Oki OKIFAX 5780 User manual

English
User’s Guide
AX

ii
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. The manufacturer assumes no
responsibility for the results of errors beyond its control. The manufacturer
also cannot guarantee that changes in software and equipment made by other
manufacturers and referred to in this guide will not affect the applicability of
the information in it. Mention of software products manufactured by other
companies does not necessarily constitute endorsement by the manufacturer.
Copyright © 2001. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection
Agency.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.
While all reasonable efforts have been made to make this document as
accurate and helpful as possible, we make no warranty of any kind, expressed
or implied, as to the accuracy or completeness of the information contained
herein.
Notice to Users Accessing Analogue PSTN in EEC Countries
This product is designed to access the PSTN in all EEC countries. Local
PSTN compatibility is dependant on software and/or DIP switch settings.
Please contact your service representative if relocating this product to another
country. In the unlikely event of problems, please contact your service
representative in the first instance.
Notice to Users Accessing ISDN in EEC Countries
Should this product be ISDN compatible it may be installed in all EEC
countries without requiring changes to the software and/or DIP switch
settings. In the unlikely event of problems, please contact your service
representative in the first instance.
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC), 73/23/EEC
(LVD) and 1999/5/EC (R&TTE), as amended where
applicable, on the approximation of the laws of the
member states relating to Electromagnetic Compatibility,
Low Voltage and Radio & Telecommunications Terminal
Equipment.
Energy Star
As an Energy Star Program Participant, the
manufacturer has determined that this product meets the
Energy Star guide-lines for energy efficiency.

iii
Table of contents
Tableofcontents.........................................iii
Safetyinstructions.........................................x
TonerCartridge&ImageDrumUnitHandling..............xii
EmergencyFirstAid...................................xii
Notes,cautionsandwarnings...........................xiii
Chapter 1 - Introduction .................................1
Features.................................................1
Productoptions...........................................3
Componentidentification...................................4
Components...........................................5
Controlpanelkeysandindicators.............................9
One-touchkeypad.....................................12
Using one-touch keys for dialling . . . . . . . . . . . . . . . . . . . . . .12
Usingone-touchkeysforsearch.......................12
Usingone-touchkeysforprogramming.................12
Second panel of one-touch keys (Model B only) . . . . . . . . . . 13
Signaltones.............................................13
Chapter 2 - Functions ..................................15
Menusandfunctions......................................15
Menulevel1.........................................15
Menulevel2.........................................16
Menulevel3.........................................16
Menulevel4.........................................16
Accessingfunctions ......................................17
Step access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Speed access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Chapter3-Installation.................................21
Getting started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Wheretoinstallmachine................................21
Unpacking...........................................21
Setup...............................................22
Insertingthetonercartridge...........................22
Attachingthedocumentstacker .......................25
Connectingthetelephoneline.........................25
Connecting an external telephone/answering machine . . . . . . 26
Connectingpowercable .............................27

iv
Loadingpaper.....................................27
Paperstackersettings...............................29
Clockadjustment ..................................29
FaxID...........................................30
Machinesettings.........................................31
Answeringmodes.....................................31
Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Dial/incoming call parameter settings . . . . . . . . . . . . . . . . . . . . . 33
Dialparameters....................................33
Incomingcallparameters............................34
Otherbasicparameters.................................35
Paper size setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Messageconfirmationreportoptions......................36
ISDNG4option......................................36
Setting ISDN parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
ConnectingtoaPBX ..................................38
Setting PBX parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
MFPPCinterfacekit ..................................39
Networkprintkit .....................................39
Internetfaxandnetworkprinter/scanner...................39
ISDNG4board.......................................39
G3Dualline.........................................39
Chapter 4 - Directories and Basic Operations .........41
Programming dialling directories. . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Speeddialnumbers....................................41
Programmingspeeddialnumbers......................42
Chain dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Group dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Programminggroups................................44
Deletingentries....................................44
Dialling groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Basicoperations.........................................45
Preparingdocuments ..................................45
Documentsize.....................................45
Multiplepagedocuments............................45
Loadingdocuments.................................46
Faxingtoasinglelocation..............................47
Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Real-time dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Faxing to multiple locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

