.7.2 Outgoing Message (OGA) Playback...................................................................................18
7.7.3 Outgoing Message (OGA) Record ......................................................................................18
7.7.4 Set Outgoing Message (OGA) .............................................................................................18
7.7.5 Set Oce Time ...........................................................................................................................19
7.7.6 Ring Delay.....................................................................................................................................19
7.7.7 Message Length........................................................................................................................ 20
7.7.8 Call Screening............................................................................................................................ 20
7.7.9 Message Alert............................................................................................................................ 20
7.7.10 Remote Password .................................................................................................................... 20
7.8 Restore Settings ...................................................................................................................................... 20
8 Basic Operation .............................................................................................................21
8.1 Making Calls with the Corded Handset............................................................................................21
8.2 Making Calls with the Speakerphone................................................................................................21
8.3 Making Calls with a Wired Headset ...................................................................................................21
8.4 Pre-Dialing ...................................................................................................................................................21
8.5 Answering Calls .........................................................................................................................................21
8.6 Switching Between the Speakerphone, Handset and Headset Mode.................................22
8.7 Mute...............................................................................................................................................................22

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8.8 Do Not Disturb (DND)............................................................................................................................22
8.9 Line Privacy ...............................................................................................................................................22
8.10 Flash..............................................................................................................................................................22
8.11 Inserting a Pause in the Dialing Sequence.....................................................................................22
8.12 Redial ............................................................................................................................................................22
8.12.1 Viewing a Redial Record ........................................................................................................23
8.12.2 Adding a Redial Record in the Directory.........................................................................23
8.13 Transferring a Call to Another Extension .......................................................................................23
8.14 Receiving a Transferred Call from Another Extension ..............................................................23
8.15 Ringer On/O and Ringer Volume....................................................................................................23
8.16 Speakerphone, Handset and Corded Headset Volume.............................................................24
8.17 Hold ...............................................................................................................................................................24
8.18 Conference Calls.......................................................................................................................................24
8.18.1 Joining a call in progress .......................................................................................................24
8.18.2 3-way conference call by an intercom call......................................................................24
8.18.3 3-way conference call with two lines ................................................................................24
8.18.4 4-way conference call (Line 1 + Line 2 + 2 extension)................................................24
9 Intercom Calls............................................................................................................... 24
9.1 Making an Intercom Call........................................................................................................................24
9.2 Answering an Intercom Call.................................................................................................................25
10 Page.................................................................................................................................. 25
11 Caller ID (CID)............................................................................................................... 25
11.1 Viewing a CID Record ............................................................................................................................25
11.2 Adding a CID Record in the Directory ............................................................................................25
11.3 Deleting a CID Record ...........................................................................................................................26
11.4 Deleting All CID Records ......................................................................................................................26
11.5 Dialing Back ...............................................................................................................................................26
11.5.1 If you have programmed your local area code .............................................................26
11.5.2 If you have not programmed your local area code .....................................................26
11.6 Call Waiting Caller ID..............................................................................................................................27
12 Directory and One-Touch Memory Log...............................................................27
12.1 Adding a New Directory Record........................................................................................................27
12.2 Adding a Record in the One-Touch Memory Log........................................................................27
12.3 Viewing a Directory Record.................................................................................................................28
12.4 Viewing a One-Touch Memory Record ............................................................................................28
12.5 Editing a Directory Record...................................................................................................................28
12.6 Editing a One-Touch Memory Record..............................................................................................28
12.7 Copying a Directory Record or All Directory Records..............................................................28
12.8 Deleting a Directory Record ................................................................................................................28
12.9 Deleting All Directory Records...........................................................................................................28
12.10 Deleting a One-Touch Memory Record...........................................................................................29
12.11 Dialing a Directory Record ...................................................................................................................29
12.11.1 Dial a directory record while in Talk mode......................................................................29
12.11.2 Dial a directory record while viewing it............................................................................29
12.12 Dialing a One-Touch Memory Record ..............................................................................................29
12.12.1 Dial a One-Touch Memory record while in Talk mode ................................................29
12.12.2 Dial a One-Touch Memory record while viewing it ......................................................29
13 Answering System Operation................................................................................. 29
13.1 Answering System On/O ...................................................................................................................29
13.2 Recording Incoming Messages...........................................................................................................29
13.3 Monitoring Incoming Calls................................................................................................................... 30
13.4 Memo Recording ..................................................................................................................................... 30
13.5 Playing Messages/Memo ..................................................................................................................... 30

