NGTeco K4 User manual

User Manual
NGTeco Time Clock – K4 Model
Date: December 2021
Doc Version: 1.0
English
Thank you for choosing our product. Please read the instructions carefully
before
operation. Follow these instructions to ensure that the product is
functioning properly. The images shown in this manual are for illustrative
purposes only.
For further details, please visit our Company’s website
www.ngteco.com.

NGTeco Time Clock - K4 Model User Manual
Page | 1Copyright©2021 NGTeco. All rights reserved.
About the Manual
This manual introduces the operations and usage of the NGTeco Time Clock - K4 Model.
All figures displayed are for illustration purposes only. Figures in this manual may not be exactly
consistent with the actual products.

NGTeco Time Clock - K4 Model User Manual
Page | 2Copyright©2021 NGTeco. All rights reserved.
Document Conventions
Conventions used in this manual are listed below:
GUI Conventions
For Software
Convention Description
Bold font Used to identify software interface names e.g. OK, Confirm, Cancel.
>
Multi-level menus are separated by these brackets. For example, File >
Create > Folder.
For Device
Convention Description
< > Button or key names for devices. For example, press <OK>.
[ ] Window names, menu items, data table and field names are inside square
brackets. For example, pop up the [New User] window.
/
Multi-level menus are separated by forward slashes. For example,
[File/Create/Folder].
Symbols
Convention Description
This represents a note that needs to pay more attention to.
The general information which helps in performing the operations
faster.
The information which is significant.
Care taken to avoid danger or mistakes.
The statement or event that warns of something or that serves as a
cautionary example.

NGTeco Time Clock - K4 Model User Manual
Page | 3Copyright©2021 NGTeco. All rights reserved.
Table of Contents
1OVERVIEW.................................................................................................................... 10
2OPERATIONAL PROCEDURE ........................................................................................ 10
2.1 FINGER ENROLLMENT ................................................................................................... 10
2.1.1 FINGER SELECTION FOR ENROLLMENT.......................................................................................... 10
2.1.2 ENROLLMENT OPERATION............................................................................................................ 11
2.1.3 QUALITY IMPROVEMENT OF FINGERPRINT READS......................................................................... 11
2.2 VERIFICATION MODES................................................................................................... 12
2.2.1 FINGERPRINT ................................................................................................................................ 12
2.2.2 PASSWORD................................................................................................................................... 15
2.2.3 STANDBY INTERFACE .................................................................................................................... 16
2.3 T9 MODE.......................................................................................................................... 16
3PRIVILEGES ..................................................................................................................18
3.1 ADMINISTRATOR............................................................................................................ 18
3.2 USERS............................................................................................................................... 19
4MAIN MENU ................................................................................................................. 20
5USER MANAGEMENT ................................................................................................... 21
5.1 NEW USER REGISTRATION............................................................................................ 21
5.2 USER DATA MANAGEMENT.......................................................................................... 25
5.2.1 EDIT USER DETAILS ...................................................................................................................... 26
5.2.2 DELETE USER................................................................................................................................ 26
5.3 HOW TO TRANSFER USER DATA.................................................................................. 27
5.3.1 UPLOAD USER DATA FROM USB DRIVE TO CLOCK ..................................................................... 27

NGTeco Time Clock - K4 Model User Manual
Page | 4Copyright©2021 NGTeco. All rights reserved.
5.3.2 DOWNLOAD USER DATA FROM CLOCK TO USB DRIVE ............................................................... 32
6COMMUNICATION PARAMETERS ............................................................................... 34
6.1 MANUAL ETHERNET CONFIGURATION....................................................................... 34
6.2 MANUAL WI-FI CONFIGURATION ................................................................................ 35
6.2.1 CONNECTION TO AN EXISTING WI-FI........................................................................................... 35
6.2.2 NEW WI-FI CONNECTION ............................................................................................................ 37
6.2.3 ENABLE/DISABLE DHCP ............................................................................................................. 38
6.3 WI-FI CONFIGURATION THROUGH USB...................................................................... 39
6.4 APP CONNECTION.......................................................................................................... 41
7SYSTEM ........................................................................................................................ 42
7.1 CLOCK DATE AND TIME................................................................................................. 42
7.2 FINGERPRINT PARAMETERS......................................................................................... 43
7.3 AUTOTEST ....................................................................................................................... 45
7.4 RESET ............................................................................................................................... 47
7.5 USB UPGRADE ................................................................................................................ 48
7.6 HELP ................................................................................................................................. 48
8PAY PERIOD .................................................................................................................49
8.1 WEEKLY PAY PERIOD..................................................................................................... 49
8.2 BI-WEEKLY PAY PERIOD................................................................................................ 50
8.3 SEMI-MONTHLY PAY PERIOD....................................................................................... 51
8.4 MONTHLY PAY PERIOD................................................................................................. 52
9DATA MANAGEMENT .................................................................................................. 54
9.1 ATTENDANCE LOG MANAGEMENT ............................................................................. 54

