Philips LFH 9850 User manual

www.philips.com/dictation
Digital Telephone
Desktop 9850/10
simply working smarter
Instructions for use… 5
Référence rapide… 25
Kurzrefferenz… 46
Guía de Consulta Rápida… 68
F
D
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Digital Telephone Desktop 9850
2
Contents
Recording 7
Activating the device - making the first telephone recording....................................................7
Start / stop recording................................................................................................................7
Priority ......................................................................................................................................7
Next dictation ...........................................................................................................................7
Hang Up ...................................................................................................................................7
Playback 8
Playing back a recording on the device ...................................................................................8
Fast forward and fast rewind....................................................................................................8
Skip forward and skip back ......................................................................................................8
Auto-backspace .......................................................................................................................8
Deleting files 9
Deleting the current file ............................................................................................................9
Deleting a particular file............................................................................................................9
Deleting all files........................................................................................................................9
Desktop 9850 menu 10
Accessing the menu...............................................................................................................10
Menu entries ..........................................................................................................................11
Memory card 12
Changing the memory card....................................................................................................12
Formatting the memory card ..................................................................................................12
LCD display 13
Ready for telephone call ........................................................................................................13
Receiving a telephone call .....................................................................................................13
Status indication bar...............................................................................................................13
Touch tone telephone keypad commands 14
Using the telephone keypad...................................................................................................15
Configuring the device with the software 16
PC System requirements .......................................................................................................16
Software installation...............................................................................................................16
Desktop 9850 driver installation.............................................................................................16
Assigning user IDs: allowing authorized phone recording only..............................................17
Assigning a work type code to dictations ...............................................................................17
Getting started........................................................................................................................18
Transferring data from the Desktop 9850 to the PC ..............................................................18
Expanding Options – Gaining Efficiency 20
Troubleshooting the Desktop 9850 21
Support and feedback ............................................................................................................23
Specifications.........................................................................................................................24
Telephone commands 25

Digital Telephone Desktop 9850 3
FRANCAIS 27
Enregistrer 28
Allumer le périphérique - faire le premier enregistrement téléphonique ................................28
Commencer / arrêter l'enregistrement ...................................................................................28
Priorité....................................................................................................................................28
Dictée suivante.......................................................................................................................28
Raccrocher.............................................................................................................................28
Ecouter 29
Ecouter un enregistrement sur le périphérique......................................................................29
Avance rapide et retour rapide...............................................................................................29
Saut vers l'avant et saut vers l'arrière ....................................................................................29
Retour arrière automatique ....................................................................................................29
Supprimer des fichiers 30
Supprimer le fichier actuel......................................................................................................30
Supprimer un fichier enregistré ..............................................................................................30
Supprimer tous les fichiers.....................................................................................................30
Menu du Desktop 9850 31
Accéder au menu ...................................................................................................................31
Options de menu....................................................................................................................32
Carte mémoire 33
Changer la carte mémoire......................................................................................................33
Formater la carte mémoire.....................................................................................................33
Ecran à cristaux liquides (LCD) 34
Prêt pour appel téléphonique .................................................................................................34
Recevoir un appel téléphonique.............................................................................................34
Barre de notification d'état .....................................................................................................34
Commandes du clavier du téléphone 35
Utiliser le clavier du téléphone ...............................................................................................36
Configurer le périphérique avec le logiciel 37
Installation du pilote Desktop 9850 ........................................................................................37
Assigner des ID utilisateur : permettant uniquement l'enregistrement téléphonique autorisé38
Assigner un code de type de travail aux dictées....................................................................38
Démarrage .............................................................................................................................39
Transférer des données du Desktop 9850 au PC..................................................................39
Options étendues – Accroître l'efficacité 41
Dépanner le Desktop 9850 42
Aide et retour d'informations ..................................................................................................44
Spécifications.........................................................................................................................45
Commandes du téléphone 46