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13.6 Erasing Messages.................................................................................................................................... 30
13.6.1 To erase a message while it is playing............................................................................. 30
13.6.2 To erase all previously played messages in a mailbox............................................... 30
13.7 Accessing your Messages Remotely ............................................................................................... 30
13.8 Memory Full ................................................................................................................................................31
14 Display Messages ......................................................................................................... 31
15 Troubleshooting........................................................................................................... 32
16 General information.................................................................................................... 34

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2 Introduction
Your Motorola multi-line / 2-line phone is a full-featured phone ideally suited for home or oce
use. It is designed to receive calls on up to two incoming telephone lines and serve up to 10
extensions. It is possible to expand your system with the additional purchase of the Motorola
ML25055 Cordless Handset.
Caution: When using telephone equipment, there are basic safety instructions that should
always be followed. Refer to the IMPORTANT SAFETY INSTRUCTIONS provided in the
section below.
IMPORTANT
Because cordless phones operate on electricity, you should have at least one phone in your home
that isn’t cordless, in case the power in your home goes out.
3 Important Safety Instructions
Some of the following information may not apply to your particular product; however, when using
telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on the product.
3. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol
cleaners. Use a damp cloth for cleaning.
4. Telephones should not be used while you are in a bathtub, shower or pool. Immersion of the
telephone or handset in water could cause an electrical shock.
5. Slots and openings in the cabinet back or bottom are provided for ventilation, to protect it
from overheating. Do not block or cover these openings. Do not block the openings by placing
the product on a bed, sofa, rug, or other similar surface. Do not place this product in a built-in
installation unless proper ventilation is provided.
6. Only operate this product from the type of power source indicated on the marking label.
If you are not sure of the type of power supply to your home, consult your dealer or local
power company.
7. Plug the adaptor into an easily accessible electrical outlet near the equipment.
8. Do not allow anything to rest on the power cord. Do not locate this product where the cord will
be abused by persons walking on it.
9. Do not overload wall outlets and extension cords as this can result in the risk of fire or
electric shock.
10. Never push objects of any kind into this product through cabinet slots as they may touch
dangerous voltage points or short out parts that could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
11. Never spill liquid of any kind on the product.
12. To reduce the risk of electric shock, do not disassemble this product. If service or repair work
is required, take it to a qualified serviceman. Opening or removing covers may expose you to
dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the
appliance is subsequently used.
13. Do not expose the product to extreme temperatures such as areas near a hot radiator, stove or
in a hot car. Do not place product upon other consumer electronic products such as; computer
monitors, power amplifiers, etc.
14. Do not place lighted candles, cigarettes, cigars, etc., on the telephone.
15. Never touch uninsulated telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
16. Never install or modify telephone wiring during a lightning storm.
17. Never install telephone jacks in wet locations unless the jack is specifically designed for
wet locations.
18. Use caution when installing or modifying telephone lines to prevent electrical shock and/or fire.
19. Under the following conditions, unplug this product from the wall outlet and refer servicing to
qualified service personnel:
(a) The power supply cord or plug is damaged or frayed.
(b) The product has been exposed to rain or water.

