Oki CX3641 MFP User manual

CX3641MFP
Quick Start
SendMe
Admin / User Guide

Contents
Chapter 1 SendMe Admin Guide
1.1 Accessing SendMe Admin Setup
SendMe Configuration
1.2 Application Settings Scan Meter
Email Settings
Fax settings
Authentication
Global Address Book
Legal Stamping
Centralized Settings
Accounting
1.3 Common LDAP Error Messages
1.4 Changing the Admin Password
1.5 User Management
Chapter 2 SendMe User Guide
2.1 Process Overview
2.2 Launching SendMe
2.3 Print Option
2.4 E-Mail Option
2.5 Navigating the Tabs Scan Tab
Edit Tab
Image Clean Up - Thumbnail View
Editing & Annotation Tools - Full Page View

Chapter 1
1.1 Accessing SendMe Admin Setup
SendMe Configuration
1. From the right side of the Scanner Control Panel select “Setup”
2. Select “Administrator setup” from the touch panel.
3. Page down to the 3rd page and select “SendMe Setup”.
4. Select “SendMeAdm”.
Administrator Setup
SendMe Setup
SendMeAdm

Once you have launched the Administration Console, You will be asked to type in your password. This is necessary to
protect the program's configuration from unauthorized access. Each time you start the console you have to use the default
password “sendme”. Later this password can be changed by the end-user. Caution: Once the password is changed it is not
possible to reset it.
Once the password is entered, the following screen will appear.

1.2 Application Settings
Click on the Application Settings tab to configure each of the following:
A. Application Settings
B. Scan Meter
C. Email Settings
D. Fax settings
E. Authentication
F. Global Address Book
G. Legal Stamping
H. Centralized Settings
I. Accounting
Note: When you have finished making changes to the administrative console, select Database at the top left corner and save
the application. Select Database again to exit. You may be prompted to save your changes once again. Select “Yes” to exit.
A. Application Settings
The Application Settings screen contains general configuration settings for SendMe. Click on the Application Settings tab
and the following screen appears.

Logout Timeout
You are providing EFI SendMe with access to secure network resources such as the email server and FTP sites. If the user
forgets to log off, it’s important to lock the station automatically after a certain time of inactivity to prevent unauthorized
access. The default setting is 60 seconds; however, you can specify another interval by typing in the number of seconds in
this field. To disable the timeout feature, specify 0 in this field; this means that an inactive user may stay logged on
indefinitely.
User Job Cleanup Time
Each day EFI SendMe cleans out the working files that are created in the process of sending the scanned documents. We
recommend you schedule this clean up procedure to run at an off-hour so that it doesn’t interfere with performance during the
company’s regular work hours. By default this is set to run at midnight; however, you are free to change this to whatever time
works best.
Exit Password
You can exit SendMe by double-touching on the “EFI SendMe” logo in the main logon screen. You will be asked for the exit
password, which is “sendme” by default, but you can change it here.
Language
SendMe supports multiple languages. Click on the drop-down list to pick a different language. Note that you have to exit
SendMe Administration and restart in order to apply the new language.
Asset ID
Asset ID is a string that identifies your workstation as a company asset. It is optional. Asset ID is used for accounting
purposes only. If asset ID is not a requirement for you, you can leave it empty.
Tagline
This is a predefined message that will automatically appear at the end of every email message and fax cover sheet sent from
SendMe. You can modify the message here.
B. Scan Meter
The Scan Meter screen displays your scan counters. There is nothing to configure here; this screen has informational purpose
only. Click on the Application Settings tab and then click on the Scan Meter branch of the settings tree.
Scan Counters
Every single page scanned with SendMe is counted. At the time you purchase the equipment, the counters are all at 0, and
they increase as you scan pages. Each paper size and color mode combination has its own counter. For example, letter-sized
color pages will be maintained independently from tabloid B&W. Note that you cannot change the counter values.

