Philips VoiceTracer DVT1250 User manual

DVT1250
EN User manual
Register your product and get support at
www.philips.com/dictation

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Table of contents
1 Important safety information 5
1.1 Safety instructions 5
2 About this user manual 7
2.1 Symbols used 7
3 Digital Voice Tracer 8
3.1 Product highlights 8
3.2 What's in the box 9
3.3 Product overviews 10
3.3.1 Front and rear sides 10
3.3.2 Keys 11
3.4 Start-up screen 12
3.4.1 Menu overview 13
4 First steps 14
4.1 Inserting the batteries 14
4.2 Power on/o 15
4.3 Initial installation process 15
4.3.1 Language selection 15
4.3.2 Set date & time 15
4.4 Enabling/disabling the keypad lock 15
4.5 Inserting a microSD card 16
4.6 Accessories 17
4.6.1 How to connect headphones 17
4.6.2 Connecting an external microphone 17
4.7 Connecting to a computer 18
4.7.1 Transferring files from or to the device 18
4.7.2 Disconnecting from a computer 19
5 Record 20
5.1 Creating a recording 20
5.1.1 Recording using an external microphone 21
5.2 Starting recording automatically 21
5.2.1 Use Timer function 21
5.2.2 Use voice activation 21
6 Playback 22
6.1 Selecting a recording 22
6.2 Playback a recording 22
6.3 Adjusting playback speed 22
6.4 Quick search 23
6.5 Repeat a file / repeat a sequence 23
6.6 Protecting a recording / lock file 24
6.7 Unprotect / unlock file 24
7 Delete 25
7.1 Deleting recordings on the device 25
7.2 Deleting all recordings in the folder 25
8 Settings 26
8.1 Recording settings 26
8.1.1 Set file location 26
8.1.2 Setting recording quality 26
8.1.3 Setting microphone sensitivity 27
8.1.4 Enabling/disabling noise reduction 27

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8.1.5 Setting the timer 28
8.1.6 Enabling/disabling voice-activated recording 29
8.1.7 Setting auto divide 30
8.1.8 Enabling/disabling the record indicator 30
8.2 Display settings 31
8.2.1 Select language 31
8.2.2 Adjusting the display contrast 31
8.2.3 Enabling/disabling the background light 32
8.3 Device settings 32
8.3.1 Set date & time 32
8.3.2 AUTO-OFF 33
8.3.3 Enabling/disabling key and signal tones 34
9 Service 35
9.1 Service functions 35
9.1.1 Display device information 35
9.1.2 Memory formatting 35
9.1.3 Device reset 36
9.2 Replacing batteries or rechargeable batteries 36
9.3 Troubleshooting 38
10 Appendix 39
10.1 Technical data 39

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1 Important safety information
Do not make any adjustments and modifications that are not described
in this manual. Follow all safety instructions to ensure proper
operation of the device. The manufacturer assumes no liability for
damages resulting from non-compliance with the safety instructions.
1.1 Safety instructions
• Protect the device from rain or water to prevent a short circuit.
• Do not expose the device to excessive heat caused by placing it on a
heating device or in direct sunlight.
• Protect the cables from damage by being trapped, particularly at the
plugs and where cables exit the housing.
• Back up your data and recordings. The manufacturer cannot be held
responsible for any loss of data.
• Do not perform any maintenance operations that are not
described in this user manual. Do not disassemble the device into
its component parts to carry out repairs. The device may only be
repaired in authorised service centres.
1.1.1 Batteries and rechargeable batteries
• Only use AAA batteries with the device.
• Never try to recharge alkaline or non-rechargeable batteries.
• Remove batteries or rechargeable batteries from the device if it
will not be used for an extended period of time. The device can be
damaged by leaking batteries or rechargeable batteries.
• Do not remove batteries or rechargeable batteries from the device
while it is recording. If you do this, data may be damaged or lost.
Device malfunctions may also occur.
• Batteries and rechargeable batteries contain substances that may
pollute the environment. Used batteries and rechargeable batteries
should be disposed of at an ocial collection point.
1.1.2 Memory cards
• The device supports microSD memory cards up to 32 GB in capacity
(optimized for class 6 or higher).
• Make sure that the card has a suciently high data transfer rate. The
manufacturer makes no guarantee for trouble free operation.
• Formatting a memory card erases all data on the card. The memory
card must always be formatted in the device to ensure that the
format is correct. Formatting the memory card using a computer
can lead to eventual errors when reading or writing data.

