NGTeco D1 Series User manual

User Manual
NGTeco Time Clock – D1, D2, W1 and W2 series
Date: March 2021
Doc Version: 3.0
English
Thank you for choosing our product. Please read the instructions carefully
before operation. Follow these instructions to ensure that the product is
functioning properly. The images shown in this manual are for illustrative
purposes only.
For further details, please visit our Company’s website
www.ngteco.com.

D and W Series NGTeco Time Clock User Manual
Page | 2Copyright©2021 NGTeco. All rights reserved.
About the Manual
This manual introduces the operations and usage of the NGTeco Time Clock.
All figures displayed are for illustration purposes only. Figures in this manual may not be exactly
consistent with the actual products.

D and W Series NGTeco Time Clock User Manual
Page | 3Copyright©2021 NGTeco. All rights reserved.
Document Conventions
Conventions used in this manual are listed below:
GUI Conventions
For Software
Convention
Description
Bold font
Used to identify software interface names e.g. OK, Confirm, Cancel
>
Multi-level menus are separated by these brackets. For example, File >
Create > Folder.
For Device
Convention
Description
< >
Button or key names for devices. For example, press <OK>
[ ]
Window names, menu items, data table and field names are inside square
brackets. For example, pop up the [New User] window
/
Multi-level menus are separated by forward slashes. For example,
[File/Create/Folder].
Symbols
Convention Description
This implies about the notice or pays attention to, in the manual
The general information which helps in performing the operations
faster
The information which is significant
Care taken to avoid danger or mistakes
The statement or event that warns of something or that serves as a
cautionary example.

D and W Series NGTeco Time Clock User Manual
Page | 4Copyright©2021 NGTeco. All rights reserved.
Table of Contents
1OVERVIEW.................................................................................................................... 11
2OPERATIONAL PROCEDURE ........................................................................................ 11
2.1 FINGER ENROLLMENT ................................................................................................... 11
2.1.1 FINGER SELECTION FOR ENROLLMENT.......................................................................................... 11
2.1.2 ENROLLMENT OPERATION............................................................................................................ 12
2.1.3 QUALITY IMPROVEMENT OF FINGERPRINT READS ......................................................................... 12
2.2 VERIFICATION MODES................................................................................................... 13
2.2.1 FINGERPRINT ................................................................................................................................ 13
2.2.2 PASSWORD................................................................................................................................... 16
2.2.3 ATTENDANCE STATUS .................................................................................................................. 17
2.3 T9 MODE.......................................................................................................................... 18
3PRIVILEGES ..................................................................................................................19
3.1 ADMINISTRATOR............................................................................................................ 19
3.2 USERS............................................................................................................................... 21
3.2.1 HOW TO RESET ADMIN PRIVILEGES .............................................................................................. 21
4MAIN MENU ................................................................................................................. 23
5USER MANAGEMENT ................................................................................................... 24
5.1 NEW USER REGISTRATION............................................................................................ 24
5.2 USER DATA MANAGEMENT.......................................................................................... 28
5.2.1 EDIT USER DETAILS ...................................................................................................................... 29
5.2.2 ENROLL THE FINGERPRINT ............................................................................................................ 30
5.2.3DELETE USER................................................................................................................................ 30

D and W Series NGTeco Time Clock User Manual
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5.3 HOW TO TRANSFER USER DATA.................................................................................. 30
5.3.1 UPLOAD USER DATA FROM USB DRIVE TO CLOCK ..................................................................... 31
5.3.2 DOWNLOAD USER DATA FROM CLOCK TO USB DRIVE ............................................................... 34
6PAY PERIOD .................................................................................................................36
6.1 WEEKLY PAY PERIOD..................................................................................................... 36
6.2 BI-WEEKLY PAY PERIOD................................................................................................ 37
6.3 SEMI-MONTHLY PAY PERIOD....................................................................................... 38
6.4 MONTHLY PAY PERIOD................................................................................................. 39
7ATTENDANCE MANAGEMENT..................................................................................... 40
7.1 ATTENDANCE RULES ..................................................................................................... 40
7.2 ATTENDANCE TRACKING.............................................................................................. 42
7.2.1 EVERY DAY’S ATTENDANCE .......................................................................................................... 42
7.2.2 ATTENDANCE OF INDIVIDUAL USERS............................................................................................ 44
7.2.3 ADD MISSING ATTENDANCE PUNCH............................................................................................ 47
8TIME-ATTENDANCE REPORTS ..................................................................................... 48
8.1 REPORT PARAMETERS................................................................................................... 49
8.2 DOWNLOAD REPORTS .................................................................................................. 49
9COMMUNICATION PARAMETERS ............................................................................... 52
9.1 MANUAL WI-FI CONFIGURATION ................................................................................ 52
9.1.1 CONNECTION TO AN EXISTING WI-FI........................................................................................... 52
9.1.2 NEW WI-FI CONNECTION ............................................................................................................ 53
9.1.3 ENABLE/DISABLE DHCP ............................................................................................................. 54
9.2 WI-FI CONFIGURATION THROUGH USB...................................................................... 55
9.3 APP CONNECTION.......................................................................................................... 57

