Panasonic KX-NT543 User manual

Quick Reference Guide
IP Proprietary Telephone
Model No. KX-NT543/KX-NT546
KX-NT560
Thank you for purchasing an IP Proprietary Telephone (IP-PT). Please read this
manual carefully before using this product and save this manual for future use. For
more details, please refer to the manuals of the PBX.
This product supports the following PBX versions and CODEC
types:
KX-NS1000: PSMPR Software File Version 2.0000 or later
KX-NCP500/KX-NCP1000: PBMPR Software File Version 7.1000 or later
KX-TDE100/KX-TDE200: PMMPR Software File Version 7.1000 or later
KX-TDE600: PGMPR Software File Version 7.1000 or later
CODEC: G.722, G.711, G.729A
Note
RIn this manual, the suffix of each model number (e.g., KX-NT546NE) is omitted
unless necessary.
Open Source Software Notice
Parts of this product use open source software. For details about the open source
software, refer to the following web site at:
http://panasonic.net/pcc/support/pbx
Trademarks
RPlantronics is a trademark or registered trademark of Plantronics, Inc.
RThe Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and
any use of such marks by Panasonic Corporation is under licence.
RAll other trademarks identified herein are the property of their respective owners.

For Your Safety
To reduce the risk of injury, loss of life, electric shock, fire, malfunction,
and damage to equipment or property, always observe the following
safety precautions.
WARNING
Denotes a potential hazard that
could result in serious injury or
death.
General Safety
RDo not disassemble this unit. Dangerous electrical shock
could result. The unit must only be disassembled and
repaired by qualified service technicians.
RNever attempt to insert wires, pins, etc. into the vents or
other holes of this unit.
RTo prevent possible fire or electric shock, do not expose this
unit to rain or moisture.
RDo not splash water on the AC adaptor or the power cord,
nor get them wet. Doing so can result in fire, electric shock,
or injury. If they do get wet, immediately disconnect the AC
adaptor and power cord, and contact an authorised service
centre.
RDo not touch the AC adaptor for extended periods of time.
Doing so can lead to low-degree burns.
RIf damage to the unit exposes any internal parts,
immediately disconnect the cable or cord. If the power is
supplied from the network to the IP-PT
[Power-over-Ethernet], disconnect the Ethernet cable.
Otherwise, disconnect the AC adaptor cord. Then return this
unit to a service centre.
2
For Your Safety

RUnplug this unit from the AC outlet and have the unit
serviced by qualified service personnel in the following
cases:
A. When the power supply cord or plug is damaged or
frayed.
B. If liquid has been spilled on the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the
manual. Adjust only controls covered by the manual.
Improper adjustment may require repair by an
authorised service centre.
E. If the unit has been dropped, or damaged.
F. If the unit’s performance deteriorates.
RThis handset earpiece is magnetised and may retain small
ferrous objects.
RThe use of excessive sound volume through earphones,
headphones, or headsets may cause hearing loss.
RDisconnect this unit from power outlet/the Ethernet cables if
it emits smoke, an abnormal smell, or makes unusual noise.
These conditions can cause fire or electric shock. Confirm
that smoke has stopped and contact an authorised service
centre.
Installation
RDo not make power connections that exceed the ratings for
the AC outlet or power equipment. If the power rating of a
surge protector, etc. is exceeded, it can cause a fire due to
heat buildup.
RDo not bundle up the AC adaptor cord. The cord may
become damaged, which can lead to a fire, electric shock,
or electric short.
RThe unit should only be connected to a power supply of the
type as shown on the label on the unit.
RCompletely insert the AC adaptor into the AC outlet. Failure
to do so may cause electric shock and/or excessive heat
resulting in a fire.
3
For Your Safety

Medical (KX-NT560 only)
RDo not use the product in health care facilities if any
regulations posted in the area instruct you not to do so.
Hospitals or health care facilities may be using equipment
that could be sensitive to external RF energy.
RConsult the manufacturer of any personal medical devices,
such as pacemakers or hearing aids, to determine if they
are adequately shielded from external RF (radio frequency)
energy (the product operates in the frequency range of
2.402 GHz to 2.480 GHz and the power output is 2.5 mW
[max.]).
Placement
RCare should be taken so that objects do not fall onto, and
liquids are not spilled into, the unit. Do not subject this unit
to excessive smoke, dust, moisture, mechanical vibration,
shock, or direct sunlight.
RDo not place heavy objects on top of this unit.
RPlace this unit on a flat surface.
RAllow 10 cm clearance around the unit for proper ventilation.
Wall Mounting
RMake sure that the wall that the unit will be attached to is
strong enough to support the unit (approx. 1.5 kg).
ROnly use the optional wall mount kit with the unit. The wall
mount kit includes the necessary screws, washers, and wall
mounting adaptor.
RWhen driving the screws into the wall, be careful to avoid
touching any metal laths, wire laths or metal plates in the
wall.
RWhen this unit is no longer in use, make sure to detach it
from the wall.
4
For Your Safety

