Oki C3600n User manual

Network User’s Guide
1

CAPM User’s Guide
2
Copyright information
Copyright © 2008 Oki Data Americas, Inc. All rights reserved.
Color Access Policy Manager (CAPM) User’s Guide
P/N 59309701, Revision 1.0
Disclaimers
Every effort has been made to ensure that the information in
this document is complete, accurate, and up-to-date. The
manufacturer assumes no responsibility for the results of
errors beyond its control. The manufacturer also cannot
guarantee that changes in software and equipment made by
other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software
products manufactured by other companies does not
necessarily constitute endorsement by Oki.
While all reasonable efforts have been made to make this
document as accurate and helpful as possible, we make no
warranty of any kind, expressed or implied, as to the accuracy
or completeness of the information contained herein.
Screen shots are representative only and may differ slightly
from what you see on your operating system.
The most up-to-date manuals and/or drivers are available
from: http://www.okiprintingsolutions.com
Notes
Trademark Information
Oki is a registered trademarks of Oki Electric Industry Company, Ltd.
Microsoftand Windows are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other
countries.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.
NOTE
A note appears like this. A note provides
additional information to supplement the main
text which helps you to use and understand
the product.

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Contents
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
To Open CAPM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . 5
Setting Up Printers/MFPs . . . . . . . . . . . . . . . . . . . . . . 6
Add a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Delete a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Change Configuration . . . . . . . . . . . . . . . . . . . . . . . . 12
Delete a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Setting Up Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
New Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Setting Up a New Policy . . . . . . . . . . . . . . . . . . . . . 15
For an individual user (User Name tab) . . . . . . . . 15
For an Application (Application tab) . . . . . . . . . . . 18
For Specific Documents (Document tab) . . . . . . . . 19
For Individual Computers (Host Name tab) . . . . . 21
Edit a Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Delete a Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Temporarily Disable a Policy . . . . . . . . . . . . . . . . . . . 25
To Re-Enable Policies . . . . . . . . . . . . . . . . . . . . . . . . 26
Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Acquire Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
To acquire the job log for a printer: . . . . . . . . . . . . 28
To change the number of logs acquired: . . . . . . . . . 28
Display Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
A4 Equivalences . . . . . . . . . . . . . . . . . . . . . . . . . . 31

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Introduction
The Color Access Policy Manager (CAPM) utility allows you to
monitor printer usage and control printing when used with
compatible Oki printers.
Employ this utility to review recent printer usage and to
configure printers with a policy that establishes printing
privileges and restrictions based on applications, documents,
URL's and user login names.
To Open CAPM ____________________
Click Start > Programs > Okidata > Color Access Policy
Manager > Color Access Policy Manager.

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System Requirements
The Color Access Policy Manager (CAPM) utility supports the
following Microsoft®Windows operating systems, 32-bit
versions only:
•Windows 2000
•Windows XP
•Windows Server 2003
•Windows Vista
•Windows Server 2008
Administrator privilege is required.
NOTE
64-bit versions are not supported.

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Setting Up Printers/MFPs
Add a Printer _____________________
To add a printer (or MFP—multi function product) to the list of
managed devices.
1. In the Printer pull-down menu, click Add Printer.

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2. Perform a search using the option you select.
•LocalPort(USBandParallel)
Deselect the checkbox beside Network (TCP/IP) and
click the checkbox beside Local Port, then click Search.
CAPM searches for printers connected to the USB or
Parallel port. Only printers that support Color Access
Policy Managers will be discovered and displayed in the
listbox.
• Network (TCP/IP), the default
Network Search Choices
-General Search
Click Search.
CAPM searches for printers connected on the TCP/IP
network. Printers which support the CAPM utility are
discovered and appear in the listbox. If the printer
you want to add does not support the CAPM utility, it
will not appear in the listbox.
-Enter Printer's IP Address (search by IP Address)
Specify the IP address of the printer by typing it in
the box.
The printer's IP Address can be found by using the
operator panel to review the printer's network
settings: see your printer documentation for
information on how to do this.
Click Search.
-Search the Network

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>Select “Discover on local subnet” to search from
Local Subnet (using 255.255.255.255), then click
Search.
>To search for printers located in the different
segments, type the broadcast address in “New
Address Scope” (for example, 192.168.14.255)
and click Add. Then click Search.
The printers that support the Color Access Policy Manager
feature appear in the listbox, along with their IP address
and Status, after a short period of time.
NOTE
To delete a scope of search, select the
address you want to delete from the
“Current Address Scope” list and click
Delete.