C. Email Settings
This configuration screen provides SendMe with information about the email server. SendMe requires this information to
provide email functionality.
Click the Application Settings tab and then click Email setting. Complete each of the fields as appropriate to your corporate
environment.
Host This field is for the server name of the SMTP server.
Port The port number for the SMTP server; it's almost always 25.
Requires Login Your SMTP server may require authentication. If so, please check the box. The user will have to enter an
authorized login name and password in SendMe.
Attachment You can limit the file size of the email attachments. If a scanned file exceeds the size limit, the user will need to
remove some pages and resend the document.
D. Fax
EFI SendMe can send your digitized document to a fax number using a digital fax service. The fax settings screen holds the
settings for your country and area codes as well as information about your fax service.
Country and Area Code
In order to be able to send faxes, you have to specify your local telephone country code and area code. SendMe needs to
know where you are located, so that you can dial a local fax number, just like if you were using conventional fax equipment.
You can always send faxes to another region or even to another country by specifying the full international number.
Alternatively, you can simply use local numbers for local calls.
Note: Faxes cannot be sent if you do not specify your local country code and area code properly. These settings are required.
RightFax This is a separate module with its own documentation. If you would like to leverage your existing RightFax server,
please contact your Oki representative.
E. Authentication
The Authentication screen is the place to specify the authentication type and its parameters. There are three options:
Authenticate through Local User Database
If this is chosen, all the SendMe user names and passwords will be stored in a local database file called the Local User
Database. No external server is needed for authentication.
Windows NT Authentication against a domain
EFI SendMe can use your NT directory services. If you use NT domain controllers this is the preferable option because users
can use their NT credentials to login. When Windows NT authentication is used, the users specify their domain name, in
addition to their user name and password. You can, however, set up Default domain, which is used when a user logs on the
first time.
Email Settings

Authenticate through LDAP
Choose this option if you would like to store the users in an external LDAP server. SendMe users will login and
authenticate against the LDAP directory so that your users can use the same user name and password for SendMe and their
workstation. This only works if the LDAP server is capable of user, authentication. You can also use this option for
authentication against an NT domain server if it has an LDAP interface.
Note: SendMe can retrieve the following fields for each user from the LDAP directory:
· All the User Info fields (Full name, phone, email address, fax)
· Home directory
However, you still will need to create users in SendMe and enter the following fields:
· Login Name
·Local contacts (optional)
If you choose the "Authenticate through LDAP" option, additional settings will show up. You will need to enter the LDAP
server settings. The LDAP server configuration is broken into 3 different tabs: Basic View, Advanced View, and Test
Authentication. The first two tabs show the exact same settings, except that the Basic View is organized for ease of use,
while the Advanced View is designed for the expert users. Some of the settings can only be configured on the Advanced
View. If you modify one of the views, the other one will update accordingly.
First, determine where you would like to store the authenticated SendMe user's private information, namely his or her full
name, email address, fax number and home directory. There are two choices:
A. You can store this information in the Local User Database. Although the actual authentication will be performed by the
LDAP directory, it is possible that the LDAP server cannot store these settings or that you choose not to store them there. In
this case, choose the "User's information is retrieved by running an LDAP search" option. Note that if the authentication is
performed through the LDAP server, no password will be stored in the Local User Database.
B. You can store the user's private information in the LDAP server. This is the most typical case, because the LDAP server is
intended to store user-specific information as well as performing authentication. If you are in doubt, choose this option.
Check "User's information is retrieved by running an LDAP search" to turn this feature on.
There are four very useful buttons on the upper half of the screen. Clear All Settings resets all the configuration settings to
factory default. Configuration Wizard pops up a wizard that guides you through the configuration. You can use the Export
Settings button to save your current configuration to a text file, which can later be loaded using the Import Settings button.
We recommend that you use the wizard for configuring the LDAP server settings, especially if this is the first time you
configure SendMe. The wizard contains a lot of textual information and context-sensitive explanations, as well as automatic
detection of some of the settings. If you prefer not to use the wizard, you can configure the settings at the Basic View and
Advanced View tabs, which we are going to discuss. The LDAP configuration options highly depend on the network.
Contact your network administrator if you are in doubt.

