palmOne Zire 72 User manual

User Guide
User Guide Cover
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Zire™ 72 Handheld ii
Copyright and Trademark
© 2004 palmOne, Inc. All rights reserved.
palmOne, the palmOne logo, Zire, the Zire logo, “Z” (Stylized), and VersaMail; stylizations and design marks
associated with all the preceding; and trade dress associated with palmOne, Inc.'s products are among the
trademarks or registered trademarks owned by or licensed to palmOne, Inc. or its subsidiaries. Palm OS, the
Palm logo, Graffiti, HotSync, the HotSync logo, Palm, Palm Reader, and the Palm and PalmSource trade dress
are trademarks owned by or licensed to PalmSource, Inc. palmOne, Inc. uses the Bluetooth wireless
technology trademark under express license from Bluetooth SIG, Inc. and the MPEG Layer-3 audio decoding
technology trademarks under express license from Thomson Licensing S.A.
This product is licensed under the MPEG-4 Systems Patent Portfolio license for encoding in compliance with
the MPEG-4 Systems standard, except that an additional license and payment of royalties are necessary for
encoding in the connection with (i) data stored or replicated in physical media which is paid for on a title by
title basis and/or (ii) data which is paid for on a title by title basis and is transmitted to an end user for
permanent storage and/or use. Such additional license may be obtained from MPEG LA, LLC. See
www.mpegla.com for additional details.
This product may contain an MPEG1 encoder that is distributed under the GNU General Public License. The
source code for such encoder is available at www.palmOne.com under the “Developers” section This
product includes technology owned by Microsoft Corporation and cannot be used or distributed without a
license from Microsoft Licensing, GP.
Disclaimer and Limitation of Liability
palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide.
palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the
use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of
data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data
on other media to protect against data loss.
Please read the End User Software License Agreement with this product before using the
accompanying software program(s). Using any part of the software indicates that you accept the terms of the
End User Software License Agreement.
Software Download Available
Palm®Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you
can download Palm Desktop software from www.palmOne.com/support/intl.
IMPORTANT
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Table of Contents
About This Guide ..................................................................xx
What’s in this guide? ..................................................................................xx
Step-by-step instructions.................................................................... xx
Links..................................................................................................... xxi
Sidebars......................................................................................................xxi
Tips for viewing this guide in Adobe Acrobat Reader...........................xxii
Chapter 1: Setting Up Your Handheld and Your Computer .1
What’s in the box? ........................................................................................2
System requirements ...................................................................................2
Step 1: Charging your handheld..................................................................4
What you should know about your handheld’s battery..................... 5
Step 2: Turning on your handheld for the first time..................................6
Step 3: Installing your software...................................................................7
Step 4: Connecting your handheld to your computer ...............................8
Switching to another desktop software application ................................10
Using Profiles..............................................................................................11
Creating a user profile .........................................................................12
Synchronizing with a user profile ......................................................14
Related topics..............................................................................................17
Chapter 2: Exploring Your Handheld....................................18
Locating the controls on your handheld...................................................19
Front panel controls............................................................................ 19
Top and side panel controls............................................................... 20
Back panel controls............................................................................. 22
What’s on the screen?................................................................................23
Input area............................................................................................. 23
Application controls ............................................................................ 24
What software is on my handheld?...........................................................26
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What’s on the CD? ......................................................................................27
Related topics..............................................................................................30
Chapter 3: Moving Around in Applications.........................32
Opening applications..................................................................................33
Using the application buttons............................................................ 33
Using the Home screen....................................................................... 33
Switching between applications........................................................ 34
Using menus ..............................................................................................34
Using the Command stroke................................................................ 35
Using the 5-way navigator.........................................................................36
Moving around the Home screen ...................................................... 37
Moving around list screens................................................................ 38
Moving around record screens.......................................................... 38
Moving around dialog boxes ............................................................. 39
Moving around pick lists..................................................................... 40
Finding information ...................................................................................41
Related topics..............................................................................................42
Chapter 4: Entering Information...........................................44
How can I enter information? ....................................................................45
Entering information with Graffiti 2 writing .............................................45
Writing Graffiti 2 characters ...............................................................46
Graffiti 2 alphabet................................................................................ 48
Graffiti 2 numbers ............................................................................... 49
Graffiti 2 gestures................................................................................ 53
Writing Graffiti 2 symbols and other special characters ..................54
Graffiti 2 symbols and special characters ......................................... 55
Writing Graffiti 2 ShortCuts ................................................................56
Graffiti 2 ShortCuts.............................................................................. 57
Entering information with the onscreen keyboard ..................................58
Entering information with your computer................................................60
Importing information from other applications .......................................64
Restoring archived items on your computer............................................66
Entering info from Contacts into another application .............................67
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Editing information.....................................................................................69
Selecting information.......................................................................... 69
Copying and pasting information ......................................................70
Deleting information ...........................................................................71
Related topics..............................................................................................72
Chapter 5: Synchronizing Your Handheld