D and W Series NGTeco Time Clock User Manual
Page | 6Copyright©2021 NGTeco. All rights reserved.
10 DATA MANAGEMENT .................................................................................................. 59
10.1 ATTENDANCE LOG MANAGEMENT ............................................................................. 59
10.1.1 DOWNLOAD ATTENDANCE LOGS ................................................................................................. 59
10.1.2 DELETE ATTENDANCE LOGS......................................................................................................... 60
10.2 CLOCK RESET .................................................................................................................. 61
10.3 DELETE ALL DATA .......................................................................................................... 63
10.4 FIRMWARE UPDATE....................................................................................................... 64
11 SYSTEM SETTINGS .......................................................................................................65
11.1 CLOCK DATE AND TIME................................................................................................. 65
11.2 CLOCK INFORMATION................................................................................................... 66
12 TROUBLESHOOTING.................................................................................................... 68
13 CONTACT US ................................................................................................................68

D and W Series NGTeco Time Clock User Manual
Page | 7Copyright©2021 NGTeco. All rights reserved.
Table of Figures
FIGURE 2-1: FINGERPRINT REGISTRATION ................................................................................. 12
FIGURE 2-2: SUCCESSFUL BIOMETRIC VERIFICATION .............................................................. 13
FIGURE 2-3: FAILED BIOMETRIC VERIFICATION......................................................................... 14
FIGURE 2-4: 1:1 VERIFICATION SCREEN ...................................................................................... 14
FIGURE 2-5: SUCCESSFUL BIOMETRIC VERIFICATION .............................................................. 15
FIGURE 2-6: FAILED BIOMETRIC VERIFICATION......................................................................... 15
FIGURE 2-7: FAILED 1:1 VERIFICATION........................................................................................ 16
FIGURE 2-8: SUCCESSFUL PASSWORD VERIFICATION.............................................................. 16
FIGURE 2-9: FAILED PASSWORD VERIFICATION........................................................................ 17
FIGURE 2-10: HOME SCREEN......................................................................................................... 17
FIGURE 2-11: CHANGED ATTENDANCE STATUS........................................................................ 18
FIGURE 2-12: ADD USER DETAILS ................................................................................................ 18
FIGURE 2-13: SPECIAL CHARACTERS........................................................................................... 19
FIGURE 3-1: LOCKED SCREEN FOR ADMIN VERIFICATION....................................................... 20
FIGURE 3-2: ADMIN VERIFICATION.............................................................................................. 20
FIGURE 3-3: FAILED ADMIN VERIFICATION ................................................................................ 21
FIGURE 3-4: CLEAR PERMISSION.................................................................................................. 21
FIGURE 3-5: CONFIRMATION SCREEN ......................................................................................... 22
FIGURE 3-6: SUCCESS MESSAGE AFTER CLEARING PERMISSION ........................................... 22
FIGURE 4-1: MAIN MENU............................................................................................................... 23
FIGURE 5-1: USER LIST ................................................................................................................... 24
FIGURE 5-2: ADD A NEW USER ..................................................................................................... 25
FIGURE 5-3: USER DETAILS............................................................................................................ 25
FIGURE 5-4: FINGERPRINT ENROLLMENT ................................................................................... 26
FIGURE 5-5: SUCCESSFUL ENROLLMENT.................................................................................... 26
FIGURE 5-6: ALERT TO OVERWRITE FINGERPRINTS .................................................................. 27
FIGURE 5-7: ENROLL PASSWORD................................................................................................. 27
FIGURE 5-8: CHANGE PASSWORD................................................................................................ 28

