Oki OKIFAX 5400 User manual

FACSIMILE
OKIFAX 5400
OKIFAX 5400
Handbook

2Handbook
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OKI,OKIDATA, and OKIFAXareregistered trademarks/
marques déposées/marcas registrada, and OKIcare, OKI On-
Site, and OKI Extend are trademarks of Oki Electric Industry
Company, Ltd.
ENERGY STAR is a registered trademark of the United States
Environmental Protection Agency.
Windows is either a registered trademark or a trademark of
Microsoft Corporation in the United States and/or other
countries
As an ENERGY STAR®partner, Okidata has determined that this
product meets the ENERGY STAR guidelines for energy
efficiency.
Every effort has been made to ensure that the information in
this handbook is complete, accurate, and up-to-date. Okidata
assumes no responsibility for the results of errors beyond its
control. Okidata also cannot guarantee that changes in
software and equipment made by other manufacturers and
referred to in this handbook will not affect the applicability
of the information in it. Mention of software products
manufactured by other companies does not necessarily
constitute endorsement by Okidata.
Copyright 1999 by Okidata. All Rights Reserved
First Edition: June, 1999
Written and produced by the Okidata Training and
Publications Department.
Please address any comments on this publication by mail to:
Okidata
Training and Publications Department
2000 Bishops Gate Boulevard
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or by email to:
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Overview
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Handbook 3
Contents
Introduction.............................................................. 10
Features.................................................................................10
Product Options....................................................................11
Installation................................................................ 13
ForYour Safety: Installation Hints .......................................13
Getting Started .....................................................................14
Where to InstallYour Fax Machine ...................................14
Unpacking ............................................................................14
What You Should Receive .................................................14
Attaching the Document Stacker .........................................15
Removing the Protective Sheet............................................16
Installing the Toner Cartridge ..............................................17
Toner Cartridge and Image Drum Unit Handling ..............19
Emergency First Aid...........................................................19
Loading Paper ......................................................................20
Connecting the Telephone Line ..........................................22
Connecting an External Telephone or Answering
Machine ..............................................................................22
Connecting The External Handset (Option)......................23
Connecting Power ................................................................24
Programming Required Information ....................................25
FCC Telephone Consumer Protection Act.........................25
Date and Time ....................................................................26
Fax Identification...............................................................26
To ProgramYour Fax ID: .................................................27
Getting to Know Your Fax Machine..................... 29
Component Identification....................................................29
Front of the Unit.................................................................29
Back of the Unit .................................................................30
Inside the Unit....................................................................31
Locating the Serial Number .................................................31
Control Panel Keys and Indicators.......................................32
The Speed Dial (One Touch) Keypad...................................37
Using the One Touch Keys for Dialing ..............................37
Using the One Touch Keys for Selecting Functions
and Programming..............................................................37
List of One Touch Keys with Descriptions ......................37
Signal Tones .........................................................................39
DualAccess...........................................................................40

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Using Your Fax with Your Computer ................... 41
Connect to Your Computer...................................................41
Setting Basic Features............................................. 42
Control Panel Keys and Indicators.......................................42
Navigating Programming Levels .........................................43
Viewing Your Current Settings ..........................................43
User Function Settings.......................................................43
User Function Settings List .............................................44
Changing Your User Function Settings ...........................50
Dial Parameter Settings ......................................................51
Dial Parameter Settings List ............................................51
Changing Your Dial Parameter Settings ..........................52
Service Function Settings ..................................................53
Service Function Settings List ........................................53
Changing Your Service Function Settings ......................53
Changing the Language.......................................................54
Answering Mode ..................................................................54
Setting the Answering Mode .............................................54
Changing the Answering Mode .........................................54
Answering Mode Options ..................................................55
Auto Receive Mode [FAX] ..............................................55
Manual Receive Mode [TEL]..........................................55
Telephone/Fax Automatic Switch Mode [T/F]................55
UsingYour Fax with anAnswering Machine [TAD] .......56
Memory Reception Mode [MEM] ..................................56
Fax Forwarding Mode [FWD]..........................................56
PC Mode [PC] ..................................................................56
Incoming Call Parameters ....................................................57
Ring Response: User Function 11 .....................................57
Incoming Ring: User Function 16 .....................................57
Distinctive Ring: User Function 12...................................57
Setting Distinctive Ring..................................................57
Remote Receive: User Function 17 ...................................59
PC/Fax Switch (MFP Option):
User Function 22 .................................................................59
Monitor Volume: User Function 06......................................59
Buzzer Volume: User Function 07........................................59
Paper Size Settings ...............................................................60
First Paper Size: User Function 13.....................................60
Using the OTHER setting, with MFP Option Installed ...60
Second Paper Size: User Function 14 ................................60
Connecting to a PBX............................................................60
Basic Faxing Operations ........................................ 62
Preparing Documents for Faxing..........................................62
Guidelines ..........................................................................62
Document Size ...................................................................62
Multiple Page Documents .................................................63
Loading Documents...........................................................63

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Handbook 5
Sending a Fax to a Single Location .....................................64
Search Key Dialing ............................................................66
Real-Time Dialing .............................................................66
Redialing ...........................................................................66
Confirming Results ............................................................66
Stopping a Transmission ...................................................67
Shortcut Fax Number Programming ..................................67
Receiving Faxes ...................................................................68
Receiving Faxes Manually ................................................68
Receiving Faxes in Memory..............................................69
Memory Reception Mode [MEM] ..................................69
No Paper Reception .........................................................69
Canceling Messages Stored in Memory ............................70
Rejecting Unsolicited (Junk) Fax Messages (Closed
Network Option) ...............................................................70
Power Failures and Memory.................................................71
Using Voice Request .............................................................72
Initiating a Voice Request ..................................................72
Answering aVoice Request ................................................72
Programming Your Speed Dial Directory ........... 73
One Touch Faxing ................................................................73
Programming One Touch Keys ..........................................73
Using the One Touch Keys for Dialing ..............................76
Using the One Touch Keys for Selecting Functions
and Programming..............................................................76
List of One Touch Keys ...................................................76
Chain Dialing.....................................................................78
Creating a Chain Dial Number ........................................78
Using a Chain Dial Number.............................................79
Auto Dial Faxing ...............................................................79
ProgrammingAuto Dial Numbers....................................79
Copying ..................................................................... 81
Quantity and Resolution ......................................................81
Making Copies .....................................................................81
Using the Manual Paper Feeder ...........................................82
Sending a Fax to Multiple Locations
(Broadcasting)......................................................... 85
Performing a Broadcast Operation .......................................85
Sending A Fax to a Group...................................... 87
What is a Group? ..................................................................87
Programming Groups............................................................88
Search .................................................................................88
Add.....................................................................................88
Delete .................................................................................89
Sending to a Group ............................................................89
Relay Faxing ............................................................ 90
What is Relay Faxing? .........................................................90
Relay Initiating Station........................................................91
Relay Key Station ................................................................91
Relay Broadcast Report .......................................................91
Initiating a Relay Broadcast ................................................92