Ngteco Kf460 User manual

KF460 User Manual

Thank you for choosing our product. Please read the instructions carefully

before operation. Follow these instructions to ensure that the product is

functioning properly. The images shown in this manual are for illustrative

purposes only.

For further details, please visit our Company’s website

www.ngteco.com.

User Manual

KF460

Date: April 2021

Doc Version: 1.0

English

KF460 User Manual

About the Manual

This manual introduces the operations of KF460 product. All figures displayed are for illustration purposes only.

Figures in this manual may not be exactly consistent with the actual products.

KF460 User Manual

Table of Contents

SAFETY MEASURES ................................................................................................................................... 4

ELECTRICAL SAFETY.................................................................................................................................. 5

OPERATION SAFETY.................................................................................................................................. 5

1INSTRUCTION FOR USE ..................................................................................................................... 6

1.1 STANDING POSITIONS AND FACE EXPRESSIONS.............................................................................................. 6

1.2 VERIFICATION MODES................................................................................................................................... 8

1.2.1 FACE VERIFICATION ....................................................................................................................................................................................... 8

1.2.2 PASSWORD VERIFICATION........................................................................................................................................................................... 9

2MAIN MENU ........................................................................................................................................ 9

3USER MANAGEMENT.......................................................................................................................10

3.1 ADD USER .................................................................................................................................................. 10

3.1.1 ENTER USER ID.............................................................................................................................................................................................11

3.1.2 ENTER USER FIRST NAME AND LAST NAME.........................................................................................................................................11

3.1.3 ENTER USER ROLE........................................................................................................................................................................................12

3.1.4 VERIFICATION MODE...................................................................................................................................................................................12

3.1.5 ENROLLING A FACE .....................................................................................................................................................................................13

3.1.6 ENROLLING A PASSWORD .........................................................................................................................................................................13

3.2 USERS LIST ................................................................................................................................................. 14

3.2.1 EDIT A USER...................................................................................................................................................................................................14

3.2.2 DELETE A USER .............................................................................................................................................................................................14

3.3 UPLOAD USERS .......................................................................................................................................... 15

3.3.1 DOWNLOAD USER TEMPLATE FILE.........................................................................................................................................................15

3.3.2 UPLOAD USER FILE......................................................................................................................................................................................16

3.4 DOWNLOAD USERS..................................................................................................................................... 17

4COMMUNICATION SETTINGS.........................................................................................................18

4.1 ETHERNET...................................................................................................................................................18

4.2 WIRELESS NETWORK...................................................................................................................................19

4.3 APP CONNECTION....................................................................................................................................... 22

5SYSTEM..............................................................................................................................................22

5.1 DATE TIME .................................................................................................................................................23

5.2 FACE PARAMETER .......................................................................................................................................23

5.3 AUTOTEST ..................................................................................................................................................24

KF460 User Manual

5.4 RESET......................................................................................................................................................... 25

5.5 USB UPGRADE ...........................................................................................................................................25

5.6 HELP .......................................................................................................................................................... 26

6PAY PERIOD ......................................................................................................................................26

6.1 WEEKLY PAY PERIOD ..................................................................................................................................27

6.2 BI-WEEKLY PAY PERIOD ............................................................................................................................. 27

6.3 SEMI-MONTHLY PAY PERIOD....................................................................................................................... 28

6.4 MONTHLY PAY PERIOD ...............................................................................................................................28

7DATA MANAGEMENT......................................................................................................................29

8ATTENDANCE RULE.........................................................................................................................30

9TIME DATA ........................................................................................................................................31

9.1 TODAY'S ATTENDANCE ...............................................................................................................................31

9.2 VIEW HISTORY ATTENDANCE ......................................................................................................................32

9.3 ADD MISSING PUNCH ................................................................................................................................. 32

10 TIME REPORT ................................................................................................................................33

11 SYSTEM INFO................................................................................................................................33

12 CONNECT TO NGTECO APP ........................................................................................................34

12.1 REGISTER USERS FROM APP ........................................................................................................................ 35

12.2 ATTENDANCE..............................................................................................................................................35

12.3 DOWNLOAD TIME REPORT FROM APP .........................................................................................................37

12.4 SETUP PAY PERIOD AND ATTENDANCE RULE FROM APP .............................................................................. 37

13 APPENDIX......................................................................................................................................38

13.1 T9 INPUT....................................................................................................................................................38

STATEMENT ON THE RIGHT TO PRIVACY ............................................................................................39

ENVIRONMENT-FRIENDLY USE DESCRIPTION ....................................................................................40

KF460 User Manual

Safety Measures

The below instructions intend to ensure that the user can use the product correctly to avoid danger or

property loss. The following precautions are to keep users safe and prevent any damage. Please read carefully

before installation.

