Panasonic KX-NT6 Series User manual

User Guide: Panasonic Models: KX-NT6XX
For Use With: NS700/NS1000 Ver 6.0/7.0+
Key Communications, Inc
Junction Marketplace
1011 North Main St. Suite 6
White River Junction, VT 05001
Phone: [phone]
Toll Free: 800-439-6801
Fax: [phone]
www.key-comm.com

Location of Controls
KX-NT630C
Location of Controls
KX-NT680C

1. LCD (Liquid Crystal Display): KX-NT630 monochrome,
KX-NT680 color.
2. Flexible Buttons: used to seize an outside line or perform a
feature that has been assigned to the button.
3. Soft Buttons (KX-NT630:S1-S4,KX-NT680: S1-S5): Soft
buttons (located from left to right) are used to select the item
displayed on the bottom line of the display.
4. Message/Ringer Lamp: when you receive an intercom call
the lamp flashes green; on outside call the lamp flashes red.
When someone has left you a message the lamp remains red.
5. Next Page: Used to switch the page for the flexible buttons
(KX-NT630 only).
6. Cancel: Used to cancel the selected item.
7. Handset Hook: Keeps the handset stable when the unit is
mounted on a wall.
8. Navigator Key: Used to adjust the volume, etc.
9. ENTER: Used to assign the selected item.
10.MESSAGE: Used to leave a message waiting Indication or
call back the party who left the Message
waiting indicator.
11. PAUSE/PROGRAM: used to insert a pause when
Storing a phone number, also used for programming
this unit.
12. FLASH/RECALL: Used to disconnect the current call and
make another call without hanging up.
13. REDIAL: Used to redial the last dialed number.
14. AUTO ANS/MUTE: Used to receive an incoming
call in hands-free mode or mute the microphone/Handset during
a conversation.
15. AUTO DIAL/STORE: Used for System/Personal
Speed Dialing or storing program changes.
16. CONF: Used to establish a multiple party connection.
17. TRANSFER: Used to transfer a call to another party.
18. FWD/DND: Used to switch Call Forwarding or Do Not
Disturb on your extension.
19. HOLD: Used to place a call on hold.
20. INTERCOM: Used to make or receive intercom calls.
21. SP-PHONE (Speakerphone): Used for performing
hands-free operation.
22. Microphone: Used for hands-free conversation.

Settings:
Handset/Headset Volume –
While using the handset or headset:
Press UP to increase or DOWN to decrease.
NOTE: If you hear your own voice through the handset or
headset, decrease the volume.
Speakerphone/Speaker Volume –
While in a hands free conversation:
Press UP to increase or DOWN to decrease.
Ringer Volume –
While on-hook or receiving a call:
Press UP to increase or DOWN to decrease
Features List:
Icon Meanings:
Making Calls –To an Extension:
(*)

* - NOTE: You can also press the pre-programmed button
for the extension you want to call rather than dialing the
extension number.
Making Calls –To an Outside Party:
(*)
* - NOTE: Your telephone may be programmed to go to an
outside line automatically when you go off-hook, if that is
the case, you will not need to press the CO Line key and
can skip that step.
Call Hold:
To Place a Call on Hold:
With the calling party live on the line –
Then either page or intercom the party the call is for and tell them
the line number the caller is held on.
To Retrieve a Call on Hold:
(*)
* - Press the flashing CO Line key where the calling party is on
hold.
Call Transfer:
Unannounced Call Transfer:
With the calling party live on the line –
(*)
This will transfer the calling party direct to the extension
and ring the phone.

* - NOTE: You can also press the pre-programmed button
for the extension you want to transfer to rather than dialing
the extension number.
Announced Call Transfer:
With the calling party live on the line –
(*)
This will let you announce the calling party to the extension
user, when you hang up the two parties will be connected.
* - NOTE: You can also press the pre-programmed button
for the extension you want to call rather than dialing the
extension number.
Transfer to Voice Mail Box:
With the calling party live on the line –
Message
(*)
This will send the calling party direct to the mailbox
without ringing the telephone.
* - NOTE: You can also press the pre-programmed button
for the extension you want to transfer to rather than dialing
the extension number.
Auto Answer:
This feature key controls how intercom calls are received at
your extension.
To change the Auto Answer setting:
When your phone is idle (leave the handset in the cradle) –
AUTO ANS
Settings are as follows:

