Olivetti d-COLOR MF3800 User manual

Code: 582405en
d-COLOR M F 3300 / MF3800
Operazioni fax
Fax Operations
Fax-Vorgänge
Opérations Fax
Operaciones de fax

PUBLICATION ISSUED BY:
Olivetti S.p.A.
Gruppo Telecom Italia
Via Jervis, 77 - 10015 Ivrea (ITALY)
www.olivetti.com
The manufacturer reserves the right to carry out modifications to the product described in this manual at any time
and without any notice.
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The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.
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the characteristics of the product:
•incorrect electrical power supply;
•incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the
User’s Manual supplied with the product;
•replacement of original components or accessories with others of a type not approved by the manufacturer, or
performed by unauthorised personnel.
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system, without permission in writing from the Publisher.
The mark affixed to the product certifies that the
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Copyright © 2013, Olivetti
Allrightsreserved

d-Color MF 3300/3800 Contents-1
Table of contents
1 Fax Function
2 Preparation for Fax Function (For Administrators)
2.1 Preparation flow.............................................................................................................................. 2-2
2.2 Operations required to use this function...................................................................................... 2-3
Checking the modular cable connection ........................................................................................... 2-3
Specifying the type of telephone line................................................................................................. 2-3
Preparing to use the machine in a Private Branch Exchange (PBX) environment............................. 2-3
Selecting a receiving method............................................................................................................. 2-4
Registering TTI................................................................................................................................... 2-4
Setting the date and time for the machine......................................................................................... 2-4
2.3 Option settings................................................................................................................................ 2-5
Registering frequently used fax numbers .......................................................................................... 2-5
Using an LDAP server to specify addresses...................................................................................... 2-5
3 How to Send
3.1 Sending (basic operation flow) ...................................................................................................... 3-3
3.2 Checking the recipient status before sending (manual transmission) ...................................... 3-5
Manual transmission.......................................................................................................................... 3-5
Faxing manually ................................................................................................................................. 3-5
3.3 Recalling a program for sending ................................................................................................... 3-7
Program ............................................................................................................................................. 3-7
Registering a program ....................................................................................................................... 3-7
Recalling a program for sending........................................................................................................ 3-9
3.4 Specifying a destination ............................................................................................................... 3-10
Selecting a destination from Favorites ............................................................................................ 3-10
Selecting a destination from Address Book .................................................................................... 3-11
Directly entering data....................................................................................................................... 3-12
Selecting a destination from the history .......................................................................................... 3-12
Searching for a fax number from the LDAP server.......................................................................... 3-13
3.5 Option settings for fax TX ............................................................................................................ 3-14
3.5.1 Basic option settings ........................................................................................................................3-14
Specifying the size of the original to be scanned ([Scan Size]) ....................................................... 3-14
Specifying the resolution to scan the original ([Resolution]) ............................................................ 3-14
Scanning both sides of an original ([Simplex/Duplex]) .................................................................... 3-14
3.5.2 Specifying the method to scan the original ......................................................................................3-14
Scanning a long original ([Long Original]) ........................................................................................ 3-14
Specifying a binding position ([Binding Position])............................................................................ 3-14
Scanning a number of originals in several batches ([Separate Scan])............................................. 3-15
3.5.3 Adjusting quality/density...................................................................................................................3-15
Selecting the appropriate image quality level for the contents of the original ([Original Type])....... 3-15
Adjusting the density of the original to be scanned ([Density])........................................................ 3-15
Adjusting the background density of the original to be scanned
([Background Removal])................................................................................................................... 3-16
Sharpening the border between texts ([Sharpness])........................................................................ 3-16
3.5.4 Viewing the current settings..............................................................................................................3-16
4 Sending Options
4.1 Resending a fax............................................................................................................................... 4-3
Auto resending (auto redial) ............................................................................................................... 4-3
4.2 Sending a fax without sender information.................................................................................... 4-4
Sender information............................................................................................................................. 4-4
Operation flow.................................................................................................................................... 4-4