v
Messageconfirmationreport(MCF) ......................49
Cancelling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Manual receive mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Receiving to memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Printingfrommemory...............................50
No paper reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
No toner reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Cancelling messages stored in memory . . . . . . . . . . . . . . . . . 51
Unsolicitedfaxrejection................................52
Powerfailuresandmemory .............................52
Makingcopies........................................52
CopyingusingADF.................................53
Manualpaperfeeder ................................53
Faceupandfacedownstacking..........................54
Counters ............................................54
Accessing print/scan counters . . . . . . . . . . . . . . . . . . . . . . . . . 54
Resetting image drum counter. . . . . . . . . . . . . . . . . . . . . . . . . 55
Printercleaning.......................................55
Chapter 5 - Advanced Operations......................57
GroupTransmission......................................57
SendingaFaxtoGroup(s)oflocations.....................57
Delayedtransmission.....................................57
Sendingdelayedfaxes..................................57
Delayedbatchtransmission..............................58
Cancelling delayed transmissions . . . . . . . . . . . . . . . . . . . . . . . . .59
Prioritytransmission......................................59
Confidentialfaxes........................................60
Sendingconfidentialfaxes ..............................60
Receiving confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Personal(confidential)mailboxes.........................61
Creating personal (confidential) mailbox . . . . . . . . . . . . . . . . 61
Changingpassword/closingmailbox....................61
Changingpassword.................................62
Closingamailbox..................................62
Printingconfidentialfaxes ..............................62
Relaybroadcasting.......................................63
Sendingrelaybroadcasts................................64
Initiating relay broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Programmingrelayreportdestination......................64

vi
Programmingrelaybroadcastmailboxes...................65
Creatingrelaybroadcastmailboxes....................65
Changing password/location/closing mailbox . . . . . . . . . . . . 65
Changingpassword.................................65
Changinglocation..................................66
Deletingalocation .................................66
Closingamailbox..................................67
Polling transmission/reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Bulletin polling (box) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Creating bulletin polling mailboxes . . . . . . . . . . . . . . . . . . . . 67
Setting bulletin polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Printing documents scanned into memory for bulletin polling . . 68
Memorypolling ......................................69
Memorypolling(bulletin) ..............................69
Document tray polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Polling reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Printing or cancelling faxes polled into memory . . . . . . . . . . . . . 70
Callforwarding .........................................71
Forwarding..........................................71
Setting forwarding number . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Setting Auto Answer mode to forward . . . . . . . . . . . . . . . . . . 71
Forwardingonpaperortonererror .......................71
BackupFileTransmission ..............................72
TosetBACKUPFILETXtoON......................72
TosetBACKUPFILETXtoOFF.....................73
Dualaccess.............................................74
Duringfaxtransmission................................74
During fax reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Whenmakingcopies ..................................74
Whenprintingfrommemory............................75
Internetfax.............................................75
Chapter6-Customising...............................77
Viewingcurrentsettings ..................................77
Operationfunctions......................................77
Remotediagnosis.....................................77
Transmission(TX)modedefault.........................77
Memoryfullsave.....................................78
Instantdial ..........................................78
Restrict access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
ECMfunction........................................78
SenderID(ON/OFF)..................................78

vii
Powersavemode......................................79
Pulsedialrate ........................................79
Pulsemakeratio ......................................79
Pulsedialtype........................................79
T/Ftimer............................................79
CNGCount..........................................79
Ringresponse ........................................80
Distinctivering.......................................80
Changingoperationfunctions............................80
Memorypassword.....................................80
Restricted access ID (Department Code) . . . . . . . . . . . . . . . . . . . 81
Setting restricted access ID . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Cancelling restricted access ID . . . . . . . . . . . . . . . . . . . . . . . . 81
Servicefunctionsettings...................................82
Long document scanning/transmission (Long Doc. Scan) . . . . . .82
MYD/DMY..........................................82
Time/dateprint .......................................82
TSIprint ............................................83
Options................................................83
Multi function peripheral (MFP) PC interface kit. . . . . . . . . . . . . 83
Internetfaxandnetworkprinter/scanner ...................83
ISDNG4board.......................................83
G3duallinefunction...................................84
600dpicommunication.................................84
MemoryExpansion....................................84
Chapter 7 - Reports ....................................85
Understandingreports.....................................85
Reportslist .............................................85
Messageconfirmationreport.............................85
Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Broadcastentryreport..................................86
Broadcastmessageconfirmationreport ....................86
Poweroutagereport ...................................86
Functionlist..........................................86
Configuration ........................................86
Telephonedirectory ...................................87
Groupdirectory.......................................87
Activityreport........................................87
Activememoryfiles ...................................88
Protocoldump........................................88
Helpkeyprintout......................................88