Digital Telephone Desktop 9850
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DEUTSCH 48
Aufnehmen 49
Gerät aktivieren – Die erste telefonische Aufnahme..............................................................49
Die Aufnahme starten / stoppen.............................................................................................49
Priorität...................................................................................................................................49
Nächstes Diktat......................................................................................................................49
Auflegen .................................................................................................................................49
Wiedergeben 50
Eine Aufnahme auf dem Gerät wiedergeben .........................................................................50
Schneller Vorlauf und schneller Rücklauf ..............................................................................50
Sprung vorwärts und Sprung rückwärts .................................................................................50
Automatischer Rücksprung....................................................................................................50
Dateien löschen 51
Die aktuelle Datei löschen......................................................................................................51
Eine spezifische Datei löschen ..............................................................................................51
Alle Dateien löschen ..............................................................................................................51
Das Desktop 9850-Menü 52
Auf das Menü zugreifen .........................................................................................................52
Menüeinträge .........................................................................................................................53
Speicherkarte 54
Die Speicherkarte wechseln...................................................................................................54
Die Speicherkarte formatieren ...............................................................................................54
LCD-Anzeige 55
Anrufe können entgegengenommen werden.........................................................................55
Ein Anruf wird entgegengenommen.......................................................................................55
Statusanzeigenleiste..............................................................................................................55
Telefonkommandos - Telefontonwahlverfahren 56
Benützung der Telefontastatur...............................................................................................57
Konfiguration mittels Software 58
PC Systemanforderungen......................................................................................................58
Installieren des Treibers für das Desktop 9850......................................................................58
Zuweisung von Useridentifikationsnummern: Zugangsbeschränkung...................................59
Diktaten eine Arbeitstypennummer zuweisen........................................................................59
Getting started........................................................................................................................60
Daten vom Desktop 9850 auf den PC übertragen .................................................................60
Erweitere Optionen – Steigern Sie Ihre Effizienz 62
Problembehandlung beim Desktop 9850 63
Support und Feedback...........................................................................................................65
Spezifikation...........................................................................................................................66
Telefonkommandos 67

Digital Telephone Desktop 9850 5
ESPAÑOL 69
Grabación 70
Activación del aparato – haciendo la primera grabación de teléfono ....................................70
Comienzo/ stop de la grabación.............................................................................................70
Prioridad.................................................................................................................................70
Proximo dictado .....................................................................................................................70
Colgar.....................................................................................................................................70
Reproducción 71
Reproducir una grabación en el aparato................................................................................71
Salto rápido hacia adelante y hacia atrás ..............................................................................71
Saltar hacia adelante y saltar hacia atrás ..............................................................................71
Auto-retroceso........................................................................................................................71
Borrar archivos 72
Borrar el archivo actual ..........................................................................................................72
Borrar un archivo memorizado...............................................................................................72
Borrar todos los archivos .......................................................................................................72
Desktop 9850 menú 73
Acceder al menú ....................................................................................................................73
Entradas al menú ...................................................................................................................74
Tarjeta de memoria 75
Cambiando la tarjeta de memoria..........................................................................................75
Formateando la tarjeta de memoria.......................................................................................75
Pantalla LCD 76
Listo para llamada telefónica .................................................................................................76
Recibiendo una llamada telefónica ........................................................................................76
Barra de indicación de estado................................................................................................76
Comandos del teclado de teléfono de toca-sonido 77
Usando el teclado de teléfono................................................................................................78
Configurando el aparato con el software 79
Requisitos del sistema PC .....................................................................................................79
Instalación de software ..........................................................................................................79
Asignar los IDs de usuario: permitiendo solamente una grabación autorizada de llamadas.80
Asignando un código de tipo de trabajo a los dictados..........................................................80
Comenzar...............................................................................................................................81
Transferencia de datos del desktop 9850 al PC ....................................................................81
Expandiendo opciones – ganando eficiencia 83
Detectar errores en el desktop 9850 84
Asistencia y feedback ............................................................................................................86
Especificaciones ....................................................................................................................87

Digital Telephone Desktop 9850
6
Graphic
The following graphic shows the device and the names of the various parts.

