NGTeco K4 User manual

User Manual
NGTeco Time Clock – K4 Model
Date: December 2021
Doc Version: 1.0
English
Thank you for choosing our product. Please read the instructions carefully
before
operation. Follow these instructions to ensure that the product is
functioning properly. The images shown in this manual are for illustrative
purposes only.
For further details, please visit our Company’s website
www.ngteco.com.

NGTeco Time Clock - K4 Model User Manual
Page | 1Copyright©2021 NGTeco. All rights reserved.
About the Manual
This manual introduces the operations and usage of the NGTeco Time Clock - K4 Model.
All figures displayed are for illustration purposes only. Figures in this manual may not be exactly
consistent with the actual products.

NGTeco Time Clock - K4 Model User Manual
Page | 2Copyright©2021 NGTeco. All rights reserved.
Document Conventions
Conventions used in this manual are listed below:
GUI Conventions
For Software
Convention Description
Bold font Used to identify software interface names e.g. OK, Confirm, Cancel.
>
Multi-level menus are separated by these brackets. For example, File >
Create > Folder.
For Device
Convention Description
< > Button or key names for devices. For example, press <OK>.
[ ] Window names, menu items, data table and field names are inside square
brackets. For example, pop up the [New User] window.
/
Multi-level menus are separated by forward slashes. For example,
[File/Create/Folder].
Symbols
Convention Description
This represents a note that needs to pay more attention to.
The general information which helps in performing the operations
faster.
The information which is significant.
Care taken to avoid danger or mistakes.
The statement or event that warns of something or that serves as a
cautionary example.

NGTeco Time Clock - K4 Model User Manual
Page | 3Copyright©2021 NGTeco. All rights reserved.
Table of Contents
1OVERVIEW.................................................................................................................... 10
2OPERATIONAL PROCEDURE ........................................................................................ 10
2.1 FINGER ENROLLMENT ................................................................................................... 10
2.1.1 FINGER SELECTION FOR ENROLLMENT.......................................................................................... 10
2.1.2 ENROLLMENT OPERATION............................................................................................................ 11
2.1.3 QUALITY IMPROVEMENT OF FINGERPRINT READS......................................................................... 11
2.2 VERIFICATION MODES................................................................................................... 12
2.2.1 FINGERPRINT ................................................................................................................................ 12
2.2.2 PASSWORD................................................................................................................................... 15
2.2.3 STANDBY INTERFACE .................................................................................................................... 16
2.3 T9 MODE.......................................................................................................................... 16
3PRIVILEGES ..................................................................................................................18
3.1 ADMINISTRATOR............................................................................................................ 18
3.2 USERS............................................................................................................................... 19
4MAIN MENU ................................................................................................................. 20
5USER MANAGEMENT ................................................................................................... 21
5.1 NEW USER REGISTRATION............................................................................................ 21
5.2 USER DATA MANAGEMENT.......................................................................................... 25
5.2.1 EDIT USER DETAILS ...................................................................................................................... 26
5.2.2 DELETE USER................................................................................................................................ 26
5.3 HOW TO TRANSFER USER DATA.................................................................................. 27
5.3.1 UPLOAD USER DATA FROM USB DRIVE TO CLOCK ..................................................................... 27

NGTeco Time Clock - K4 Model User Manual
Page | 4Copyright©2021 NGTeco. All rights reserved.
5.3.2 DOWNLOAD USER DATA FROM CLOCK TO USB DRIVE ............................................................... 32
6COMMUNICATION PARAMETERS ............................................................................... 34
6.1 MANUAL ETHERNET CONFIGURATION....................................................................... 34
6.2 MANUAL WI-FI CONFIGURATION ................................................................................ 35
6.2.1 CONNECTION TO AN EXISTING WI-FI........................................................................................... 35
6.2.2 NEW WI-FI CONNECTION ............................................................................................................ 37
6.2.3 ENABLE/DISABLE DHCP ............................................................................................................. 38
6.3 WI-FI CONFIGURATION THROUGH USB...................................................................... 39
6.4 APP CONNECTION.......................................................................................................... 41
7SYSTEM ........................................................................................................................ 42
7.1 CLOCK DATE AND TIME................................................................................................. 42
7.2 FINGERPRINT PARAMETERS......................................................................................... 43
7.3 AUTOTEST ....................................................................................................................... 45
7.4 RESET ............................................................................................................................... 47
7.5 USB UPGRADE ................................................................................................................ 48
7.6 HELP ................................................................................................................................. 48
8PAY PERIOD .................................................................................................................49
8.1 WEEKLY PAY PERIOD..................................................................................................... 49
8.2 BI-WEEKLY PAY PERIOD................................................................................................ 50
8.3 SEMI-MONTHLY PAY PERIOD....................................................................................... 51
8.4 MONTHLY PAY PERIOD................................................................................................. 52
9DATA MANAGEMENT .................................................................................................. 54
9.1 ATTENDANCE LOG MANAGEMENT ............................................................................. 54