viii
Printingreports..........................................89
Codesusedinreports..................................89
Resultcodes ......................................89
Communicationcodes...............................90
Chapter8-Troubleshooting...........................91
Clearingdocumentjams...................................91
Clearingpaperjams......................................91
Toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Image drum unit replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Cleaningthescannerpath .................................99
Readingcounters ........................................99
Problemchecklist.......................................100
DisplayErrorMessages...............................103
Packagingfortransport ..................................104
Appendix A
Specifications and Functions List .....................107
Specifications..........................................107
Userfunctionstree......................................108
Appendix B
MFP PC Interface Kit .................................113
PCprinter.............................................113
PCscanner............................................114
PCfaxmodem.........................................114
Appendix C
Internet Fax and Network Printer/Scanner Kit ........115
Ethernetcompatibility...................................115
Novell.............................................115
Microsoft ..........................................115
Networkprinterspecifications..........................115
Internetfaxandnetworkscanner...........................116
Transmission........................................116
Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Gatewayfunction.......................................117
E-mailtoG3/G4faxmachine(SMTP) ...................117
E-mailtoG3/G4faxmachine(POP).....................117
G3/G4faxmachinetoE-mail...........................117

ix
Registration.........................................117
Primary user settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Primarynetworksettings...............................119
Displaymessageexamples.............................119
Setupprocedure ........................................119
Appendix D
ISDN G4 Board........................................121
Mainspecifications......................................121
G3mode ...........................................121
G4mode ...........................................122
Registration and important settings . . . . . . . . . . . . . . . . . . . . . . . . .122
Registration.........................................122
Settings............................................123
ISDNdialmode(usersetting)........................123
ISDN dial mode (communication parameter) . . . . . . . . . . . .123
Speech receive (user setting) . . . . . . . . . . . . . . . . . . . . . . . . . 123
ISDNTSI/CSI....................................123
Otherrelatedfunctions................................124
DisplayMessageExamples.............................125
Explanationofdisplayedtext ........................125
Bottom line of display (20 characters, left to right) . . . . . . . 125
Appendix E
G3 Dual Line Function ................................127
Generalinformation.....................................127
BenefitsofDualLine....................................127
ConnectingtheSecondTelephoneLine......................127
Settings...............................................128
Displaysandreports.....................................128
Appendix F
600 dpi Communication ...............................129
Index ..................................................131

x
Safety instructions
This product has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the product:
• Read the setup instructions in this manual carefully. Be sure to
save it for future reference.
• Read and follow all warning and instruction labels on the product
itself.
• Unplug the machine before you clean it. Use only a damp cloth;
do not use liquid or aerosol cleaners.
• Place the machine on a firm, solid surface. If you put it on
something unsteady, it may fall and be damaged; if you place it on
a soft surface, such as a rug, sofa, or bed, the vents may become
blocked, causing the machine to overheat.
• To protect the machine from overheating, make sure no openings
are blocked. Do not put the machine on or near a heat source, such
as a radiator or heat register. Keep it out of direct sunlight. Allow
enough room around the machine for adequate ventilation and
easy access.
• Do not use the machine near water, or spill liquid of any kind into
it.
• Be certain that your power source matches the rating listed on the
back of the machine. If you are not sure, check with your supplier
or with your local power provider.
• This machine has an earthed plug as a safety feature, and it will
only fit into an earthed outlet. If you can not plug it in, you
probably have an older, non-earthed outlet; contact an electrician
to have the outlet replaced. Do not use an adapter to defeat the
earthing.
• To avoid damaging the power cable, do not put anything on it or
place it where it will be walked on. If the cable becomes damaged
or frayed, replace it immediately.
• If you are using an extension cable or power strip with the
machine, make sure that the total current (amperes) required by
all the equipment on the extension is less than the extension's