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3. Select the printer you want to use from the listbox.
4. In the “Descriptive Name” box, enter a name of up to 32
characters to be displayed by CAPM when referencing the
printer.
NOTE
If a printer supports the Color Access Policy
Manager feature but does not appear in the list,
confirm that the printer is Ready or on-line and
properly connected, then click Search again.
Listbox Status Meanings
Status Meaning
No Policy The printer is not managed by Color
Access Policy Manager.
Applied Policy The printer is managed by Color
Access Policy Manager.
Policy Disabled The printer is managed by Color
Access Policy Manager but the
policies for it are temporarily turned
off.
Managed by Another
Utility
The printer is managed by Another
Utility.

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5. Next assign the printer to a group:
-Click “Select Existing Group”, and choose from the list
of the existing printer groups.
OR
-Click “Create New Group” and type in the name of the
group you want to add.
6. Click Add Printer.
•If the printer is not already managed by the
CAPM utility:
A message will appear asking if you want to manage it
by Color Access Policy Manager.
a.Click Yes.
A dialog box appears asking you to enter the printer's
Administrator Password.
b.Type in the administrator password and click OK.
The printer added will now be managed by Color
Access Policy Manager.
• If the printer is currently managed by Print Job
Accounting
A message will appear asking if you want to manage it
by the CAPM utility.
a.Click Yes.
You will be requested to enter the printer's
Administrator Password.
b.Type in the administrator password and click OK.
The Enter Job Accounting Server ID box appears.
c.Type in the Server ID and click OK.
The printer added will now be managed by the CAPM
utility.
7. To display the Job Accounting Server IDs, click “Server
ID” in the Help menu of the Print Job Accounting
software.
A message appears asking if you want to delete Job
Account ID. If you click OK, the Job Account ID is deleted

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Delete a Printer ___________________
1. On the left side of the screen, select the group from the
Group list and the printer to be deleted from the list.
2. In the Printer pull-down menu, select Delete Printer.
A message will appear asking if you want to continue.
3. Click OK.
A message box appears asking you to confirm that CAPM
will no longer manage the printer.
4. Click Yes.
The “Enter Administrator Password” dialog box appears.
5. Type in the printer's administrator password and click
OK. The printer deleted will no longer be managed by
Color Access Policy Manager.
A message appears asking if you want to delete the policy
in this printer.
6. Click OK, to delete all the policies.

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Change Configuration
To change the Group, descriptive name or IP address for a
printer:
1. On the left side of the screen, select the group from the
Group list and the printer to be reconfigured.
2. In the Printer pull-down menu, select “Printer
Properties”.
3. Make your changes in the Printer Properties dialog box. If
you do not want to change the configuration, click
Cancel.
-Group: select a group from the drop-down list.
-Descriptive Name: up to 32 characters.
-Change Address: click “Change Address” to change the
port or the IP address for the printer.
4. Click OK.

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Delete a Group
1. On the left side of the screen, select the group from the
Group list.
2. In the Printer pull-down menu, select “Delete Group”.
2. Click Yes if you are sure you want to delete.
The Group is deleted.
NOTE
Before deleting a Group, you must first remove
all the printers assigned to the Group (see
“Delete a Printer" above).

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Setting Up Policy
A Policy is used to set up and monitor/maintain profiles for
individual users—or for individual computers—who will be
sending jobs to the printer, It can also be used to restrict
printing for a particular application or document.
Use the Policy drop-down menu to establish, edit, delete or
enable/disable policies,
New Policy _______________________
The new Policy dialog box has four tabs:
•UserName
Up to 60 characters, for individual users identified by
Login Name.
• Application
For printing from specific applications.
•Document
For printing a particular document.
•HostName
For individual computers, identified by Host Name.