The Basic View tab is the place where you can change some of the main settings after Authentication is completed.
I have domains in my system
Check this if your LDAP server has a DNS controller. You should check this for an Exchange 2000 server, but not
for an Exchange 5.5. If you are unsure, just run the wizard.
Host or IP address
Specify the LDAP server's IP address, NetBios name, or host name. These are some typical examples:
· 192.168.1.231
· ldap-server-01
· ldap.duke.edu
Specify the domain against which you would like to authenticate. Here is a typical example:
· test.companyname.com
Bind DN
Specify the bind DN mask for login. Typical examples:
· cn=<username>,dc=test,dc=companyname,dc=com
· uid=<username>
· cn=<username>,o=organization
· cn=<username>,ou=People,o=MyCompany,dc=mycompany,dc=com
· uid=<username>,ou=users,o=MyCompany,st=CA,c=USA
Do not substitute the "<username>" with an actual user name yourself, just type it in the way it is described. The
string "<username>" is going to be replaced automatically with the actual user name during logon. So if the user
"jsmith" logs on, and Bind DN is set to "uid=<username>", then SendMe is going to bind to the server with the
string "uid=jsmith".
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Search base
The search base is automatically guessed from the other settings. If this is not correct, check the I want to
override the default search base option, and specify your search base.
Filter
The filter is automatically guessed from the other settings. If this is not correct, check the I want to override the
default search filter option, and specify your filter.
LDAP home directory attribute
Specifies the LDAP attribute name for the home directory. This is an expert option, most users should leave it
unchanged.
The Advanced View tab is for specifying settings that can not be configured on the Basic View tab.
How do we generate the Bind DN?
Specify the way you want to log in (bind) to the LDAP server. Choose one of the following:
Bind with username: The SendMe user name is used directly for logging in to the LDAP server. This is not typical.
Bind with username@domain: This option is recommended for Exchange 2000. It is not recommended for other
servers.
Specify Bind DN template(s):You are going to log in using a templatized bind name, such as cn=<username>.
Templatizing is not possible, perform a search: Choose this to perform a search in the tree to find the actual user,
then use that user information to log on. This is useful when the users are spread across multiple domains, or are
organized in a complex tree structure.
Host (one or more) Specify the LDAP host(s).
5A.Domain (one or more) Specify the domain(s) against which you would like to authenticate.
5B.Bind DN (one or more) Specify the bind DN mask(s) for login.
Search base (one or more) Specify the search base(s).
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Filter Specify the search filter. While in the Basic View you can only specify one host/domain/bind dn, on the
Advanced View you have a choice to list more than one of them. For example, if you have two independent servers
or two domain controllers to authenticate against, you can list both of them, separated by a semicolon, like this:
· Host: 192.168.1.10; 192.168.1.15
· Domain: dom1.test.com, dom2.test.com
· Search base: ou=students,o=university; ou=teachers,o=univeristy
· Filter: uid=<username>
Note that the Host, Domain and Search base fields must have the exact same number of items. You may not have 1 host and
2 domains, for example. However, the filter is always the same for all items, thus you may not specify more than one filter.
Edit Host Map
Click on this button to edit the host map. Here you can associate IP addresses with domain names, or fix invalid domain
name entries. Most users never have to use this option.
Test Your LDAP Connection
When you are finished with configuring the LDAP settings, go to the Test Authentication tab to test if it works. Type in any
user name and password that you know, then click "Test Login". Shortly a dialog box will pop up, describing the result of
the test.
F. Global Address Book
The Global Address Book setting is where you specify the location for the Global Address Book and its parameters. There
are two options:
Global Address Book is in local database.
If this is chosen, the Global Address Book will be stored locally on the SendMe station, in the Local User Database. The
Global Address Book does not belong to any particular user, but all the users at the same time. No external server is needed
for this option, but you will need to create a database file and add users. These instructions are in User Management.
Use LDAP server for Global Address Book.
Choose this option if you would like to store the global contacts in an external LDAP server. This option allows users to
capitalize on a centrally maintained source of current email addresses and fax numbers.
Configuring SendMe for the LDAP Global Address Book
When you choose the "Use LDAP server for Global Address Book" option, additional settings will appear. The configuration
is broken into 3 different tabs: Test, LDAP Basic and LDAP Advanced. The Test tab will be used to test if the connection is
live, but first the server has to be configured properly.
The LDAP Basic tab is the main configuration screen, where the most important options are located:
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IP or Host name: Specify the LDAP server's IP address, NetBios name, or host name. Some typical examples are:
· 192.168.1.231
· ldap-server-01
· ldap.duke.edu
Requires authentication: Check this box if your server requires a user or anonymous login. Uncheck if your server
requires an anonymous bind, which means no username and no password will be sent to the server. Let's discuss the
two different scenarios:
A. The server does not require authentication.
This case is also known as "anonymous bind". There is no username, no password and no domain needed to do a
search against the LDAP server's contact list. On the Test tab, the user name and password will be grayed out, and on
the LDAP Basic tab the Domain will be grayed out. Most public address book servers work this way, including
Exchange 5.5.
B. The server requires authentication.
Choose this if you cannot log on to the server with anonymous bind, or if you do that, your search result will always be
empty. You can still log on as anonymous, in which case the Domain and Password should be empty, and your user
name could be anything, but most likely "anonymous" or "anonymous user" will be used as a user name. It is also
possible that you need a full domain name, user name and password in order to log on and do a search. If this is the
case, you need to specify the domain name on this screen, against which you would like to authenticate. If you are in
doubt, leave the "Requires authentication" box unchecked.
Search base: This LDAP configuration option depends entirely on the network. Contact your network administrator if
you are in doubt. Typical examples for a search base:
· If using an Exchange 5.5 configuration with NT 4.0:
Services:cn=recipients,ou=organization_unit,o=organization,c=country
· If using an Active Directory 2000 server:
cn=users,dc=subdomain,dc=companyname,dc=com
· Other LDAP directory server examples:
dc=domain,dc=com
o=organization,dc=domain,dc=com
It is also possible that you would like to leave the Search base empty, and it works with some servers with an anonymous bind
("Requires that “authentication" be unchecked).
The LDAP Advanced tab contains some advanced LDAP configuration options that you will most likely leave unmodified,
unless you have a special setup. It is a good idea to go through these options and verify them.
Port: this is the LDAP server's port number, which is almost always 389. It is extremely unlikely that you are using
a different port, but if you do, you or your network administrator knows about it.
Protocol version: this can be 2 or 3, depending on your LDAP server. The version 2 protocol is older, and therefore
offers less features. Version 2 protocol always works with every server. Version 3 protocol is newer and offers
more features; however, not all the LDAP servers can work with it. We recommend that you try version 3, and if
you get a protocol error, just change it to 2. If in doubt, choose 2, because that cannot be wrong.
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Authentication: the authentication type. It can be simple or NTLM. The simple authentication sends user names
and passwords unencrypted. The NTLM uses NT authentication, which sends the user name and password encrypted.
The NTLM option is safer, but it only works with Microsoft implementations, such as Exchange or Active Directory.
If you are authenticating against an NT domain server, you want to use the NTLM authentication option. If running
a non- Microsoft LDAP server, you probably cannot use NTLM.
Login timeout: the number of seconds before the connection times out if there is no response from the server. The
default value is 10 seconds.
Count limit: the maximum number of search result items you would like to retrieve from the server. If the search
result contains more items than this limit, only a portion of the result will be retrieved. If you specify 0 for "Count
limit", it means there is no limit, and all the search results will be retrieved. This could take a while in some cases,
and can even cause the server to return with a timeout error. Note that the server itself could have a limit, as most
servers do. You cannot retrieve more search result items than that limit. If you try to do so, you will get a warning
message, but results will still be retrieved, as many as possible. It is also possible that you do not get any result if the
result set is too big. In this case decrease the number for the count limit. The default count limit is 99.
Test
When you have finished configuring the LDAP settings, go to the Test tab and verify that your settings are correct. If
authentication is required, you have to type in a user name (without a domain name) and a password.
You always have to type in a search filter before testing. The default search filter is "(objectClass=*)", which tells the LDAP
server to retrieve everything, but this will almost always exceed the server's internal size limit (or count limit). It is a good
idea to narrow the search. Remember, this is just a test, SendMe will automatically specify a search filter.
Here are some typical tests. Note that not all of them will work on every server.
Search Filter Results
cn=br* All names beginning with br, such as Bruce, Brenda.
cn=*br* All names that contain "br", such as Bruce, Brenda, Brown, Braun, Abraham.
cn=* br* (star, space, b, r, star) All the names with a last name beginning with "br". For example, Sarah Brightman, Fred Brigham.
sn=br* If the server supports the sn (surname) attribute, you can search by last name.
mail=*yahoo.com This retrieves all the contacts who have a yahoo mail account.
There any number of other possible filters that you can try here. Click the "Test Search" button to perform the search. You
will get a list of search results in a popup window, or an error message if there is an error.
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G. Legal Stamping (Bates Stamping)
A Bates number is known in the legal industry as a unique number assigned to each page of litigation documentation. For
example, "Clarke vs. Williams Exhibit A Page 1 of 30" to identify exhibits in a trial. Before the trial, each party may use
Bates stamping to identify all the pages in their inventory of documentation for a case, e.g. "120001, 120002, 12003, etc."
Bates numbering has uses outside litigation as well whenever document images need to be numbered.
To enable this feature:
1. Click the Legal Stamping button.
2. Click the Global or Local Bates Stamping button.
Global means that everyone uses the same counter. For example, the first user scans 85 pages and each
page is stamped 1 through 85. The next user logs in and scans 35 pages; those pages are numbered 86
through 120.
Local means that each person has their own counter. So using the above example, when the second user
logs in and scans 35 pages, they are numbered 1 through 35.
3. Select the details of your stamp:
Stamp Prefix The text to appear at the beginning of the stamp. This can be your department name, for
example.
Number of Digits This provides preceding zeros to your stamp number. For example, if you had 5 as the
number of digits, your first page would have the number 00001.
Font Name The font type to use for this stamp.
Font Size The size of the stamp font.
Location Where on the page you would like the stamp to appear.
Note: Client/Matter Stamping is very similar to Bates Stamping, except there is no number involved. Instead of a Stamp
Prefix, there is a Stamp Text.

