Oki OKIOFFICE 87 User manual

Setup Guide
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ii
Preface
Every effort has been made to ensure that the information in this
document is complete, accurate, and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its control. The
manufacturer also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this guide will
not affect the applicability of the information in it. Mention of software
products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer.
© 2000 by Oki. All rights reserved.
Written and produced by the Oki Documentation Dept.
Oki and OKIPAGE are registered trademarks of Oki Electric Industry
Company Ltd.
Energy Star is a trademark of the United States Environmental Protection
Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.
EEC Compatibility
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC), 73/23/EEC
(LVD) and 1999/5/EC (R&TTE), as amended where
applicable, on the approximation of the laws of the
member states relating to Electromagnetic
Compatibility, Low Voltage and Radio &
Telecommunications Terminal Equipment.
Energy Star
As an Energy Star Partner, the manufacturer has
determined that this product meets the Energy Star guide-
lines for energy efficiency.
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Table of contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii
EEC Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii
Table of contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
Safety instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
Toner Cartridge & Image Drum Unit Handling . . . . . . . . . . . . . . vi
Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Unpacking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Installing Paper Trays & Stackers . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Installing Toner Cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Connecting the power cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Connecting the telephone line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Setting Answering Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Setting Machine Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Stopping a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Software Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Minimum system requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Driver setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Plug and play. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Windows 2000. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Windows 98. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Windows 95. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Setup program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Windows 2000. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Windows 98/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Windows NT4.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Unimessage setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Printer status icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
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iv
Safety instructions
This product has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the product:
• Read the setup instructions in this manual carefully. Be sure to
save it for future reference.
• Read and follow all warning and instruction labels on the product
itself.
• Unplug the machine before you clean it. Use only a damp cloth;
do not use liquid or aerosol cleaners.
• Place the machine on a firm, solid surface. If you put it on
something unsteady, it may fall and be damaged; if you place it on
a soft surface, such as a rug, sofa, or bed, the vents may become
blocked, causing the machine to overheat.
• To protect the machine from overheating, make sure no openings
are blocked. Do not put the machine on or near a heat source, such
as a radiator or heat register. Keep it out of direct sunlight. Allow
enough room around the machine for adequate ventilation and
easy access.
• Do not use the machine near water, or spill liquid of any kind into
it.
• Be certain that your power source matches the rating listed on the
back of the machine. If you are not sure, check with your supplier
or with your local power provider.
• This machine has an earthed, 3-pin plug as a safety feature, and it
will only fit into an earthed outlet. If you can not plug it in, you
probably have an older, non-earthed outlet; contact an electrician
to have the outlet replaced. Do not use an adapter to defeat the
earthing.
• To avoid damaging the power cable, do not put anything on it or
place it where it will be walked on. If the cable becomes damaged
or frayed, replace it immediately.
• If you are using an extension cable or power strip with the
machine, make sure that the total current (amperes) required by
all the equipment on the extension is less than the extension's
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v
rating. The total ratings of all equipment plugged into the outlet
should not exceed 15 amperes.
• The power outlet into which you plug your machine must remain
accessible at all times.
• It is recommended that the machine be switched off prior to
opening or removing covers.
• Lifting the top cover may expose hot surfaces. Hot surfaces are
clearly labelled. Do NOT touch them.
• Do not poke anything into any ventilation slots; you could receive
an electrical shock or cause a fire.
• Apart from the routine maintenance described in the
accompanying documentation, do not try to service the machine
yourself; opening or removing covers may expose you to shocks
or other hazards.
• Do not make any adjustments other than those outlined in the
manual as you may cause damage requiring extensive repair
work.
If anything happens which indicates the machine is not working properly
or has been damaged, unplug it immediately and contact your supplier.
These are some of the things to look for:
• The power cable or plug is frayed or damaged.
• Liquid has been spilled into the machine, or it has been exposed to
water.
• The machine has been dropped, or the cabinet is damaged.
• The machine does not function normally when you are following
the operating instructions.
Machine Noise Information Ordinance 3. GSGV 18.1.1991:
The maximum sound pressure level is equal or less than 70 dB (A)
according to ISO 7779.
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Toner Cartridge & Image Drum Unit Handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or image
unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose the toner cartridges and image drum units to light
for more than five minutes. Never expose the green drum (inside
the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the
middle. Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, always use original
toner cartridges.
• Exercise care when removing the toner cartridge. Do not let it
touch your clothing or porous materials. The toner powder causes
permanent stains.
• Small amounts of toner spilled on skin or clothing can be readily
removed with soap and cold water. Using heated water will make
removing the stain much more difficult.
Emergency First Aid
• IF TONER IS SWALLOWED: Induce vomiting and seek medical
attention. Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.
• IF TONER IS INHALED: Take the person to an open area for
fresh air. Seek medical attention.
• IF TONER GETS IN THE EYES: Flush eyes with large quantities
of cool, NOT cold, water for a minimum of 15 minutes keeping
eyelids open with fingers. Seek medical attention.
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vii
Notes, cautions and warnings
Note: A note appears in this manual like this. A note provides
additional information to supplement the main text which may
help you to use and understand the product.