CAUTION
Denotes a hazard that could result
in minor injury or damage to the
unit or other equipment.
RKeep the unit away from heating appliances and devices
that generate electrical noise, such as fluorescent lamps,
motors and televisions. These noise sources can interfere
with the performance of the unit. It also should not be
placed in rooms where the temperature is less than 0 ºC or
greater than 40 ºC.
RWipe the unit with a soft cloth. Do not clean the unit with
abrasive powders or with chemical agents such as benzine
or thinner.
RThe handset hook poses a choking hazard. Keep the
handset hook out of reach of children.
RWhen left unused for a long period of time, disconnect the
unit from the AC outlet. When the unit receives power from
a PoE power supply, disconnect the Ethernet cables.
RWhen the unit is mounted on a wall, make sure the cables
are securely fastened to the wall.
Note
RIf the unit does not operate properly, disconnect the AC adaptor cord
and Ethernet cables and then connect again.
RIf you are having problems making calls, disconnect the Ethernet
cable and connect a known working IP-PT. If the known working
IP-PT operates properly, have the defective IP-PT repaired by an
authorised Panasonic factory service centre. If the known working
IP-PT does not operate properly, check the PBX and the Ethernet
cable.
RUnder power failure conditions, the IP-PT may not operate. Please
ensure that a separate telephone, not dependent on local power, is
available for use in remote sites in case of emergency.
RFor information regarding network setup of the IP-PT such as IP
addresses, please refer to the Installation Manual for the PBX.
5
For Your Safety

RIf an error message is shown on your display, consult your dealer or
the network administrator.
RUse only the correct Panasonic handset.
Important Safety Instructions
When using this unit, basic safety precautions should always be followed
to reduce the risk of fire, electric shock and injury to persons, including
the following:
RDo not use the unit near water, for example, near a bathtub,
washbowl, kitchen sink, or laundry tub, in a wet basement, or near a
swimming pool.
RAvoid using a telephone (other than a cordless type) during an
electrical storm. There may be a remote risk of electric shock from
lightning.
RDo not use the telephone to report a gas leak in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
6
For Your Safety

Important Information
Information for Users on Collection and Disposal of
Old Equipment and used Batteries
These symbols on the products, packaging, and/or
accompanying documents mean that used electrical
and electronic products and batteries should not be
mixed with general household waste.
For proper treatment, recovery and recycling of old
products and used batteries, please take them to
applicable collection points, in accordance with your
national legislation and the Directives 2002/96/EC and
2006/66/EC.
By disposing of these products and batteries correctly,
you will help to save valuable resources and prevent
any potential negative effects on human health and
the environment which could otherwise arise from
inappropriate waste handling.
For more information about collection and recycling of
old products and batteries, please contact your local
municipality, your waste disposal service or the point
of sale where you purchased the items.
Penalties may be applicable for incorrect disposal of
this waste, in accordance with national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or supplier for
further information.
Information on disposal in other countries outside
the European Union
These symbols are only valid in the European Union.
If you wish to discard these items, please contact your
local authorities or dealer and ask for the correct
method of disposal.
7
Important Information

Note for the battery symbol (bottom two symbol
examples):
This symbol might be used in combination with a
chemical symbol. In this case it complies with the
requirement set by the Directive for the chemical
involved.
For information of Compliance with EU relevant Regulatory
Directives, Contact to Authorised Representative:
Panasonic Testing Centre
Panasonic Marketing Europe GmbH
Winsbergring 15, 22525 Hamburg, Germany
KX-NT560 only
Panasonic System Networks Co., Ltd. declares that this equipment is in
compliance with the essential requirements and other relevant provisions
of Radio & Telecommunications Terminal Equipment (R&TTE) Directive
1999/5/EC.
Declarations of Conformity for the relevant Panasonic products
described in this manual are available for download by visiting:
http://www.doc.panasonic.de
8
Important Information

Accessory Information
Included Accessories
Handset (1) Handset Cord (1) Stand (1)
Note
RThe illustrations may differ from the appearance of the actual product.
Optional Accessories
AC adaptor*1 KX-A239CE (PQLV206CE)
Wall Mount Kit KX-A433X
*1 To order an optional AC adaptor, please order using the
"KX-A239CE" model number (not "PQLV206CE").
9
Accessory Information