H. Centralized Settings
EFI SendMe is a multi-user environment. Users log on, change their scan mode, file format and editor tools, and by the time
they leave the workstation, the settings are all mixed up. In order to prevent confusion and frequent user mistakes, SendMe
ensures that every time a user logs on, the settings are initialized to something well defined.
There are two major strategies available:
1. Each user has his or her individual settings, independently from the other users. Before the user logs off,
everything is saved. The next time the user logs on, those settings are loaded back. This works very well for
trained users who are expected to remember their own settings, and they know how to restore their settings
after they mix them up.
2. Every user is loaded with a predefined collection of settings, configured by the system administrator. The
exact same centralized settings are loaded for all users. This scenario works the best with untrained users who
do not have a full understanding of SendMe, and chances are that they would mix their settings up and would
not know how to restore them.
Which strategy the administrator chooses depends on the experience and the intelligence of the users who have access to the
workstation.
Select "Remember last user settings" for the first strategy, when each user has his or her own personalized settings, which
are saved on logoff and loaded back after logon. In this case, the administrator can not configure any centralized settings.
Choose "Use centralized default settings" for the second strategy, when users start out with clean, centrally specified
settings every time they log on. In this case, the administrator has to configure the centralized settings shared by all users.
Users can still change settings, but every time they log on, all settings are reset to the centralized settings.
If you choose the second option, please go though the rest of the settings as well.
They are grouped into four different tabs: Scan, Edit, Batch Cleanup and File Format.
Scan These settings are available for the user on the Scan tab of SendMe.
1. Size: The scan paper size. Choices: Letter, Legal, Tabloid, A4, A3, Auto.
2. Orientation: The scan orientation. Choices: Portrait, Landscape.
3. Color mode: The scan color mode. Choices: B&W, Grayscale, Color.
4. Resolution: The scan resolution. Choices: 72, 144, 200, 300, 400, 600.
5. Duplex mode and feeder: Determines whether the feeder or the glass is used,
and whether both pages of the papers are scanned. Choices: Simple/ADF, Duplex/ADF, Glass.