Digital Telephone Desktop 9850 7
Recording
Activating the device - making the first telephone recording
1. Make sure the memory card supplied is inserted into the memory card slot at the top.
2. Make sure the speaker selection on the right hand side is set to the loudspeaker position
().
3. Turn on the Desktop 9850 by connecting the device to the mains power supply. The backlit
LC-display will be illuminated.
4. Connect the telephone cable supplied to the back of the Desktop 9850 and the telephone
socket. Make sure you connect the DTD9850 instead of a telephone - the DTD9850
must be the only device connected to the telephone socket.
5. Make a phone call to the telephone number where the Desktop 9850 is connected to.
6. After about two ring tones you should hear the voice prompt ready to dictate, you can now
start your dictation.
7. When you are finished recording your dictation, press the *key followed by the #key.
Start / stop recording
On your touchtone telephone keypad, press 1to pause your recording; press 2to start recording
again.
Priority
On your touch tone telephone keypad, press 6 to assign priority to the current file ( ); this can
be done at any time.
Next dictation
On your touch tone telephone keypad, press 8to mark the current file with the End-of-Letter
indication ( ). A new file is opened (a new file number is displayed on the LC display) and you
can start recording immediately without having to press any other button.
Hang Up
On your touch tone telephone keypad, press *followed by #to disconnect the Desktop 9850
from your telephone; this can be done at any time.
To change the Voice Prompt language: Please read the chapter “Desktop 9850 Menu” on how
to change the language of the Voice Prompts.

Digital Telephone Desktop 9850
8
Playback
Playing back a recording on the device
You can listen to audio files via the Desktop 9850 built-in speaker or headphones.
1. Press the SKIP/BACK button ( ) to select the dictation file you want to play back.
2. To start playback, press the STOP/PLAY button ( ). Press it again to stop playback.
The Desktop 9850 enables you to adjust the volume (VOL slider: ), tone (TONE slider:
) and speed (SPEED slider: ) for the playback of sound files.
Fast forward and fast rewind
The Desktop 9850 enables you to fast forward through the recording by pressing and holding the
SKIP/FWD button ( ). As soon as the end of file is reached, you will hear a beep and fast
forward stops automatically. To fast rewind, press-and-hold the SKIP/BACK button ( ). As
soon as the start of the file is reached, you will hear a beep and fast rewinding stops
automatically.
Skip forward and skip back
The Desktop 9850 enables you to move between files with the skip function:
• Press the SKIP/FWD button () or move the Jog Dial to the right to skip to the end of the
current file. Then, pressing the SKIP/FWD button or moving the Jog Dial will always move to
the end of the next file.
• Press the SKIP/BACK button ( ) or move the Jog Dial to the left to skip to the beginning of
the current file. Then, pressing the SKIP/BACK button or moving the Jog Dial will always
move to the beginning of the previous file.
Auto-backspace
The Desktop 9850 enables you to specify the auto-backspace value for the automatic positioning
of playback with the ABS slider ( ), this means that playback does not begin where
the dictation was stopped but a few seconds (0, 1, 4, 7) earlier.
In local operation the auto-backspace feature can be turned off - set the slider to 0.

Digital Telephone Desktop 9850 9
Deleting files
Deleting the current file
Press-and-hold the DELETE button ( ) for at least 2 seconds while the current file is in STOP
mode. To confirm your action, press-and-hold the DELETE button ( ) for at least 2 seconds
again.
Deleting a particular file
Move to the desired file by pressing one of the SKIP buttons or moving the Jog Dial. Make sure
the device is in STOP mode. Press-and-hold the DELETE ( ) button for at least two seconds.
To confirm your action, press-and-hold the DELETE button ( ) for at least 2 seconds again.
Note: To cancel the delete process, move the Jog Dial, or press the SKIP/BACK, STOP/PLAY or
SKIP/FWD button.
Deleting all files
Press-and-hold the DELETE ( ) button for at least two seconds. Press Jog key: The LC-
display shows "ALL" on top of the wastebasket symbol. To confirm press the DELETE button
() for about 2 seconds.
Note: The WAV-prompts in the subdirectory \DPM-WAVE will n o t be deleted.

Digital Telephone Desktop 9850
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Desktop 9850 menu
Accessing the menu
You can access the menu by pressing the Jog Dial ( ) for about two seconds. The menu
can only be accessed when the device is in Stop mode.
• To move between the menu entries, move the Jog Dial left or right:
• To select a menu entry, for example the date and time setting, go to this menu entry by
moving the Jog Dial. Then press the Jog Dial to confirm the selection. This enables you to
access the menu entry and change the settings for it. Confirm the changes by pressing the
Jog Dial; this returns you to the main menu.
To exit a menu entry selection without confirming the changes, press the DELETE button
(). This exits the main menu and discards any changes.
To exit the menu, do one of the following:
• Select the menu entry for exiting the menu and confirm the selection by pressing the Jog Dial:
• Press the DELETE button ( ).
Note: If no menu entry selection is made within ten seconds, the device automatically exits the
menu and goes back into Stop mode.

