Olympus DS-5500 User manual

INSTRUCTION
MANUAL
DIGITAL VOICE
RECORDER
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN
DS-5500

2
EN
Introduction
• Thecontentsofthisdocumentmaybechangedinthefuturewithoutadvancednotice.Contactour
CustomerSupportCenterforthelatestinformationrelatingtoproductnamesandmodelnumbers.
• Theillustrationofthescreenandtherecordershowninthismanualmaydifferfromtheactualproduct.The
utmostcarehasbeentakentoensuretheintegrityofthisdocument,butifyoufindaquestionableitem,
errororomission,pleasecontactourCustomerSupportCenter.
• Anyliabilityforpassivedamagesordamageofanykindoccurredduetodatalossincurredbyadefectof
theproduct,repairperformedbythethirdpartyotherthanOlympusoranOlympusauthorizedservice
station,oranyotherreasonisexcluded.
Trademarks and registered trademarks
• MicrosoftandWindowsareregisteredtrademarksofMicrosoftCorporation.
• MacintoshisatrademarkofAppleInc.
• IntelistheregisteredtrademarkofIntelCorporation.
• SDandSDHCarethetrademarksofSDCardAssociation.

Otherproductandbrandnamesmentionedhereinmaybethetrademarksorregisteredtrademarksoftheir
respectiveowners.

3
EN
1
2
3
4
5
Table of contents
Introduction
Safety precautions ...................................... 4
1 Getting started
Main features.............................................. 9
Identification of parts ................................10
Display status indicators (LCD panel).......................... 11
Inserting the batteries ...............................12
Charging the batteries................................13
Charging the batteries directly via USB cable.............13
Charging the batteries using the docking station ......14
Using the Ni-MH rechargeable batteries.....................16
Power supply from AC adapter or USB cable ...17
Turning on/off the recorder.........................18
Memory card ..............................................18
Compatible cards.........................................................18
Inserting and ejecting a SD card..................................19
Setting battery type and time/date ............20
Setting battery type [Battery] ....................................20
Setting time and date [Time & Date] ..........................20
2 Basic operations
Recording...................................................22
New recording.............................................................23
Overwrite recording....................................................24
Insert recording...........................................................25
Hands-free recording..................................26
Recording monitor......................................26
Playback.....................................................27
Erasing.......................................................29
Erasing files .................................................................29
Partially erasing a file..................................................30
Using the hold function ..............................32
3 Advanced operations
Selecting folders and files...........................33
Displaying file information.........................33
Device lock function....................................34
Setting the Author ID and Work Type ...........35
Verbal Comment.........................................36
Index marks ...............................................37
How to use the menu ..................................38
Menu items ................................................40
File Menu ................................................................40
Rec Menu.................................................................40
LCD/Sound Menu ...................................................41
Device Menu...........................................................42
Editing the Work Type information..............43
Formatting the memory [Format]................45
Customizing the recorder............................47
4 Managing files on your PC
ODMS and DSS Player software ....................49
Minimum requirement................................................49
Using online help.........................................................50
Connecting to your PC.................................51
Connecting to your PC using the USB cable.................51
Connecting to your PC using the docking station .......52
Disconnecting from your PC........................................52
Running ODMS and DSS Player software ......53
Using as external memory of the PC ............54
5 Other information
Alarm message list......................................55
Troubleshooting.........................................56
Accessories (optional) .................................58
Specifications.............................................59
Customer service and support – Professional
dictation ................................................60

4
EN
Safety precautions
Before using your new recorder, read this manual
carefully to ensure that you know how to operate
it safely and correctly. Keep this manual in an
easily accessible location for future reference.
• Thewarningsymbolsindicateimportantsafety
relatedinformation.Toprotectyourselfandothers
frompersonalinjuryordamagetoproperty,itis
essentialthatyoualwaysreadthewarningsand
informationprovided.
Wording used in this manual
• Theword“card”isusedtorefertotheSD
card.
• Theword“ODMS”isusedtorefertothe
OlympusDictationManagementSystem
in Windows environment.
• Theword“DSSPlayer”isusedtoreferto
theDSSPlayerforMacinAppleMacintosh
environment.
Caution for usage environment
• Toprotectthehigh-precisiontechnology
contained in this product, never leave the
recorder in the places listed below, no
matter if in use or storage:
• Placeswheretemperaturesand/orhumidity
arehighorgothroughextremechanges.Direct
sunlight,beaches,lockedcars,ornearotherheat
sources(stove,radiator,etc.)orhumidifiers.
• Nearflammableitemsorexplosives.
• Inwetplaces,suchasbathroomsorintherain.
• Inplacespronetostrongvibrations.
• Neverdroptherecorderorsubjectitto
severe shocks or vibrations.
• Therecordermaymalfunctionifitis
usedinalocationwhereitissubjectto
a magnetic/electromagnetic field, radio
waves, or high voltage, such as near a
TVset,microwave,videogame,loud
speakers,largemonitorunit,TV/radio
tower, or transmission towers. In such
cases, turn the recorder off and on again
before further operation.
• Avoidrecordingorplayingbacknear
cellular phones or other wireless
equipment, as they may cause
interference and noise. If you experience
noise, move to another place, or move
the recorder further away from such
equipment.
• Donotuseorganicsolventssuchas
alcohol and lacquer thinner to clean the
unit.
fDanger
If the product is used without observing
the information given under this
symbol,itmaycauseseriousinjuryor
death.
fWarning
If the product is used without observing
the information given under this
symbol,itmaycauseinjuryordeath.
fCaution
If the product is used without observing
the information given under this
symbol, it may cause minor personal
injury,damagetotheequipment,orloss
of valuable data.