Batch Cleanup
These settings are available for the user on the Edit tab in thumbnail mode.
1. Border removal: The amount of border to be removed. Choices: Small, Medium, Large, Auto.
2. Despeckle: The amount of speckles to be removed. Choices: Small, Medium, Large.
3. Turn: The amount of turn. Choices: 90 degrees, 180 degrees, 270 degrees.
File Format
These settings are available for the user on the Scan tab.
1. File format: The current file format. Choices: PDF, Single-page raster, Multipage raster.
2. Compression quality: The quality of the image compression. Choices: Low, Medium, High, Maximum.
3. OCR: For PDF only. Tells whether a hidden text layer is created or not.
4. Use encryption: For PDF only. Tells whether encryption should be used by default or not.
5. Color page files are: For Single-page raster only. Determines whether TIFF or JPEG output files are
created.
I. Accounting
EFI SendMe is able to create an accounting file that contains a record about each transmission, whether it is email, file, fax,
or print. The following information is included in the accounting file:
· Page width, height, resolution, color mode, number of annotations.
· User's login name and email address.
· Distribution method, destination, file type information, Bates stamps, result of
transmission (success or error).
· Number of pages, date, time, unit's serial number, asset ID.
The exact file format is described in the next section. Here we only mention that the accounting file is a simple comma
separated text file, where each line is an independent record. You can use most third-party spreadsheet or accounting
applications to load this file.
By default, accounting is turned off, because there is no accounting file specified. In order to turn on accounting, please
specify a full path with file name right in the File edit box. It could be a local path, such as C:\Accounting.csv, or it could be
a remote network location, such as \\Server\Accounting\Accounting.csv. The extension of .csv is recommended but not
mandatory. In case you upload to a remote server, you also need to specify the Login name and the Password required to
authenticate the network share or domain.
It is strongly recommended that each workstation has its own individual accounting file. Accounting files were not designed
to be used concurrently by multiple workstations.