NGTeco Time Clock - K4 Model User Manual
Page | 5Copyright©2021 NGTeco. All rights reserved.
9.1.1 DOWNLOAD ATTENDANCE LOGS ................................................................................................. 54
9.1.2 DELETE ATTENDANCE DATA ........................................................................................................ 56
9.2 DELETE ALL DATA .......................................................................................................... 57
9.3 CLEAR ADMIN PRIVILEGES............................................................................................ 58
10 ATTENDANCE MANAGEMENT..................................................................................... 59
10.1 ATTENDANCE RULES ..................................................................................................... 59
11 ATTENDANCE TRACKING ............................................................................................ 62
11.1 EVERY DAY'S ATTENDANCE ......................................................................................... 62
11.2 ATTENDANCE OF INDIVIDUAL USERS......................................................................... 63
11.3 ADD MISSING ATTENDANCE PUNCH.......................................................................... 64
12 TIME-ATTENDANCE REPORTS ..................................................................................... 67
12.1 REPORT PARAMETERS................................................................................................... 67
12.2 DOWNLOAD REPORTS .................................................................................................. 68
13 SYSTEM INFO ...............................................................................................................70
14 CONNECT TO NGTECO TIME APP ................................................................................ 71
14.1 REGISTER USERS FROM APP......................................................................................... 72
14.2 ATTENDANCE.................................................................................................................. 72
14.3 DOWNLOAD TIME REPORT FROM APP....................................................................... 74
14.4 SETUP PAY PERIOD AND ATTENDANCE RULE FROM APP....................................... 74
15 TROUBLESHOOTING.................................................................................................... 75

NGTeco Time Clock - K4 Model User Manual
Page | 6Copyright©2021 NGTeco. All rights reserved.
Table of Figures
FIGURE 2-1: FINGERPRINT REGISTRATION ................................................................................. 11
FIGURE 2-2: SUCCESSFUL BIOMETRIC VERIFICATION .............................................................. 12
FIGURE 2-3: FAILED BIOMETRIC VERIFICATION......................................................................... 13
FIGURE 2-4: 1:1 VERIFICATION SCREEN ...................................................................................... 13
FIGURE 2-5: SUCCESSFUL BIOMETRIC VERIFICATION .............................................................. 14
FIGURE 2-6: FAILED BIOMETRIC VERIFICATION......................................................................... 14
FIGURE 2-7: FAILED 1:1 VERIFICATION........................................................................................ 15
FIGURE 2-8: SUCCESSFUL PASSWORD VERIFICATION.............................................................. 15
FIGURE 2-9: FAILED PASSWORD VERIFICATION........................................................................ 16
FIGURE 2-10: HOME SCREEN......................................................................................................... 16
FIGURE 2-11: ADD USER DETAILS ................................................................................................ 17
FIGURE 2-12: SPECIAL CHARACTERS........................................................................................... 17
FIGURE 3-1: LOCKED SCREEN FOR ADMIN VERIFICATION....................................................... 18
FIGURE 3-2: ADMIN VERIFICATION.............................................................................................. 19
FIGURE 3-3: FAILED ADMIN VERIFICATION ................................................................................ 19
FIGURE 4-1: MAIN MENU............................................................................................................... 20
FIGURE 5-1: USER LIST ................................................................................................................... 21
FIGURE 5-2: ADD A NEW USER ..................................................................................................... 22
FIGURE 5-3: USER DETAILS............................................................................................................ 22
FIGURE 5-4: FINGERPRINT ENROLLMENT ................................................................................... 23
FIGURE 5-5: SUCCESSFUL ENROLLMENT.................................................................................... 23
FIGURE 5-6: ALERT TO OVERWRITE FINGERPRINTS .................................................................. 24
FIGURE 5-7: ENROLL PASSWORD................................................................................................. 24
FIGURE 5-8: USERS LIST MENU..................................................................................................... 25
FIGURE 5-9: USERS LIST ................................................................................................................. 25
FIGURE 5-10: EDIT USER DETAILS ................................................................................................ 26
FIGURE 5-11: DELETE USER ........................................................................................................... 26
FIGURE 5-12: ALERT TO DELETE USER......................................................................................... 27