D and W Series NGTeco Time Clock User Manual
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FIGURE 5-9: USER LIST MENU ....................................................................................................... 28
FIGURE 5-10: USER LIST................................................................................................................. 29
FIGURE 5-11: EDIT USER DETAILS ................................................................................................ 29
FIGURE 5-12: ALERT TO DELETE USER......................................................................................... 30
FIGURE 5-13: UPLOAD USER DATA.............................................................................................. 31
FIGURE 5-14: DOWNLOAD TEMPLATE ........................................................................................ 31
FIGURE 5-15: SUCCESS MESSAGE AFTER DOWNLOADING TEMPLATE.................................. 32
FIGURE 5-16: TEMPLATE FILE - 1 .................................................................................................. 32
FIGURE 5-17: TEMPLATE FILE -2................................................................................................... 33
FIGURE 5-18: EDIT USER DETAILS ................................................................................................ 33
FIGURE 5-19: UPLOAD TEMPLATE ............................................................................................... 34
FIGURE 5-20: SUCCESS MESSAGE AFTER UPLOADING THE TEMPLATE................................. 34
FIGURE 5-21: DOWNLOAD USER DATA -1 .................................................................................. 35
FIGURE 5-22: DOWNLOAD USER DATA - 2 ................................................................................. 35
FIGURE 5-23: SUCCESS MESSAGE AFTER DOWNLOADING USER DATA ................................ 35
FIGURE 5-24: DOWNLOADED FILE............................................................................................... 36
FIGURE 6-1: WEEKLY PAY PERIOD ............................................................................................... 37
FIGURE 6-2: BI-WEEKLY PAY PERIOD........................................................................................... 38
FIGURE 6-3: SEMI-MONTHLY PAY PERIOD ................................................................................. 39
FIGURE 6-4: MONTHLY PAY PERIOD............................................................................................ 39
FIGURE 7-1: ATTENDANCE RULE.................................................................................................. 40
FIGURE 7-2: TODAY'S ATTENDANCE ........................................................................................... 42
FIGURE 7-3: ATTENDANCE DETAILS ............................................................................................ 43
FIGURE 7-4: TIME DATA ................................................................................................................. 43
FIGURE 7-5: ATTENDANCE OF A USER ........................................................................................ 44
FIGURE 7-6: ATTENDANCE IN A DAY ........................................................................................... 44
FIGURE 7-7: ATTENDANCE HISTORY ........................................................................................... 45
FIGURE 7-8: SELECTING A USER ................................................................................................... 45
FIGURE 7-9: USERS LIST ................................................................................................................. 46
FIGURE 7-10: SELECTED USERS TO VIEW ATTENDANCE .......................................................... 46

