Olympus DS-2000 User manual

1
DIGITAL VOICE
RECORDER
DS-2000
ONLINE
INSTRUCTIONS
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information about using
the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.

2
For Safe And
Correct Usage
Thank you for purchasing the Olympus
Digital Voice Recorder DS-2000. Before
using your new recorder, read this manual
carefully to ensure that you know how to
operate it safely and correctly. Keep this
manual in an easily accessible location for
future reference.
• The warning symbols indicate important
safety related information. To protect yourself
and others from personal injury or damage
to property, it is essential that you always
heed the warnings and information provided.
General Precautions
●Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on
the beach in the summer.
●Do not store the recorder in places
exposed to excessive moisture or dust.
●Do not use organic solvents such as alcohol
and lacquer thinner to clean the unit.
● Do not place the recorder on top of or near
electric appliances such as TVs or
refrigerators.
●Avoid recording or playing back near
cellular phones or other wireless equipment,
as they may cause interference and noise.
If you experience noise, move to another
place, or move the recorder further away
from such equipment.
●Avoid sand or dirt. These can cause
irreparable damage.
●Avoid strong vibrations or shocks.
●Do not disassemble, repair or modify
the unit yourself.
●Do not operate the unit while operating
a vehicle (such as a bicycle, motorcycle,
or go-cart).
●Keep the unit out of the reach of
children.
IBM, PC/AT and ViaVoice are the trademarks or
registered trademarks of International Business
Machines Corporation.
Microsoft and Windows are registered trademarks
of Microsoft Corporation.
Intel and Pentium are registered trademarks of Intel
Corporation.
Macintosh and Apple are registered trademarks of
Apple Computer, Inc.
Other product and brand names mentioned herein
may be the trademarks or registered trademarks of
their respective owners.

3
Batteries
Warning
• Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.
• Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
• Never use any battery with a torn or
cracked outer cover.
• Keep batteries out of the reach of
children.
• If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for servicing.
AC Adapter
Warning
• Do not attempt to disassemble, repair or
modify the AC adapter in any way.
• Keep foreign objects including water,
metal, or flammable substances from
getting inside the product.
• Do not moisten the AC adapter or touch
it with a wet hand.
• Do not use the AC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).
In case
• ... the internal parts of the AC adapter are
exposed because it has been dropped or
otherwise damaged:
• ... the AC adapter is dropped in water, or
if water, metal flammable substances or
other foreign objects get inside it:
• ... you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1do not touch any of the exposed parts;
2immediately disconnect the power supply
plug from the power outlet, and;
3call your dealer or local Olympus
representative for servicing. Continued
use of the AC adapter under these
circumstances could result in electric
shock, fire or injury.

4
Main Features
●The DS-2000 digital voice recorder stores
highly compressed DSS audio files on
SmartMedia cards.
●The DS-2000 supports two recording
modes: SP (Standard Playback) mode and
LP (Long Playback) mode (☞P.22). The
included 16MB SmartMedia card records
approximately 2 hours and 35 minutes* in
SP mode and approximately 5 hours and
30 minutes* in LP mode. An optional 128MB
SmartMedia card can hold up to 44 hours
and 40 minutes* of recordings.
●The Variable Control Voice Actuator (VCVA)
reduces memory usage by turning the
recorder off when it senses silence (☞P.28).
●Recorded audio files can be stored in three
separate folders for easy identification at a
later time.
●The LCD screen displays file numbers, a
real-time counter, remaining recording time,
current time and date, operating mode, and
warnings in a clear format.
●The editing capability allows you to insert
additional recording into previously recorded
audio files (☞P.20).
●In combination with IBM’s ViaVoice speech
recognition software (optionally available
from IBM), the voice data can automatically
converted to text.
* The recording time available may be shorter than
specified if a large number of short recordings are
made. (Use the remaining time and recorded time
only as references.)

5
Table of Contents
Getting Started
SmartMedia ................................................ 6 Identification of Parts ................................. 8
Preparing For Recording
Inserting Batteries .................................... 10
Replacing Batteries .................................. 11
Using the AC Adapter ............................... 11
Inserting and Ejecting
SmartMedia cards ............................. 12
Setting Time/Date .................................... 14
Basic operations
Recording ................................................. 16
Microphone Sensitivity ............................. 21
Recording Modes ..................................... 22
Playing ..................................................... 23
Erasing ..................................................... 26
Other functions
Using the Variable Control
Voice Actuator (VCVA) ....................... 28
Index Marks ............................................. 29
Locking Files ............................................ 30
Alarm Playback Function ......................... 32
System Sounds ........................................ 34
Moving Files Across Folders .................... 35
Assigning Folder Names .......................... 36
Formatting SmartMedia ........................... 38
Transferring Data to a PC ........................ 39
Other Information
Hold .......................................................... 40
Reset ........................................................ 40
Training your PC for Voice Recognition ... 41
Menu List ................................................. 42
Alarm Message List ................................. 43
Troubleshooting ....................................... 44
Specifications ........................................... 45
Accessories (optional) .............................. 46
Technical Assistance And Support ........... 47