5
EN
Safety precautions
Warning regarding data loss:
• Recordedcontentinmemorymaybedestroyedor
erasedbyoperatingmistakes,unitmalfunction,or
duringrepairwork.Itisrecommendedtobackup
andsaveimportantcontenttoothermediasuch
asacomputerharddisk.
• Anyliabilityforpassivedamagesordamageof
anykindoccurredduetodatalossincurredbya
defectoftheproduct,repairperformedbythe
thirdpartyotherthanOlympus,anOlympus
authorizedservicestationoranyotherreasonis
excludedfromtheOlympusliability.
Handling the recorder
fWarning:
• Keeptherecorderoutofthereachof
children and infants to prevent the
following dangerous situation that could
causeseriousinjury:
1Accidentallyswallowingthebattery,cardsor
othersmallparts.
2Accidentallybeinginjuredbythemovingparts
oftherecorder.
• Donotdisassemble,repairormodifythe
unit yourself.
• UseSD/SDHCmemorycardsonly.Never
use other types of cards.
 Ifyouaccidentallyinsertanothertypeofcardinto
therecorder,contactanauthorizeddistributoror
servicecenter.Donottrytoremovethecardby
force.
• Donotoperatetheunitwhileoperatinga
vehicle.
fCaution:
• Stopusingtherecorderimmediatelyif
you notice any unusual odors, noise, or
smoke around it.
 Neverremovethebatterywithbarehands,which
maycauseafireorburnyourhands.
• Donotleavetherecorderinplaceswhere
itmaybesubjecttoextremelyhigh
temperatures.
 Doingsomaycausepartstodeteriorateand,in
somecircumstances,causetherecordertocatch
fire.DonotusethechargerorACadapterifitis
covered.Thiscouldcauseoverheating,resultingin
fire.
• Handletherecorderwithcaretoavoid
gettingalow-temperatureburn.
• Whenusedforalongperiod,therecorderwill
gethot.Ifyouholdontotherecorderinthis
state,alow-temperatureburnmaybecaused.
• Inplacessubjecttoextremelycold
temperatures, the temperature of the
recorder’s body may be lower than the
environmental temperature. If possible,
wear gloves when handling the recorder
in cold temperatures.

6
EN
Safety precautions
Unusablebatteries
Batterieswhosebodiesareonlypartiallyornotatall
coveredbyaninsulatingsheet.
Batterieswhose-terminalsareraised,butnot
coveredbyaninsulatingsheet.
Batterieswhose-terminalsareflatandnot
completelycoveredbyaninsulatingsheet.(Such
batteriescannotbeusedevenifthe-terminalsare
partiallycovered.)
• Ifabatteryleaks,becomesdiscoloredor
deformed, or becomes abnormal in any
other way during operation, stop using
the recorder.
• Ifabatteryleaksfluidontoyourclothing
or skin, remove the clothing and flush
the affected area with clean, running cold
water immediately. If the fluid burns your
skin, seek medical attention immediately.
• Nevermixbatteries(oldandnew
batteries, charged and uncharged
batteries, batteries of different
manufacture or capacity, etc.).
• Donotusebatteriesiftheirbodyisnot
covered by the insulating sheet or if the
sheet is torn, as this may cause fluid leaks,
fireorinjury.
Battery handling precautions
fDanger:
• Thebatteryshouldneverbeexposed
toflame,heated,short-circuitedor
disassembled.
• Neverheatorincineratebattery.
• Takeprecautionswhencarryingorstoring
batteries to prevent them from coming
intocontactwithanymetalobjectssuch
asjewelry,pins,fasteners,etc.
• Topreventcausingbatteryleaksor
damaging their terminals, carefully follow
all instructions regarding the use of
batteries.Neverattempttodisassemblea
battery or modify it in any way, solder, etc.
• Ifbatteryfluidgetsintoyoureyes,flush
your eyes immediately with clear, cold
running water and seek medical attention
immediately.
• WhenNiMHrechargeablebatteriesare
used, charge them with the specified AC
adapterorcharger.Donotuseanyother
AC adapters or chargers.
• Keepbatteriesoutofthereachof
children.
fWarning:
• Keepbatteriesdryatalltimes.
• Topreventbatteriesfromleaking,
overheating, or causing a fire
or explosion, use only batteries
recommended for use with this product.
• Ifrechargeablebatterieshavenotbeen
recharged within the specified time, stop
charging them and do not use them.
• Donotuseabatteryifitiscrackedor
broken.
• Neversubjectbatteriestostrongshocks
or continuous vibration.

