Oki CX 1145 MFP User manual

TRADEMARKS AND COPYRIGHT 1
TRADEMARKS AND COPYRIGHT
Trademarks
yThe official name of Windows 98 is Microsoft Windows 98 Operating System.
yThe official name of Windows Me is Microsoft Windows Me Operating System.
yThe official name of Windows NT is Microsoft Windows NT Operating System.
yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Inc.
in the US and other countries.
yPostScript is a trademark of Adobe Systems Incorporated.
yNetscape is a trademark of Netscape Communications Corporation.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company names and product names in this manual are the trademarks of their respec-
tive companies.

2 Preface
Preface
Thank you for purchasing OKI Multifunctional Digital Systems. This guide provides instructions
on how to scan the originals using the equipment. Read this guide before scanning on your Mul-
tifunctional Digital Systems. Keep this guide within easy reach, and use it to configure an envi-
ronment that makes best use of the OKI 1100 MFP functions.
About This Guide
This manual describes how to scan the originals using the equipment.
Conventions
yThe term “this equipment” in this manual refers to the Multifunctional Digital Systems.
yThe term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
They provide important descriptions of the operation.
Pages describing items related to what you are currently doing. See these
pages as required.

TABLE OF CONTENTS 3
TABLE OF CONTENTS
TRADEMARKS AND COPYRIGHT...............................................................1
Preface...........................................................................................................2
About This Guide.......................................................................................2
Conventions ......................................................................................... 2
Precautions in this manual ........................................................................2
Chapter 1 Overview
About Scan Features....................................................................................8
About Scan Mode......................................................................................8
Scan to e-Filing Mode ..........................................................................8
Scan to File Mode ................................................................................9
Scan to E-mail Mode .......................................................................... 10
Web Service Scan Mode....................................................................10
About Expansion Memories.....................................................................11
About Scan Speed ..................................................................................12
How to Perform Scan Operations .............................................................13
Confirming the Scan Job Status ............................................................... 19
Confirming the Scan Log...........................................................................20
Chapter 2 Scan to e-Filing
How to Perform Scan to e-Filing ............................................................... 22
How to Use Scanned Data Stored in e-Filing...........................................29
Using Scanned Data in e-Filing from Touch Panel Display.....................29
Using Scanned Data in e-Filing from e-Filing Web Utility........................29
Chapter 3 Scan to File
How to Perform Scan to File......................................................................32
How to Use Scanned Data Stored as Files............................................... 41
When Scanned Data Is Stored in MFP LOCAL.......................................41
When Scanned Data Is Stored in REMOTE 1 or 2..................................41
Chapter 4 Scan to E-mail
How to Perform Scan to E-mail ................................................................. 44
Specifying Destinations ...........................................................................51
Chapter 5 Using Template
Scanning Using Template.......................................................................... 64

4 TABLE OF CONTENTS
Registering Scan Template .......................................................................71
Chapter 6 Copy & File
How to Perform Copy & File ......................................................................80
Chapter 7 Internet Fax
About Internet Fax......................................................................................88
Precaution for Internet Transmission....................................................... 88
Internet Fax Transmission Overview ....................................................... 89
How to Perform Internet Fax .....................................................................90
Specifying Destinations ...........................................................................93
Advanced Function................................................................................104
Sending 2-sided Originals ................................................................104
Priority Transmission........................................................................105
Receiving Internet Fax .............................................................................106
Chapter 8 Remote Scan
Installing Remote Scan Driver.................................................................110
Planning for Installation .........................................................................110
Installing the Remote Scan Driver .........................................................111
Installing from Drivers & Network Utilities CD-ROM.........................111
Installing from TopAccess ................................................................114
Uninstalling Remote Scan Driver............................................................116
Repairing Remote Scan Driver................................................................117
Scanning Remotely Using Remote Scan Driver ....................................118
How to Scan ..........................................................................................118
When You Are Running the First Time.............................................119
Configuring Discovery Settings ...................................................121
How to Use Remote Scan Driver...........................................................122
Adding a New Device Using Network Discovery..............................125
Changing the Target Device.............................................................125
Remote Scan Driver Errors......................................................................126
Remote Scan Driver Error Conditions ...................................................126
Cannot Find the Device....................................................................126
Cannot Connect to the Device Found by Discovery.........................126
Cannot Acquire Document ...............................................................127

TABLE OF CONTENTS 5
Chapter 9 Web Service SCAN
Preparing “Web Service Scan” ...............................................................130
Planning and preparation ......................................................................130
Installing a Driver...................................................................................130
How to Perform Web Service Scan Operations.....................................131

6 TABLE OF CONTENTS

1.Overview
This section describes the overview of the scan functions.
About Scan Features ................................................................................................8
About Scan Mode................................................................................................................................8
How to Perform Scan Operations..........................................................................13
Confirming the Scan Job Status............................................................................19
Confirming the Scan Log .......................................................................................20