Digital Telephone Desktop 9850 11
Menu entries
The device comes with a menu which provides the following menu entries for making general
settings:
• Setting the date and time:
Setting the voice prompt language: E/FR/D/ES – select between English, French, German or
Spanish voice prompt language. Note: ”Private” is an option which can be used for an additional
language. The corresponding wave-prompts must be added on the memory card [File format:
WAV,16bit,12kHz,mono].
• Setting Overwrite or Insert mode: - the default setting is overwrite mode.
• Setting the recording format: (Standard Play or Long Play mobile)
• Enabling and disabling the device beep:
• Microphone sensitivity: - will be automatic in remote telephone recording mode
• Voice Activation on/off: - during telphone operation this function will be turned off.
• Backlight on/off:
• Changing the contrast:
• Displaying the recording time: (remaining recording time) or (used-up recording
time)
• Reformatting the memory card: Attention: This will also delete all voice prompts!
• Voice reminder “please press any key” if no keys are pressed and no
voice level was detected during pause (stop) mode. Adjustable between 1
/ 5 / 10 / 30 minutes, The default setting is 5 minutes:
• Busy Detection Level: 1 = most easy detection, quick disconnect after very
short busy sequence, may also hang up when whistling 2 = easy detection
of hangup signal, for short busy sequence 3 and 4= are long busy signal
necessary, most selective between voice and busy tone. The default
setting is 2:
• Configure the number of ring tones before the device picks-up. The default
setting is 2 ring tones before the device picks up the call:
• Select the menu entry for exiting the menu and confirm the selection by pressing the Jog Dial:

Digital Telephone Desktop 9850
12
Memory card
The Desktop 9850 operates with a memory card of the type MMC or SD with a storage capacity
of up to 2 GB.
Example: A 64 MB memory card supports up to 10 hours of recording time in Standard Play
format ( ) or 15 hours of recording time in Long Play mobile format ( ).
Note: The memory card supplied includes voice prompt files (.wav format) in a subfolder called
DPM-WAV. These voice prompts give authors feedback and guidance. We recommend that you
make a backup of your telephone voice prompt files on your PC from the subfolder DPM-WAV.
Important: Only reformat the memory card if really necessary, as the telephone voice prompt
files stored on the memory card (.wav format) would be lost. If the memory card supplied is
reformatted these voice prompts will be lost. You need to manually re-install them by copying
them to the memory card in use. You find the voice prompts on the CD supplied or can download
them from www.philips.com/dictation > Support Center > Software Downloads > Mobile
Dictation.
Changing the memory card
Press the currently inserted memory card down into the guide slot against the spring resistance
until you hear a soft click; then pull out the card and push the new card into the slot until it clicks.
Formatting the memory card
When you insert a new, unformatted memory card, it must be formatted by the device. To start
this process, press the DELETE button ( )for at least two seconds; the formatting takes place
automatically.

Digital Telephone Desktop 9850 13
LCD display
The Desktop 9850 has a high-quality graphical LCD display. You will see the following symbols:
Standard Play Long Play mobile
AM symbol (hours before noon) PM symbol (hours after noon)
Fast Rewind Fast Forward
Recording Playback
Stop Insert mode
EOL (End-of-Letter) Priority
Write-protected SD card
Ready for telephone call
This LC-display screen indicates the local mode - hooked on, no
telephone call received. The local keys can be operated.
Receiving a telephone call
This LC-display screen indicates the hooked off, remote mode via
telephone line. The local keys are blocked and can not be operated.
Status indication bar
The status indication bar may appear as follows (note that the following overview only lists the
most common displays of the status indication bar):
: A dictation is being recorded.
: A sound file is being played back.
: The whole sound file is marked for deletion.