with Your Computer...............................................................73
Why synchronize information?..................................................................74
What information is synchronized?...........................................................75
How do I synchronize? ..............................................................................76
Synchronizing with a cable .................................................................77
Synchronizing using the IR port .........................................................78
Synchronizing over a network ............................................................82
Synchronizing by dialing in to a network ..........................................82
Synchronizing by connecting to a computer on the network ..........87
Customizing your synchronization settings .............................................90
Choosing how your computer responds to
synchronization requests .............................................................90
Setting synchronization options ........................................................92
Choosing whether application information is updated ....................93
Synchronizing with an external file...........................................................99
Related topics............................................................................................100
Chapter 6: Expanding Your Handheld................................101
What type of expansion cards can I use? ...............................................102
How can expansion cards help me?........................................................102
Inserting an expansion card ....................................................................103
Removing an expansion card .................................................................104
Opening an application on an expansion card ......................................105
Opening files on an expansion card .......................................................106
Viewing card information.........................................................................107
Renaming a card ......................................................................................108
Copying applications to an expansion card ..........................................109
Removing all information from a card ...................................................110
Related topics............................................................................................111
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Chapter 7: Managing Your Contacts..................................112
Adding a contact ......................................................................................113
Entering additional contact information ..........................................116
Selecting contact field types .............................................................117
Defining custom fields ......................................................................118
Selecting a contact as your business card ......................................119
Copying contact information into multiple contacts ............................120
Locating a contact on your list ................................................................121
Deleting a contact ....................................................................................122
Customizing the Contacts list .................................................................123
Making connections from Contacts.........................................................125
Using Quick Connect .........................................................................125
Customizing Quick Connect settings ...............................................127
Using Tap-to-Connect .......................................................................128
Working with Contacts on your computer..............................................130
Related topics............................................................................................131
Chapter 8: Managing Your Calendar..................................132
Scheduling events ....................................................................................133
Scheduling an appointment .............................................................133
Scheduling an event without a start time .......................................135
Scheduling a repeating event—standard interval ..........................137
Scheduling a repeating event—unusual interval ............................138
Scheduling an event that is longer than a day ...............................140
Entering a location or a note for an event .......................................141
Color-coding your schedule.....................................................................142
Selecting your color-codes ...............................................................142
Assigning a color-code to an event .................................................145
Setting an alarm .......................................................................................146
Rescheduling an event ............................................................................147
Deleting events .........................................................................................149
Deleting a specific event ...................................................................149
Deleting all your old events ..............................................................151
Checking your schedule ...........................................................................152
Viewing your appointments and tasks together .............................152
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Viewing your daily schedule ............................................................154
Viewing your weekly schedule .........................................................156
Viewing your monthly schedule ......................................................157
Viewing a yearly calendar .................................................................158
Finding events that overlap.............................................................. 159
Customizing your calendar ......................................................................159
Customizing display options for your calendar ..............................160
Setting alarm and time options ........................................................163
Working with Calendar on your computer .............................................165
Related topics............................................................................................166
Chapter 9: Managing Your Tasks........................................167
Creating a task ..........................................................................................168
Setting an alarm ................................................................................169
Scheduling a repeating task—standard interval .............................170
Scheduling a repeating task—unusual interval ..............................172
Organizing your tasks ..............................................................................174
Marking a task complete .........................................................................175
Deleting tasks ...........................................................................................176
Deleting a specific task ......................................................................176
Deleting all your completed tasks ....................................................177
Customizing your Tasks list ....................................................................178
Working with Tasks on your computer...................................................180
Related topics............................................................................................181
Chapter 10: Writing Memos................................................182
Creating a memo .....................................................................................183
Viewing and editing a memo ..................................................................184
Moving memos in your memos list .......................................................185
Deleting a memo ......................................................................................186
Working with Memos on your computer................................................187
Related topics............................................................................................188
Chapter 11: Writing Notes in Note Pad..............................189
Creating a note .........................................................................................190
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Choosing the pen and paper (background) colors .........................191
Setting an alarm ................................................................................193