1 Overview
8 About Scan Features
About Scan Features
This section describes about the scan features.
About Scan Mode
If the scanning function is used, originals set on the Automatic Document Feeder or on the orig-
inal glass can easily be scanned as image data. This equipment can save scanned images into
e-Filing or shared folder in the equipment. This equipment also can send scanned images to e-
mail addresses.
This equipment supports four scan modes, Scan to e-Filing, Scan to File, Scan to E-mail and
WS Scan.
Scan to e-Filing Mode
Scan to e-Filing mode allows users to store scanned images as e-Filing documents in the equip-
ment. Once users store the scanned images as e-Filing documents, the documents can be
managed by creating boxes and folders. Users can work with e-Filing documents such as print-
ing them, merging them to create a new document, and so on, using the e-Filing web utility. The
e-Filing documents also can be retrieved into user’s computer using TWAIN driver or File Down-
loader.
In the e-Filing boxes, up to 10GB of data can be stored. The available size is displayed in the
Device tab page in TopAccess.
yDelete the documents in e-Filing when they are no longer needed.
yYou cannot access the e-Filing box in Mac OS.
For instructions on how to perform Scan to e-Filing, see the following section.
P.21 “Scan to e-Filing”
For more information about e-Filing, please see e-Filing Guide.
Windows
compute
r
Managing e-Filing documents
using the Web browser
Scan to e-Filing
Windows
compute
r
Retrieving e-Filing documents
as images using TWAIN driver
or File Downloader
e-Filinge-Filing

About Scan Features 9
Scan to File Mode
Scan to File mode allows users to save scanned images as PDF, XPS, TIFF, or JPEG files either
the shared folder in the equipment, or network folder in another computer. Users can use saved
files by copying them from the folder where users save the scanned images.
In the shared folder in the equipment, up to 10GB of data can be stored. The available size is
displayed in the Device tab page in TopAccess.
Delete the files in the shared folder when they are no longer needed.
For instructions on how to perform Scan to File, see the following section.
P.31 “Scan to File”
The Copy & File function, which enables users to copy and store as file at the same time, also
will be available. For instruction on how to perform Copy & File, see the following section.
P.79 “Copy & File”
Scan to File
Windows computer
or
Mac OS X 10.2.4
or later
Copying Files from the shared
folder in the equipment
Copying Files from the
network folder
Shared FolderShared Folder
Network FolderNetwork Folder

1 Overview
10 About Scan Features
Scan to E-mail Mode
Scan to E-mail mode allows users to send scanned images to specified e-mail addresses.
When users perform Scan to E-mail, the scanned image will be converted to a PDF, XPS, TIFF,
or JPEG file and send them as an attached file of the E-mail message.
For instructions on how to perform Scan to E-mail, see the following section.
P.43 “Scan to E-mail”
Web Service Scan Mode
The Web Service Scan operations are performed on computers via a network connected using
the features in Windows Vista. Images scanned in this equipment can be stored in your com-
puter. You can store images scanned with this equipment into a computer, or you can retrieve
images from applications supporting WIA (Windows Imaging Acquisition) Scan Driver.
This section includes a procedure for storing images scanned with this equipment into a com-
puter.
For instructions on how to perform WS Scan, see the following section.
P.129 “Web Service SCAN”
Scan to File
Internet
Send email to the Internet
via SMTP server
SMTP Server
Perform scanning from the control panel
or through remote operation using
a WIA Scan Driver-compliant application.
Load a scanned image into
the WIA Scan Driver-compliant
application.
Install the driver in advance.
Originals
Windows Vista

About Scan Features 11
About Expansion Memories
When the optional expansion main memory and page memory are installed, the following func-
tions become available.
ySlim PDF file format for up LD (A3) size originals
y600 dpi scan in gray scale, color, and auto color mode
The following table describes the functions that become available when the optional main mem-
ory is installed.
The following table describes the functions that become available when the optional page mem-
ory is installed.
When the optional expansion memories are installed, high-resolution scan (Color/Auto Color:
600/400 dpi, Gray Scale: 600dpi) or high-resolution print (1200 dpi x 600 dpi) function will be
available.
For more information about the optional expansion memory, ask your service representative.
Contact your service technician or service representative for the Expansion Memory (optional)
Main Memory File Format Available Original Size
512 MB (Standard) When [SLIM PDF] is selected A4, LT, A4-R, A5-R, LT-R, 16K, B5,
ST-R, 16K-R, B5-R, 8.5SQ, A6-R
1 GB (Optional) When [SLIM PDF] is selected Auto, Mixed Original Size,
Other all original sizes
Page Memory Color Mode Available Resolution
256 MB (Standard) When [BLACK] is selected 150, 200, 300, 400, 600
When [GRAY SCALE] is selected 100, 150, 200, 300, 400
When [FULL COLOR] is selected 100, 150, 200, 300, 400
When [AUTO COLOR] is selected 100, 150, 200, 300, 400
512 MB (Optional) When [BLACK] is selected 150, 200, 300, 400, 600
When [GRAY SCALE] is selected 100, 150, 200, 300, 400, 600
When [FULL COLOR] is selected 100, 150, 200, 300, 400, 600
When [AUTO COLOR] is selected 100, 150, 200, 300, 400, 600