Digital Telephone Desktop 9850
14
Touch tone telephone keypad commands
1 Pause (Stop) 2 Record 3Fast Rewind
4Fast Forward 5Auto-backspace
ABS
6Priority
7Play 8Next dictation
End-of-Letter
9Pause (Stop)
*Hang up
Press *followed by #
0Next dictation
End-of-Letter and assign
new work type code
#ENTER
a) Assign ID (< 4 digits)
b) Assign work type code
c) Hang up after *key
Note: The commands Fast Rewind (3), Fast Forward (4), Play (7) are available to advanced
users only.

Digital Telephone Desktop 9850 15
Using the telephone keypad
After you have pressed a key you will hear a voice prompt.
Key Standard user Advanced user1Voice Prompt
[.wav file on the
MMC card]
1 Pause (Stop) Pause (Stop) Pause
2 Record Record Notification Beep
3 Fast Rewind Continues rewind /
At start
4 Fast Forward
Continues fast
forward / At end
5 ABS (Auto-backspace) ABS (Auto-backspace) Skip
6 Priority Priority Priority
7 Play Play
8 Next dictation Next dictation Next dictation
9 Pause (Stop) Pause (Stop) Pause
0 Start next dictation with
new work type code
Start next dictation with
new work type code
Enter your Worktype
followed by the
pound key
# Finish user ID when less
than 4 digits
Finish user ID when less
than 4 digits
Ready to dictate2
*, # Finish dictation & hang up Finish dictation & hang up Thank you the
device will
disconnect now
…, # User ID not in the list User ID not in the list Invalid entry – enter
your user ID
followed by the
pound key
1Advanced user: Please read the chapter “Assigning user ID´s for further information
2If your user ID is not recognized you will hear invalid entry.

Digital Telephone Desktop 9850
16
Configuring the device with the software
PC System requirements
Hardware requirements
• Recommended: Pentium III, 500M Hz and 128 MB RAM, 30 MB hard disk space for
SpeechExec. 150 MB for Microsoft .NET 1.1 Framework (not required for Windows XP SP2),
1 free USB port.
Software requirements
For all operating systems listed below, we recommend that you apply the latest Service Pack
available before installing SpeechExec.
• Windows 2000 (Service Pack 3 is required for Digital Pocket Memo support), Windows XP
(Home or Professional edition)
Software installation
Note: A user must have administrator rights to install the program under Windows 2000 or
Windows XP. Contact your system administrator if you need help.
The software is delivered on a CD. When you insert the CD into your CD-ROM drive,
autorun.exe is started. Select Install to begin the installation. If this program does not start
automatically when you insert the CD, start setup manually by doing the following:
1. Double-click the My Computer icon on the desktop.
2. Double-click the CD-ROM drive icon; you will be shown the contents of the CD.
3. Start the program autorun.exe by double-clicking it and select Install.
Desktop 9850 driver installation
1. Connect the Desktop 9850 to the mains power supply.
2. Turn on your computer and connect the USB port of the 9850 with the USB port of the PC.
3. Press the DOWNLOAD button ( ) on the Desktop 9850 to establish connection with the
PC.
The New Hardware Found message is displayed and installation will proceed automatically.
Note: If this message does not appear, verify whether the USB port is enabled in the BIOS of
your system. See your hardware documentation for details or contact your hardware vendor.

Digital Telephone Desktop 9850 17
Assigning user IDs: allowing authorized phone recording only
1. Connect the Desktop 9850 with the USB cable to the PC and establish the connection by
pressing the DOWNLOAD button ( ).
2. Start the software program, go to the DPM menu and select DPM Wizard.
3. On the Keyword Definition page define all required user IDs. Keyword 1: usage = Author,
content = IDs for every authorized user (minimum one digit, maximum four).
4. Continue through the wizard; when you click Finish the IDs are transferred to the device.
Note: Up to 20 different user
IDs can be assigned to one
Desktop 9850.
Example: In this example some
user IDs include a +character
after the ID (1010+. 2010+,
3010+). This indicates their
advanced user rights which
means full remote functions will
be available to them.
Note: For details on the working
with the telephone keys, refer to
‘Using the telephone keypad’
above.
Assigning a work type code to dictations
It is possible to assign a work type code after entering your user ID (Keyword 1).
This code is stored in each dictation header file (Keyword 2) allowing additional dictation sorting
and filtering when transcription takes place.
Note: Up to two digits can be assigned as the work type code by the calling author: 1 to 99.
If no Keyword 1 is assigned, only the worktype code will be asked for. As a precondition the
“usage” (top line in) Keyword 2 needs to be defined - type in for example: “Worktype”.