Location of Controls
KX-NT560
10
Location of Controls

ALCD (Liquid Crystal Display):
KX-NT543: 3 lines, KX-NT546: 6 lines, KX-NT560: 4.4-inch
BSoft Buttons (S1-S4): S1-S4 (located from left to right) are
used to select the item displayed on the bottom line of the
display.
CNavigator Key: Used to adjust the volume and the display
contrast or select desired items.
DENTER: Used to assign the selected item.
EMessage/Ringer Lamp: When you receive an intercom call,
the lamp flashes green, and on an outside call, the lamp
flashes red. When someone has left you a message, the lamp
stays on red.
FHandset Hook: Keeps the handset stable when the unit is
mounted on a wall.
GEHS (Electronics Hook Switch) Jack
HHeadset Jack
I(MESSAGE): Used to leave a message waiting indication
or call back the party who left the message waiting indication.
J(PAUSE): Used to insert a pause when storing a telephone
number. This button is also used for programming this unit.
K(FLASH/RECALL): Used to disconnect the current call and
make another call without hanging up.
L(REDIAL): Used to redial the last dialled number.
M(AUTO ANS/MUTE): Used to receive an incoming call in
hands-free mode or mute the microphone/handset during a
conversation.
N(CONF): Used to establish a multiple party conversation.
O(TRANSFER): Used to transfer a call to another party.
P(AUTO DIAL/STORE): Used for System/Personal
Speed Dialling or storing programme changes.
Q(FWD/DND): Used to switch Call Forwarding or Do Not
Disturb on your extension.
11
Location of Controls

R(HOLD): Used to place a call on hold.
SCANCEL: Used to cancel the selected item.
T(INTERCOM): Used to make or receive intercom calls.
U(SP-PHONE [Speakerphone]): Used for performing
hands-free operations.
VMicrophone: Used for hands free conversations.
WFlexible CO Buttons: Used to seize an outside line or perform
a feature that has been assigned to the key.
XNEXT PAGE Key: Used to switch the page for the Self
Labelling feature. (KX-NT560 only)
12
Location of Controls

Before Operating the Telephone
Speaker volume
While in a hands-free conversation
Press [ ] or [ ] to adjust the volume.
Handset/Headset volume*1
While using the handset or headset
Press [ ] or [ ] to adjust the volume.
Ringer volume
While on-hook or receiving a call
Press [ ] or [ ] to adjust the volume.
LCD Contrast
While on-hook
1. Press the
PROG
soft button (S1).
2. Enter .
3. Press [ENTER].
4. Press [ ] or [ ] to adjust the LCD contrast.
5. Press [ENTER].
6. Press [CANCEL].
Ring Tone
1. Press the
PROG
soft button (S1).
2. Press a flexible CO button or [INTERCOM] 2 times.
3. Enter 2 digits (01-30) using the dial keys (0-9), or press [ ] or [ ] to
select the ring tone.
4. Press [ENTER].
5. Press [CANCEL].
*1 If you hear your own voice through the handset or headset,
decrease the volume.
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Before Operating the Telephone

LCD Backlight
While on-hook
1. Press the
PROG
soft button (S1).
2. Enter .
3. Press [ENTER].
4. Press a dial key to select the LCD backlight mode.
: Automatic
: Always ON
: Always OFF
5. Press [ENTER].
6. Press [CANCEL].
Registering the Bluetooth® headset (KX-NT560 only)
1. Set the Bluetooth headset to pairing mode by following the
instructions provided with the headset.
2. Press the
PROG
soft button (S1).
3. Enter .
4. Press [ENTER].
5. Enter the Pass Key and press [ENTER].*1
6. Press [CANCEL].
Confirming the ID of the Bluetooth headset and deregistering the
Bluetooth headset (KX-NT560 only)
1. Press the
PROG
soft button (S1).
2. Enter .
3. Press [ENTER].*2*3
4. Press [ENTER] to deregister the headset.
5. Press [CANCEL].
*1 For more information regarding the Pass Key of your headset, refer
to the operating instructions of your headset.
*2 Confirm that the displayed ID is the ID of your headset. For more
information regarding the ID of your headset, refer to the operating
instructions of your headset.
*3 If you do not wish to perform deregistration, press [CANCEL] 3 times.
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Before Operating the Telephone

Feature Operations
Making Calls
Calling
MTo an extensionN
1. Go off-hook.
2. Dial an extension number.
MTo an outside partyN
1. Go off-hook.
2. Press a flexible CO button.
3. Dial the outside party’s phone number.
Redial
1. Go off-hook.
2. Press [REDIAL].
Quick Dialling
1. Go off-hook.
2. Dial a quick dialling number.
Doorphone Call
1. Go off-hook.
2. Enter .
3. Enter a doorphone number (2 digits).
4. After the confirmation tone, talk.
System Speed Dialling
1. Go off-hook.
2. Press [AUTO DIAL/STORE].
3. Enter a system speed dialling number (3 digits).
15
Feature Operations