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1.1.3 Hearing protection
Observe the following guidelines when using headphones:
• Set the volume to a moderate level and do not use headphones to
listen for excessively long periods of time.
• Be particularly careful to avoid adjusting the volume to a level that
your hearing cannot deal with.
• Do not turn the volume up so high that you cannot hear what is
going on around you.
• In potentially dangerous situations you must be very careful, or
temporarily discontinue use.
• Do not use headphones while operating a motorised vehicle, cycling,
or skateboarding, etc. You could be a hazard to yourself and other
road users, and possibly be breaking the law.
1.1.4 Maximum sound power
• The manufacturer guarantees compliance with the maximum sound
power of its audio players as determined by relevant regulatory
bodies, but only with the original model of headphones supplied. If
you need to replace these headphones, we recommend contacting
your dealer to order the respective original Philips model.
1.1.5 Legal restrictions on recording
• The use of the device's recording function is subject to the legal
restrictions that may apply in your country. You should also respect
the privacy and personal rights of the third parties if you record
talks or lectures.
• Please note that, in certain countries, you may be legally required
to inform the person you are conversing with on the telephone
that you are recording the conversation, or that the recording of
telephone conversations is illegal. Please check if the use of such
data is legal in your country prior to recording telephone calls.

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About this user manual
2 About this user manual
You can find a quick overview of your device in the following pages.
For detailed description, see the following chapters of this user
manual. Read this user manual carefully.
2.1 Symbols used
Tip
• This symbol identifies information that helps you to use your
device more eciently and simply.
Note
• This symbol indicates notices which you must observe when
handling or operating the device.
Caution
• This symbol warns of damage to the device and possible data loss.
Damage can be caused by improper handling.
Warning
• This symbol warns of danger to persons. Bodily injury or damage
could be caused by improper handling.

8Digital Voice Tracer
3 Digital Voice Tracer
We are delighted that you have chosen a Philips device. Visit our
website for comprehensive support such as user manuals, software
downloads, warranty information and much more:
www.philips.com/dictation.
3.1 Product highlights
• Voice-activated recording mode without pressing buttons
• Slot for microSD card for extra memory
• Highlight important parts of your recording using index marks
• Noise reduction for clear recordings
• Stereo recording

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Digital Voice Tracer
Quick
start
guide
3.2 What's in the box
a Device
b Two AAA batteries
c USB cable to connect to a computer
d Quick-start guide

10 Digital Voice Tracer
3.3 Product overviews
3.3.1 Front and rear sides
a On/o switch, keypad lock
b Slot for memory card (microSD card)
c Micro USB port for computer connection
d Status LED:
Red–device is recording
Green–device is playing back
Yellow–data is being transferred to/from the computer
e Display
f Operating panel with keys
g Speaker
h Noise reduction
i Operating panel with keys
j External microphone socket, (stereo jack, 3.5 mm)
k Microphone
l Headphone socket
(stereo jack, 3.5 mm)
m Battery compartment

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Digital Voice Tracer
3.3.2 Keys
a aStop mode: Change folder
b hShort press: jump to the previous recording
Long press: fast seek rewind mode
Menu navigation: display previous menu tab
c jStop playback (stop key), close menu
d gStart recording (record key), confirm selection
e ePlay recording (playback key), Pause playback (pause key)
f bShort press: jump to the next recording
Long press: fast seek forward mode
Menu navigation: call next menu tab
g zDelete recording (delete key)
h Short press: set index mark, long press: display list of index
registers (INDEX key)
i Call up menu functions (Menu key)
j +Increase volume, menu navigation: Select menu functions
– Volume down, menu navigation: Select menu functions
k Switch on noise reduction (N.R key)
VOL +-
INDEX
N.R