NGTeco Time Clock - K4 Model User Manual
Page | 5Copyright©2021 NGTeco. All rights reserved.
9.1.1 DOWNLOAD ATTENDANCE LOGS ................................................................................................. 54
9.1.2 DELETE ATTENDANCE DATA ........................................................................................................ 56
9.2 DELETE ALL DATA .......................................................................................................... 57
9.3 CLEAR ADMIN PRIVILEGES............................................................................................ 58
10 ATTENDANCE MANAGEMENT..................................................................................... 59
10.1 ATTENDANCE RULES ..................................................................................................... 59
11 ATTENDANCE TRACKING ............................................................................................ 62
11.1 EVERY DAY'S ATTENDANCE ......................................................................................... 62
11.2 ATTENDANCE OF INDIVIDUAL USERS......................................................................... 63
11.3 ADD MISSING ATTENDANCE PUNCH.......................................................................... 64
12 TIME-ATTENDANCE REPORTS ..................................................................................... 67
12.1 REPORT PARAMETERS................................................................................................... 67
12.2 DOWNLOAD REPORTS .................................................................................................. 68
13 SYSTEM INFO ...............................................................................................................70
14 CONNECT TO NGTECO TIME APP ................................................................................ 71
14.1 REGISTER USERS FROM APP......................................................................................... 72
14.2 ATTENDANCE.................................................................................................................. 72
14.3 DOWNLOAD TIME REPORT FROM APP....................................................................... 74
14.4 SETUP PAY PERIOD AND ATTENDANCE RULE FROM APP....................................... 74
15 TROUBLESHOOTING.................................................................................................... 75

NGTeco Time Clock - K4 Model User Manual
Page | 6Copyright©2021 NGTeco. All rights reserved.
Table of Figures
FIGURE 2-1: FINGERPRINT REGISTRATION ................................................................................. 11
FIGURE 2-2: SUCCESSFUL BIOMETRIC VERIFICATION .............................................................. 12
FIGURE 2-3: FAILED BIOMETRIC VERIFICATION......................................................................... 13
FIGURE 2-4: 1:1 VERIFICATION SCREEN ...................................................................................... 13
FIGURE 2-5: SUCCESSFUL BIOMETRIC VERIFICATION .............................................................. 14
FIGURE 2-6: FAILED BIOMETRIC VERIFICATION......................................................................... 14
FIGURE 2-7: FAILED 1:1 VERIFICATION........................................................................................ 15
FIGURE 2-8: SUCCESSFUL PASSWORD VERIFICATION.............................................................. 15
FIGURE 2-9: FAILED PASSWORD VERIFICATION........................................................................ 16
FIGURE 2-10: HOME SCREEN......................................................................................................... 16
FIGURE 2-11: ADD USER DETAILS ................................................................................................ 17
FIGURE 2-12: SPECIAL CHARACTERS........................................................................................... 17
FIGURE 3-1: LOCKED SCREEN FOR ADMIN VERIFICATION....................................................... 18
FIGURE 3-2: ADMIN VERIFICATION.............................................................................................. 19
FIGURE 3-3: FAILED ADMIN VERIFICATION ................................................................................ 19
FIGURE 4-1: MAIN MENU............................................................................................................... 20
FIGURE 5-1: USER LIST ................................................................................................................... 21
FIGURE 5-2: ADD A NEW USER ..................................................................................................... 22
FIGURE 5-3: USER DETAILS............................................................................................................ 22
FIGURE 5-4: FINGERPRINT ENROLLMENT ................................................................................... 23
FIGURE 5-5: SUCCESSFUL ENROLLMENT.................................................................................... 23
FIGURE 5-6: ALERT TO OVERWRITE FINGERPRINTS .................................................................. 24
FIGURE 5-7: ENROLL PASSWORD................................................................................................. 24
FIGURE 5-8: USERS LIST MENU..................................................................................................... 25
FIGURE 5-9: USERS LIST ................................................................................................................. 25
FIGURE 5-10: EDIT USER DETAILS ................................................................................................ 26
FIGURE 5-11: DELETE USER ........................................................................................................... 26
FIGURE 5-12: ALERT TO DELETE USER......................................................................................... 27