6
SmartMedia
SmartMedia
What is SmartMedia?
SmartMedia is a type of removable IC memory
card. With more memory than a floppy disk,
SmartMedia cards facilitate data exchange with
personal computers, and can be used to store
data. Optional SmartMedia cards are available
to add capacity as needed, in addition to the
included 16MB SmartMedia card.
When purchasing SmartMedia cards of
various memory capacities, specify 3 V
(3.3 V) SmartMedia cards (in memory sizes
of 4, 8, 16, 32, 64 and 128MB) for the
Olympus CAMEDIA digital camera series.
Notes
•Commercial 5 V SmartMedia cards cannot be used.
•This product is compatible with SmartMedia cards
that have the copyright protection ID feature, and
with SmartMedia cards without the ID feature.
(Audio files recorded with this product are not
protected by copyright law.)
•Never use SmartMedia cards with products that
are not compliant with the SSFDC Forum*
(including certain models of MP3 players).
* The SSFDC Forum is a voluntary organization
committed to promoting SmartMedia as a de facto
standard in the industry. The DS-2000 adheres
to a format recommended by the SSFDC Forum.
Memory Sizes of SmartMedia Cards
and Approximate Recording Times*
Memory Size SP Mode LP Mode
4MB 35 min. 1 hr.20 min.
8MB 1 hr.15 min. 2 hr.45 min.
16MB 2 hr.35 min. 5 hr.30 min.
32MB 5 hr.10 min. 11 hr.10 min.
64MB 10 hr.25 min. 22 hr.20 min.
128MB 22 hr.50 min. 44 hr.40 min.
* Recording time is calculated using a single audio
file recorded continuously. If audio files are recorded
intermittently, recording time may be shorter than
indicated.
Audio Recording Format
The DS-2000 stores highly compressed DSS
(Digital Speech Standard) audio files on
SmartMedia cards.

7
SmartMedia
Write-protect SmartMedia
A write-protect seal (supplied with SmartMedia
card) can be attached to a SmartMedia card
to guard against accidental recording, erasing,
and formatting.
Attach the write-protect seal to the write-protect
area to prevent valuable data from being
erased accidentally.
Remove the write-protect seal before
recording or erasing.
Notes
•Attach the write-protect seal to the write-protect
area carefully, without letting the seal stick out, lift,
or peel.
•Do not use commercial seals.
•Write-protect seals cannot be reused.
•A dirty write-protect seal may disable the write-
protect feature. Wipe it with a soft, dry cloth.
•A SmartMedia card with a write-protect seal
attached to it may not be write-protected when
using the card with other products.
Write-protect
area

8
Identification of Parts
1Built-in microphone
2FOLDER button
3PLAY button
4REW (Rewind) /–button
5FF (Fast Forward) /+ button
6INDEX button
7ERASE button
8Built-in speaker
9MENU button
0STOP button
!REC (Record) button
@Display (LCD panel)
#Record/Play indicator lamp
$VOLUME control
%Earphone jack
^SmartMedia slot
&Microphone jack
*SmartMedia ejection switch
(POWER/LOCK switch
)MICSENS (Microphone sensitivity)
switch
-VCVA switch
=HOLD switch
qPower jack
wPC (USB) terminal
eBattery cover
Identification of Parts

9
Display (LCD Panel)
1Folder
2Battery indicator
3Recording date/time mark
4Remaining memory mark
5Total file time mark
6Record mode
7Alarm mark
8Erase lock mark
9Current file
0Current time, elapsed time,
recording time, operation guides,
menu display, etc.
!Date, remaining memory, total
recording time of the playing file,
operation guides, etc.
Identification of Parts
Stopped State
The display appears as shown above when
recording or playback is stopped.
Current file number
Stop position
Total recording time
of the file

10
Inserting Batteries
1
Slide open the battery cover.
2
Insert two AAA alkaline batteries, observing the
correct polarity.
3
Close the battery cover completely.
Inserting Batteries