Personal Speed Dialling
MTo storeN
1. Go off-hook.
2. Enter .
3. Enter a personal speed dialling number (2 digits).
4. Enter the phone number to store (max. 32 digits).*1
5. Press .
6. After the confirmation tone, go on-hook.
MTo dialN
1. Go off-hook.
2. Press [AUTO DIAL/STORE].
3. Enter .
4. Enter a personal speed dialling number (2 digits).
One-touch Dialling
MTo storeN
1. Press the
PROG
soft button (S1).
2. Press a flexible CO button.
3. Enter .
4. Enter the number to store (max. 32 digits).*1
5. Press [ENTER].
6. Enter the text to store (max. 12 digits).*2
7. Press [ENTER].*2
8. Press [CANCEL].
MTo dialN
1. Go off-hook.
2. Press the flexible CO button assigned as a One-touch Dialling
button.
*1 Enter the outside line access number before an outside phone
number.
*2 KX-NT560 only
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Feature Operations

During a Conversation
Call Hold
MTo holdN
1. Press [HOLD].
2. After the confirmation tone, go on-hook.
MTo retrieve a call at the holding extensionN
1. Go off-hook.
2. Press a flexible CO button or [INTERCOM].
MTo retrieve an outside call from another extensionN
1. Go off-hook.
2. Press a flexible CO button.
Call Transfer
MTo an extensionN
1. Press [TRANSFER].
2. After the confirmation tone, dial an extension number.
3. Talk.
4. Go on-hook.
MTo an outside partyN
1. Press [TRANSFER].
2. After the confirmation tone, press a flexible CO button.
3. Dial an outside phone number.
4. Talk.
5. Go on-hook.
17
Feature Operations

Setting the Telephone According to Your Needs
Do Not Disturb
1. Go off-hook.
2. Enter .
3. Press a dial key to select the setting.
: Both outside and intercom calls
: Outside calls only
: Intercom calls only
4. To enable Do Not Disturb, enter .
To cancel Do Not Disturb, enter .
5. After the confirmation tone, go on-hook.
Timed Reminder
MTo setN
1. Go off-hook.
2. Enter .
3. Enter the hour and minute (4 digits).
4. If 12-hour-time display is set, enter (AM) or (PM).
5. Enter (1 time) or (daily).
6. After the confirmation tone, go on-hook.
MTo cancelN
1. Go off-hook.
2. Enter .
3. After the confirmation tone, go on-hook.
MTo stop or answer the ring backN
1. Press [INTERCOM], or go off-hook.
18
Feature Operations

Useful Features
Multiple Party Conversation
MTo add other parties during a conversationN
1. Press [CONF].
2. After the confirmation tone, dial the phone number of the party to
add.
3. Talk to the new party.
4. Press [CONF].
5. After the confirmation tone, talk with multiple parties.
MTo leave a conferenceN
1. Press [CONF].
2. After the confirmation tone, go on-hook.
Before Leaving Your Desk
Call Forwarding
1. Go off-hook.
2. Enter .
3. Press a dial key to select the types of calls to apply this feature to.
: Both outside and intercom calls
: Outside calls only
: Intercom calls only
4. Press a dial key to select the status.
: All calls
: Busy
: No answer
: Busy/No answer
: Cancel*1
5. Enter an extension number, and then enter , or enter a CO line
access number, an outside phone number, and then enter .
6. After the confirmation tone, go on-hook.
*1 If you enter in Step 4, you can skip steps 5 and 6.
19
Feature Operations

Self Labelling (KX-NT560 only)
The KX-NT560 IP-PT features 8 flexible buttons around an LCD screen.
Each item can be named on the LCD screen through personal or system
programming to reflect the function of its corresponding flexible button.
Additionally, the flexible buttons can be organised into 4 “pages”,
allowing you to assign a total of 32 items to the 8 flexible buttons. You
can toggle between pages by pressing the NEXT PAGE key, as follows:
Keith Murray
Log-in/out
LCS
CO09
Bank
Home
Sales
Sean Carter
CO04
CO03
CO02
CO01
CO08
CO07
CO06
CO05
Storing a One-touch Dialling button, and setting the displayed
text for the Self Labelling LCD Display
1. Press the
PROG
soft button (S1).
2. Press a flexible CO button, or press the NEXT PAGE key, and then
press a flexible CO button.
3. Enter .
4. Enter the number to store (max. 32 digits).*1
5. Press [ENTER].
6. Enter the text to store (max. 12 digits).
7. Press [ENTER].
8. Press [CANCEL].
*1 Enter the outside line access number before an outside phone
number.
20
Feature Operations