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(c) The product does not operate normally by following the operating instructions.
(d) The product’s cabinet has been damaged.
(e) The product exhibits a distinct change in performance.
20. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be
a remote risk of electric shock from lightning.
21. Do not use the telephone to report a gas leak in the vicinity of the leak.
22. Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
23. Only use attachments/accessories specified by the manufacturer.
24. Unplug this apparatus during lightning storms or when unused for long periods of time.
Save these instructions
Battery Safety Instructions
IF YOUR PRODUCT UTILIZES BATTERIES, THE FOLLOWING ADDITIONAL PRECAUTIONS
SHOULD BE OBSERVED:
1. Use only the type and size battery(ies) specified in the user manual.
2. Do not use this product if the battery door is removed or missing.
3. Replace batteries that appear to be swollen or have damaged wiring.
4. Do not dispose of the battery(ies) in fire. They may explode. Check with local codes for
possible special disposal instructions.
5. Do not open or mutilate the battery(ies). Released electrolyte is corrosive and may cause
damage to the eyes or skin. It may be toxic if swallowed.
6. Exercise care in handling battery(ies) in order not to short out the battery(ies) with conducting
materials such as rings, bracelets, and keys. The battery(ies) or conductor may overheat and
cause burns.
7. Do not attempt to recharge the battery(ies) provided with or identified for use with this
product that are not rechargeable. The battery(ies) may leak corrosive electrolyte or explode.
8. Do not attempt to rejuvenate the battery(ies) provided with or identified for use with this
product by heating them. Sudden release of the battery(ies) electrolyte may occur causing
burns or irritation to eyes or skin.
9. When replacing battery(ies), all batteries should be replaced at the same time. Mixing fresh
and discharged batteries could increase internal cell pressure and rupture the discharged
battery(ies). (Applies to products employing more than one separately replaceable
primary battery.)
10. When inserting battery(ies) into this product, the proper polarity or direction must be
observed. Reverse insertion of battery(ies) may result in leakage or explosion.
11. When inserting battery(ies) into this product, do not twist or pinch the wires or allow wires to
become pinched in battery door.
12. If storing over 30 days, remove battery(ies) from this product because the battery(ies) could
leak and damage the product.
13. Discard “dead” battery(ies) as soon as possible since “dead” batteries are more likely to leak in
a product.
14. Do not store this product, or the battery(ies) provided with or identified for use with this
product, in high-temperature areas. Batteries that are stored in a freezer or refrigerator for the
purpose of extending shelf life should be protected from condensation during storage and
defrosting. Batteries should be stabilized at room temperature prior to use after cold storage.
15. If your product uses rechargeable battery(ies), charge the battery(ies) only in accordance with
the instructions and limitation specified in the User Guide.
16. Keep batteries out of the reach of children.
Save these instructions

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4 Parts Checklist
Make sure your package includes the following items:
NOTE
Digital Security System
Your cordless phone uses a digital security system to protect against false ringing, unauthorized
access, and charges to your phone line.
Telephone Jack Requirements
To use this phone system, you will need an RJ11C (for a single line) or an RJ14C (for two lines) type
modular phone jack. If you do not have either modular jack available in your home or oce, call
your local phone company to find out how to get one installed.
Corded base & desk stand
(assembled together)
Corded handset
Coiled handset
cord
AC power adaptor
Wall mount
telephone cord
2 x 2-line telephone
cords

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5 Base Layout
A Volume + N Redial Record
B Directory O Speakerphone
C 3 Softkeys P Caller ID Record
D Exit Q One-Touch Memory (1-10) Buttons
E Delete R Volume -
F # Pause S Answering System Button / Indicator
G * Tone T DND / Privacy Button / Indicator
H Mute U Play / Stop
I Headset V Memo
J Headset LED Indicator W Page
K Hold X Intercom
L Mute LED Indicator Y Flash
M Line 1, Line 2 Buttons /
Indicators
A
B
ONMLKJI
H
G
F
E
D
C
P
Q
R
S
V
T
U
W
X
Y