1 Overview
12 About Scan Features
About Scan Speed
The scan speed varies depending on the color mode and resolution.
The following table describes the scan speed for each condition.
Color Mode Resolution Scan Speed
Black 150 dpi 45 page/minute
200 dpi
300 dpi
400 dpi
600 dpi
50 page/minute
Gray Scale 100 dpi
150 dpi
200 dpi
300 dpi
400 dpi
600 dpi
45 page/minute
Full Color/Auto Color 100 dpi
150 dpi
200 dpi
300 dpi
40 page/minute
400 dpi
600 dpi 20 page/minute

How to Perform Scan Operations 13
How to Perform Scan Operations
Users can scan originals not only by selecting one of the scan modes, but also by combining two
scan modes at a single operation.
The following procedures describe about the basic instructions on how to perform the scan oper-
ations.
P.13 “Scanning Procedure for Single Agent”
P.16 “Scanning Procedure for Dual Agents”
yUsers can use a template to perform a scan operation as well. For more information about a
template, see the following section.
P.63 “Using Template”
yUsers can perform Copy & File, which enables users to copy the originals as well as storing
the originals as a file. For more information about Copy & File, see the following section.
P.79 “Copy & File”
Scanning Procedure for Single Agent
1
Place the original(s).
yFor instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
yThe basic scan menu is displayed.

1 Overview
14 How to Perform Scan Operations
3
Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
[WS Scan] — Press this to save the scanned images into your client PC.
4
Set the scanning conditions using the buttons on the touch panel
and digital keys, and press the [ENTER] button to save the settings.
yThe above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.22 “How to Perform Scan to e-Filing”
P.32 “How to Perform Scan to File”
P.44 “How to Perform Scan to E-mail”
P.129 “Web Service SCAN”
yWhen you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.

How to Perform Scan Operations 15
5
Press the [SCAN!] button.
6
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
yWhen the original is set on the Automatic Document Feeder, this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
yIf you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
yYou can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
yWhen you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
yWhen the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan oper-
ation with scanned originals, press the [YES] button. The amount of the temporary work-
space can be confirmed in the Device tab page of TopAccess.

1 Overview
16 How to Perform Scan Operations
Scanning Procedure for Dual Agents
1
Place the original(s).
yFor instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
yThe basic scan menu is displayed.
3
Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
[WS Scan] — Press this to save the scanned images into your client PC.

How to Perform Scan Operations 17
4
Set the scanning conditions using the buttons on the touch panel
and digital keys, and press the [ENTER] button to save the settings.
yThe above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.21 “Scan to e-Filing”
P.31 “Scan to File”
P.43 “Scan to E-mail”
P.129 “Web Service SCAN”
yWhen you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.
5
Select the other button of the desired scan mode.
yYou can set two scan modes at a single operation. You cannot set all three scan
modes at the same time.
yWhen the "WS Scan" is selected, another scan mode cannot be set at the same time.
If you want to cancel a scan mode that you set, press the button for the scan mode that
you want to cancel and press the [CANCEL] button in the screen. The screen returns to
the basic scan menu and the button will be unselected (not grayed out).

1 Overview
18 How to Perform Scan Operations
6
Press the [SCAN!] button.
7
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
yWhen the original is set on the Automatic Document Feeder, this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
yIf you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
yYou can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
yWhen you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
yWhen the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan oper-
ation with scanned originals, press the [YES] button. The amount of the temporary work-
space can be confirmed in the Device tab page of TopAccess.

Confirming the Scan Job Status 19
Confirming the Scan Job Status
SCAN JOB displays the status of a job and enables the deletion of job. 4 jobs are listed on each
screen. The jobs for 250 pages (1,000 jobs) can be displayed. Press the [Next] button to display
the 5th job or later, and press the [Prev] button to display the previous page.
To display the scan job status screen, press the [JOB STATUS] button on the control panel and
press the [SCAN] button.
yItems of table
Display the name of the file created or the e-mail address of the recipient.
Agent: Display the function used for the scan job.
Date, Time: Display the date and time of the scan job.
Pages: Display the number of pages scanned or sent via E-mail.
Status: Display the status of jobs.
yButtons
[Delete]: The button becomes active when the deletable job is selected. When this button is
pressed, the job is deleted.