Panasonic DP-8540 User manual

Digital Imaging Systems
Operating Instructions
(For Basic Functions)
Model No. DP-8540/7240
Before operating this equipment, please read these instructions completely
and keep these operating instructions for future reference.
English

EPA ENERGY STAR®(MFD)
The United States Environmental Protection Agency (EPA) has introduced a voluntary program, the ENERGY
STAR program, to encourage the widespread and voluntary use of energy-efficient technologies that enhance
the workplace, improve product performance and prevent pollution. As an ENERGY STAR Partner, Panasonic
has determined that this copier model meets the ENERGY STAR guidelines for energy efficiency.
ENERGY STAR guidelines for this class of copier require ENERGY STAR copiers to have a ‘Sleep Mode’
feature that automatically makes the copier enter the sleep mode after a period of inactivity. The copier must also
automatically change to a ‘Low Power Mode’ (Automatic Energy Save) after a period of time since the last usage.
Specifically, this copier complies with the following requirements.
DP-8540/7240 Copier model (Base model)
‘Automatic Energy Save’-
The copier consumes less than 282 W (DP-7240)/332 W (DP-8540) during Energy Save.
‘Automatic Energy Save’ Default Time-
The default time for the ‘Automatic Energy Save’ is 15 minutes.
‘Off Mode’
The copier consumes less than 20 W (DP-8540/7240).
‘Off Mode’ Default Time-
The default time for the ‘Off Mode’ is 90 minutes.
DP-8540/7240 Copier/Printer + Fax model (Multifunction model)
‘Automatic Energy Save’-
The copier consumes less than 327 W (DP-7240)/377 W (DP-8540) during Energy Save.
‘Automatic Energy Save’ Default Time-
The default time for the ‘Automatic Energy Save’ is 15 minutes.
‘Sleep Mode’
The copier consumes less than 95 W (DP-8540/7240) in the ‘Sleep Mode’.
‘Sleep Mode’ Default Time-
The default time for the ‘Sleep Mode’ is 90 minutes.
Note1- The default setting for the ‘Sleep Mode’ and ‘Automatic Energy Save’ can be changed.
Note2- For Multifunction model, if the Fax or printer data is received in the sleep mode, the copier starts warming
itself up and prints out the data when it becomes ready. Also, when the start button or the energy saver
button on the control panel is pressed, the copier starts warming itself up.
Note3- If ‘Automatic Energy Save’ and ‘Sleep Mode’ have the same setting time, ‘Sleep Mode’ takes priority.
In accordance with EPA ENERGY STAR program guidelines, Panasonic recommends the following recycled
paper.
Great White MultiUse 20 paper
Great White MultiUse 24 paper
If you have any questions regarding the use of recycled paper or some recommended types of recycled paper,
please contact your authorized Panasonic dealer.
ENERGY STAR is a U.S. registered mark.

1
CONTENTS
Notice to Users ........................................................................................................................................5
Panasonic Quality is Second to None .....................................................................................................6
Safety Information ...................................................................................................................................8
• For Your Safety ....................................................................................................................................8
Precautions............................................................................................................................................12
Disclaimer Notice...................................................................................................................................16
1. BEFORE USING EQUIPMENT.............................................................................................................17
1. Description of Each Component ......................................................................................................18
• Main components ..........................................................................................................................18
• Configuration of options.................................................................................................................19
• Control panel .................................................................................................................................21
• Touch panel ...................................................................................................................................23
2. Turning Power On / Shutdown.........................................................................................................27
• Turning power ON .........................................................................................................................27
• Shutdown.......................................................................................................................................28
3. Energy Saving Mode........................................................................................................................31
4. Setting Copy Paper..........................................................................................................................32
• Original and Copy orientation (width and length) definition ...........................................................32
• Copy paper types and sizes ..........................................................................................................33
• Panasonic-recommended paper / Handling and storing paper .....................................................34
• Setting copy paper (size change) / Setting the drawer for special uses ........................................35
• Changing the setting of paper size ................................................................................................38
2. HOW TO MAKE COPIES......................................................................................................................45
1. General Copying Procedures...........................................................................................................46
2. Setting Originals...............................................................................................................................49
• Original sizes and types / Maximum number of sheets .................................................................49
• Placing originals on the glass ........................................................................................................52
• Using the Reversing Automatic Document Feeder........................................................................54
3. Auto Job Start (Job Preset)..............................................................................................................57
4. Interrupt Copying .............................................................................................................................59
5. Stopping Copy Operation.................................................................................................................60
6. Bypass Copying ...............................................................................................................................61
• Bypass copying..............................................................................................................................61
• Bypass copying on standard size paper........................................................................................62
• Bypass copying on non-standard size paper.................................................................................66
• Registering non-standard size in the memory ...............................................................................68
3. SETTING OF BASIC COPY MODES....................................................................................................69
1. Paper Selection................................................................................................................................70
• Automatic Paper Selection (APS)..................................................................................................70
• Manual paper selection..................................................................................................................72
• When copying mixed-size originals ..............................................................................................73
2. Enlargement and Reduction Copying ..............................................................................................75
3. Selecting Finishing Modes ...............................................................................................................81
• Finishing modes and finishers (optional) .......................................................................................81
• Sort/Group copying........................................................................................................................83
• Rotate sort mode ...........................................................................................................................85
• Staple sort mode (optional)............................................................................................................86
• Magazine sort & saddle stitch mode (booklet mode).....................................................................88
• Hole punch mode (optional)...........................................................................................................91
• Inserter mode (optional).................................................................................................................93