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6 Connections and Setup
6.1 Important Installation Information
• Never install telephone wiring during a lightning storm.
• Never install telephone jacks in wet locations unless the jack is specifically designed for
wet locations.
• Never touch uninsulated telephone wires or terminals unless the telephone line is disconnected
from the network.
• Use caution when installing or modifying telephone lines.
• Temporarily disconnect any other equipment connected to the telephone.
6.2 Important Installation Guidelines
• Install telephone near both a telephone jack and an electrical power outlet.
• Avoid sources of noise, such as a window or a busy street, and electrical noise, such as motors,
microwave ovens and fluorescent lighting.
• Avoid heat sources, such as heating air ducts, heating appliances, radiators and direct sunlight.
• Avoid areas of excessive moisture or extremely low temperature.
• Avoid dusty locations
• Avoid other cordless telephones or personal computers.
CAUTION
Always disconnect all phone cords from the base unit before battery installation or replacement.
NOTE
Some cordless telephones operate at frequencies that may cause or receive interference with
nearby TVs, microwave ovens, and VCRs. To minimize or prevent such interference, the base of the
cordless telephone should not be placed near or on top of a TV, microwave ovens, or VCR. If such
interference continues, move the cordless telephone farther away from these appliances.
Certain other communications devices may also use the 1.9 GHz frequency for communication, and,
if not properly set, these devices may interfere with each other and/or your new telephone. If you
are concerned with interference, please refer to the owner’s manual for these devices on how to
properly set channels to avoid interference. Typical devices that may use the 1.9 GHz frequency for
communication include wireless audio/video senders, wireless computer networks, multi-handset
cordless telephone systems, and some long-range cordless telephone systems.
6.3 Installing the Base and Connecting your System
The phone may be connected to two line (RJ14C) wall jacks to accommodate all two lines.
1. Choose an area near an electrical outlet and a telephone wall jack (RJ11C), and place your
cordless telephone on a level surface, such as a desktop or tabletop, or you may mount it on
the wall.
2. Install 5 AAA-size alkaline batteries (not included) for back up power in the event of a
power failure.
• Insert a flat-head screw driver or similar object into the battery door latch and gently pry
upward to release the battery door from the base.
• Insert the batteries inside the battery compartment as shown on the diagram.

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• Snap the battery compartment door back into place.
NOTE
If the low battery icon appears in the display, you need to replace the batteries. It is important that
you replace them as soon as possible to maintain unit operation when electrical power is o. As a
precaution, you may want to write down any stored information you do not want erased.
IMPORTANT
If you are not going to use the telephone for more than 30 days, remove the batteries because
they can leak and damage the unit.
3. Plug the power supply cord into the power jack on the back of the base and the other end into
an electrical outlet.
Caution: To reduce risk of personal injury, fire, or damage use only the base power
adaptor supplied. This power adaptor is intended to be correctly orientated in a vertical
or floor mount position.
4. Connect the telephone line cords:
If you have 2 single-line wall jacks installed in your home or oce, you can use adaptors/
couplers (not included) to combine the 2 single telephone lines into 1 dual lines. The adaptor/
coupler may look similar to the one pictured here and can be purchased from your local
telephone products retailer.
Or, you can use the 2 single telephone lines plug into the 2 jacks on the back of the telephone.
If you have Line 1 and Line 2 wired into one wall jack in your home or oce, you can use one
of the supplied telephone line cords to connect from the wall jack to the Line 1+2 jack on the
back of the phone as shown below.
Line 1
Line 2
Line 1 + 2
Line 1
Line 2

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5. If you want to mount the telephone on the wall, you can plug the 2 lines as below drawing:
-OR-
-OR-
Line 2 Line 1
Line 1
Line 2
Line 1 & 2

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6. Connect the handset cord:
Connect one end of the coiled handset cord to the jack on the side of the base and the other
end into the jack in the corded handset, and place the handset in the cradle.
6.4 Backup Battery Operation
If the power supply cord is not plugged into the base unit, and the battery is available, the unit
enters Battery Operation Mode. In this mode, the base is fully functional.
7 Programming the Phone
7.1 Standby Screen
The base displays the current date, time and the softkey labels.
The softkey labels will change according to the status of the unit.
The base display has a dedicated SET CLOCK icon flashing when the clock is not set. Go to
PHONE SETTINGS - DATE/TIME to set the clock.
7.2 Programming Functions
The system uses a menu structure to give you access to all of the built-in features. You may
program the following items in main menu:
PHONE SETTINGS
DISPLAY SETTINGS
SOUND SETTINGS
ANSWERING SYS.
VOICE MAIL
RESTORE SETTINGS
NOTE
During programming, you may press BACK softkey at any time to exit the sub-menu and return to
the main menu, or press EXIT key to exit programming and return to standby screen.
If no key is pressed for 30 seconds, the base will automatically exit programming and return to
standby screen.
7.3 Phone Settings
1. In idle mode, press MENU softkey to go to the main menu.
2. Using VOL + and VOL - of the navigation button to scroll to PHONE SETTINGS .
3. Press SELECT softkey and you may program the following items:
DATE/TIME
AUTO ANS INTERCOM
TONE/PULSE DIAL
AREA CODE
REMOVE HANDSET
2ND CALL ALERT
UPDATE HS LIST
7.3.1 Date/Time
From the PHONE SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to DATE/TIME . Press SELECT softkey.
2. The base will display the last-set time (or, if the device is new or has been reset to default, the
base will display 12:00AM 01/01/11 )
3. Using the dial pad to enter digits for the current time and date.
4. Using DIR and CID of the navigation button to move the cursor and the AM/PM softkey to set
the time AM or PM .
5. When you are finished, press SAVE softkey.
NOTE
If you subscribe to Caller ID service, the current Date/Time is set automatically when you receive
your first CID record and will override manually set Date/Time. However, the Year must still be set