7
EN
Safety precautions
• Ifyounoticeanythingunusualwhenusing
this product such as abnormal noise, heat,
smoke, or a burning odor:
1removethebatteryimmediatelywhilebeing
carefulnottoburnyourself,and;
2callyourdealerorlocalOlympusrepresentative
forservice.
fCaution:
• Thebatterymaybecomehotduring
prolongeduse.Toavoidminorburns,do
not remove it immediately after using the
recorder.
• Iftherecorderisnotusedforanextended
period, remove the battery from the
recorder.
• UseonlyAAA(LR03)alkalinebatteriesor
AAA(HR03)NiMHrechargeablebatteries.
• Thefollowingtypeofbatteriescannotbeused:
AAA(R03)manganese(zinc-carbon)batteries/
AAA(ZR03)oxyridebatteries/AAA(FR03)
lithiumbatteries
• WhenreplacingtheNiMHrechargeable
batteries, replace all of them with genuine
OlympusNi-MHrechargeablebatteries
(BR404).
• Insomecases,alkalinebatteriesmay
haveashorterservicelifethanNiMH
rechargeable batteries. Especially at
low temperatures, alkaline battery
performance is limited. In such a case,
theuseofNiMHrechargeablebatteriesis
recommended.
• Thebundled/includedrechargeable
battery is exclusively for use with
OlympusdigitalvoicerecorderDS-5500.
• Thereisariskofexplosionifthebatteryis
replacedwiththeincorrectbatterytype.
• Alwayschargearechargeablebattery
when using it for the first time, or if it has
not been used for a long period.
• Rechargeablebatterieshavelimited
lifetime. When the operating time
becomes shorter even if the rechargeable
battery is fully charged, replace it with a
new one.
• Disposeoftheusedbatteryfollowingthe
instructions.
• Pleaserecyclebatteriestohelpsaveour
planet’s resources. When you throw away
dead batteries, be sure to cover their
terminals and always observe local laws
and regulations.
Docking station
fDanger:
• NeverdisconnecttheACadapterorpower
cordwithawethand.Thismaycause
electricshockorinjury.
• OnlyusethededicatedACadapter
withthedockingstation.Usingitin
combination with other AC adapters may
cause overheating, fire, or malfunction.
fWarning:
• Neverdisassemble,modify,orrepairthe
dockingstationyourself.Thismaycause
fire,electricshock,orinjury.
• Neverusethedockingstationinlocations
where it might come into contact with
liquids. Getting the docking station wet
may cause fire or electric shock.
• Donotdropthedockingstationorallow
ittosufferextremeshocks.Thismaycause
damage, or fire or electric shock.
• Donottouchtheconnectororinsertthe
metalwiresorsimilarobjectintoanyof
theplugs.Thismaycausefire,orelectric
shock.
fCaution:
• UnplugtheACadapterorpowercord
from the docking station and AC outlet
when not using for extended periods of
time. If this precaution is not followed and
the docking station is damaged then fire
may occur.