Accounting File Format
The accounting file that EFI SendMe generates is a standard CSV (comma separated) text file. The first line is always the
header, and the other lines are the records, each in a separate line. The file includes the following fields, in this order:
Page Properties:
Page Width float The width of the page in inches (or millimeters in Europe)
Page Height float The height of the page in inches (or millimeters in Europe)
Resolution integer The image resolution for the page in DPI
Color Mode enum B&W | Grayscale | Color
Annotation Count integer The number of annotations on the page (0 if none)
User Properties:
Login Name string The login name of the SendMe user who is sending the document
User Email string The email address of the SendMe user who is sending the document
Distribution Properties:
Send Method enum Email To Me | Email | RightFax fax | Print | File to network | File to
Outlook | File to home | File to flash card | File to FTP | File to Fortis |
File to ZyLAB | File to custom
Destination string Email address(es) for email, Fax number(s) for fax, Printer name for
print, file path/name otherwise
File Type enum PDF | TIFF | TIFF/JPEG | MTIFF
Compress Quality integer The compression quality (0-100); 100 for lossless compression (such as
Fax Group 4)
Encryption enum 128-bit | 40-bit | None
OCR enum Yes | No
Bates Stamp string The Bates stamp string, or None if there was no Bates stamp applied
Result string The result of the send; OK or the error message Misc. Properties:
Job Position integer The position of the page within the job.
Job Count integer The total number of pages within the job.
Date & Time string The date and time of the sending (yyyy-mm-dd hh:nn, using 24-hour
format)
Serial Number string Unit serial number
Asset ID string Unit asset ID