15
manually. The Year information is not in the CID record.
7.3.2 Auto ANS Intercom
When it is set to on, the base will auto answer the intercom call when it receives an intercom call.
From the PHONE SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to AUTO ANS INTERCOM . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to ON or OFF .
3. Press SELECT softkey to save your selection.
NOTE
The default setting is OFF .
7.3.3 Tone/Pulse Dial
The Dial Mode of Line 1 and Line 2 can be set individually for each line.
From the PHONE SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to TONE/PULSE DIAL . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. Using VOL + and VOL - of the navigation button to scroll to TONE or PULSE .
4. Press SELECT softkey to save your selection.
7.3.4 Area Code
The telephone uses the pre-programmed area code to determine the number format to display
when a valid Caller ID record is received. The pre-programmed area code is also used for the
Dialing Back feature.
From the PHONE SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to AREA CODE . Press SELECT softkey.
2. Using the dial pad to enter your 3-digit area code.
3. When you are finished, press SAVE softkey.
7.3.5 Registration
A cordless handset accessory will not operate until it is registered to the base.
During the registration process, keep the cordless handset near the base. Up to 10 cordless
handsets (in total) can be registered to one base.
Please refer to the User Guide of Motorola multi-line cordless handset accessory for instructions
on setup and use.
7.3.6 Remove Handset
De-registration cancels registration.
During the de-registration process, keep the handset near the base.
It is not recommended that a handset be deregistered unless absolutely necessary because once a
handset is deregistered, that handset’s telephone features cannot be used until the handset is
re-registered.
From the PHONE SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to REMOVE HANDSET . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to the cordless handset you wish to
remove and press SELECT softkey.
3. The screen will display REMOVE HANDSET?
4. Press YES softkey to confirm de-registration. The cordless handset will display PRESS “REG” TO
INITIATE REGISTRATION once the handset is de-registered.
7.3.7 2nd Call Alert
When it is set to on, you will hear the alert tone when you are in conversation and there is an
incoming call from another line.

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From the PHONE SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to 2ND CALL ALERT . Press SELECT
softkey.
2. Use VOL + and VOL - of the navigation button to scroll to ON or OFF .
3. Press SELECT softkey to save your selection.
NOTE
The default setting is ON .
7.3.8 Update Handset List
When a handset or extension changes their name, that name will automatically be updated on the
rest of the phones on the system. In certain situations, such as if a phone is temporarily removed
from the system or otherwise unreachable, may require a manual update to the extension list
names.
From the PHONE SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to UPDATE HS LIST . Press SELECT
softkey.
2. The latest handset name list stored in the base will be sent to all registered handsets.
7.4 Display Settings
1. In idle mode, press MENU softkey to go to the main menu.
2. Using VOL + and VOL - of the navigation button to scroll to DISPLAY SETTINGS .
3. Press SELECT softkey and you may program the following items:
LANGUAGE
CONTRAST
BACKLIGHT
7.4.1 Language
From the DISPLAY SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to LANGUAGE . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to ENGLISH , FRANCAIS or ESPAÑOL .
3. Press SELECT softkey to save your selection.
7.4.2 Contrast
There are 5 levels of display contrast that can be set.
From the DISPLAY SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to CONTRAST . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to adjust the contrast. The display contrast
will adjust with each press of the button.
3. Press SELECT softkey to save your selection.
7.4.3 Backlight
From the DISPLAY SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to BACKLIGHT . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to ALWAYS ON or AUTOMATIC .
3. Press SELECT softkey to save your selection.
7.5 Sound Settings
1. In idle mode, press MENU softkey to go to the main menu.
2. Using VOL + and VOL - of the navigation button to scroll to SOUND SETTINGS .
3. Press SELECT softkey and you may program the following items:
RING TONE
RING VOL
KEY TONES