8
EN
Safety precautions
AC adapter
fDanger:
• BesuretousetheACadapterwiththe
propervoltage(AC100-240V).Usingit
with other voltage levels may cause fire,
explosion, overheating, electric shock or
injury.
• Forsafety,besuretounplugthe
AC adapter from the outlet before
performing maintenance or cleaning.
Also, never plug in or disconnect the
powerplugwithawethand.Thismay
causeelectricshockorinjury.
fWarning:
• Donotattempttodisassemble,repairor
modify the AC adapter in any way.
• Keepforeignobjectsincludingwater,
metal, or flammable substances from
getting inside the product.
• DonotmoistentheACadapterortouchit
with a wet hand.
• DonotusetheACadapterinthevicinity
offlammablegas(includinggasoline,
benzine and lacquer thinner).
• Alwaysstoprecordingbeforeconnecting
or disconnecting the power supply plug.
• WhentheACadapterisnotinuse,
disconnect the power supply plug from
the power outlet.
• Useonlypowersupplyofthecorrect
voltage, as indicated on the adapter.
In case:
• ...theinternalpartsoftheACadapterare
exposed because it has been dropped or
otherwise damaged:
• ...theACadapterisdroppedinwater,or
if water, metal flammable substances or
otherforeignobjectsgetinsideit:
• ...younoticeanythingunusualwhen
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1donottouchanyoftheexposedparts;
2immediatelydisconnectthepowersupplyplug
fromthepoweroutlet,and;
3callyourdealerorlocalOlympusrepresentative
forservicing.ContinueduseoftheACadapter
underthesecircumstancescouldresultin
electricshock,fireorinjury.
fCaution:
• DonotusetheACadapterifthepower
plug is damaged or the plug is not
completelyconnectedtotheoutlet.This
may cause fire, overheating, electric
shock, short circuit or damage.
• UnplugtheACadapterfromACoutlet
when not using. If this precaution is not
followed, fire, overheating or electric
shock may occur.
• Makesuretoholdtheplugwhen
removing the power plug from the outlet.
Donotbendthecordexcessivelyorput
heavyobjectsonit.Thismaycausefire,
overheating, electric shock or damage.
Memory card
fWarning:
• Donottouchthecardcontacts.Thismay
damage the card.
• Donotplacethecardinlocationswith
static electricity.
• Storethecardinalocationthatisout
of the reach of children. In case of
accidental ingestion, consult a physician
immediately.

9
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Main features
Main features
s Slideswitchoperationforeaseofuse
and fast response.
s Supportstwotypesofmemory:Built-in
memoryandSDcard.
s ThreeProgrammablesmartbuttonsF1,
F2andF3(☞P.48).
s Holdfunctionforpreventingaccidental
operation.
s Multi-colorLEDindicatingvarious
recorder statuses.
s RecordinginDigitalSpeechStandard
Pro(DS2format).
s Tworecordingmodes,[QP](Quality
Playback)modeor[SP](Standard
Playback)mode(☞P.40).
s Dataencryptionfunctionforsecuring
recordings on the device.
ItispossibletosettheEncryptionlevelto[High]
(256bit),[Standard](128bit)or[No](deactivates
thefunction).
s Ni-MHrechargeablebatteriescanbe
chargedviaUSBcableorACadapter
with docking station.
s ThisrecorderiscompatiblewithUSB
2.0,enablingfastdatatransfertoa
computer.
s Fivefoldersandupto200filesper
folder,foramaximumof1,000
recordings(☞P.22).
WhenusingODMS(OlympusDictation
ManagementSystem)software,itispossible
tocreateuptosevenfolders(max.1,400files)
(☞P.47,P.49).
s LargeLCDscreenwithbacklight.
s DeviceLockfunctiontoprevent
unauthorized access to device
(☞P.34, P.47).
Authenticationsystemviapassword.
sIndex mark function which is useful to
search particular points in the dictation
files(☞P.37).
s Verbalcommentfunctionwhichallows
transcriptionists to instantly search and
playback instructions on their computer
(☞P.36).
s PrioritySetting(☞P.40).
Youcansetapriorityleveloneachfilerecorded.
s ODMS(OlympusDictationManagement
System)andDSSPlayer(DSSPlayerfor
Mac)softwareincluded(☞P.49).
Itispossibletomanagerecordedfilesand
customizesettingsoftherecorder.
Getting started

10
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EN
Identification of parts
$
^
%
!
@
#
1
2
3
4
5
6
-
*
)(
0
7
8
9
&
Identification of parts
1SDcardslot
2Built-inmicrophone
3NEW button
4Slide(REC/STOP/PLAY/REV) switch
5POWER/HOLD switch
6ERASE button
7EAR(Earphone)jack
8MIC(Microphone)jack
9Statusindicatorlight
0Display(LCDpanel)
!+(Volume)button
@FastForward(9) button
#OK/MENU button
$Programmablesmart(F1, F2, F3) buttons
%Rewind(0) button
^–(Volume)button
&Built-inspeaker
*Battery cover
(USBconnector
)Dockingstationconnector
-Battery cover release button