2
CONTENTS (Cont.)
4. Duplex Copying................................................................................................................................95
5. Original Mode.................................................................................................................................104
6. Copy Density Adjustment...............................................................................................................105
4. IMAGE ADJUSTMENT .......................................................................................................................107
1. Background Adjustment.................................................................................................................108
2. Sharpness......................................................................................................................................109
5. USING THE EDITING FUNCTIONS....................................................................................................111
1. IMAGE SHIFT ................................................................................................................................112
2. EDGE ERASE................................................................................................................................118
3. BOOK CENTER ERASE................................................................................................................119
4. DUAL PAGE ..................................................................................................................................121
5. 2IN1 / 4IN1.....................................................................................................................................124
6. MAGAZINE SORT .........................................................................................................................127
7. EDITING ........................................................................................................................................129
• Trimming / Masking .....................................................................................................................129
• Mirror image.................................................................................................................................132
• Negative/Positive reversal ...........................................................................................................133
8. XY ZOOM ......................................................................................................................................134
9. COVER SHEET .............................................................................................................................136
10. SHEET INSERTION ......................................................................................................................139
11. TIME STAMP .................................................................................................................................141
12. PAGE NUMBER ............................................................................................................................142
13. JOB BUILD ....................................................................................................................................144
14. IMAGE DIRECTION.......................................................................................................................148
15. BOOK - TABLET............................................................................................................................150
16. ADF / SADF ...................................................................................................................................152
17. TAB PAPER...................................................................................................................................155
18. INSERTER.....................................................................................................................................165
6. e-FILING..............................................................................................................................................169
1. e-Filing ...........................................................................................................................................170
2. Creating User Boxes......................................................................................................................172
3. Changing Data of User Boxes .......................................................................................................174
4. Deleting User Boxes ......................................................................................................................177
5. Storing Documents in e-Filing........................................................................................................179
6. Printing Stored Documents ............................................................................................................183
7. Deleting Folders or Documents .....................................................................................................188
7. TEMPLATE .........................................................................................................................................191
1. Template ........................................................................................................................................192
2. Registering User Groups and Templates.......................................................................................193
3. Changing Data of User Groups and Templates.............................................................................204
4. Recalling Templates ......................................................................................................................211
5. Deleting User Groups or Templates ..............................................................................................216
8. JOB STATUS......................................................................................................................................221
1. Job Status ......................................................................................................................................222
2. Confirming Print Job Status ...........................................................................................................223
• Print jobs......................................................................................................................................224
• Proof print jobs.............................................................................................................................227
• Private print jobs..........................................................................................................................230
• When using department code......................................................................................................233
3. Confirming Scan Job Status ..........................................................................................................236
4. Log List ..........................................................................................................................................237
• Confirming job history in log list...................................................................................................238
• Registering into address book from log lists ................................................................................242
• Printing journals (send/receive log list) ........................................................................................244