NGTeco Time Clock - K4 Model User Manual
Page | 7Copyright©2021 NGTeco. All rights reserved.
FIGURE 5-13: UPLOAD USERS DATA............................................................................................ 28
FIGURE 5-14: DOWNLOAD TEMPLATE ........................................................................................ 28
FIGURE 5-15: SUCCESS MESSAGE AFTER DOWNLOADING TEMPLATE.................................. 29
FIGURE 5-16: TEMPLATE FILE - 1 .................................................................................................. 29
FIGURE 5-17: TEMPLATE FILE -2 ................................................................................................... 30
FIGURE 5-18: EDIT USER DETAILS ................................................................................................ 30
FIGURE 5-19: UPLOAD TEMPLATE ............................................................................................... 31
FIGURE 5-20: SUCCESS MESSAGE AFTER UPLOADING THE TEMPLATE................................. 31
FIGURE 5-21: DOWNLOAD USER DATA -1 .................................................................................. 32
FIGURE 5-22: DOWNLOAD USER DATA - 2 ................................................................................. 32
FIGURE 5-23: SUCCESS MESSAGE AFTER DOWNLOADING USER DATA ................................ 33
FIGURE 5-24: DOWNLOADED FILE ............................................................................................... 33
FIGURE 6-1: MANUAL ETHERNET CONNECTION-1.................................................................... 34
FIGURE 6-2: MANUAL ETHERNET CONNECTION-2.................................................................... 34
FIGURE 6-3: MANUAL WI-FI CONNECTION................................................................................. 35
FIGURE 6-4: AVAILABLE WI-FI NETWORKS ................................................................................. 35
FIGURE 6-5: WI-FI CONNECTION INTERFACE ............................................................................. 36
FIGURE 6-6: CONNECTED WI-FI .................................................................................................... 36
FIGURE 6-7: SSID AND PASSWORD.............................................................................................. 37
FIGURE 6-8: DHCP INTERFACE...................................................................................................... 38
FIGURE 6-9: DHCP CONNECTIVITY............................................................................................... 39
FIGURE 6-10: WI-FI SETUP BY USB ............................................................................................... 39
FIGURE 6-11: WI-FI SETUP TEMPLATE DOWNLOAD.................................................................. 40
FIGURE 6-12: SUCCESS MESSAGE AFTER DOWNLOAD ............................................................ 40
FIGURE 6-13: DOWNLOADED TEMPLATE ................................................................................... 40
FIGURE 6-14: CONNECTIVITY INTERFACE................................................................................... 41
FIGURE 6-15: APP CONNECTION.................................................................................................. 41
FIGURE 7-1: DATE AND TIME SETTINGS -1.................................................................................. 42
FIGURE 7-2: DATE AND TIME SETTINGS -2.................................................................................. 42
FIGURE 7-3: FINGERPRINT PARAMETER SETTINGS -1............................................................... 43

NGTeco Time Clock - K4 Model User Manual
Page | 8Copyright©2021 NGTeco. All rights reserved.
FIGURE 7-4: FINGERPRINT PARAMETER SETTINGS -2............................................................... 44
FIGURE 7-5: AUOTEST INTERFACE -1........................................................................................... 45
FIGURE 7-6: AUOTEST INTERFACE -2........................................................................................... 46
FIGURE 7-7: RESET.......................................................................................................................... 47
FIGURE 7-8: ALERT TO RESET........................................................................................................ 47
FIGURE 7-9: USB UPGRADE........................................................................................................... 48
FIGURE 7-10: SUPPORT SCREEN................................................................................................... 48
FIGURE 8-1: WEEKLY PAY PERIOD ............................................................................................... 50
FIGURE 8-2: BI-WEEKLY PAY PERIOD........................................................................................... 51
FIGURE 8-3: SEMI-MONTHLY PAY PERIOD ................................................................................. 52
FIGURE 8-4: MONTHLY PAY PERIOD............................................................................................ 53
FIGURE 9-1: DATA MANAGEMENT............................................................................................... 54
FIGURE 9-2: DOWNLOAD ATTENDANCE LOG ............................................................................ 55
FIGURE 9-3: SUCCESS MESSAGE AFTER DOWNLOADING ATTENDANCE LOGS ................... 55
FIGURE 9-4: DOWNLOADED ATTENDANCE LOGS..................................................................... 56
FIGURE 9-5: DELETE ATTENDANCE DATA................................................................................... 56
FIGURE 9-6: CONFIRMATION TO DELETE ATTENDANCE LOGS ............................................... 57
FIGURE 9-7: DELETE ALL DATA..................................................................................................... 57
FIGURE 9-8: CONFIRMATION TO DELETE ALL DATA................................................................. 58
FIGURE 9-9: CLEAR PERMISSION.................................................................................................. 58
FIGURE 9-10: CONFIRMATION TO CLEAR PERMISSION............................................................ 59
FIGURE 10-1: ATTENDANCE RULE................................................................................................ 60
FIGURE 11-1: TODAY'S ATTENDANCE ......................................................................................... 62
FIGURE 11-2: ATTENDANCE DETAILS.......................................................................................... 62
FIGURE 11-3: ATTENDANCE HISTORY ......................................................................................... 63
FIGURE 11-4: SELECTING A USER ................................................................................................. 64
FIGURE 11-5: ATTENDANCE DETAILS OF THE SELECTED USERS............................................. 64
FIGURE 11-6: ADD MISSING PUNCHES........................................................................................ 65
FIGURE 11-7: MISSING PUNCH DETAILS ..................................................................................... 65
FIGURE 11-8: MISSING PUNCH DETAILS ..................................................................................... 66

NGTeco Time Clock - K4 Model User Manual
Page | 9Copyright©2021 NGTeco. All rights reserved.
FIGURE 12-1: TIME REPORT........................................................................................................... 67
FIGURE 12-2: SUCCESS MESSAGE AFTER GENERATING TIME REPORT .................................. 68
FIGURE 12-3: DOWNLOADED ATTENDANCE REPORT .............................................................. 68
FIGURE 12-4: DETAILED ATTENDANCE REPORT........................................................................ 69
FIGURE 13-1: SYSTEM INFORMATION......................................................................................... 70