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Page | 7Copyright©2021 NGTeco. All rights reserved.
FIGURE 5-13: UPLOAD USERS DATA............................................................................................ 28
FIGURE 5-14: DOWNLOAD TEMPLATE ........................................................................................ 28
FIGURE 5-15: SUCCESS MESSAGE AFTER DOWNLOADING TEMPLATE.................................. 29
FIGURE 5-16: TEMPLATE FILE - 1 .................................................................................................. 29
FIGURE 5-17: TEMPLATE FILE -2 ................................................................................................... 30
FIGURE 5-18: EDIT USER DETAILS ................................................................................................ 30
FIGURE 5-19: UPLOAD TEMPLATE ............................................................................................... 31
FIGURE 5-20: SUCCESS MESSAGE AFTER UPLOADING THE TEMPLATE................................. 31
FIGURE 5-21: DOWNLOAD USER DATA -1 .................................................................................. 32
FIGURE 5-22: DOWNLOAD USER DATA - 2 ................................................................................. 32
FIGURE 5-23: SUCCESS MESSAGE AFTER DOWNLOADING USER DATA ................................ 33
FIGURE 5-24: DOWNLOADED FILE ............................................................................................... 33
FIGURE 6-1: MANUAL ETHERNET CONNECTION-1.................................................................... 34
FIGURE 6-2: MANUAL ETHERNET CONNECTION-2.................................................................... 34
FIGURE 6-3: MANUAL WI-FI CONNECTION................................................................................. 35
FIGURE 6-4: AVAILABLE WI-FI NETWORKS ................................................................................. 35
FIGURE 6-5: WI-FI CONNECTION INTERFACE ............................................................................. 36
FIGURE 6-6: CONNECTED WI-FI .................................................................................................... 36
FIGURE 6-7: SSID AND PASSWORD.............................................................................................. 37
FIGURE 6-8: DHCP INTERFACE...................................................................................................... 38
FIGURE 6-9: DHCP CONNECTIVITY............................................................................................... 39
FIGURE 6-10: WI-FI SETUP BY USB ............................................................................................... 39
FIGURE 6-11: WI-FI SETUP TEMPLATE DOWNLOAD.................................................................. 40
FIGURE 6-12: SUCCESS MESSAGE AFTER DOWNLOAD ............................................................ 40
FIGURE 6-13: DOWNLOADED TEMPLATE ................................................................................... 40
FIGURE 6-14: CONNECTIVITY INTERFACE................................................................................... 41
FIGURE 6-15: APP CONNECTION.................................................................................................. 41
FIGURE 7-1: DATE AND TIME SETTINGS -1.................................................................................. 42
FIGURE 7-2: DATE AND TIME SETTINGS -2.................................................................................. 42
FIGURE 7-3: FINGERPRINT PARAMETER SETTINGS -1............................................................... 43