CAUTION:
A caution appears in this manual like this. A caution provides additional
information which, if ignored, may result in equipment malfunction or
damage.
WARNING
A WARNING APPEARS IN THIS MANUAL LIKE THIS. A WARNING
PROVIDES ADDITIONAL INFORMATION WHICH, IF IGNORED,
MAY RESULT IN A RISK OF PERSONAL INJURY.
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OKIOFFICE 87 1
Installation
Unpacking
Before you begin, make sure that all items listed below are included in
your package. Remove the contents from the carton placing them on a
sturdy surface.
1. OKIOFFICE 87
2. Toner cartridge
3. Image drum unit (inside unit)
4. Power cable
5. Telephone line cable
6. Paper tray/Copy stacker
7. Document tray
8. Document stacker
9. MFP software on CD-ROM disk
10. This Instruction manual
Note: A telephone handset, handset cradle and handset cable may
also be included. If any items are missing, notify your dealer
immediately for a replacement..
1
2
3
6
7
4
5
8
9
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2Setup Guide
Installing Paper Trays & Stackers
1. Slot the tabs of the paper
tray/copy stacker into the
rearmost slots in the top of
the machine until the tabs
lock into place.
2. Insert the document tray
into the long horizontal slot
on the top of the unit until it
locks into place.
3. Slot the tabs of the
document stacker into the
slots at the front of the
machine until the tabs lock
into place.
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OKIOFFICE 87 3
Installing Toner Cartridge
1. Carefully remove the protec-
tive sheet from the document
feeder.
2. Open the top cover.
3. Grasp the control panel. Pull
upward and toward you until
the control panel releases, then
swing it out of the way.
Caution:
Never expose the image drum unit to light for more than 5 minutes. Never ex-
pose the image drum unit to direct sunlight. Always hold the image drum unit
by the ends. Never touch the surface of the green drum inside the image drum
unit.
4. Lift the image drum unit out and
keeping the image drum unit out of
direct sunlight. DO NOT touch the
green surface of the drum.
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4Setup Guide
5. Carefully remove the protective
sheet from the image drum unit.
6. Place the image drum unit back into
your machine. Ensure that the tabs
on both sides of the image drum are
inserted correctly as shown. Then
press down firmly on both ends of
the image drum until it snaps into
place.
7. Remove the protective plastic cover
from the toner well in the image
drum unit.
WARNING
BE CAREFUL WHEN HANDLING THE TONER CARTRIDGE. DO NOT LET
TONER SPILL ONTO YOUR CLOTHING OR OTHER POROUS MATERIALS
AS IT MAY STAIN.
8. Remove the toner cartridge from its
package and gently shake it from
side to side to distribute the toner.
Then carefully peel the white
plastic tape from the bottom of the
toner cartridge.
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OKIOFFICE 87 5
Caution:
Be careful not to insert the toner cartridge backwards into the image drum
unit.
9. With the ridged sides facing up and
the coloured lever on your right,
insert the toner cartridge into the
image drum unit. Slide the left end
of the cartridge in first, then lower
the right end into place.
10. Once the toner cartridge is in place,
push the coloured lever all the way
forward to secure it and release the
toner.
11. Close the top cover of the machine
until it snaps into place.
12. Close the control panel by pressing
down until the cover snaps into
place.
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6Setup Guide
Connecting the power cable
Caution:
Before connecting power, ensure that the power switch is OFF (“0” is in de-
pressed position)
1. Insert the power cable into the
power inlet socket located on the
back of the machine.
2. Connect the unattached end of the
power cable into an earthed AC
power outlet.
Connecting the telephone line
1. Insert one end of the telephone
cable into the LINE terminal at the
back of the machine.
2. Insert the other end of the telephone
cable into your wall telephone
socket.
3. Switch your machine on using the
power switch. The time and current answering mode will appear
on the display. Your machine is now in stand-by mode, ready to
send or receive faxes.
Loading Printing Paper
Your machine can hold up to 100 sheets of standard weight (80 gsm)
paper. For best results, use paper specially made for laser printers or
photocopiers.
Note: Your machine is set at the factory to use A4 paper. If you intend
to use a different paper size, change the 1’ST PAPER SIZE
user function setting to match your new paper size. See the
‘Programming’ section in the User’s Guide on the CD for in-
structions.
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OKIOFFICE 87 7
1. Adjust the right paper guide to the
width size of your paper.
2. Remove the paper from its wrapper
(up to 100 sheets). Note the “print
side” notice printed on the label.
Fan and restack the paper to prevent
paper jams.
3. Insert sheets of paper into the paper
tray, print side down.
4. Adjust the left paper guide so that it is aligned to the paper width.
Caution:
Be sure to grasp the paper tightly to avoid slipping of the uppermost sheet of
paper.
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8Setup Guide
Control Panel
For a comprehensive description of the button and one touch key functions
see the ‘Control Panel Keys and Indicators’ section in the User’s Guide on
the CD.
Setting Answering Mode
Your machine has a number of answering modes which determine how it
handles incoming calls (both fax and voice). The current answering mode
appears on your machine’s stand-by display.