Viewing and editing a note .....................................................................195
Deleting a note .........................................................................................196
Working with Note Pad on your computer.............................................197
Related topics............................................................................................198
Chapter 12: Performing Calculations .................................199
Calculator buttons.....................................................................................200
Viewing recent calculations ....................................................................201
Related topics............................................................................................202
Chapter 13: Managing Your Expenses...............................203
Adding an expense...................................................................................204
Choosing currency options......................................................................206
Customizing the currency pick list ...................................................206
Presetting the currency symbol .......................................................207
Creating a currency symbol ..............................................................208
Deleting expenses.....................................................................................210
Deleting an individual expense ........................................................210
Deleting an entire category of expenses .........................................211
Customizing the expense list...................................................................212
Working with Expense on your computer..............................................213
Related topics............................................................................................214
Chapter 14: Recording Voice Memos.................................215
Creating a voice memo ...........................................................................216
Creating a quick voice memo using the application button ..........216
Creating a longer voice memo using the pause control ................217
Listening to a voice memo ......................................................................220
Setting an alarm for a voice memo ........................................................222
Saving a voice memo to an expansion card .........................................224
Saving a specific memo to an expansion card ...............................224
Automatically storing all voice memos on an expansion card .....225
Related topics............................................................................................226
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Chapter 15: Taking and Viewing Photos and Videos .......227
Supported file types .................................................................................228
Viewing photos or videos .......................................................................236
Viewing a photo or video in Thumbnail view................................. 236
Viewing a photo or video in List view ............................................. 238
Viewing a slide show ........................................................................ 239
Rotating a photo................................................................................ 241
Zooming in and out of photos.......................................................... 242
Viewing and editing photo or video details .................................... 244
Organizing photos and videos.................................................................246
Organizing photos and videos in albums........................................ 246
Moving a photo or video within and between albums ..................248
Sorting photos and videos in List view ........................................... 249
Sorting albums.................................................................................. 250
Sharing photos and videos......................................................................255
Related topics............................................................................................257
Chapter 16: Listening to Music...........................................258
Transferring MP3 files to an expansion card .........................................259
Transferring music from a CD to an expansion card ............................262
Playing music on your handheld ............................................................266
Managing playlists....................................................................................267
Creating a playlist ..............................................................................267
Playing songs from a playlist ...........................................................269
Editing a playlist ................................................................................270
Deleting a playlist ..............................................................................272
Viewing song info ....................................................................................273
Working with RealOne Player on your computer ..................................274
Related topics............................................................................................275
Chapter 17: Connecting Wirelessly to Other Devices ......276
What can I do with the built-in Bluetooth technology? .........................277
What types of connections can I make?..................................................277
What is device discovery?........................................................................278
Entering basic Bluetooth settings ...........................................................279
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Setting up a phone connection ...............................................................280
Accessing e-mail and the web wirelessly ..............................................285
Setting up a connection to your desktop computer .............................287
Setting up a connection for wireless synchronization ..........................289
Setting up a connection to a network ....................................................291
Creating trusted pairs ..............................................................................293
Setting advanced Bluetooth features .....................................................295
Storing recently found device names ..............................................295
Allowing your handheld to wake up when it is turned off .............296
Related topics............................................................................................297
Chapter 18: Sending and Receiving E-mail Messages .....298
Upgrading an existing e-mail account ...................................................299
About e-mail accounts..............................................................................300
Account and connection types......................................................... 300
Using an e-mail provider.................................................................. 300
Using a corporate e-mail account.................................................... 301
VPNs................................................................................................... 302
Creating an account..................................................................................303
Setting basic account options ..........................................................303
Setting advanced mail options .........................................................307
Testing your new account ................................................................ 311
Managing e-mail accounts.......................................................................312
Editing an e-mail account .................................................................312
Deleting an e-mail account ...............................................................313
Selecting a different service for an e-mail account ........................314
Adding ESMTP to an account ...........................................................316
Getting and reading e-mail ......................................................................318
Switching among e-mail accounts ...................................................318
Getting e-mail messages ..................................................................320
Scheduling auto get mail ..................................................................322
Auto get notifications........................................................................ 324
Setting notification options ..............................................................325
Viewing and using the Reminders screen....................................... 326
Auto get mail retries.......................................................................... 327
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