Olympus DS DS-3400 User manual

Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
DIGITAL VOICE
RECORDER
DS-3400
EN
INSTRUCTIONS

2
Microsoft and Windows are registered trademarks of Microsoft Corporation.
Macintosh is a trademark of Apple Inc.
Intel and Pentium are registered trademarks of Intel Corporation.
The SD logo is a trademark.
The SDHC logo is a trademark.
Other product and brand names mentioned herein may be the trademarks or registered
trademarks of their respective owners.
●The contents of this document may be changed in the future without advanced notice.
Contact our Customer Support Center for the latest information relating to product names
and model numbers.
●The utmost care has been taken to ensure the integrity of the contents of this document. In
the unlikely event that a questionable item, error, or omission is found, please contact our
Customer Support Center.
●Any liability for passive damages or damage of any kind occurred due to data loss incurred
by a defect of the product, repair performed by the third party other than Olympus or an
Olympus authorized service station, or any other reasons is excluded from Olympus’s
liability.
Trademarks
Introduction
Introduction

3
1
2
3
5
7
4
Table of Contents
Safe and Proper Usage
Getting Started
Basic Operations
Advanced Operations
Managing Files on Your PC
Other Practical Use Methods
Other Information
P.7
P. 1 9
P. 3 3
P. 5 9
P. 6 7
P. 6 8
P.4
P.5
6
PLAY/OK

4
Table of Contents
Table of Contents ...................................... 4
Safe and Proper Usage ............................ 5
General Precautions ................................. 5
1Getting Started
Main Features .......................................... 7
Memory Card ........................................... 8
Identification of Parts ............................. 10
Installing Batteries ................................. 12
Power Supply ........................................ 14
Power Save Mode (Power Save) .......... 14
HOLD ..................................................... 15
Inserting and Ejecting a SD card .......... 16
Setting Time and Date (Time & Date) ... 17
2Basic Operations
Recording .............................................. 19
Microphone Sensitivity (Mic Sense) ...... 23
Recording Modes (Rec Mode) .............. 24
Using the Variable Control Voice Actuator
(VCVA) ............................................. 25
Recording Monitor ................................. 26
Playing ................................................... 27
Erasing ................................................... 29
3Advanced Operations
Menu List ............................................... 33
Learning to Use the Menu ..................... 35
Selecting Folders and Files ................... 36
Displaying File Information (Information) .... 37
Device Lock Function ............................ 38
Locking Files (Lock) .............................. 40
Pending Files (Pending) ........................ 41
Setting Priority Levels (Priority) ............ 42
Setting the Author ID and Work Type.... 43
Verbal Comment .................................... 46
Index Marks ........................................... 47
Language (Language) ........................... 48
Backlight (Backlight) .............................. 49
LED (LED) ............................................. 50
LCD Contrast Adjustment (Contrast) .... 51
System Sounds (Beep) ......................... 52
Cue/Rev Sound (Cue/Rev Sound) ........ 53
Formatting the Card (Format) ............... 54
Check System Information (System Info.) ... 56
Changing the USB Class (USB Class) .... 57
Customizing the Recorder ...................... 58
4Managing Files on Your PC
DSS Player Software............................. 59
Installing DSS Player Software ............. 61
Uninstalling DSS Player Software......... 62
Using Online Help ................................. 63
Connecting Recorder to PC .................. 64
Running DSS Player Software .............. 66
5Other Practical Use Methods
Using as External Memory of the Computer ... 67
6Other Information
Alarm Message List ............................... 68
Troubleshooting ..................................... 69
Accessories ........................................... 70
Specifications ........................................ 71
Technical Assistance and Support ........ 72

5
Convention Used In this Manual
•The word “card” is used to refer to the SD
card.
•The word “DSS Player” is used to refer to
the DSS Player Pro Dictation Module in
Windows environment and DSS Player in
Apple Macintosh environment.
•The Notes at the bottom of a page are
used for additional information,
exceptions, or related events.
•Words in uppercase form such as PLAY
or REC are used to describe a function
or button on the recorder.
Safe and Proper
Usage
Before using your new recorder, read
this manual carefully to ensure that you
know how to operate it safely and
correctly. Keep this manual in an easily
accessible location for future reference.
•The warning symbols indicate important
safety related information. To protect
yourself and others from personal injury
or damage to property, it is essential that
you always read the warnings and
information provided.
General Precautions
●Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on the
beach in the summer.
●Do not store the recorder in places exposed
to excessive moisture or dust.
●Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
●Do not place the recorder on top of or near
electric appliances such as TVs or
refrigerators.
●Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause interference
and noise. If you experience noise, move
to another place, or move the recorder
further away from such equipment.
●Avoid sand or dirt. These can cause
irreparable damage.
●Avoid strong vibrations or shocks.
●Do not disassemble, repair or modify the
unit yourself.
●Do not operate the unit while operating a
vehicle (such as a bicycle, motorcycle, or
go-cart).
●Keep the unit out of the reach of children.
<Warning regarding data loss>
Recorded content in memory may be
destroyed or erased by operating mistakes,
unit malfunction, or during repair work.
It is recommended to back up and save
important content to other media such as a
computer hard disk.