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Each tab allows the following printing parameters to be
established:
• Mono Only
Color printing is not allowed. If it can, the printer converts
color jobs to monochrome before printing. Otherwise,
color printing jobs are cancelled.
• Color Permitted
Color printing is allowed.
•NoPrinting
No printing at all is allowed.
Setting Up a New Policy
For an individual user (User Name tab)
1. From the Policy pull-down menu, select New Policy.
2. On the User Name tab, enter the User Name in one of
four ways:
NOTE
To set the general policy for unregistered
users, click "OtherLoginNames" in the listbox
to the right:

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•Manual
Type the person’s Login name in the “Enter User Name”
box.
•Printer’sLog
Click this to display the Job Log for the printer. Select
the name from the User column.
• File
Select the file for importing the user name and click
Open; the list of imported user names appears. The
import file describes the user name for each user in a
line. Select from the list the user name you want to
add.
•Server/Networks
Select the server for importing the user name; the list
of imported user names appears. If you do not have
access to importing the user name from the server, the
Enter Password dialog box will appear. Select from the
list the user name you want to add.
3. Select the radio button beside the Access Level you wish
to establish:
4. Click Add.
5. Click Apply
The Select Printer dialog box appears.

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6. Add to the “Selected Printer” list a printer to which you
wish to apply the new policy.
7. Click Apply.
The confirmation message appears.
8. Click OK,
The “Enter Administrator Password” dialog box appears.
9. Type in the printer's administrator password and click
OK.
The policies will be applied to the printers in the “Selected
Printer” list.
10. Click Close.
NOTE
To add a printer to the “Selected Printer” list,
select its Group from the Group list, then
select the printer or printers from the Printer
list. Click Add.
To delete a printer from the “Selected Printer”
list, select it (you can select more than one)
and click Delete.
NOTE
For the meaning of the information in the
Status column, see the “Policy Status
Messages” table on page 27.

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For an Application (Application tab)
1. From the Policy pull-down menu, select New Policy.
2. On the Application tab, enter the application name either
by typing it manually (up to 60 characters) in the “Enter
Application Name” box, or by selecting it from the
Printer’s Log listbox.
3. Select the radio button beside the Access Level you wish
to establish:
4. Click Add.
5. Click Apply
The Select Printer dialog box appears.
NOTE
To set the policy for unregistered applications,
click "OtherApplications" in the listbox to the
right:
NOTE
For the meaning of the information in the
Status column, see the “Policy Status
Messages” table on page 27.

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6. Add to the “Selected Printer” list a printer to which you
wish to apply the new policy.
7. Click Apply
The confirmation message appears.
8. Click OK,
The ““Enter Administrator Password” dialog box appears.
9. Type in the printer's administrator password and click
OK.
The policies will be applied to the printers in the “Selected
Printer” list.
10. Click Close.
For Specific Documents (Document tab)
1. From the Policy pull-down menu, select New Policy.
2. On the Document tab, enter the document name either
by typing it manually (up to 80 characters) in the “Enter
NOTE
To add a printer to the “Selected Printer” list,
select its Group from the Group list, then
select the printer or printers from the Printer
list. Click Add.
To delete a printer from the “Selected Printer”
list, select it (you can select more than one)
and click Delete.
NOTE
To set the policy for unregistered documents,
click "OtherURLs" in the listbox to the right:

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Document Name / URL” box, or by selecting it from the
Printer’s Log listbox.Incude the file name extension (e.g.,
“.doc”) in the name. You can use the Asterisk symbol (*)
as a wild card.
3. Select the radio button beside the Access Level you wish
to establish:
4. Click Add.
5. Click Apply
The Select Printer dialog box appears.
NOTES
Use of * elsewhere or ** is not acceptable as
a wild card.
Document names are not case sensitive.
NOTE
For the meaning of the information in the
Status column, see the “Policy Status
Messages” table on page 27.