1.3 Common LDAP Error Messages
The following are the most typical LDAP error messages along with suggestions for resolving them.
Messages LDAP Unavailable - Server is unavailable.
LDAP Server Down - Cannot contact the LDAP server.
Resolution Double-check the "IP or Host name" field.
Message LDAP Operation Error - Operations error occurred.
Resolution Double-check your search base.
Message LDAP Invalid Credentials - Invalid username or password.
Resolution There is no such user or the password is invalid. Double-check the user name and password
settings. Make sure the CapsLock on your keyboard is turned off.
Message LDAP Protocol Error - Protocol error occurred.
Resolution Specify a protocol version of 2 on the LDAP Advanced tab.
Message LDAP Authentication Unknown - Unknown authentication error occurred.
Resolution This means the server does not know the NTLM authentication. Go to LDAP Advanced tab and
change the Authentication to something else.
Messages LDAP Timeout - Search was aborted because the limit of the client-side timeout
parameter was exceeded.
LDAP Time Limit Exceeded - Time limit, set by the server-side time limit parameter, was exceeded.
Resolution These errors indicate a timeout. It means the server could not retrieve the requested information
within a certain amount of time.
1.4 Changing the Admin Password
The Administration Console is password protected. Once you have launched the Administration Console, You will be asked
to type in your password. This is necessary to protect the program's configuration from unauthorized access. Each time you
start the console you have to use the default password “sendme”. Later this password can be changed by the end-user.
Caution: Once the password is changed it is not possible to reset it.
To change the password:
1. Choose Database | Change Admin Password from the main menu.
2. You will be prompted to type in the new password. You have to do it twice, to minimize the risk of mistyping it.
3. Click Change to accept it. You can click Cancel if you change your mind.
A message will pop up confirming that the password has been changed.
User Management
If you have chosen to use a local directory, you will need to add users. Additional instructions for this are located in
The Advanced Technical Users Guide.
SendMe has a User Management panel for you if you have chosen to use a local directory to manage your users rather than
an LDAP directory. The following user management functions are available to you:
Add User
Delete User
Duplicate User

1.5 Add New User Accounts
To add a user:1. Go to the User tab and click on the User button.
2. Add the user's information for each of the fields indicated.
If LDAP Authentication is enabled, you only need to enter the following fields:
· Login name
· Email Settings
User Settings Screen
3. Repeat steps 1-2 for each new user on your list.
Delete User Account
To delete a user:
1. Select the user account to be deleted on the User tab.
2. Click the Delete button, and click OK to confirm your instructions.
Duplicate User Account
To duplicate an existing user:
1. Select the user account to be duplicated on the User tab.
2. Click the Duplicate user button, and click OK to confirm your instructions.
3. Edit the user's login name and other fields as necessary.

Chapter 2
2.1 Process Overview
SendMe has been designed to be a simple to use yet powerful and sophisticated tool.
Here's an overview of how the process works:
1. Log on with your user name and password. This ensures the security of your network and email server.
2. Load your document into the scanner.
3. Select a destination for your document: Email, Fax, Print, File, or Send to Me
4. Once you select a destination (other than Send to Me), select the Scan tab. Here you can check your file format
and scanner settings.
5. Review the images of your document. If you would like to make adjustments, edits or annotations, touch the
Edit tab and use the palette of tools available there.
6. When you have finished editing your image, touch the Send tab,enter your document's destination information,
and touch the Send button.
7. When you receive a confirmation message, your document is sent. You have the option of sending this document
to another destination, starting over with a new document, or logging off of SendMe.
2.2 Launching SendMe
It is necessary for you to log on to SendMe because you will be using secure network resources such as your email account,
or your document management system. When you log on with your user name and password, SendMe provides you with
access to these resources.
Select the Scan Button
Select the “SendMe” Tab.
To Log On
1. Touch the Log On button.
2. Touch the User Name field and type in your User Name.
3. Touch the Password field and type in your password.
4. If you are using NT authentication, type in your Domain Name.
5. Then touch Logon.
Note: If you receive an error when you logon, try again, double-checking the spelling of your user name and password.
Remember that your logon information is case-sensitive. If you receive the same error the second time, please contact your
system administrator for assistance.