Contents-2 d-Color MF 3300/3800
4.3 Specifying the sending time ([Timer TX])...................................................................................... 4-5
Timer TX............................................................................................................................................. 4-5
Operation flow.................................................................................................................................... 4-5
4.4 Checking the destination fax number before sending a fax ([Check Dest.& Send]) ................ 4-6
Check Dest. & Send........................................................................................................................... 4-6
Operation flow.................................................................................................................................... 4-6
4.5 Sending a confidential fax ([F-Code TX])...................................................................................... 4-7
Confidential communication .............................................................................................................. 4-7
Operation flow.................................................................................................................................... 4-7
4.6 Specifying a relay station for sending ([F-Code TX])................................................................... 4-8
Relay distribution ............................................................................................................................... 4-8
Operation flow.................................................................................................................................... 4-8
4.7 Releasing the ECM mode for sending ([ECM OFF])..................................................................... 4-9
ECM ................................................................................................................................................... 4-9
Operation flow.................................................................................................................................... 4-9
4.8 Releasing the Super G3 mode for sending ([V34 OFF])............................................................. 4-10
V34................................................................................................................................................... 4-10
Operation flow.................................................................................................................................. 4-10
4.9 Sending the original page by page ([Quick Memory Tx]) .......................................................... 4-11
Quick Memory TX ............................................................................................................................ 4-11
Operation flow.................................................................................................................................. 4-11
4.10 Sending a fax with a password ([Password TX])........................................................................ 4-12
Password TX.................................................................................................................................... 4-12
Operation flow.................................................................................................................................. 4-12
4.11 Registering a polling file ([Polling TX])........................................................................................ 4-13
Polling TX ......................................................................................................................................... 4-13
Registering a polling file................................................................................................................... 4-13
Printing or deleting a file in the folder .............................................................................................. 4-14
5 How to Receive a Fax
5.1 Receiving a fax automatically (using the machine in fax only mode) ........................................ 5-3
Auto RX.............................................................................................................................................. 5-3
Operations required to use this function (for administrators) ............................................................ 5-3
5.2 Receiving a fax manually................................................................................................................ 5-4
Manual RX.......................................................................................................................................... 5-4
Operations required to use this function (for administrators) ............................................................ 5-4
Operation flow.................................................................................................................................... 5-4
5.3 Using the DRPD service ................................................................................................................. 5-5
DRPD ................................................................................................................................................. 5-5
Operations required to use this function (for administrators) ............................................................ 5-5
6 Receiving Options
6.1 Adding the received date and time for printing ([Footer Position])............................................ 6-3
Reception information........................................................................................................................ 6-3
Operations required to use this function (for administrators) ............................................................ 6-3
6.2 Saving or forwarding an unprintable fax (in-memory proxy reception)..................................... 6-4
In-memory proxy reception................................................................................................................ 6-4
Forwarding fax received and stored in memory (in-memory proxy reception).................................. 6-4
6.3 Automatically distributing a received fax (TSI Routing) .............................................................. 6-5
TSI Routing ........................................................................................................................................ 6-5
Operations required to use this function (for administrators) ............................................................ 6-5
6.4 Forwarding a received fax to another destination (Forward TX)................................................ 6-6
Forward TX......................................................................................................................................... 6-6
Operations required to use this function (for administrators) ............................................................ 6-6
6.5 Saving a received fax to memory without printing (Memory RX)............................................... 6-7
Memory RX ........................................................................................................................................ 6-7
Operations required to use this function (for administrators) ............................................................ 6-7
Printing or deleting a received fax ..................................................................................................... 6-7
Downloading a received fax............................................................................................................... 6-8

