Muratec MFX-2830 User manual

User's Guide
User's Guide
User's Guide
DA4-90110-60

Manuals for browsing
After inserting the attached CD-ROM, Click [Manuals] in the opening screen to display
the list of manuals you can browse.
Select the manual to start browsing.
You can browse the following manuals:
�Reference Manual
Electronic manual describing all the functions of OfficeBridge Pro by category. You can
install this manual in your PC when setting up OfficeBridge Pro.
�User's Guide
Introduction manual describing OfficeBridge Pro simply.
First of all, read this manual.
�Operation Guide
This manual describes how to scan the documents and send the faxes by Internet.
�Hardware Installation
This manual describes how to install the OfficeBridge Pro board in the MFX-2830.
�Administrator's Manual
This manual describes how to register the administrator's rights and the device
information with OfficeBridge Pro.

User’s Guide

i
Preface ........................................................................................................... iii
How to use this guide ................................................................................ iv
Configuration options ................................................................................ iv
Chapter 0 Getting Started
1. Operating system ................................................................................... 2
Chapter 1 What is OfficeBridge Pro?
1. What is it used for? ................................................................................. 4
2. What makes up OfficeBridge Pro? ........................................................ 7
3. How does it work? .................................................................................. 9
Chapter 2 What Can be Done with OfficeBridge Pro
1. “Boxes” .................................................................................................. 12
2. “Send & Receive Fax” function ............................................................. 16
Send & receive PC fax .......................................................................... 16
Sending Internet fax ............................................................................ 18
3. “Scanner” function ................................................................................ 19
4. “Printer” function ................................................................................. 20
5. “Bulletin Board” function ..................................................................... 21
6. “Circulation” function ........................................................................... 22
7. “Processing” function ............................................................................ 23
Chapter 3 OfficeBridge Pro
(Basic) 1. Viewing / sending a document ................................................. 26
Step 1: Launching the Browser ........................................................... 26
Step 2: Understanding the screen layout ............................................ 30
Step 3: Importing documents ............................................................... 33
Step 4: View the imported document ................................................... 34
Step 5: Fax an imported document ...................................................... 37
Step 6: Confirm the transmission of a selected document ................. 39
(Application) 2. Sending a document ...................................................... 41
Directly fax a document created on a word processor ........................ 41
Sending a document using the Internet .............................................. 44
Request action on an order form or other document by a co-worker ... 47
(Basic) 3. Using Documents Effectively .................................................. 51
Post documents as company announcements ..................................... 51
Circulate a document among co-workers ............................................ 53
Downloading documents ...................................................................... 56
(Basic) 4. Printing Documents ................................................................. 58
Printing Documents ............................................................................. 58
Use the MFX-2830 as a printer ........................................................... 59
Table of Contents

ii
Chapter 4 Installing OfficeBridge Pro Programs
1. What kind of program is “installed?” ................................................... 62
2. Installing ............................................................................................... 65
To delete programs ............................................................................... 78
Chapter 5 Learning More About the OfficeBridge Pro Operation
1. How to use the electronic manual ....................................................... 82
What is the “Electronic Manual?” ........................................................ 82
Opening the electronic manual ............................................................ 83
Viewing the contents of the electronic manual ................................... 85
2. Making Reference to the electronic manual ....................................... 88
Performing a full-text search ............................................................... 88
Performing an ID search ...................................................................... 90
Chapter 6 Troubleshooting
1. Issues with the screen operation ........................................................ 92
2. Printing problems ............................................................................... 100
3. Issues with “OB Pro InfoMonitor” ..................................................... 104
4. Issues with OfficeBridge Pro ............................................................. 106
Appendix
Glossary .................................................................................................. 110
Specifications .......................................................................................... 115
Index ....................................................................................................... 118

iii
Preface
Thank you for purchasing “OfficeBridge Pro.”
Installed on the MFX-2830, OfficeBridge Pro is a network management system that
lets you manage faxes and other documents over the network.
This guide explains the OfficeBridge Pro system usage from basic to advanced,
in simple terms. Reading this guide will allow you to have an understanding of
OfficeBridge Pro basic operation.
For more detailed usage information, see the “OfficeBridge Pro Reference Manual.”
The “OfficeBridge Pro Reference Manual” is an electronic manual, which has an
interface similar to an Internet web-page. To learn how to use the electronic manual,
see “Chapter 5 - Learning more about OfficeBridge Pro Operation” in this guide.
Microsoft, Windows, Internet Explorer, and Word are trademarks or registered
trademarks of Microsoft Corporation in the United States and other countries.
Other company names or product names are the trademarks or registered trademarks
of their respective owners.
Please note that TM, and ®, © marks are omitted in the text of this document.
The company and personal names shown on screens in this guide are fictional.

iv
How to use this guide
Throughout this guide, icons (symbols) are used.
The meanings of these icons are as follows.
Icon Meaning
This indicates useful information.
This indicates related content is available.
This indicates more detailed related information is available in
the “OfficeBridge Pro Reference Manual.”
This indicates a term definition used in the text instruction.
Also, a 3 digit number in parentheses [ ] is shown after explanations in this guide.
This number is required to perform an ID search of the “OfficeBridge Pro Reference
Manual.”
For details, see “Performing an ID search” in “Chapter 5: Learning more about
OfficeBridge Pro Operation” - 2. Referencing the electronic manual” (page 90).
Configuration options
This guide and the “OfficeBridge Pro Reference Manual” shows setting screens and
configuration options of each dialog as follows.
Display example Name Operation
Text box Enter the text.
List box
By clicking [ ] (List button), available
selections are displayed (if all the available
selections cannot be shown at once, a scroll
bar is displayed on the right).
Move the mouse pointer over the list and
click to confirm a selection.
Delete after transmission
Checkbox Click in the square to select it. When
selected a check mark appears.
High LowMedium
Radio button
Click ● (Off) to select it.
Clicking it causes the status to change to ●
(On).
Only one item can be selected.