ON (button is lit red) –Intercom calls to your extension
will beep then the calling party will talk live through your
speakerphone and you can answer back handsfree.
OFF (button is not lit) –Intercom calls to your extension
will ring your phone and you will have to lift the handset or
press SP-PHONE to receive the call.
Conference Calls:
This feature allows you to create a three party Conference
Call. This can be comprised of two outside lines and one
internal extension, or two internal extensions and one
outside line. It is limited to three parties total.
With your first caller live on the line –
Call Forwarding / Do Not Disturb (FWD/DND):
This feature allows you to forward your calls to another extension,
to voice mail or to turn on Do Not Disturb at your extension.
NOTE: The default setting for the phone is Forward Busy/No
Answer Calls to Voice Mail. If you forward your calls to another
extension or turn on Do Not Disturb at your extension, you MUST
reprogram your phone back to Forward Busy/No Answer Calls to
Voice Mail to have your extension function properly.
Forward Busy/No Answer Calls to Voice Mail (DEFAULT):
When your phone is idle (leave the handset in the cradle) –
INTERCOM

This is the DEFAULT setting at the phone that will send
your busy or no answer calls direct to your mailbox.
Forward Calls to Another Extension:
When your phone is idle (leave the handset in the cradle) –
INTERCOM
This program will send your calls to another extension,
BUT any calls not answered at the forwarded extension
will be sent back to the original extension’s mailbox, NOT
to the forwarded to extension’s mailbox.
Do Not Disturb:
This feature will send your calls direct to your mailbox
without ringing your phone.
INTERCOM

Personal Speed Dialing:
You have the ability to store up to 10 Personal Speed Dial
numbers that are accessible from your extension only.
To Store Numbers –
INTERCOM
To Use Stored Personal Speed Dials –

Voice Mail:
If you have the Panasonic voice mail system with your
telephone system, the following instructions will cover the
initial mailbox setup and daily mailbox use as well as
useful information on your voice mail system.
Initial Mailbox Setup –Subscriber Tutorial:
Your Voice Mail system may be programmed to present a
“Subscriber Tutorial” to you the first time you log into your
mailbox. If the tutorial is enabled, prompts will guide you
through the mailbox configuration process. Simply by
following the prompts, you can configure the following
items:
•Password
•Subscriber’s Name
•No Answer Greeting
Starting the Subscriber Tutorial:
1. Press the “Message” key on your telephone.
2. Enter the default password of 4214# (four, two, one,
four, pound key)
3. Confirm that the Subscriber Tutorial has begun.
The voice mail will announce “Welcome to the Panasonic
Voice Mail System, this is the Subscriber Tutorial service”.
(NOTE: If the tutorial does not begin, it may be disabled
for your mailbox, see the “Manual Configuration”
directions in the next section of this User Guide.)
Follow the tutorial prompts as directed.

Setting Your Password for the First Time:
1. Set your password when prompted by entering the . . .
. desired password, then pressing # (pound key).
2. Press 2 to accept
Go to “Recording the Owner’s (Subscriber’s) Name”
Recording the Owner’s (Subscriber’s) Name:
1. When prompted, state your name after the tone.
2. Press 1 to end recording.
3. Press 2 to accept the recording.
Go to “Recording your Greeting Messages”.
Recording your Mailbox Greeting:
1. The voice mail will prompt you to record a “No Answer”
greeting message. Other greetings can be recorded
manually later. For details, refer to the “Manual
Configuration” directions in the next section of this User
Guide.
2. Record your greeting message after the tone.
Suggested greeting:
“Hello, you have reached the desk of (state name). I am not
available to take your call at this time. Please leave your name,
telephone number and a message after the tone and I will
return your call as soon as possible. Thank you”.
3. Press 1 to end recording.
4. Follow the prompts as necessary:
Press 1 to review the recording
Press 2 to accept the recording
Press 3 to record the message again
Press 4 to add to the recording
Press * (star key) to delete the recording and exit
voice mail
Confirming Your Settings:
1. Press 1 (one) to confirm your settings.
2. Hang up… YOU ARE DONE!