d-Color MF 3300/3800 Contents-3
6.6 Receiving a confidential fax (Confidential RX) ............................................................................. 6-9
Confidential communication .............................................................................................................. 6-9
Operations required to use this function ........................................................................................... 6-9
Printing a received fax ....................................................................................................................... 6-9
6.7 Restricting communication peers with password (Closed Network RX) ................................ 6-10
Closed Network RX.......................................................................................................................... 6-10
Operations required to use this function (for administrators) .......................................................... 6-10
6.8 Receiving a polling file (Polling RX)............................................................................................. 6-11
Polling RX......................................................................................................................................... 6-11
Operation flow.................................................................................................................................. 6-11
6.9 Saving a received fax in memory (PC-Fax RX)........................................................................... 6-12
PC-Fax RX ....................................................................................................................................... 6-12
Operations required to use this function (for administrators) .......................................................... 6-12
Printing a received fax ..................................................................................................................... 6-12
Downloading a received fax............................................................................................................. 6-13
6.10 Stopping fax printing at night (Night RX) .................................................................................... 6-14
Night RX........................................................................................................................................... 6-14
Operations required to use this function (for administrators) .......................................................... 6-14
6.11 Printing a fax on both sides ([Duplex Print (RX)])....................................................................... 6-15
Duplex Print (RX).............................................................................................................................. 6-15
Operations required to use this function (for administrators) .......................................................... 6-15
6.12 Configuring the fax print settings (for administrators).............................................................. 6-16
Default print settings........................................................................................................................ 6-16
Fixing the print paper size ([Print Paper Size]) ................................................................................. 6-16
Fixing the print paper tray ([Tray Selection for RX Print])................................................................. 6-16
Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages]) ................................ 6-16
7 Printing a Fax Report
8 Registering Frequently Used Destinations (Address Book)
Address Book .................................................................................................................................... 8-3
Registering a fax destination ............................................................................................................. 8-4
9Index

Contents-4 d-Color MF 3300/3800

1Fax Function

d-Color MF 3300/3800 1-3
1
1 Fax Function
The Fax is a communication function that uses a telephone line to send scanned originals (paper) or to receive
data sent from remote machines. This machine has various features for fax operations, including those ena-
bling the user to change scan settings according to the original and to save incoming faxes in memory.
The following describes precautions that should be observed when using fax functions.
-To use fax functions, optional units must be installed except in certain regions.
- For d-Color MF 3800: The optional Fax Kit FK-512 and Mount Kit MK-738 are required, excluding
models used in North America.
- For d-Color MF 3300: The optional Fax Kit FK-512 and Mount Kit MK-738 are required.
-This machine can be connected to the following types of telephone lines.
- Public switch telephone network (including fax communication line)
- PBX (Private Branch Exchange, 2-wire)
-Fax data cannot be sent or received in color.
-You cannot connect a business phone as an external telephone.
-The call waiting function cannot be used simultaneously.
-If a dedicated digital line is multiplexed in an enterprise network, fax transmission speed may be limited,
or the Super G3 fax may not be available.
-Communication errors may occur on rare occasions due to factory default settings. This is because the
multiplex device limits the frequency band of the line to the utmost limit based on the assumption that
the line is intended for voice communication. Also, these restrictions differ depending on the devices
that are connected to the network. For details, contact your network administrator.

1-4 d-Color MF 3300/3800
1

2Preparation for Fax Function
(For Administrators)

2-2 d-Color MF 3300/3800
Preparation flow
22.1
2 Preparation for Fax Function (For Administrators)
2.1 Preparation flow
Connecting this machine to a telephone line
Checking the modular cable connection
Specifying the type of telephone line
%The dialing method must be correctly specified to ensure communication can take place.
Configuring connection setting for a Private Branch Exchange (PBX) environment
%When you use this machine in a Private Branch Exchange (PBX) environment, register an outside line
number.
Setting up an environment to send and receive faxes
Selecting a receiving method
%Select Auto RX or Manual RX according to your environment.
Registering TTI
%Register the machine name, your company name (sender name), and the fax number of this machine
that are to be printed on all pages of a fax.
Setting the date and time for the machine
%Set the date and time on this machine to be printed on sent and received faxes.
Configuring the machine to suit your environment
Registering frequently used fax numbers
%This will save you from having to enter a destination each time you send data.
Using an LDAP server to specify addresses
%When the LDAP server or Active Directory is used, you can search for a destination on the server.
Preparation finished