0
This chapter explains the operating environment and
other items to be checked before using OfficeBridge Pro.
1. Operating system ......................................................... 2
Chapter 0
Getting Started

2
1Operating system
To ensure optimum operation of “OfficeBridge Pro,” we recommend the
following operating systems.
●Base software (operating system)
Japanese version of Microsoft Windows95*1, Windows98, Windows ME,
Windows NT4.0*2, Windows2000*3, or Windows XP
●Computer
Any PC/AT compatible computer with an Ethernet network interface
running any of the above operating systems
●CPU
Follow the recommended guidelines for the above listed operating system
●Memory
Follow the recommended guidelines for the above listed operating system
●Hard disk
40MB or more (additional space is required to download and save
documents)
●Removable media
CD-ROM drive*4
●Network protocol
TCP/IP protocol must be installed
●Browser
Microsoft Internet Explorer 6 or later
Netscape Navigator 7.0 or later
●Other
A graphic adapter capable of displaying 256 or more colors at a resolution
of 800 x 600 pixels or greater and a network interface card is required
*1: System version must be Windows 95 Service Pack 1 or higher
*2: System version must be NT Workstation 4.0 SP 6a or higher
*3: Compatible with Windows 2000 Professional
*4: This product is only distributed on CD-ROM. Please contact the place of
purchase or the Information Center to learn how to install on a computer.

1
To answer the question of exactly what is OfficeBridge
Pro, this chapter explains the system concept.
1. What is it used for? ...................................................... 4
2. What makes up OfficeBridge Pro? .............................. 7
3. How does it work? ........................................................ 9
Chapter 1
What is OfficeBridge Pro?

4
1What is it used for?
In offices everywhere scenes like the following are commonplace: “Has the
fax arrived from Company A yet?” “Where’s that order form that Company
B sent to us?” “Whose fax is this from Company C?”
Faxes received on paper are difficult to manage, often being lost before they
are delivered to the recipient or mixed in with other documents.
Also, printing out documents (quotations or orders, etc.) on the computer
and faxing this paper results in wasted productivity.
Have you ever experienced any of these?

5
Chapter 1
OfficeBridge Pro solves these problems in one fell swoop.
1. Centralized fax/e-mail management
With OfficeBridge Pro, you can check received faxes at your computer.
Since they are not printed on paper like normal fax documents, there is no
risk of lost faxes or wasting paper. Also, as digital documents they can be
saved to a computer hard disk or removable media, saving filing space in
the office.
With OfficeBridge Pro, from your computer, you can receive faxes and
email and also send faxes and email to other users in your company.
Received documents are stored
as “electronic documents”
2. Re-using received faxes
With OfficeBridge Pro, you can re-use received faxes right away. For
example, you can send an order form or estimate to a co-worker without
printing it on paper.
What is it used for?

6
3. Sending faxes of documents created on a computer
With “OfficeBridge Pro,” you can send faxes prepared in Microsoft Word or
other programs directly to a recipient without printing them first.
Send the documents
directly to recipients
Create documents with
application software
* In this guide faxes, quotations, order forms, etc. are collectively referred to as
“documents”.
What is it used for?

7
Chapter 1
· Hardware Configuration
The OfficeBridge Pro system consists of a MFX-2830 and computer. The
MFX-2830 and computer are connected through a network. Also, for
sending/receiving faxes and connecting to the Internet, the multifunction
copy/fax is connected to an outside line.
Outside line
e-mail
Fax
MFX-2830
2What makes up
OfficeBridge Pro?

8
· OfficeBridge Pro Prerequisites
Using OfficeBridge Pro does not require special software.
OfficeBridge Pro can be used by any network-connected computer with a
web browser.
Browser software
Application software used for viewing web pages.
Microsoft’s Internet Explorer and Netscape Navigator by Netscape
Communications are two examples.
What makes up OfficeBridge Pro?

9
Chapter 1
Users must first register before using OfficeBridge Pro. Registered users
are assigned a box inside OfficeBridge Pro, and received faxes or other
documents are stored here automatically.
User A User B
Several types of boxes are provided for different types of usage. Documents
are categorized by type and delivered to the appropriate box.
Each user confirms if they have any documents by opening their box in
OfficeBridge Pro.
To box 1
of user A
To box 1
of user B
After checking for documents, users can display content on their web
browser on their computers.
3How does it work?

10

2
This chapter explains functions available with
OfficeBridge Pro.
1. “Boxes” ........................................................................ 12
2. “Send & Receive Fax” function .................................. 16
3. “Scanner” function ...................................................... 19
4. “Printer” function ....................................................... 20
5. “Bulletin Board” function ........................................... 21
6. “Circulation” function ................................................. 22
7. “Processing” function .................................................. 23
Chapter 2
What Can be Done with OfficeBridge Pro

12
Chapter 1 explained how each user is assigned their own box inside
OfficeBridge Pro.
Here, actual OfficeBridge Pro functions will be explained in detail.
The following box types are created when a user is registered.
“Scan”
A personal box for storing documents when using the “Scanner” function
(see page 19).
Scanned documents are displayed on the OfficeBridge Pro screen (hereafter
this screen will be called the “Scan” document list screen).
1“Boxes”