Non-compliance with instructions could lead to product damage or physical injury (may even cause death).

1. Read, follow, and retain instructions - All safety and operational instructions must be properly

read and followed before bringing the device into service.

2. Do not ignore warnings - Adhere to all warnings on the unit and the operating instructions.

3. Accessories - Use only manufacturer-recommended or product-sold accessories. Please do not use

any other components other than materials suggested by the manufacturer.

4. Precautions for the installation – Do not place this device on an unstable stand or frame. It may

fall and cause serious injury to persons and damage to the device.

5. Service - Do not try to service this unit yourself. Opening or removing covers may expose you to

hazardous voltages or other hazards.

6. Damage requiring service - Disconnect the system from the Mains AC or DC power source and

refer service personnel under the following conditions:

•When cord or connection control is affected

•When the liquid spilled, or an item dropped into the system

•If exposed to water or due to inclement weather (rain, snow, and more)

•If the system is not operating normally, under operating instructions

Just change the controls defined in operating instructions. Improper adjustment of the controls

may result in damage and involve a qualified technician to return the device to normal operation.

Do not connect multiple devices to one power adapter as adapter overload can cause over-heat or

fire hazard.

7. Replacement parts - When parts are to be replaced, service technicians must only use the

replacement parts provided by the supplier. Unauthorized substitutes can result in a burn, shock, or

other hazards.

8. Safety check - On completion of service or repair work on the unit, ask the service technician to

perform safety checks to ensure proper operation of the device.

9. Power sources – The Power supply must be of the prescribed unit as given on the label. If the sort

of power supply to use is unclear, call your dealer.

10. Lightning - Install external lightning conductors to protect against electrical storms. It stops power-

ups from destroying the system.

It is recommended to install the device in areas with limited access.

KF460 User Manual

Electrical Safety

•Before connecting an external cable to the device, complete the grounding properly, and set up

surge protection; otherwise, static electricity will damage the mainboard.

•Please make sure that the power has been disconnected before you wire, install, or dismantle the

device.

•Ensure that the signal connected to the device is a weak-current (switch) signal; otherwise,

components of the device will get damaged.

•Ensure that the standard voltage applicable in your country or region is applied. If you are not sure

about the endorsed standard voltage, please consult your local electric power company. Power

mismatch may cause a short circuit or device damage.

•In the case of power supply damage, return the device to the professional technical personnel or

your dealer for handling.

•To avoid interference, keep the device far from high electromagnetic radiation devices, such as

generators (including electric generators), radios, televisions, (especially CRT) monitors, or speakers.

Operation Safety

•If smoke, odor, or noise rise from the device, turn off the power at once and unplug the power cable,

and then please contact the service center.

•Transportation and other unpredictable causes may damage the device hardware. Check whether the

device has any intense damage before installation.

•If the device has major defects that you cannot solve, contact your dealer as soon as possible.

•Dust, moisture, and abrupt temperature changes can affect the device's service life. You are advised

not to keep the device under such conditions.

•Do not keep the device in a place that vibrates. Handle the device with care. Do not place heavy

objects on top of the device.

•Do not apply rosin, alcohol, benzene, pesticides, and other volatile substances that may damage the

device enclosure. Clean the device accessories with a piece of soft cloth or a small amount of cleaning

agent.

•If you have any technical questions regarding usage, contact certified or experienced technical

personnel.

Note

：

•Make sure whether the positive polarity and negative polarity of the 12V DC power supply is

connected correctly. A reverse connection may damage the device. It is not advisable to connect the

24V DC power supply to the 12V DC input port.

•Make sure to connect the wires following the positive polarity and negative polarity shown on the

device's name plate.

•The warranty service does not cover accidental damage, damage caused by mis-operation, and

damage due to independent installation or repair of the product by the user.

KF460 User Manual

1Instruction for Use

1.1 Standing Positions and Face expressions

The correct position for enrolling and verification is given below:

Factors affecting verification:

Recommended Standing Posture and Facial Expression:

For the users of 5 to 6 feet tall (1.55m to 1.85m), we recommend standing

about 2 feet (0.5m) from the device. When viewing your image on the

device display window, step away if your image appears too bright. Step

closer if your image appears too dark.