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7.5.1 Ring Tone
There are 8 tones for your selection. The ring tone can be set individually for each line.
From the SOUND SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to RING TONE . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. Using VOL + and VOL - of the navigation button to scroll to your selection.
4. Press SELECT softkey to save your selection.
7.5.2 Ring Volume
There are 5 volume levels and O for your selection. The ring volume can be set individually for
each line.
From the SOUND SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to RING VOL . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. Using VOL + and VOL - of the navigation button to adjust the ring volume.
4. Press SELECT softkey to save your selection.
7.5.3 Key Tones
From the SOUND SETTINGS menu:
1. Using VOL + and VOL - of the navigation button to scroll to KEY TONES . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to ON or OFF .
3. Press SELECT softkey to save your selection.
7.6 Voice Mail
You must subscribe to telephone service provider-oered voicemail on at least one phone line in
order for this feature to operate.
This feature is used to conveniently access the voicemail feature oered by your telephone service
provider.
1. In idle mode, press MENU softkey to go to the main menu.
2. Using VOL + and VOL - of the navigation button to scroll to VOICE MAIL .
3. Press SELECT softkey and you may program the following items:
CALL VM
SETTINGS
7.6.1 Call Voice Mail
From the VOICE MAIL menu:
1. Using VOL + and VOL - of the navigation button to scroll to CALL VM . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. The phone will dial your voicemail access number for that line. You may proceed to access your
voicemail per your service provider’s instructions.
7.6.2 Voice Mail Settings
From the VOICE MAIL menu:
1. Using VOL + and VOL - of the navigation button to scroll to SETTINGS . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. Using the dial pad to enter the call-in access number for your voicemail. Press CLEAR softkey to
delete numbers, if necessary.
4. When you are finished, press SAVE softkey.
7.7 Answering System
1. In idle mode, press MENU softkey to go to the main menu.

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2. Using VOL + and VOL - of the navigation button to scroll to ANSWERING SYS. .
3. Press SELECT softkey and you may program the following items:
ON/OFF STATUS
OGA PLAYBACK
OGA RECORD
SET OGA
SET OFFICE TIME
RING DELAY
MESSAGE LENGTH
CALL SCREENING
MESSAGE ALERT
REMOTE PASSWORD
7.7.1 On/O Status
This is used to set the Answering System On or O for each telephone line individually.
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to ON/OFF STATUS . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. Using VOL + and VOL - of the navigation button to scroll to ON or OFF .
4. Press SELECT softkey to save your selection.
7.7.2 Outgoing Message (OGA) Playback
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to OGA PLAYBACK . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. Using VOL + and VOL - of the navigation button to scroll to the OGA record you want to play
and press SELECT softkey.
4. If there is no recording for the selected OGA, the screen will display EMPTY .
7.7.3 Outgoing Message (OGA) Record
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to OGA RECORD . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. Using VOL + and VOL - of the navigation button to scroll to the OGA type you want to record
over and press SELECT softkey.
There are 4 types of OGA to select from:
PERSONAL
ANNOUNCE ONLY
WORK HOURS
AFTER HOURS
4. Record your greeting after the beep. Press FINISH softkey to end the recording.
The greeting will play back for you and automatically save. If you are not satisfied, simply
select OGA RECORD option again and re-record.
7.7.4 Set Outgoing Message (OGA)
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to SET OGA . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.