11
Replacing Batteries
The battery indicator on the display changes
as the batteries lose power.
→→→
When the batteries are too weak, the recorder
shuts down and “BATTERY LOW”appears on
the display.
When appears on the display, replace
the batteries as soon as possible. AAA alkaline
batteries* are recommended.
* The two AAA alkaline batteries provide
approximately 11 hours of continuous recording and
playback. Battery life depends on the operating
environment and other conditions.
Notes
•Be sure to stop the recorder before replacing
the batteries. Unloading the batteries while the
recorder is recording, erasing or otherwise
accessing an audio file may corrupt the file.
•Be sure to replace both batteries at the same time.
•Never mix old and new batteries, or batteries
of different types and/or brands.
•If it takes longer than 3 minutes to replace dead
batteries, the internal rechargeable backup battery
will be exhausted, so you may have to reset the
time when you load fresh batteries.
•Remove the batteries if you are not going to use
the recorder for an extended period of time.
Using the AC Adapter
“BATTERY
LOW”
Replacing Batteries/Using the AC Adapter
Plug the optional AC adapter (Olympus Model
A321 or A322) into household power outlet and
connect the power plug to the recorder’s power
connector (DC 3 V) as shown in the illustration.
Always stop recording before connection.
Otherwise it may not be possible to play back
the voice data being recorded.
MENU
INDEX
REC
STOP
ERASE
•Always stop recording before connection
or disconnection.
•When the AC adapter is not in use,
disconnect the power supply plug from
the power outlet.
•Use only the correct power supply voltage
as indicated on the adapter.
•Do not use the AC adapter when
connecting the recorder to the USB port.

12
Inserting and Ejecting SmartMedia cards
1
Insert the SmartMedia in the
correct direction.
Push the SmartMedia card fully into
position.
2
Set the POWER/LOCK switch to
ON.
The display appears.
................................................................................................
Notes
•If an unformatted SmartMedia card is inserted, “FORMAT YES?”will
display automatically. Format the SmartMedia card (☞P.38).
•Never use any SmartMedia card other than one that has been formatted
on this unit or on a CAMEDIA series Olympus digital camera (☞P.6).
When the SmartMedia
card is inserted
properly, “PLEASE
WAIT”flashes on the
display.
Inserting SmartMedia cards
Insert the SmartMedia card into the slot as shown below.
Inserting and Ejecting SmartMedia cards
INDEX
REC
STOP
1
POWER
/LOCK
ON
OFF
2
contact
area
SmartMedia
slot

13
Ejecting SmartMedia cards
1
Set the POWER/LOCK switch to OFF.
The display disappears.
2
Raise the SmartMedia ejection switch.
Pull the SmartMedia card out with your fingers.
.....................................................................
The SmartMedia ejection switch won’t work
if the POWER/LOCK switch is set to ON.
Attention
•SmartMedia cards are precision devices. Never
force the cards when inserting them, or subject
them to sharp blows.
•Avoid handling and storing SmartMedia cards
in a hot, damp environment.
•Do not touch the contact area (gold electrodes)
of the SmartMedia card with bare hands.
If a SmartMedia card gets dirty, wipe it with a soft,
dry cloth.
•SmartMedia cards may be vulnerable to
electrostatic data corruption. When carrying a
SmartMedia card, put it in its case.
Remember to back up data from SmartMedia cards
to a PC or other storage medium from time to time
(☞P.39).
•Corrupted, lost, or erased data cannot be
restored.
1
2
POWER
/LOCK
ON
OFF
Inserting and Ejecting SmartMedia cards
SmartMedia inserted fully into the
slot
When you set the POWER/LOCK switch to
the ON position, “PLEASE WAIT”flashes on
the display.
SmartMedia not inserted fully into
the slot
When you set the POWER/LOCK switch to
the ON position, “INSERT CARD”flashes on
the display for 2 seconds. Pressing any button
with no SmartMedia card inserted causes
“INSERT CARD”to appear again.
Push the SmartMedia card fully into position.
Bottom side
of SmartMedia
projecting from
the slot

14
Setting Time/Date
If you have set the time and date, information as to when an audio file is recorded is stored
automatically with that file. The time and date should be set to ease audio file management tasks.
The time and date setting is also needed to perform the alarm playback function (☞P.32, 33).
1
Press the MENU button.
The menu opens (☞P.42).
2
Press the FF/+ or
REW/–button until
“TIME&DATE”flashes
on the display.
3
Press the PLAY button.
Time/Date screen appears. The hour
indicator flashes, indicating the start of the
time/date setup process.
4
Repeat steps 1and 2to set the
time and date:
Time/date setup proceeds in the order of
hour, minute, year, month, and date.
1Press the FF/+ button or REW/–
button to set a value.
2Press the PLAY button to accept the
value.
5
Press the STOP button to end.
This completes the time setup procedure.
FF/+ or
REW/–
button
(alters a choice)
PLAY
button
(accepts a
choice and
moves on to
the next item)
STOP
button
MENU
INDEX
REC
STOP
ERASE
Setting Time/Date
Time/Date Screen
Hour
Month
Minute
Date
Year

