Oki CX 1145 MFP User manual

TRADEMARKS AND COPYRIGHT 1
TRADEMARKS AND COPYRIGHT
Trademarks
yThe official name of Windows 98 is Microsoft Windows 98 Operating System.
yThe official name of Windows Me is Microsoft Windows Me Operating System.
yThe official name of Windows NT is Microsoft Windows NT Operating System.
yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Inc.
in the US and other countries.
yPostScript is a trademark of Adobe Systems Incorporated.
yNetscape is a trademark of Netscape Communications Corporation.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company names and product names in this manual are the trademarks of their respec-
tive companies.

2 Preface
Preface
Thank you for purchasing OKI Multifunctional Digital Systems. This guide provides instructions
on how to scan the originals using the equipment. Read this guide before scanning on your Mul-
tifunctional Digital Systems. Keep this guide within easy reach, and use it to configure an envi-
ronment that makes best use of the OKI 1100 MFP functions.
About This Guide
This manual describes how to scan the originals using the equipment.
Conventions
yThe term “this equipment” in this manual refers to the Multifunctional Digital Systems.
yThe term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
They provide important descriptions of the operation.
Pages describing items related to what you are currently doing. See these
pages as required.

TABLE OF CONTENTS 3
TABLE OF CONTENTS
TRADEMARKS AND COPYRIGHT...............................................................1
Preface...........................................................................................................2
About This Guide.......................................................................................2
Conventions ......................................................................................... 2
Precautions in this manual ........................................................................2
Chapter 1 Overview
About Scan Features....................................................................................8
About Scan Mode......................................................................................8
Scan to e-Filing Mode ..........................................................................8
Scan to File Mode ................................................................................9
Scan to E-mail Mode .......................................................................... 10
Web Service Scan Mode....................................................................10
About Expansion Memories.....................................................................11
About Scan Speed ..................................................................................12
How to Perform Scan Operations .............................................................13
Confirming the Scan Job Status ............................................................... 19
Confirming the Scan Log...........................................................................20
Chapter 2 Scan to e-Filing
How to Perform Scan to e-Filing ............................................................... 22
How to Use Scanned Data Stored in e-Filing...........................................29
Using Scanned Data in e-Filing from Touch Panel Display.....................29
Using Scanned Data in e-Filing from e-Filing Web Utility........................29
Chapter 3 Scan to File
How to Perform Scan to File......................................................................32
How to Use Scanned Data Stored as Files............................................... 41
When Scanned Data Is Stored in MFP LOCAL.......................................41
When Scanned Data Is Stored in REMOTE 1 or 2..................................41
Chapter 4 Scan to E-mail
How to Perform Scan to E-mail ................................................................. 44
Specifying Destinations ...........................................................................51
Chapter 5 Using Template
Scanning Using Template.......................................................................... 64

4 TABLE OF CONTENTS
Registering Scan Template .......................................................................71
Chapter 6 Copy & File
How to Perform Copy & File ......................................................................80
Chapter 7 Internet Fax
About Internet Fax......................................................................................88
Precaution for Internet Transmission....................................................... 88
Internet Fax Transmission Overview ....................................................... 89
How to Perform Internet Fax .....................................................................90
Specifying Destinations ...........................................................................93
Advanced Function................................................................................104
Sending 2-sided Originals ................................................................104
Priority Transmission........................................................................105
Receiving Internet Fax .............................................................................106
Chapter 8 Remote Scan
Installing Remote Scan Driver.................................................................110
Planning for Installation .........................................................................110
Installing the Remote Scan Driver .........................................................111
Installing from Drivers & Network Utilities CD-ROM.........................111
Installing from TopAccess ................................................................114
Uninstalling Remote Scan Driver............................................................116
Repairing Remote Scan Driver................................................................117
Scanning Remotely Using Remote Scan Driver ....................................118
How to Scan ..........................................................................................118
When You Are Running the First Time.............................................119
Configuring Discovery Settings ...................................................121
How to Use Remote Scan Driver...........................................................122
Adding a New Device Using Network Discovery..............................125
Changing the Target Device.............................................................125
Remote Scan Driver Errors......................................................................126
Remote Scan Driver Error Conditions ...................................................126
Cannot Find the Device....................................................................126
Cannot Connect to the Device Found by Discovery.........................126
Cannot Acquire Document ...............................................................127

TABLE OF CONTENTS 5
Chapter 9 Web Service SCAN
Preparing “Web Service Scan” ...............................................................130
Planning and preparation ......................................................................130
Installing a Driver...................................................................................130
How to Perform Web Service Scan Operations.....................................131

6 TABLE OF CONTENTS

1.Overview
This section describes the overview of the scan functions.
About Scan Features ................................................................................................8
About Scan Mode................................................................................................................................8
How to Perform Scan Operations..........................................................................13
Confirming the Scan Job Status............................................................................19
Confirming the Scan Log .......................................................................................20

1 Overview
8 About Scan Features
About Scan Features
This section describes about the scan features.
About Scan Mode
If the scanning function is used, originals set on the Automatic Document Feeder or on the orig-
inal glass can easily be scanned as image data. This equipment can save scanned images into
e-Filing or shared folder in the equipment. This equipment also can send scanned images to e-
mail addresses.
This equipment supports four scan modes, Scan to e-Filing, Scan to File, Scan to E-mail and
WS Scan.
Scan to e-Filing Mode
Scan to e-Filing mode allows users to store scanned images as e-Filing documents in the equip-
ment. Once users store the scanned images as e-Filing documents, the documents can be
managed by creating boxes and folders. Users can work with e-Filing documents such as print-
ing them, merging them to create a new document, and so on, using the e-Filing web utility. The
e-Filing documents also can be retrieved into user’s computer using TWAIN driver or File Down-
loader.
In the e-Filing boxes, up to 10GB of data can be stored. The available size is displayed in the
Device tab page in TopAccess.
yDelete the documents in e-Filing when they are no longer needed.
yYou cannot access the e-Filing box in Mac OS.
For instructions on how to perform Scan to e-Filing, see the following section.
P.21 “Scan to e-Filing”
For more information about e-Filing, please see e-Filing Guide.
Windows
compute
r
Managing e-Filing documents
using the Web browser
Scan to e-Filing
Windows
compute
r
Retrieving e-Filing documents
as images using TWAIN driver
or File Downloader
e-Filinge-Filing

About Scan Features 9
Scan to File Mode
Scan to File mode allows users to save scanned images as PDF, XPS, TIFF, or JPEG files either
the shared folder in the equipment, or network folder in another computer. Users can use saved
files by copying them from the folder where users save the scanned images.
In the shared folder in the equipment, up to 10GB of data can be stored. The available size is
displayed in the Device tab page in TopAccess.
Delete the files in the shared folder when they are no longer needed.
For instructions on how to perform Scan to File, see the following section.
P.31 “Scan to File”
The Copy & File function, which enables users to copy and store as file at the same time, also
will be available. For instruction on how to perform Copy & File, see the following section.
P.79 “Copy & File”
Scan to File
Windows computer
or
Mac OS X 10.2.4
or later
Copying Files from the shared
folder in the equipment
Copying Files from the
network folder
Shared FolderShared Folder
Network FolderNetwork Folder