3
5. Print Status Display........................................................................................................................245
6. Error Code .....................................................................................................................................248
9. BLINKING GRAPHIC SYMBOLS ......................................................................................................259
1. Blinking Graphic Symbols ..............................................................................................................260
2. Drawer Display on the Touch Panel ..............................................................................................261
3. Toner-Related Symbols .................................................................................................................262
4. Jam Symbols .................................................................................................................................265
5. Call Service Symbol.......................................................................................................................286
10.WHEN THIS MESSAGE APPEARS...................................................................................................287
1. “Toner low”.....................................................................................................................................288
2. “Check staple cartridge” ................................................................................................................290
3. “Check staple cartridge in the saddle stitch unit” ...........................................................................292
4. “Examine stapler”...........................................................................................................................294
5. “READY (CHECK STAPLER)”.......................................................................................................296
6. “Examine stapler in the saddle stitch unit” ....................................................................................297
7. “READY (CHECK SADDLE STITCH STAPLER)” .........................................................................300
8. “READY (HOLE PUNCH DUST BIN IS FULL)” .............................................................................301
9. “POWER FAILURE”.......................................................................................................................302
10. “Time for periodic maintenance” ....................................................................................................303
11. “Check paper size setting on control panel for drawer N”..............................................................304
12. “Reboot the machine” ....................................................................................................................312
11.MAINTENANCE..................................................................................................................................313
1. Daily Inspection..............................................................................................................................314
2. Simple Troubleshooting .................................................................................................................315
12.SPECIFICATIONS & OPTIONS .........................................................................................................319
1. DP-8540/7240 Specifications.........................................................................................................320
2. Specificatons of Options ................................................................................................................324
3. Packing List....................................................................................................................................326
4. Copying Function Combination Matrix ..........................................................................................327
• Combination Matrix 1/2................................................................................................................327
• Combination Matrix 2/2................................................................................................................328

4
CONTENTS (Cont.)

5
Notice to Users
USE OF RECYCLED PAPER IN THE COPIER
As with all copiers and reproduction devices, the use of the appropriate paper ensures the best image
quality of the copies and the machine’s performance and reliability.
Because of the extreme variances in composition and quality of paper from various manufacturers, con-
sumers should ensure the recycled paper they use is suitable for the copier. In accordance with the EPA
Energy Star Program guidelines, Panasonic recommends the following recycled paper for use in the
copier:
Great White MultiUse 20 paper
Great White MultiUse 24 paper
If you have any questions regarding the use of recycled paper in your copier, contact your authorized
service technician.
FCC NOTICE
This equipment has been tested and found to comply with limits for a Class A digital device, pursuant to
Part 15 and Part 18 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference when the equipment is operated in a commercial environment. This equip-
ment generates, uses and can radiate radio frequency energy and, if not installed and used in accor-
dance with the instruction manual, may cause harmful interference to radio communications. Operation
of this equipment in a residential area is likely to cause harmful interference in which case the user will
be required to correct the interference at his own expense.
WARNING:
Changes or modification made to this equipment, not expressly approved by Panasonic or parties autho-
rized by Panasonic, could void the user’s authority to operate the equipment.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
User Safety
This Panasonic digital imaging system does not produce laser radiation hazardous to the user. It is certi-
fied as a Class 1 laser product under the U.S Department of Health and Human Services (DHHS) Radi-
ation Performance Standard according to the Radiation Control Health and Safety Act of 1968.
Protective housing and external covers completely confine the laser beam light emitted inside the digital
imaging system. The laser beam cannot escape from the machine during any phase of user operation.
Regulations implemented on August 2, 1976 by the Bureau of Radiological Health (BRH) of the U.S
Food and Drug Administration apply to laser products manufactured from August 1,1976. Laser products
marketed in the United States must comply with these regulations.
Caution
Using controls or adjustments or performing procedures, other than those specified herein may result in
hazardous radiation exposure.

6
Panasonic Quality is Second to None
DP-8540/7240 Toner Cartridges.
It is recommended that genuine Panasonic supplies and parts are used to obtain optimum results.
DQ-TUQ60
NET 1320 g
FOR
POUR
COMPONENTS : For U S A only
Distributed by Panasonic Corporation of North America
Secaucus, NJ 07094 Made in Japan
Polyester resin,Carbon black (1333-86-4),
Wax, Silica
TONER
GENUINE TONER
CAUTION
Avoid prolonged or repeated breathing
of dust particles. Avoid eye contact.
In event of eye contact, flush with water.
Call a physician immediately.
ATTENTION
Eviter de respirer des particules
de poussiére sur des
périodes prolongées ou répétées.
Eviter tout contact avec les yeux.
En cas de contact, rincer à l'eau.
Appeler immédiatement un médecin.
DP-8540 / 7240
15-80%RH
5˚C
40˚F
32˚C
90˚F
SHAKE WELL BEFORE USING.
TAP THE BOTTLE REPEATEDLY.
AGITER AVANT EMPLOI.
TAPER DE FACON REPETER SUR LA BOUTEILLE.
PAT. P.