D and W Series NGTeco Time Clock User Manual
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FIGURE 7-11: ATTENDANCE DETAILS OF THE SELECTED USERS............................................. 47
FIGURE 7-12: ADD MISSING PUNCHES........................................................................................ 47
FIGURE 7-13: MISSING PUNCH DETAILS ..................................................................................... 48
FIGURE 8-1: TIME REPORT............................................................................................................. 49
FIGURE 8-2: SUCCESS MESSAGE AFTER GENERATING TIME REPORT .................................... 50
FIGURE 8-3: DOWNLOADED ATTENDANCE REPORT ................................................................ 50
FIGURE 8-4: DETAILED ATTENDANCE REPORT .......................................................................... 51
FIGURE 9-1: MANUAL WI-FI CONNECTION................................................................................. 52
FIGURE 9-2: AVAILABLE WI-FI NETWORKS ................................................................................. 52
FIGURE 9-3: WI-FI CONNECTION INTERFACE ............................................................................. 53
FIGURE 9-4: CONNECTED WI-FI .................................................................................................... 53
FIGURE 9-5: SSID AND PASSWORD.............................................................................................. 54
FIGURE 9-6: DHCP INTERFACE...................................................................................................... 54
FIGURE 9-7 DHCP CONNECTIVITY................................................................................................ 55
FIGURE 9-8: WI-FI SETUP BY USB.................................................................................................. 55
FIGURE 9-9: WI-FI SETUP TEMPLATE DOWNLOAD.................................................................... 56
FIGURE 9-10: SUCCESS MESSAGE AFTER DOWNLOAD ............................................................ 56
FIGURE 9-11: DOWNLOADED TEMPLATE ................................................................................... 56
FIGURE 9-12: CONNECTIVITY INTERFACE................................................................................... 57
FIGURE 9-13: APP CONNECTION.................................................................................................. 58
FIGURE 9-14: APP OPERATION ..................................................................................................... 58
FIGURE 10-1: DATA MANAGEMENT............................................................................................. 59
FIGURE 10-2: DOWNLOAD ATTENDANCE LOG.......................................................................... 59
FIGURE 10-3: SUCCESS MESSAGE AFTER DOWNLOADING ATTENDANCE LOGS................. 60
FIGURE 10-4: DOWNLOADED ATTENDANCE LOGS................................................................... 60
FIGURE 10-5: DELETE ATTENDANCE LOGS................................................................................. 61
FIGURE 10-6: CONFIRMATION TO DELETE ATTENDANCE LOGS............................................. 61
FIGURE 10-7: SUCCESS MESSAGE AFTER DELETING ATTENDANCE LOGS ............................ 61
FIGURE 10-8: CLOCK RESET........................................................................................................... 62
FIGURE 10-9: CONFIRMATION TO RESET THE CLOCK............................................................... 62

D and W Series NGTeco Time Clock User Manual
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FIGURE 10-10: SUCCESS MESSAGE AFTER RESET...................................................................... 62
FIGURE 10-11: DELETE ALL DATA ................................................................................................ 63
FIGURE 10-12: CONFIRMATION TO DELETE ALL DATA ............................................................ 63
FIGURE 10-13: SUCCESS MESSAGE AFTER DELETING ALL DATA............................................ 63
FIGURE 10-14: UPDATE FIRMWARE............................................................................................. 64
FIGURE 10-15: CONFIRMATION TO UPDATE FIRMWARE ......................................................... 64
FIGURE 10-16: SUCCESS MESSAGE AFTER UPDATING FIRMWARE......................................... 64
FIGURE 11-1: DATE AND TIME SETTINGS -1 ............................................................................... 65
FIGURE 11-2: DATE AND TIME SETTINGS -2 ............................................................................... 65
FIGURE 11-3: SYSTEM INFORMATION -1..................................................................................... 66
FIGURE 11-4: SYSTEM INFORMATION - 2.................................................................................... 67
FIGURE 13-1: SYSTEM HELP .......................................................................................................... 68
FIGURE 13-2: SUPPORT SCREEN................................................................................................... 69

D and W Series NGTeco Time Clock User Manual
Page | 11 Copyright©2021 NGTeco. All rights reserved.
1Overview
This document outlines the menu operations of the NGTeco D and W Series Time Clock.
The NGTeco Time Clock provides convenience for users and minimizes the requirement of the
computer skills of users. The clock allows the setting of attendance rules, managing user
information, managing user privileges, setting pay periods, generating timecard reports and
attendance logs, etc.
Key Features
•Easy to monitor and straight-forward services.
•Reduces management cost for attendance related procedures.
•Goes a long way in simplifying the payroll process.
•Advanced attendance analytics.
•Granular visibility into attendance patterns.
•Greatly reduces month-end hassles and compliance challenges.
2Operational Procedure
Note:Press and Hold M/OK for 3 seconds to open the menu.
2.1 Finger Enrollment
Finger Enrollment procedure includes capturing a user’s fingerprint and saving it as a template
to the corresponding User ID. To enhance the fingerprint authentication rate, make sure you
enroll the finger in a proper manner.
2.1.1 Finger Selection for Enrollment
•It is recommended to use the index finger or middle finger to enroll your fingerprint.
•If the fingerprints on your selected hand are worn or damaged, try using the other hand.
•If the fingers are small, try enrolling the thumb finger.

