Olympus VN-540PC User manual

Thank you for purchasing an Olympus digital voice recorder.
Please read these instructions for information about using the product correctly and safely.
Keep the instructions handy for future reference.
• To ensure successful recording, we recommend that you test the record function and volume
before use.
• If there are additions and/or modifications of functions due to firmware update, contents may
differ. For the latest information, please visit Olympus website.
Getting started
Recording
Playback
Editing
Use with a PC
Other information
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VN-541PC
VN-540PC
DIGITAL VOICE
RECORDER
USER MANUAL
EN

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EN
Namesofparts................................... 4
1 Getting started
Setup.................................................. 5
Inserting the batteries ........................................6
Turning the power ON........................................7
Setting the time/date..........................................7
Setting the beeping sounds.............................8
Batteries............................................. 9
TurningthepowerOFF..................... 9
Preventingaccidentaloperation.... 10
Setting HOLD mode ..........................................10
Releasing HOLD mode .....................................10
2 Recording
Recording......................................... 11
Changing the recording scene......................11
Basic recording procedure..............................12
Monitoring while recording ...........................13
Recording with an external microphone...13
Recordingfromanotherconnected
device............................................... 14
Recording audio from another device with
this recorder .........................................................14
Recording audio from this recorder with
another device.....................................................14
3 Playback
Playback........................................... 15
Basic playback procedure................................15
Fast-forwarding...................................................16
Rewinding.............................................................17
Skipping to the beginning of a file .............17
Playback through the earphones.................18
Changingtheplaybackspeed........ 19
Repeatplayback.............................. 20
Folder/File repeat playback ............................20
A/B repeat playback ..........................................20
Reducingnoiseduringplayback
(NoiseCancel).................................. 21
4 Editing
Changingtheinformationscreen... 22
Preventingaccidentalfileerasure
(FileLock)......................................... 22
Indexmarks/tempmarks................ 23
Writing an index mark/temp mark...............23
Erasing an index mark/temp mark...............23
Erasingfiles...................................... 24
Erase a single file.................................................24
Erase all the files in the folder........................24
Formattingtheinternalmemory... 26
Table of contents

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Table of contents
5 Use with a PC
PCoperatingenvironment............. 27
PCconnection/disconnection......... 28
Connecting the voice recorder to a PC.......28
Disconnecting the voice recorder
from a PC ...............................................................29
LoadingafiletoaPC....................... 30
6 Other information
Troubleshooting.............................. 31
Recordercare................................... 33
Accessories(optional)..................... 34
Copyrightandtrademark
information...................................... 35
Safetyprecautions.......................... 36
Specifications................................... 40
Indicationsusedinthismanual
NOTE
Describes precautions and operations that
should be absolutely avoided in using the
voice recorder.
TIP
Describes useful information and hints that
will help you getting the most out of your
voice recorder.
☞
Indicates reference pages describing details
or related information.
This manual is advanced version. Additionally,
the basic version (Basic Manual), which
summarizes basic operation, is also included
with this product.

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Names of parts
@
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0
!
$
%
&
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*
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Recorder
1Built-inmicrophone
2m(microphone)jack
3Display
4USBconnector
5l(index/repeat)
button
6n(recording
scene, folder/noise
cancel)button
7p(playback, pause)
button
80button
9Built-inspeaker
0q(earphone)jack
!LEDindicatorlight
@o(power, hold)
button
#
REC (record)switch
$
+
button
%9button
^k(erase)button
&
–
button
*Batterycover
(Straphole
Display
1Repeat
2Filelock
3Filenumber/Total
numberofrecorded
filesinfolder,
A/Brepeat
4Volume
5Battery
6
Folder(recording scene)
7Voicerecorderstatus
(recording, playback,
fast playback, slow
playback)
8Timeanddate,
Recordingscene
9Indicatordisplay
area(recording date,
time and date, remain,
index/temp mark,
erase, noise cancel,
hold, format, beep)
Names of parts
:VN-541PC
model only

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Setup
Setup
After unpacking the voice recorder, follow the
steps below to have it ready for use.
Getting
started
1
3
Inserting the batteries
Getting
started
2
3
Turning the power ON
Getting
started
3
3
Setting the time/date
Set the voice recorder’s clock for
use with file management.
Getting
started
4
Setting the beeping
sounds
Remove the screen
protector on the
display.
Getting started
This product is a voice recorder that is easy
to use for all age groups, from children to
senior citizens. It can be used in a range of
situations, such as in business, or recording
memos.
Usageexamples
Recording meetings and discussions means
that if you miss something important, you
can listen to it again as many times as you like
to confirm the content.
This recorder also features Noise Cancel
function useful for transcription, as well as
faster and slower playback.
×
Record messages as well as
changes to schedules instead
of taking memos. Simple
one-handed recording
means it is easier
than writing in a
notebook.
This voice recorder
can also be connected
to a PC, and used as
mass USB storage.
This is convenient for
transferring large files
such as image data
between computers.