7
Supplies / Parts
•Dependability
Genuine Panasonic supplies are subjected to the strictest of inspections so that every supply you
receive will perform at optimal levels.
•High Productivity
Genuine Panasonic supplies are created to meet the demands of our competitive world and provide
high-speed reliable copies when you need them.
•Stable Image Quality
Genuine Panasonic supplies are designed to provide consistently stable image output.
•Copier Kind
Genuine Panasonic supplies are designed to keep the copier and all its parts in trouble-free working
order.
Reduction of machine wear is due to Panasonic’s intimate knowledge of the copier’s characteristics
ensuring the highest standard of care.
•Machine Balance
From the beginning Panasonic supplies and machines were made for each other. Whenever
Panasonic designs a new machine, it also designs a new toner that is made just for that machine. By
using Genuine Panasonic supplies with Panasonic copiers, you are guaranteed optimum performance.
Toner
•Optimum image Quality
Panasonic toner is manufactured using ultra-fine quality materials under precisely controlled conditions
to ensure that your Panasonic copiers will continually generate sharp high-quality images.
•Cost Advantage
Genuine Panasonic toner provides value. Only the proper amount of toner is used during the reproduc-
tion process thereby enabling the machine to continue to operate until all the toner has been used. In
this way you get the full value from each cartridge used.
•Environmental Harmony
Genuine Panasonic toner is manufactured with the environment in mind. To care for Mother Earth, we
use embossed or plastic labels making our toner recyclable. In addition, dust and ozone levels have
been reduced to improve the working environment.
•User Friendly
Before approving our toners for sale, we test them to be sure that they pass the strictest of health stan-
dards. This takes the worry out of handling the toner.

8
Safety Information
For Your Safety
To prevent severe injury and loss of life, read this section carefully before using the Panasonic
DP-8540/7240 to ensure proper and safe operation of your machine.
■This section explains the Warnings and Cautions used in this Operating Instructions manual.
■This section also explains the graphic symbols used in this Operating Instructions manual.
WARNING Denotes a potential hazard that could result in serious injury or death.
CAUTION Denotes hazards that could result in minor injury or damage to the machine.
These symbols are used to alert operators to a specific operating procedure that must
not be performed.
These symbols are used to alert operators to a specific operating procedure that must
be emphasized in order to operate the machine safely.
This symbol is used to alert operators to a heated surface that may cause burns and
requires close attention.
WARNING
Power and Ground Connec-
tion Cautions
Ensure that the plug connection is free of
dust. In a damp environment, a
contaminated connector can draw a
significant amount of current that can
generate heat and eventually cause fire if
left unattended over an extended period
of time.
Always use the power cord provided with
your machine. When an extension power
cord is required, always use a properly
rated cord.
●120 V / 20 A
If you use a cord with an unspecified
current rating, the machine or plug may
emit smoke or become hot to the touch.
Do not attempt to repair, pull, bend, chafe
or otherwise damage the power cord. Do
not place a heavy object on the cord. A
damaged cord can cause fire or electric
shocks.
Never touch a power cord with wet
hands. Danger of electric shock exists.
If the power cord is damaged or insulated
wires are exposed, contact the
authorized Panasonic dealer for a
replacement. Using a damaged cord can
cause fire or electric shocks.
When disconnecting the machine, grasp
the plug instead of the cord. Pulling on a
cord forcibly can damage it and cause
fire or electric shock.
Stop operation immediately if your
machine emits smoke, excessive heat,
unusual noise, or abnormal smell, or if
water is spilt onto the machine. These
conditions can cause fire. Immediately
switch Off and unplug the machine, and
contact the authorized Panasonic dealer.
Do not disconnect or reconnect the
machine while the power switch is in the
On position. Disconnecting a live
connector can cause arcing,
consequently deforming the plug and
cause fire.
When the machine is not used over an
extended period of time, switch it Off and
unplug it. If an unused machine is left
connected to a power source for a long
period, degraded insulation can cause
electric shocks, current leakage or fire.
Be sure to switch Off and unplug the
machine before accessing the interior of
the machine for cleaning, maintenance
or fault clearance. Access to a live
machine’s interior can cause electric
shock.