NGTeco Time Clock - K4 Model User Manual
Page | 8Copyright©2021 NGTeco. All rights reserved.
FIGURE 7-4: FINGERPRINT PARAMETER SETTINGS -2............................................................... 44
FIGURE 7-5: AUOTEST INTERFACE -1........................................................................................... 45
FIGURE 7-6: AUOTEST INTERFACE -2........................................................................................... 46
FIGURE 7-7: RESET.......................................................................................................................... 47
FIGURE 7-8: ALERT TO RESET........................................................................................................ 47
FIGURE 7-9: USB UPGRADE........................................................................................................... 48
FIGURE 7-10: SUPPORT SCREEN................................................................................................... 48
FIGURE 8-1: WEEKLY PAY PERIOD ............................................................................................... 50
FIGURE 8-2: BI-WEEKLY PAY PERIOD........................................................................................... 51
FIGURE 8-3: SEMI-MONTHLY PAY PERIOD ................................................................................. 52
FIGURE 8-4: MONTHLY PAY PERIOD............................................................................................ 53
FIGURE 9-1: DATA MANAGEMENT............................................................................................... 54
FIGURE 9-2: DOWNLOAD ATTENDANCE LOG ............................................................................ 55
FIGURE 9-3: SUCCESS MESSAGE AFTER DOWNLOADING ATTENDANCE LOGS ................... 55
FIGURE 9-4: DOWNLOADED ATTENDANCE LOGS..................................................................... 56
FIGURE 9-5: DELETE ATTENDANCE DATA................................................................................... 56
FIGURE 9-6: CONFIRMATION TO DELETE ATTENDANCE LOGS ............................................... 57
FIGURE 9-7: DELETE ALL DATA..................................................................................................... 57
FIGURE 9-8: CONFIRMATION TO DELETE ALL DATA................................................................. 58
FIGURE 9-9: CLEAR PERMISSION.................................................................................................. 58
FIGURE 9-10: CONFIRMATION TO CLEAR PERMISSION............................................................ 59
FIGURE 10-1: ATTENDANCE RULE................................................................................................ 60
FIGURE 11-1: TODAY'S ATTENDANCE ......................................................................................... 62
FIGURE 11-2: ATTENDANCE DETAILS.......................................................................................... 62
FIGURE 11-3: ATTENDANCE HISTORY ......................................................................................... 63
FIGURE 11-4: SELECTING A USER ................................................................................................. 64
FIGURE 11-5: ATTENDANCE DETAILS OF THE SELECTED USERS............................................. 64
FIGURE 11-6: ADD MISSING PUNCHES........................................................................................ 65
FIGURE 11-7: MISSING PUNCH DETAILS ..................................................................................... 65
FIGURE 11-8: MISSING PUNCH DETAILS ..................................................................................... 66

NGTeco Time Clock - K4 Model User Manual
Page | 9Copyright©2021 NGTeco. All rights reserved.
FIGURE 12-1: TIME REPORT........................................................................................................... 67
FIGURE 12-2: SUCCESS MESSAGE AFTER GENERATING TIME REPORT .................................. 68
FIGURE 12-3: DOWNLOADED ATTENDANCE REPORT .............................................................. 68
FIGURE 12-4: DETAILED ATTENDANCE REPORT........................................................................ 69
FIGURE 13-1: SYSTEM INFORMATION......................................................................................... 70

NGTeco Time Clock - K4 Model User Manual
Page | 10 Copyright©2021 NGTeco. All rights reserved.
1Overview
This document outlines the menu operations of the NGTeco Time Clock - K4 Model. The
NGTeco Time Clock provides convenience for users and minimizes the requirement of the
computer skills of users. The clock allows the setting of attendance rules, managing user
information, managing user privileges, setting pay periods, generating timecard reports and
attendance logs, etc.
Key Features
•Easy to monitor and straight-forward services.
•Reduces management cost for attendance related procedures.
•Advanced attendance analytics.
•Granular visibility into attendance patterns.
•Greatly reduces month-end hassles and compliance challenges.
2Operational Procedure
Note:Press and Hold M/OK for 3 seconds to open the menu.
2.1 Finger Enrollment
Finger Enrollment procedure includes capturing a user’s fingerprint and saving it as a
template to the corresponding User ID. To enhance the fingerprint authentication rate, make
sure you enroll the finger in a proper manner.
2.1.1 Finger Selection for Enrollment
•It is recommended to use the index finger or middle finger to enroll your fingerprint.
•If the fingerprints on your selected hand are worn or damaged, try using the other hand.
•If the fingers are small, try enrolling the thumb finger.

NGTeco Time Clock - K4 Model User Manual
Page | 11 Copyright©2021 NGTeco. All rights reserved.
2.1.2 Enrollment Operation
•Place the finger flat and centered on the sensor surface.
•The score for each enrollment will be displayed. Make sure the score is high enough to
ensure proper enrollment and authentication.
•Place the finger consecutively until the success message appears. An illustration is given
below:
Figure 2-1: Fingerprint Registration
2.1.3 Quality Improvement of Fingerprint Reads
•Place the finger firmly on the sensor surface.
•Always use clean fingers for enrollment.
•Do not slide the finger while enrolling it.
•Avoid angled or tilted finger positions for enrollment.
For further details, refer Fingerprint Enrollment.