D and W Series NGTeco Time Clock User Manual
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2.1.2 Enrollment Operation
•Place the finger flat and centered on the sensor surface.
•The score for each enrollment will be displayed. Make sure the score is high enough to
ensure proper enrollment and authentication.
•Place the finger consecutively until the success message appears. An illustration is given
below:
Figure 2-1: Fingerprint Registration
2.1.3 Quality Improvement of Fingerprint Reads
•Place the finger firmly on the sensor surface.
•Always use clean fingers for enrollment.
•Do not slide the finger while enrolling it.
•Avoid angled or tilted finger positions for enrollment.
For further details, refer fingerprint enrollment.

D and W Series NGTeco Time Clock User Manual
Page | 13 Copyright©2021 NGTeco. All rights reserved.
2.2 Verification Modes
In the NGTeco Time Clock, there are two verification modes, namely:
•Fingerprint verification
•Password verification
These verification modes can be used for check-in and check-out punches and access to the
Admin menu.
2.2.1 Fingerprint
The fingerprint verification can be done in two ways:
1: N Verification:The clock compares the current fingerprint collected by the fingerprint
sensor with all the fingerprints on the clock. Press your finger properly on the fingerprint sensor.
If the fingerprint matches with the saved template, the verification is successful.
If the verification is successful, the success message will be displayed as shown below:
Figure 2-2: Successful Biometric Verification

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If the verification failed, the message will be displayed as shown below:
Figure 2-3: Failed Biometric Verification
1:1 Verification: The clock compares the current fingerprint collected by the fingerprint
sensor with the fingerprint template saved for the corresponding User ID. Enter your User ID
through the keypad and press your finger.
Figure 2-4: 1:1 Verification Screen
If the fingerprint matches the saved template, the verification is successful, and the success
message will be displayed as shown below:

D and W Series NGTeco Time Clock User Manual
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Figure 2-5: Successful Biometric Verification
If the verification failed, the message will be displayed as shown below:
Figure 2-6: Failed Biometric Verification
If the clock displays " Error ID No”, then the User ID is not yet created.

D and W Series NGTeco Time Clock User Manual
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Figure 2-7: Failed 1:1 Verification
If the clock instructs “Please try again”, then press your finger again. You can try 2 more times.
If the verification fails after trying for 2 more times, then the clock returns to the home screen.
2.2.2 Password
In the Password verification mode, the clock compares the entered password with the
registered password corresponding to the User ID. If both the passwords match, then the
verification is successful.
If the verification is successful, the success message will be displayed as shown below:
Figure 2-8: Successful Password Verification

D and W Series NGTeco Time Clock User Manual
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If the verification failed, the message will be displayed as shown below:
Figure 2-9: Failed Password Verification
2.2.3 Attendance Status
The clock’s home screen displays the current attendance status:
Figure 2-10: Home screen
If you want to change the attendance status, press IN or OUT key as required.
The attendance status changes as shown below:

D and W Series NGTeco Time Clock User Manual
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Figure 2-11: Changed Attendance Status
2.3 T9 Mode
The T9 mode allows you to enter the Uppercase, Lowercase, and Special characters in the text
input fields. You can enter the alphabets and special characters by pressing one keystroke per
letter.
•Navigate to the required text field and press <M/OK>.
Figure 2-12: Add User Details
•Each key on the keypad has a few letters printed above them. For example, pressing 3
can enter D, E, and F. To enter “F”, press 3 thrice. This is accomplished by comparing the
number of keystrokes with the internal syntactical dictionary to determine the letter.
•Press <

>to switch between Uppercase, Lowercase, and Special characters.

D and W Series NGTeco Time Clock User Manual
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Figure 2-13: Special Characters
•To add the special character, press the corresponding key once. For example, to enter
“@” press 3 once.
3Privileges
The user privileges are classified as:
•Administrator
•Users
3.1 Administrator
The Administrator privilege protects the clock against unwanted damage to important
configurations and unwanted changes. The Administrator has the privilege to operate all the
menus in addition to fingerprint/password-based attendance maintenance. The Admin can
make changes to the configuration, add and modify user details, and query on attendance
records. Click here to view the detailed menu operations.
Initially, the Admin must press and hold the <M/OK> key for 5 seconds. Then the Admin
verification screen appears as shown below:

D and W Series NGTeco Time Clock User Manual
Page | 20 Copyright©2021 NGTeco. All rights reserved.
Figure 3-1: Locked screen for Admin Verification
The Admin must verify the fingerprint or press <M/OK> to verify the password.
Figure 3-2: Admin Verification