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Setup
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Setup
Inserting the batteries
Before using the voice recorder, insert the batteries in the battery compartment of the voice
recorder.
1 Slideopenthebatterycover
whilepressingdownonit.
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2 Insertthebatteries,making
sureitspositiveandnegative
terminalsareplacedcorrectly.
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Insert the battery’s
negative terminal first.
3 Slidethebatterycover
completelyclosed.
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• Do not close the battery cover while
the batteries are still loose.

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Setup
Setup
Turning the power ON
1 Whilethevoicerecorderisturned
off,pressandholdtheobutton.
 TIP
• If you install batteries for the first time
or replaced with new ones, the [hour]
indicator will flash automatically when
the power is turned on.
Setting the time/date
Set the time and date beforehand to enable
easier management of recorded files.
1 Pressthe9(p)or0
buttontoselectthedesired
settingitem.
2 Pressthe + or – buttontochange
thenumber.
• To change the setting of another item,
press the 9or 0button to move
the blinking cursor, then press the +or
–button to change the number.
3 Pressthepbuttontofinalize
thesetting.

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Setup
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Setup
 TIP
• When setting the hour or minute, each
time you press the nbutton the
display changes between the AM/PM
and 24-hour clock formats.
Example:10:38PM
PM10:38
(defaultformat)
22:38
• When setting the year, month or date,
each time you press the nbutton
the display order used for the date
changes.
Example:March24,2016
03.24.,16
(defaultformat)
24.03.,16
 NOTE
• If the batteries in the voice recorder are
replaced with new ones, the [DATE]
screen is displayed automatically when
the power is turned on.
• Even if the voice recorder is not used
for a long period of time, when the
batteries are used up, the time and date
must be re-entered.
Setting the beeping sounds
The voice recorder makes beeping sounds
when buttons are pressed, or to warn in case
of operation errors. You can select whether
the voice recorder makes these beeping
sounds.
1 Pressthe9or0buttonto
select[ ON ]or[ OFF ].
[ON]
Enables beeping sounds.
[OFF]
Disables beeping sounds.
2 Pressthepbuttontofinalize
thesetting.
• After beeping sound has been set,
version information will be displayed,
and then voice recorder will enter stop
mode.

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Batteries/Turning the power OFF
Batteries
Existing data, mode settings and the clock
setting are saved when the power is turned
off.
1Pressandholdtheobuttonwhile
thevoicerecorderisinstopmode.
 TIP
• Turning the power OFF whenever the
voice recorder is not in use minimizes
battery consumption.
Power Save mode
When the voice recorder has been
stopped for at least 5 minutes after power
ON, the power turns off automatically.
Turning the power OFF
Battery indicator
As the battery loses its remaining charge, the
battery indicator on the display changes as
follows:
• [ ] indicates there is little remaining
battery charge. Replace it with a fresh one.
When the batteries has run out, [ ] and
[LO] appear, and operation stops.
Battery precautions
• The voice recorder does not support
manganese batteries.
• Always turn power OFF before replacing
the batteries. Files may be damaged if
the batteries are removed while the voice
recorder is recording or performing an
operation such as erasing a file.
• You need to reset the time/date if the
batteries are replaced. See“Settingthe
time/date”(☞P. 7) for the procedure.
• When not using the voice recorder for
an extended period, always remove the
batteries before storage.
• Even if the battery indicator is [ ],
playback with the built-in speaker at some
volumes may result in a drop in battery
output voltage, causing the voice recorder
to reset. Lower the volume in this case.
• The continuous battery usage time will
vary depending on the performance of the
battery in use (☞P. 41).
For users in Germany
Olympus has an agreement with the GRS
(Joint Battery Disposal Association) in
Germany to ensure environmentally-friendly
battery disposal.

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Preventing accidental operation
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Setting the voice recorder to HOLD mode maintains the current operation and disables button
operations.
Setting HOLD mode
1 Pressandholdtheobutton
duringrecordingorplayback.
[HOLD] appears in the display,
and the recorder enters HOLD
mode.
• Even if in HOLD mode, the REC switch
can be moved to the ON and OFF
positions.
Releasing HOLD mode
1 Pressandholdtheobutton
duringHOLDmode.
 TIP
• HOLD mode is automatically released
after recording or playback finishes.
 NOTE
• When any button is pressed during HOLD mode, [HOLD] appears in the display for 2
seconds. No other operation is performed.
• Setting HOLD mode during voice recorder playback (or recording) continues the playback
(or recording) operation and prevents any other operation from being performed. (The
voice recorder stops when playback ends or when recording ends because, for example,
there is no remaining memory space.)
Preventing accidental operation