The answering mode which is best for you will vary depending on how
you use your machine and what external telephone devices are connected
1LCD Panel 9AUTO DIAL Key 17 SPACE Key
2Transmit Resolution/
YES Key
10 SELECT FUNCTION
Key
18 One Touch Keypad
3Type of Original/NO
Key
11 COPY Key 19 One Touch Labels
4AUTO REC Key 12 STOP Key 20 #/Group Key
5HYPHEN Key 13 START Key 21 0/UNIQUE Key
6SEARCH Key 14 ALARM Indicator 22 Numeric Keypad
7HOOK/V.REQUEST
Key
15 Plus (+) Key 23 */Tone Key
8REDIAL Key 16 PAUSE Key
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OKIOFFICE 87 9
to it. See the ‘Answering Mode Options’ section in the User’s Guide on the
CD to select the mode you require.
To change the Answering Mode:
1. Press the AUTO REC key. Your machine displays your current
answering mode.
2. Continue pressing the AUTO REC key until the answering mode
you want appears on the display. After a short pause, your
machine programs the new answering mode and returns to stand-
by mode displaying the new answering mode setting.
Setting Machine Identification
The machine uses the information you enter here to identify itself during
communications. In most countries programming this information into
your machine is a legal requirement.
1. Press the SELECT FUNCTION key then the USER PROG One
Touch key followed by 4 on the numeric keypad. The display
shows:
4:SYSTEM DATA PRG
YES (Å
ÅÅ
Å) NO (Æ
ÆÆ
Æ/1-7)
2. Press the YES key. The display shows:
NO=<TSI/CSI>
ID=<SENDER ID>
3. After the display clears, enter the full telephone number of your
fax machine using the numeric keypad up to twenty characters.
Use the HYPHEN or 8/+ One Touch key to enter a “+” character
before the number to indicate the international access code before
the country dialling code. The 9/SPACE One Touch key is used to
enter spaces in a number.
4. Press the START key to save your entry.
5. Enter your Sender ID. This is a descriptive title up to 32
characters long. See ‘Setting Machine Identification’ section in
the User’s Guide on the CD for instructions on entering special
characters.
6. Press the START key to save your entry. The display shows:
NO=<CALL BACK NO.>
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10 Setup Guide
7. After the display clears, use the numeric keypad to enter the
telephone number you want to use for call back messages. Enter
up to 20 characters.
8. Press the START key to save your entry.
9. Press the SELECT FUNCTION key to finish.
Loading Documents
To prevent paper jams and problems during scanning, neatly stack your
documents, aligning their edges, before loading. Do not load documents of
different sizes at the same time.
Note: You can load and prepare to transmit a document while your ma-
chine is still sending or receiving another message (as long as the
document feeder is clear). To do this, load the document, select your
location and press the
START
key. Your document will be scanned
into memory and sent when the current communication ends.
1. Adjust the document guides to the width of the paper you are
using.
2. Neatly stack your documents, then insert them face down into the
document feeder. If necessary, readjust the document guides for a
snug fit.
3. Your machine will grip the documents and pull the bottom page
into the machine.
4. If necessary, use the Transmit Resolution or YES key to set the
resolution of your document.
5. If necessary, use the Type of Original or NO key to set the level of
contrast in your document.
6. Your documents are now ready for faxing or copying.
Document Type Resolution to Use
Normal office documents STD (Standard)
Docments with small type or other fine detailS FINE or EX. FINE
Documents with photos or many shades of grey PHOTO
Document Type Contrast to Use
Documents with normal contrast NORMAL
Documents which are too light LIGHT
Documents which are too dark DARK
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OKIOFFICE 87 11
Sending Faxes
1. Load your documents.
2. Select a location. Refer to the instructions below.
3. If necessary, press the START key to begin the transmission.
Stopping a Transmission
To stop a transmission while it is in progress, press the STOP key twice.
If documents are stuck part way through the document feeder, press the
STOP key again to feed the documents out.
Receiving Faxes
Your machine receives faxes automatically unless the machine has been
set to the manual receive [TEL] mode. For details on receiving faxes
manually see the ‘Receiving Faxes Manually’ section of the User’s Guide
on the CD.
Making Copies
Your machine can also be used to make copies. You can make up to 50
copies at one time. Your machine automatically makes all copies in FINE
mode. EX.FINE and PHOTO mode can be selected manually by pressing
the YES key.
Load your documents and press the COPY key. The display shows:
PRG. NO. OF COPIES
[1SETS] ENTER 1 - 50
If you want to make just one copy, you are finished. Your machine waits
a moment, then begins copying.
To Dial Using Do This
One Touch key Press the One Touch key
AUTO DIAL number Press the AUTO DIAL key, then
enter the two digit AUTO DIAL
number on the numeric keypad
Numeric keypad Dial as you would on a normal
telephone. If you make a mistake,
press the YES key to go back and
re-enter the number
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12 Setup Guide
To make multiple copies, enter the number of copies you want to make on
the numeric keypad. Then press the COPY key again. Your machine
begins making the required number of copies.
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