12 Digital Voice Tracer
3.4 Start-up screen
a ‹Set recording quality: Œ–L P, Ž–SP, ‹–HQ, €–PCM
b Š – Voice activation switched on
c ºMicrophone sensitivity: ¹– low sensitivity (shorter distance),
º– high sensitivity (longer distance), Ç– Line-in source
d Set repeat mode / continuous loop: Â–Repeat file playback,
Ã–Repeat selection/sequence, Á–Repeat folder playback,
Ä–Random repeat mode
e [ – Noise reduction on
f ¾Battery charge level
g jS–Playback, {–Pause, j–Stop, g–Record, |–Pause
record
h Position indicator of current playback/recording
i Playback/recording time / Remaining recording time
j File name of current playback/recording
k uSelected folder, depending on the selected sttorage medium
(u–internal memory, i–microSD card)/ number of the
current recording / total number of recordings in the folder
Note
• The position of the symbols may vary, depending on the model,
the mode and the selected functions.

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Digital Voice Tracer
3.4.1 Menu overview
Note
• In stop mode (start-up screen), press the
Menu key to call the menu.
• Press h / bto select one of the
following menus: Ò, Ó, Ô, Õ.
Ò File menu:
Repeat a file / repeat a sequence
Protecting a recording / lock file
Ó Recording settings:
Setting microphone sensitivity
Setting recording quality
Setting the timer
Enabling/disabling voice-activated recording
Setting auto divide
Ô Display settings:
Select language
Adjusting the display contrast
Enabling/disabling the background light
Õ Device settings:
Set date & time
AUTO-OFF
Memory formatting
Enabling/disabling the record indicator
Enabling/disabling key and signal tones
Set file location
Display device information
Device reset

14 First steps
4 First steps
Use the installation guide on the following pages to start using your
device quickly and easily.
Caution
• Follow the instructions on handling the device, especially the
batteries and rechargeable batteries (see also chapter 1.1.1
Batteries and rechargeable batteries, page 5).
4.1 Inserting the batteries
Your device is supplied with two AAA batteries.
1 Slide the battery compartment cover downwards.
2 Fold the cover out.
3 Insert the batteries or rechargeable batteries as shown into the
device. Make sure the polarity is correct.
4 Fold the cover in. Push the cover up until it engages.

15
First steps
4.2 Power on/o
1 Slide the on/o switch on the side of the device downwards for
approximately two seconds.
XThe device turns on and the start-up screen is displayed.
2 To power o, pull down the power switch on the side of the device
again and hold for about two seconds.
Note
• The device switches itself o automatically if no keyis pressed
within a pre-set period of time (see also chapter 8.3.2 AUTO-
OFF, page 33).
4.3 Initial installation process
When using for the first time, you must set the display language as well
as the date and time of the device.
4.3.1 Language selection
Follow the description in the chapter "Select language" (see also
chapter 8.2.1 Select language, page 31).
Note
• Your language might not be available. Select an alternative one.
4.3.2 Set date & time
Follow the description in the chapter "Set date & time" (see also
chapter 8.3.1 Set date & time, page 32).
4.4 Enabling/disabling the keypad lock
The keypad lock deactivates all keys on the device. The timer function
of the device continues to function.
1 Slide the on/o switch up into the position to lock the keypad of
the device.
XThe display briefly shows ‘Hold’.

16 First steps
2 Slide the on/o switch down to the O position to disengage the
keypad lock.
4.5 Inserting a microSD card
Caution
• Do not remove the memory card while recording is in progress. If
you do this, data may be damaged or lost.
1 Flip the memory card slot cover to the side.
2 Insert the microSD card into the card slot with the contacts facing
upwards.
3 Insert the memory card until it snaps into place.
4 To remove the card press the memory card slightly until the
snapping mechanism unlocks and the card is ejected.
Note
• To ensure that the device stores the recordings on the memory
card, you must switch from the internal memory to microSD
memory card (see also chapter 8.1.1 Set file location, page
26). The display shows a folder icon which indicates where the
recordings are currently being stored: u, v, w, x, –internal
memory, ¡, ¢, £, ¤–memory card.