Digital Telephone Desktop 9850
18
Getting started
Dial the phone number which the Desktop 9850 is connected to and wait for the ring tone (twice).
A voice prompt is heard: Please enter ID, followed by the hash key.
On your touch tone telephone keypad , enter your user ID; if the number is less than four digits
you must finish with the hash-key (#). If the ID is accepted you hear a confirmation voice prompt
and you can start your dictation.
Note: If the ID is not found in the Keyword list, access is denied. Three attempts are possible
before the Desktop 9850 hangs up.
Transferring data from the Desktop 9850 to the PC
You can use the Desktop 9850 as part of the workflow management system for exchanging
data by transferring files to a PC. The software program can be used to define settings for how
you would like to operate the device. Depending on how you have defined the transfer,
downloading an audio file from the device to your PC may be started automatically or can be
initiated by pressing the DOWNLOAD button ( ) on the Desktop 9850.
Note: During transfer to the PC, all buttons and switches on the device are inactive and phone
recording is not possible. The program settings define whether files downloaded from the
Desktop 9850 to the PC are deleted from the memory card of the Desktop 9850 after the
transfer.
Manual download
1. The device is in Stop mode and is connected to your PC via the USB cable. The software
program has been installed and is active (the program icon is in the notification area of the
Windows task bar).
2. Press the DOWNLOAD button ( ) on the device in order to activate the transfer connection
to the PC. The hourglass is displayed, indicating that download is in progress.
When the download is complete, one of the following symbols is displayed:
Download successful: Download unsuccessful:
3. To exit USB mode, press the STOP/PLAY button ( ).
Note: If the automatic download feature is activated, the data transfer between the Desktop
9850 and the PC starts automatically – this can take up to 40 seconds.

Digital Telephone Desktop 9850 19
Automatic download
You can configure the Desktop 9850 to automatically download finished recordings to the PC:
1. Open the software program, go to the DPM menu and select DPM Wizard.
2. On the Download Mode and File Type page select After connecting and All files.
3. Continue through the wizard; when you click Finnish the settings are transferred to the
Desktop 9850 connected.
For more information on the different configuration options and how to set the dictation
destination folder, refer to the online help or the user manual on the CD.

Digital Telephone Desktop 9850
20
Expanding Options – Gaining Efficiency
Adding a telephone line
Connect an additional Digital Telephone
Desktop 9850 to another telephone line.
You also might configure your telephone
system so that a caller is automatically
redirected to the free line when the first line
is busy. If you have configured for
automatic PC download: Up to four DTD
9850 can be connected to the same PC –
connect each DTD 9850s with the USB
cable to a free USB port on this PC.
Transcribe on the Desktop
If you want to play back and transcribe the
recorded files directly on your DTD 9850 in
hands free mode, you can plug the
optional Philips foot control LFH 210 into
the corresponding socket “FOOTSW” on
the back of the device. For private listening
the optional Philips headphones LFH 234
can be added to the headphone socket
“HEADPH”. Note: During manual operation
or transcription it is not possible to record
via call-in.
PC Transcription
Professional PC Transcription software
should be used if you want to:
 Keep the telephone line free during
the transcription process,
 Transcribe at a different location
(different from where the DTD 9850 is
attached) Incorporate the phone
jobs into your regular PC
transcription process.
This can be done with the Philips
Transcription Set LFH 7277.
The Transcription Set comes with foot
control LFH 210, headphones LFH 234
and a USB adapter box (so that no special
PC sound card is required).
The following features are available with
LFH 7277:
 Foot controlled file transcription with
auto back-space (ABS).
 Access to job information during
transcription – allows you to review
relevant dictation data, such as length,
author ID, work type code and priority
status.
 Password protected file encryption after
DTD 9850 file download to the PC –
guarantees confidentiality.
 Notification of transcriptionist of new job
arrival and regular reminder.
 Job filter options – allows you to balance
workload differently depending on the
author ID, work-type code or priority setting.
 Automatic file archiving and purging –
enables for automatic daily archiving of
sound file.