15
Setting Time/Date
Notes
•If you press the STOP button during the setup
operation, the clock will use the items that were
set to that point.
•Each press of the FOLDER button during setting
toggles the display between the 12-hour and 24-
hour system.

16
Recording
The recorder provides three folders, A, B, and C, and each message recorded in a folder is saved as
a Digital Speech Standard (DSS) file. These three folders can be selectively used to distinguish the kind
of recording; for example, folder Amight be used to store private information, while folder Bmight be
dedicated to holding business information (☞P.36, 37). Up to 199 messages can be recorded per folder.
Four recording modes are available: new, append, overwrite, and insert.
1
Press the FOLDER button to
choose a folder.
The folder name is displayed for
2 seconds.
2
Press the REC button to start
recording.
The record/play indicator lamp glows red.
Aim the microphone at the sound source.
3
Press the STOP button to stop
recording.
Recording
MENU
INDEX
REC
STOP
ERASE
1
2
3
Microphone
cCurrent recording
time
dRemaining
recording time
{
aCurrent file number
bTotal number of files
recorded in the folder
New Recording
Create a new file to record in.
{

17
Pause Recording
Pause
Press the REC button while recording.
➥“REC PAUSE” will flash on the display.
Resume Recording
Press the REC button again.
➥Recording will resume at the point of
interruption.
Note
The recorder stops when it has been left paused for
10 minutes or longer.
Recording
Notes
• A beep will sound when remaining recording time
reaches 60 seconds, 30 seconds, and 10 seconds
while recording.
• “MEMORY FULL” or “FOLDER FULL” will be
displayed when the memory or file capacity is full.
Delete any unnecessary files before recording any
further(☞P.26) or transfer voice files to your
computer using DSS Player Software.
• You cannot select a different mode than that of the
original file before append recording (☞P.22).
To instantly review a recording (Quick
review)
Press the REW/– button while recording,
and release it when you want to start playing
a file.
The recorder plays up to the quick review point,
then stops.
You can append additional recordings in the
same file from that point.
Listening While Audio Is Recorded
(Recording Monitor)
Insert the earphone into the earphone jack to
monitor what is being recorded. (The volume
is fixed.).

18
Recording
Overwrite Recording
You can overwrite a previously recorded file from any point within the file.
Note that the overwritten recordings will be erased.
1
Press the FOLDER button to
choose a folder.
2
Press the FF/+ or REW/–button
several times to choose the file
into which you want to overwrite.
See “To fast-forward,”“To skip,”and “To
rewind”on page 24.
3
Press the PLAY button to play the
file.
4
Press the STOP button where you
want to start overwriting.
5
Press the REC button to start
overwriting.
The record/play indicator lamp glows red.
6
Press the STOP button to stop
overwriting.
Recording
MENU
INDEX
REC
STOP
ERASE
1
3
2
4,6
5
aCurrent
playback time
bTotal recording
time of the file
being played

19
Recording
Notes
•When you are overwriting and reach the end of the
file, the recorder begins to append the additional
recording.
•Append recording does not erase the next
previously recorded file.
•Locked files cannot be overwritten (☞P.30, 31).
•A SmartMedia card with a write-protect seal
attached to it cannot be overwritten.
•You cannot select any recording mode other than
that of the original file before overwrite recording
(☞P.22).

20
Recording
Insert Recording
Additional recordings can be inserted into previously recorded files.
1
Press the FOLDER button to
choose a folder.
2
Press the FF/+ or REW/–button to
choose the file into which you want
to insert additional recordings.
See “To fast-forward,”“To skip,”and “To
rewind”on page 24.
3
Press the PLAY button to start
playback.
4
Press the PLAY button at the point
where you want to insert a recording.
Playback pauses.
5
Press the REC button to start
inserting additional recording.
The record/play indicator lamp glows red.
6
Press the STOP button to stop
inserting additional recording.
Recording
aCurrent folder
bExisting file into
which data is to
be inserted
MENU
INDEX
REC
STOP
ERASE
1
3,4
2
6
5