d-Color MF 3300/3800 2-3
2.2 Operations required to use this function 2
2.2 Operations required to use this function
dReference
For details on how to set up the fax environment, refer to Chapter 4 in [Quick Guide].
Checking the modular cable connection
Check that a modular cable is connected between the LINE port and the relevant telephone line.
Use the TEL port to connect a telephone cord.
Specifying the type of telephone line
Specify the type (dialing method) of telephone line to which this machine is to be connected. The dialing
method must be correctly specified to ensure communication can take place.
To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [Line Parameter Setting] - [Dialing
Method]
Preparing to use the machine in a Private Branch Exchange (PBX) environ-
ment
When you use this machine in a PBX environment, register an outside line number.
To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [PBX Connection Settings]
No. Name
1TEL (telephone) Jack
2LINE (telephone line) Jack
1
2

2-4 d-Color MF 3300/3800
Operations required to use this function
22.2
Selecting a receiving method
Methods of receiving faxes include the following: This machine receives faxes automatically, and the user
receives faxes manually. Set the receiving method to suit your environment.
-It will be convenient to set this machine to automatically receive faxes if the line is dedicated for faxing.
For details, refer to page 5-3.
-If you are using this machine primarily as a phone and if you always prefer to receive faxes manually, it
will be convenient to have the Manual RX settings configured beforehand. For details, refer to page 5-4.
Registering TTI
Register the name of this machine and the company name (sender name) as well as the fax number of the
machine.
The information you registered is added to faxes to be sent and output to faxes as a sender record when
being printed on receiving machines.
To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [Header Information]
Setting the date and time for the machine
Set the date and time in this machine to have them printed on sent and received faxes. The date and time
you set will be the reference time for the Timer TX that enables communication to take place at a preset time.
To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Date & Time Settings]
dReference
If an NTP (Network Time Protocol) server is used to set the time, the date and time on this machine can be
adjusted automatically. For details, refer to Chapter 1 in [User's Guide Applied Functions].

d-Color MF 3300/3800 2-5
2.3 Option settings 2
2.3 Option settings
Registering frequently used fax numbers
Registering a frequently used fax numbers on this machine will save you from having to enter them each time
you send a fax.
For details on how to register it, refer to page 8-4.
Using an LDAP server to specify addresses
When an LDAP server or Active Directory is used for user management purposes, you can search for or spec-
ify fax numbers using the server. To use the LDAP server to specify a destination, you must register the server
on this machine.
For details on the registration procedure, refer to Chapter 2 in [User's Guide Applied Functions].
dReference
For details on how to search using the LDAP server, refer to page 3-13.

2-6 d-Color MF 3300/3800
Option settings
22.3

3How to Send

d-Color MF 3300/3800 3-3
3.1 Sending (basic operation flow) 3
3 How to Send
3.1 Sending (basic operation flow)
1Load the original.
2Tap [Fax].
3Enter a fax number.
%For details on how to specify a destination, refer to page 3-10.
%Fax broadcasting can be performed by specifying multiple destinations.

3-4 d-Color MF 3300/3800
Sending (basic operation flow)
33.1
4Tap [Application], then configure fax option settings.
%Before scanning the original on this machine, specify the size of the original to be scanned. If you
fail to set the original size correctly, the image may be cut off. For details on how to specify the orig-
inal size, refer to page 3-14.
%For details on configuring option settings, refer to the respective columns of the following table.
5Press the Start key.
%Tap [Check Settings] before sending data, and check the specified destination and settings if nec-
essary.
%To redo operations for specifying destinations or option settings, press Reset.
%If you press the Stop key while scanning the original, scanning stops. To cancel scanning the orig-
inal, delete inactive jobs from the Job screen.
Sending starts.
Tips
Sender Information is automatically added to a fax to be sent.
Related setting
-You can change the defaults of fax sending options to suit your environment.
To configure settings: [Utility] - [User Settings] - [Scan/Fax Settings] - [Default Fax Settings]
-If necessary, you can change the default of the Fax screen.
To configure settings: [Utility] - [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] - [Fax
Default Tab] (default: [Favorites]).
Purpose Reference
To configure basic options such as original size and resolution page 3-14
To specify the method to scan the original page 3-14
To adjust the image quality or density depending on the contents of the original page 3-15