17
First steps
4.6 Accessories
Depending on the type of the device, the product package may include
various accessories. Additional accessories may be obtained directly
from your retailer.
4.6.1 How to connect headphones
Warning
• Set the volume to a moderate level and do not use headphones
to listen for excessively long periods of time. Exposure to intense
sound can cause hearing damage. Observe the Hearing safety
instructions (see also chapter 1.1.3 Hearing protection, page
6).
1 Turn down the volume of the device before you plug in the
headphones.
2 Insert the stereo jack into the headphone connection on the
top of the device.
3 Turn up the volume until you reach a comfortable listening level.
The speaker is switched o when headphones are connected.
4.6.2 Connecting an external microphone
Note
• If you connect an external microphone to the device, the
recording source will switch automatically and the device
microphone will turn o.
• If you connect an external microphone, the device will record
stereo sound. The integrated microphone only records mono
sound.
1 Stop the recording currently in progress.
2 Insert the jack into the microphone connection on the top of the
device.

18 First steps
4.7 Connecting to a computer
You can select one of the following options once you have connected
the device to a computer
• A USB mass storage device: You can use the File Explorer to
access the device data without installing additional software. The
device is automatically displayed as a mass storage device. It is a
convenient way to store, back up and and move files. (see also
chapter 4.7.1 Transferring files from or to the device, page 18).
1 Plug the USB connector into a USB port on your computer.
2 Insert the micro USB plug into the USB port on the side of the
device.
XThe device is displayed as a mass storage device in File
Explorer.
Caution
• Do not disconnect the device from the computer while files are
transferred from or to the device (the status LED indicatorflashes
yellow when data is being transferred). This this may damage or
corrupt the files.
• Do not format the drive of the device on a computer. If you want
to delete all data, use the Format memory function (see also
chapter 9.1.2 Memory formatting, page 35).
4.7.1 Transferring files from or to the device
You can use the File Explorer to access the device data without
installing additional software. The device is automatically displayed as a
mass storage device.
1 Connect the device to the computer as described.
2 Open File Explorer.
XThe device is automatically displayed, similarly to a USB
memory stick or card, as a mass storage device.
3 Copy or move files to your computer or delete files to archive
recordings and free up space on the device.

19
First steps
Caution
• Do not disconnect the device from the computer while files are
transferred from or to the device (the status LED indicatorflashes
yellow when data is being transferred). This this may damage or
corrupt the files.
• Do not format the drive of the device on a computer. If you want
to delete all data, use the Format memory function (see also
chapter 9.1.2 Memory formatting, page 35).
4.7.2 Disconnecting from a computer
1 Select Eject USB in File Explorer.
2 Disconnect the USB cable from the computer.

20 Record
5 Record
The device oers many features that you can use during recording
or to improve the quality of a recording. Use the timer and the voice
activation functions to start a recording automatically.
5.1 Creating a recording
Before starting a recording, set the required recording quality and
microphone sensitivity.
When you record in environments with lots of noise in the background
(e.g. while in a crowd or during a train or car journey), you can enable the
noise reduction function to reduce the background noise (see also chapter
8.1.4 Enabling/disabling noise reduction, page 27).
Caution
• Do not remove batteries or rechargeable batteries from the
device while it is recording. If you do this, data may be damaged or
lost. Device malfunctions may also occur.
1 (start-up screen), press ato select the desired folder for the
recording.
XThe following symbols will be displayed, depending on the
selected location folder: u, v, w, x–internal memory, ¡, ¢,
£, ¤–memory card.
2 Point the built-in microphone toward the sound source and press
g.
XThe record/play indicator lights red. The recording duration
and the remaining recording time are displayed in the selected
folder on the display.
3 Press gto pause recording.
XThe record/play indicator will blink red.
4 Press the gkey to resume recording.
5 Press the jkey to stop recording.
XThe device returns to stop mode.
Note
• Start a new recording: To stop the current recording and start
a new one, press b.
• To prevent files becoming too big during a long recording, for
example a meeting lasting several hours, you can automatically
split recordings (see also chapter 8.1.7 Setting auto divide, page
30).
• Each folder can store up to 99 files. The size of the memory
depends on the location folder and the quality of a recording (see
also chapter 8.1.2 Setting recording quality, page 26).
If the recording time or the number of files exceeds the available
capacity, recording stops and a message is displayed. You cannot
make any more recordings. Delete the recordings which you no
longer require, or connect the device to a computer and transfer
the files to your computer.