NGTeco Time Clock - K4 Model User Manual
Page | 12 Copyright©2021 NGTeco. All rights reserved.
2.2 Verification Modes
In the NGTeco Time Clock, there are two verification modes, namely:
•Fingerprint verification
•Password verification
These verification modes can be used for check-in and check-out punches and access to the
Admin menu.
2.2.1 Fingerprint
The fingerprint verification can be done in two ways:
1: N Verification: The clock compares the current fingerprint collected by the fingerprint
sensor with all the fingerprints on the clock. Press your finger properly on the fingerprint
sensor. If the fingerprint matches with the saved template, the verification is successful.
If the verification is successful, the success message will be displayed as shown below:
Figure 2-2: Successful Biometric Verification

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If the verification failed, the message will be displayed as shown below:
Figure 2-3: Failed Biometric Verification
1:1 Verification: The clock compares the current fingerprint collected by the fingerprint
sensor with the fingerprint template saved for the corresponding User ID. Enter your User ID
through the keypad and press your finger.
Figure 2-4: 1:1 Verification Screen
If the fingerprint matches the saved template, the verification is successful, and the success
message will be displayed as shown below:

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Figure 2-5: Successful Biometric Verification
If the verification failed, the message will be displayed as shown below:
Figure 2-6: Failed Biometric Verification
If the clock displays "Error! Invalid user ID", then the User ID is not yet created.

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Page | 15 Copyright©2021 NGTeco. All rights reserved.
Figure 2-7: Failed 1:1 Verification
If the clock instructs "Please try again", then press your finger again. You can try 2 more
times. If the verification fails after trying for 2 more times, then the clock returns to the home
screen.
2.2.2 Password
In the Password verification mode, the clock compares the entered password with the
registered password corresponding to the User ID. If both the passwords match, then the
verification is successful.
If the verification is successful, the success message will be displayed as shown below:
Figure 2-8: Successful Password Verification
If the verification failed, the message will be displayed as shown below:

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Figure 2-9: Failed Password Verification
2.2.3 Standby Interface
The clock’s home screen displays the current attendance status:
Figure 2-10: Home Screen
2.3 T9 Mode
The T9 mode allows you to enter the Uppercase, Lowercase, and Special characters in the
text input fields. You can enter the alphabets and special characters by pressing one
keystroke per letter.
•Navigate to the required text field and press <M/OK>.

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Page | 17 Copyright©2021 NGTeco. All rights reserved.
Figure 2-11: Add User Details
•Each key on the keypad has a few letters printed above them. For example, pressing 3
can enter D, E, and F. To enter "F", press 3 thrice. This is accomplished by comparing
the number of keystrokes with the internal syntactical dictionary to determine the
letter.
•Press <> or <

>to switch between Uppercase, Lowercase, and Special characters.
Figure 2-12: Special Characters
•To add the special character, press the corresponding key once. For example, to enter
"@" press 8 once.
•After the input is complete, press the <M/OK> key twice to save.

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Page | 18 Copyright©2021 NGTeco. All rights reserved.
3Privileges
The user privileges are classified as:
•Administrator
•Users
3.1 Administrator
The Administrator privilege protects the clock against unwanted damage to important
configurations and unwanted changes. The Administrator has the privilege to operate all the
menus in addition to fingerprint/password-based attendance maintenance. The Admin can
make changes to the configuration, add and modify user details, and query on attendance
records. Click here to view the detailed menu operations.
Initially, the Admin must press and hold the <M/OK> key for 3 seconds. Then the Admin
verification screen appears as shown below:
Figure 3-1: Locked Screen for Admin Verification

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The Admin must verify the fingerprint or press <M/OK> to verify the password.
Figure 3-2: Admin Verification
If a person other than Admin tries to open the menu with his own credentials, an error will
be displayed as shown below:
Figure 3-3: Failed Admin Verification
Note: After registering as an administrator, you must use the administrator authentication
method to enter the menu. Please keep your password in a safe place. If you forget your
password, you can apply for a temporary password for verification.
3.2 Users
Users can make attendance punch through fingerprint/password verification methods.
For further details, refer Verification Modes.