During enrollment and verification, the installation position of device must

remain the same. If there is a need to move the device, keep the same

installation height, or else, the recognition function will be poor.

The distance between the user and the device should be

same while enrolling and verifying. Also, the distance

between the device and the ground must be same while

enrolling and verifying.

KF460 User Manual

Note:Please keep your facial expression and standing posture natural while enrolling and verifying.

Face Enrollment

During enrollment, locate your face at the center of the screen, and follow the voice prompt "Focus eyes inside

the green box". The user needs to move forward and backward to adjust the eye position during the face

registration.

KF460 User Manual

1.2 Verification Modes

1.2.1 Face Verification

1: N Face Verification mode

The device compares the current face with all users' faces in the device. It is recommended to use a proper way

to register and verify.

1:1 Face Verification mode

The device compares the current face with the registered face of the entered user ID. Enter User ID and press

"Face".

KF460 User Manual

1.2.2 Password Verification

The device compares entered password with registered password of the entered User ID. Enter the User ID,

press "Password" and enter your password. There are two responses after verification:

Note:The device prompts "Incorrect password" when the device fails to verify the user. After 2 attempts, if the

device fails to verify after the 3rd time, it returns to the initial interface.

2Main Menu

Start the device and long press [M/OK] for 2 seconds to open the Main Menu. Press ▼to scroll the page down.

Function Definition:

Users (User Management): Add, Edit, and Delete user’s information, including User ID, Frist Name, Last name,

User role, Verification mode, Face, Password and User photo. Use the USB disk to Upload or Download the

user’s function.

Comm. (Communication Settings): Set the communication parameters between device and PC, such as

DHCP, IP Address, Subnet mask, Gateway, Wi-Fi, set the App connection.

System: Set the system parameters, such as Date/Time, Face parameters, Autotest, Reset and USB upgrade.

Pay Period:Set the Pay period type and Start day of the week.

KF460 User Manual

Data (Data Management): Download Attendance Log, Delete Attendance data/User Photo/User All, and

Clean Permission.

Rule:Set the Attendance rule, such Maximum work hours, Day cutoff time, Duplicate punch interval, Enable

auto punch mode and View punch record.

Time Data:View the user’s Today’s attendance, History attendance, and Add missing punch.

Time Report:Select the Pay period, set the report hours format to download the time report.

System Info: Check the Device usage, Basic information, and Firmware information etc.

3User Management

3.1 Add User

•Only the registered users can make verification in the device.

•Start the device and open the Main Menu. Enter "Users" "Add User".

KF460 User Manual

3.1.1 Enter User ID

Press ▼/▲to select the "User ID" on the Add User interface, press [M/OK].

3.1.2 Enter User First Name and Last Name

Press ▼/▲to select the "First Name" or "Last Name" on the Add User interface and press [M/OK].

You can input an ID or use the default ID which will

be incremented from 1 to 999999.

Note: If you enter the existing ID of the device, you

will be prompted "Duplicated ID".

Refer 13.1 T9 Input for further details.

Note:

1. The First Name

is required,

otherwise the Employee

ID will

become a negative number when

exporting the report.

2. When the User List is displayed, the

First name and Last Name will be

combined.

KF460 User Manual

3.1.3 Enter User Role

Press ▼/ ▲to select the "User Role" on the Add User interface, press [M/OK].

3.1.4 Verification Mode

Press ▼/ ▲to select the "Verification Mode" on the Add User interface, press [M/OK].

Employee: Employees are only allowed to punch, query their own

attendance record, and check messages.

Admin: An administrator is granted rights to operate all functions and

menus in the device.

Note: It is recommended to register an Admin for the

ease of

management.

The available verification modes are:

1. Password/Face

2. User ID only

3. Password

4. Face only

5. Face + Password

Note: "/" means "or", and "+" means "and".

KF460 User Manual

3.1.5 Enrolling a Face

Press ▼/ ▲to select the "Face" on the New User interface, press [M/OK].

While registering the user’s face, the Privacy Policy interface pops up. Press the ▼/ ▲keys to view the relevant

content of the privacy policy. Press [M/OK] to agree and open the face registration interface.

Focus your eyes inside the green box, as the device prompts.

Note:

•Every time the user registers the face, he/she needs to agree with the privacy policy.

•During face enrollment, a photo will be taken and saved in the device automatically for “User Photo”

unless another is taken.

3.1.6 Enrolling a Password

Press ▼/ ▲to select the “Password” on the Add User interface, press [M/OK].