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3. Using VOL + and VOL - of the navigation button to scroll to your selection.
4. Press SELECT softkey to save your selection. If there is no recording for the selected OGM, the
screen will display EMPTY .
NOTE
To set OGA to TIMED option, both the ‘Work Hours’ OGA and ‘After Hours’ OGA must be
recorded first.
When there is an incoming call, the ‘Work Hours’ OGA or ‘After Hours’ OGA will be played to the
caller according to the oce time you set.
7.7.5 Set Oce Time
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to SET OFFICE TIME .
2. Press SELECT softkey. You can program the following items:
SET WORK HOURS
SET AFTER HOURS
7.7.5.1 Set Work Hours
This will allow you to program the start time for the working hour.
From the SET OFFICE TIME menu:
1. Using VOL + and VOL - of the navigation button to scroll to SET WORK HOURS . Press
SELECT softkey.
2. Using the dial pad to set the time, and the AM/PM softkey to set the time AM or PM .
3. When you are finished, press SAVE softkey.
4. Press YES softkey if you want to set the OGA to ANNOUNCE ONLY during the working hour. This
setting will not allow the caller to leave a message.
7.7.5.2 Set After Hours
This will allow you to program the start time for the after work hour.
From the SET OFFICE TIME menu:
1. Using VOL + and VOL - of the navigation button to scroll to SET AFTER HOURS . Press SELECT
softkey.
2. Using the dial pad to set the time, and the AM/PM softkey to set the time AM or PM .
3. When you are finished, press SAVE softkey.
4. Press YES softkey if you want to set the OGA to ANNOUNCE ONLY during the out of oce /
after working hour. This setting will not allow the caller to leave a message.
NOTE
For example:
a) Set the WORK HOURS to start at 9:00am, ‘Announce Only’ option as NO .
b) Set the AFTER HOURS to start at 5:00pm, ‘Announce Only’ option as NO .
c) Select TIMED while setting the OGA.
When the call comes in within 9:00am to 5:00pm, the ‘Work Hours’ OGA will be announced to
the caller.
When the call comes in after 5:00pm up to 9:00am, the ‘After Hours’ OGA will be announced to
the caller.
7.7.6 Ring Delay
This feature lets you select the number of times you want the phone to ring before the Answering
System answers a call.
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to RING DELAY . Press SELECT softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press
SELECT softkey.
3. Using VOL + and VOL - of the navigation button to scroll to your selection. You can choose
from 2 RINGS up to 6 RINGS , or TOLL SAVER .
4. Press SELECT softkey to save your selection.

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NOTE
‘Toll Saver’ can save you the cost of a call when you access your message from another phone.
• If you have new messages, the unit answers after the 3rd ring.
• If you have no new messages, the unit answers after the 5th ring.
• You can hang up after the 3rd or 4th ring and save the pay telephone or long distance charge.
7.7.7 Message Length
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to MESSAGE LENGTH . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to LINE 1 or LINE 2 and press SELECT
softkey.
3. Using VOL + and VOL - of the navigation button to scroll to 1 MINUTE, 2 MINUTES or 3 MINUTES .
4. Press SELECT softkey to save your selection.
7.7.8 Call Screening
If you wish incoming messages to be played over the speakerphone, activate the Call Screening
feature. To take the call, press the corresponding LINE button and the Answering System will
stop recording.
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to CALL SCREENING . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to ON or OFF .
3. Press SELECT softkey to save your selection.
7.7.9 Message Alert
This feature set your Answering System to give an alert tone every 10 seconds when there are
new messages.
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to MESSAGE ALERT . Press SELECT
softkey.
2. Using VOL + and VOL - of the navigation button to scroll to ON or OFF .
3. Press SELECT softkey to save your selection.
7.7.10 Remote Password
You can access the Answering System from a tone dialing telephone in another (remote) location.
To do this, you must turn on the remote function and set a three-digit remote password.
The remote password is required for remote access, and it prevents unauthorized access to your
Answering System.
From the ANSWERING SYS. menu:
1. Using VOL + and VOL - of the navigation button to scroll to REMOTE PASSWORD . Press SELECT
softkey.
2. The base will display the last-set remote password (or, if the device is new or has been reset to
default, the base will display 000).
3. Press CLEAR softkey to delete the current remote password.
4. Using the dial pad to enter your new 3-digit remote password.
5. When you are finished, press SAVE softkey.
7.8 Restore Settings
The feature allows you to reset some menu settings to the original default settings.
1. In idle mode, press MENU softkey to go to the main menu.
2. Using VOL + and VOL - of the navigation button to scroll to RESTORE SETTINGS . Press SELECT
softkey.
3. The screen will display LOAD TO DEFAULT? .