Initial Mailbox Setup –Manual Configuration:
If you do not have the System Tutorial start automatically
when you enter your mailbox, you can access the settings
manually by following these steps.
1. Setting, Changing or deleting your password:
–Press the “Message” key
–Press 4 for Mailbox Management
–Press 2 for Set Password
–Enter the desired password followed by # (pound key).
Or to delete the password, press # (pound key) only.
–Press 2 to accept.
2. Setting, Changing or Deleting the owner’s(subscriber’s)
name:
–Press the “Message” key
–Press 4 for Mailbox Management
–Press 3 for Owner’s Name
–Record your name.
–Press 1 to end recording
–Press 2 to accept
3. Setting, Changing or Deleting the Personal Greeting
Messages:
(NOTE: If you only record the No Answer Greeting, that is
the one that will play all the time, you do not need to record
all the greetings)
–Press the “Message” key
–Press 4 for Mailbox Management
–Press 1 for Record Personal Greeting–Select the
specific greeting you want to record; options are next page:

Press 1 for the No Answer Greeting
(Heard by callers when you don’t answer your phone)
Suggested greeting:
Hello, this is (state name). I am not available to take your
call at this time. Please leave your name, telephone number
and message after the tone and I will return your call as
soon as possible. Thank you.
Press 2 for the Busy Greeting
(Heard by callers when you are on another call)
Suggested greeting:
Hello, this is (state name). I am on another call at this time.
Please leave your name, telephone number and a message
after the tone and I will return your call as soon as
possible. Thank you.
Press 3 for the After Hours Greeting
(Heard by callers when the telephone system is in Night
Mode)
Suggested greeting:
Hello, this is (state name). I have gone home for the day.
Please leave your name, telephone number and a message
after the tone and I will return your call as soon as
possible. Thank you.
–After recording each greeting, press 1 (one) to end
recording
–Lastly, press 2 to accept the greeting.
–Hang up… YOU ARE DONE!
Temporary Greeting recording - a greeting that is
recorded for when you will be out or on vacation. It
reminds you that the recording is on and if you would like
to shut it off when you come back. Your original greeting
will be restored.

Daily Mailbox Use:
The daily use features covered in this section are:
•New message notification
•Message retrieval
•Delivering messages
•Remote message retrieval
New Message Notification:
New messages are identified by the message light at the top
of your phone being lit solid red.
Retrieving Messages –From Your Own Extension:
(NOTE: Deleted messages are stored for 24 hours after
being deleted)
Press the “Message” key
Enter your password followed by # (pound key)
Press 1 to listen to NEW messages
Press 2 to deliver messages
Press 3 to listen to OLD messages (Saved messages)
Press 9, then 1, to listen to deleted messages
(NOTE: Deleted messages are stored for 24 hours after
being deleted)
Retrieving Messages –From Another Extension:
1. Press the “Message” key at any extension on the system.
2. When prompted to enter a password, dial #6 (pound
. . key,six)
3. When prompted for a mailbox number, dial * (star key)
followed by your personal mailbox number.
4. Enter your password followed by # (pound key)
5. Remaining steps are exactly the same as if you were at
. your own extension,
Delivering Messages:

1. Press the “Message”key
2. Enter your password followed by # (pound key)
3. Press 2 to deliver a message
4. The voice mail will prompt you for the mailbox number
of the person you would like to leave/create a message for.
Follow the prompts to record your message.
Remote Message Retrieval –From Outside the Office:
To retrieve messages in your mailbox when you are away
from the office and someone is answering the calls:
1. Call into your office, someone answers
2. Have the person that answers press “Message” and your
extension key (or dial your extension number) and they
then hang up.
3. As soon as you hear your greeting start playing, dial #6
(pound key, six) Note you must do this before your
greeting ends
4. The voice mail will prompt you for a mailbox number,
dial * (star key) followed by your three or four-digit
mailbox number
5. Enter your password when prompted, then follow the
voice prompts to receive your messages.
To retrieve messages in your mailbox when you are away
from the office and the voice mail is answering the calls:
1. Call into your office, the voice mail answers
2. As soon as you hear the main greeting playing,
dial * (star key) followed by your three or four digit
mailbox number
4. Enter your password when prompted, then follow the
voice prompts to receive your messages.

New - The E-Messaging Feature that e-mails a copy of
your voicemail message to your smart phone or e-mail box.
If you’d like e-messaging set up, please ask your installer
or contact us.
Thank you for choosing Key Communications for your
telephone and voice mail system needs. Should you have
any questions that are not covered in this User Guide,
please check with your system manager or contact us here
at Key Communications, we are more than happy to help!
Notes:
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Provided by Key Communications, Inc.
Additional user guides and FAQ at
www.key-comm.com
Additional questions? Please call us at 802-296-6800 or
e-mail us at
[email protected]