Input the 1 to 8 digits password and press

[M/OK], then re-type the password.

KF460 User Manual

3.2 Users List

Start the device, open the Main Menu. Enter “Users.” “Users List”.

3.2.1 Edit a User

All the information can be modified except User ID.

3.2.2 Delete a User

Press ▼/ ▲to select a user to edit and press [M/OK]. Select "Delete":

You can choose diﬀerent user data to delete.

KF460 User Manual

3.3 Upload Users

Start the device, open the Main Menu. Enter "Users" "Upload Users ".

3.3.1 Download User Template File

1. Insert a recognizable USB disk into the device, press / ▼to select Download User Template File and

press [M/OK].

2. The device starts downloading user templates.

3. If the download is successful, the device will prompt "Data download succeed!".

Note:After the download operation is successful, the ecuser.txt file will be generated in the root directory of

the USB disk. If you don’t enroll any user in the device, the content of each field in the download template file

will be empty. You need to fill in the content according to your needs and upload it to the device.

If the USB disk inserted and successfully recognized, the icon will

be displayed on the upper right corner of the standby interface.

Select Download User Template file or Upload user files and press

[M/OK].

Note: If the USB disk is not inserted in the device or the device does

not recognize the USB disk, it will prompt "Error! Failed to read USB

disk."

KF460 User Manual

3.3.2 Upload User File

1. Insert a recognizable U disk into the device, press / ▲to select Upload Users File and press [M/OK].

2. The device starts uploading.

3. If the upload is successful, the device will prompt "Upload is done".

When the uploaded data is empty or the uploaded file format is

wrong, the device will prompt "Failed to upload."

KF460 User Manual

3.4 Download Users

Start the device, and open Main Menu. Select "Users" "Download Users ".

1. Insert a recognizable USB disk into the device, press [M/OK] to select Download Users.

2. The device starts downloading.

3. If the download is successful, the device will prompt "Data download succeed".

After the download is successful, pull out the U disk on the device and insert it into the computer to view. Two

files will be viewed in the root directory of the U disk: ecuser.txt and userphoto.

Ecuser.txt: It consists of related user information registered by the user on the device, such User ID, First name,

Last name, Face, Verification mode etc. Data fields that are not registered by the user will be displayed as

empty.

Userphoto: First, create a directory named "userphoto" in the root directory of USB disk, and then place the

user photos in the directory. The size of each photo must be less than or equal to 15KB. The name of the photo

must be X.jpg (X represents User ID). The format of the photo must be .JPG.

Note:When uploading user photos, the device will detect whether there is a userphoto folder in the USB disk.

If there is no userphoto folder, upload will fail.

If the USB disk is not inserted in the device or the

device does not recognize USB disk, it will prompt

"Error! Failed to read USB disk.".

KF460 User Manual

4Communication Settings

Open the "Comm." Menu to set the communication parameters.

4.1 Ethernet

Select "Comm." "Ethernet".

Ethernet:

The device can communicate with PC each other via the

parameters you set.

2. Wireless Network:The device supports the Wi-Fi module, which is

built-in within the hardware, to enable data transmission via Wi-Fi and

establish a wireless network environment.

3. App Connection:Set the device parameters through the connection

with the APP.

Enable DHCP:

Dynamic Host Configuration Protocol, which is used to

allocate dynamic IP addresses to clients by a server.

2. IP Address: Modify if necessary. It cannot be the same with PC.

3. Subnet Mask: Modify it if necessary.

4. Gateway: It is necessary to set an address if the device and PC are in

diﬀerent network segment. Modify if necessary.

KF460 User Manual

4.2 Wireless Network

Select "Comm." "Wireless Network".

Press ▼/ ▲Wireless Network on the Comm. Settings interface to configure the Wi-Fi settings.

Search the Wi-Fi Network

Wi-Fi is enabled in the device by default. Toggle the button to enable or disable Wi-Fi.

Once the Wi-Fi is turned on, the device will search for the available Wi-Fi networks within the network

range.

Select the required Wi-Fi name from the available list and input the correct password in the password

interface, and then press Connect to Wi-Fi (OK).

When the Wi-Fi is connected successfully, the home screen will display the Wi-Fi logo.

1. Enable Wi-Fi: Enable or disable the Wi-Fi function.

2. Wi-Fi Network: Displays the connected Wi-Fi name.

3. Wi-Fi Address:The IP address of the Wi-Fi network.

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