6
Batteries
Danger
•Do not solder lead wires or terminals directly
onto a battery or modify it.
•Do not connect the =and -terminals
together. This may cause fire, overheating or
electric shock.
•When carrying or storing the battery, be sure
to put it in the provided case to protect its
terminals. Do not carry or store the battery
with any metal objects (such as key rings).
If this warning is not followed, fire,
overheating or electric shock may occur.
•Do not connect the batteries directly to a
power outlet or a cigarette lighter of an
automobile.
•Do not insert the batteries with their =and
-terminals reversed.
•If any liquid from a battery gets into your
eyes, promptly wash it off with clean water
and consult your doctor at once.
•There is a hole from which gas escapes on
the =terminal. Do not cover or block it.
Warning
•Batteries should never be exposed to flame,
heated, short-circuited or disassembled.
•Do not attempt to recharge alkaline, lithium
or any other non-rechargeable batteries.
General Precautions
•Never use any battery with a torn or cracked
outer cover.
•Keep batteries out of the reach of children.
•If you notice anything unusual when using
this product such as abnormal noise, heat,
smoke, or a burning odor:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for service.
•Do not expose the batteries to water. Do not
allow water to contact the terminals.
•Do not remove or damage the battery
insulating sheet.
•Do not use the batteries if you find
something wrong with them such as leakage,
color change or deformity.
•Should any battery liquid get on skin or
clothing, promptly wash it off with clean
water.
•Keep batteries away from fire.
Caution
•Do not subject batteries to strong shocks.
•Do not use batteries of different types,
voltages, and/or brand names.

7
1
1Getting Started
1Getting Started
Main Features
Main Features
●Support type of memory: SD card (☞P.8 ) .
●Three Programmable smart buttons F1, F2 and F3 (☞P.58).
●Recording and storing voice in Digital Speech Standard Pro (DS2 format).
●Two recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode (☞P. 2 4 ).
●Data encryption function for securing recordings on the device.
●Overwrite Recording and Insert Recording (partial insertion) available (☞P.21, 22).
●Supports USB 2.0. High-Speed, which enables high-speed data transmission from the recorder
to your computer.
●Five folders and up to 200 files/folder, for a maximum of 1000 recordings (☞P.19).
When using DSS Player, it is possible to create up to a maximum of seven folders (1,400 files) (☞P.58, 59).
●It has a built-in Variable Control Voice Actuator (VCVA) function (☞P.25).
●Large LCD screen with backlight.
●Device Lock function to prevent unauthorized access to device (☞P. 5 8 ) .
Authentication system via password (☞P.38, 39).
●Index mark function which is useful to search particular points in the dictation (☞P.47).
●Verbal comment function which allows transcriptionists to instantly search and play back
instructions on their computer (☞P.46).
●Priority Setting (☞P.42).
●DSS Player software included (☞P.59).
It is possible to customize the recorder in a number of ways.

8
1
SD card
1Card Lock
SD card is equipped with a lock function.
When the lock function is used, important
data is protected by preventing it from being
accidentally overwritten or erased.
When the lock function is set will appear
on the display.
2Index Area
For writing down information identifying card
or content.
3Contact Area
Comes into contact with the recorder’s
signal read contacts.
Memory Card
The above are the standard times, and the available
recording time will vary depending on the card.
*1: Available recording time for one continuous file.
Available recording time may be shorter if many short
recordings are made.
*2:Total recording time of several files. The maximum
recording time per file is 99 hours 59 minutes.
Memory Card
This recorder uses memory in the form of SD
card memory.
Check the latest operating information on the
Olympus homepage (http://www.olympus.com)
when using cards other than the included card.
In addition, refer to the following pages as well
when handling the card.
• Inserting and Ejecting a SD card (☞P.16)
• Formatting the Card (Format) (☞P. 5 4 ) Memory Sizes of Cards and
Approximate Recording Times*1
Compatible Cards
The recorder supports cards with memory
capacity between 512 MB to 16 GB.
Settings and operating environment
relating to the card
Memory Size QP Mode SP Mode
512MB 38 hr. 30 min. 79 hr. 00 min.
1GB 77 hr. 00 min. 157 hr. 50 min.*2
2GB 152 hr. 30 min. *2312 hr. 20 min.*2
4GB 305 hr. 50 min.*2626 hr. 50 min.*2
8GB 624 hr. 30 min.*21279 hr. 30 min.*2
16GB 1248 hr. 10 min.*22557 hr. 10 min.*2
SD card
2
3
1

9
1
Memory Card
Memory Card
Warning
• Do not touch the card contacts.
That may damage the card.
• Do not place the card in locations
with static electricity.
• Store the card in a location that is
out of the reach of children. In
case of accidental ingestion,
consult a physician immediately.
Check Card Information (Card Info.)
Information such as the memory capacity and
remaining memory for installed cards can be
displayed on the recorder (☞P.34).
Notes
•When initializing (formatting) a card, confirm that
no necessary data is stored on the memory card
beforehand. Initialization completely erases the
existing data on the card.
•In some cases cards which have been formatted
(initialized) by another device, such as a computer,
cannot be recognized. Be sure to format them with this
recorder before using.
•The card has a service life. When reaching the end of
its life, writing or erasing data on the card will be
disabled. In this case, replace the card.
•If you use a PC card adapter compatible with the card
to save or delete some data on the card, the maximum
recording time on the card may be decreased. To
recover the original recording time, initialize/format the
card in the recorder.
•Olympus will not be held liable for any data corruption
or loss due to misuse of the media card.
BACK EXIT
Card Info.
SD
Remain
Capacity
540MB
1.0GB

10
1
$+(Volume) button
%Fast Forward (9) button
^PLAY/OK button
&Programmable smart button (F1,
F2, F3)
*Rewind (0) button
(
- (Volume) button
)Built-in speaker
-Battery cover
=PC (USB) terminal
qCradle connector
wBattery cover release button
Identification of Parts
Identification of Parts
1SD card slot
2Built-in microphone
3NEW button
4REC button
5REW button
6FF button
7STOP button
8POWER/HOLD switch
9ERASE button
0EAR (Earphone) jack
!MIC (Microphone) jack
@Record indicator light
#Display (LCD panel)
0
7
8
9
1
2
3
4
5
$
^
%
!
@
#
6
&
(
*
)
w
q
=
-