Philips Voice Tracer User manual

DVT1100
EN User manual
Register your product and get support at
www.philips.com/dictation

2Table of contents

3
Table of contents
Table of contents
1 Important safety information 5
1.1 Safety instructions 5
2 About this user manual 7
2.1 Symbols used 7
3 Digital Voice Tracer 8
3.1 Product highlights 8
3.2 What's in the box 9
3.3 Product overview 10
3.3.1 Front and rear sides 10
3.3.2 Keys 11
3.4 Start-up screen 12
3.4.1 Menu overview 13
4 First steps 14
4.1 Inserting the batteries 14
4.2 Power on/o 15
4.3 Initial installation process 15
4.3.1 Setting date & time 15
4.4 Enabling/disabling the keypad lock 16
4.5 Accessories 16
4.5.1 Connecting the headphones 16
4.5.2 Connecting an external microphone 17
4.6 Connecting to a computer 17
4.6.1 Transferring files from or to the device 18
4.6.2 Disconnecting from a computer 18
5 Record 19
5.1 Recording settings 19
5.1.1 Displaying the remaining recording time 20
5.1.2 Recording using an external microphone 20
5.2 Starting recording automatically 20
5.2.1 Using voice activation 20
6 Playback 21
6.1 Selecting a recording 21
6.2 Playing a recording back 21
6.3 Adjusting playback speed 21
6.4 Quick search 21
6.5 Repeating playback 22
6.5.1 Endless loop / sequence repeating 22
6.6 Protecting a recording / lock file 23
6.7 Unprotect / unlock file 23
7 Delete 24
7.1 Deleting recordings on the device 24
7.2 Deleting all recordings in the folder 24
8 Settings 25
8.1 Recording settings 25
8.1.1 Setting recording quality 25
8.1.2 Enabling/disabling the record indicator 25
8.1.3 Setting microphone sensitivity 26
8.1.4 Enabling/disabling voice-activated recording 26
8.1.5 Monitoring during recording 27
8.1.6 Setting auto divide 27
8.2 Device settings 27
8.2.1 Enabling/disabling key and signal tones 27

4Table of contents
8.2.2 AUTO-OFF 28
8.2.3 Setting date & time 28
9 Service 30
9.1 Service functions 30
9.1.1 Memory formatting 30
9.1.2 Device reset 30
9.1.3 Displaying the remaining memory space 31
9.2 Replacing batteries or rechargeable batteries 31
9.3 Updating the firmware 31
9.3.1 Displaying the firmware version 31
9.4 Troubleshooting 32
10 Appendix 33
10.1 Technical data 33

5
Table of contents
1 Important safety information
Do not make any adjustments and modifications that are not described
in this manual. Follow all safety instructions to ensure proper
operation of the device. The manufacturer assumes no liability for
damages resulting from non-compliance with the safety instructions.
1.1 Safety instructions
• Protect the device from rain or water to prevent a short circuit.
• Do not expose the device to excessive heat caused by placing it on a
heating device or in direct sunlight.
• Protect the cables from damage by being trapped, particularly at the
plugs and where cables exit the housing.
• Back up your data and recordings. The manufacturer cannot be held
responsible for any loss of data.
• Do not perform any maintenance operations that are not
described in this user manual. Do not disassemble the device into
its component parts to carry out repairs. The device may only be
repaired in authorised service centres.
1.1.1 Batteries and rechargeable batteries
• Only use AAA batteries with the device.
• Never try to recharge alkaline or non-rechargeable batteries.
• Remove batteries or rechargeable batteries from the device if it
will not be used for an extended period of time. The device can be
damaged by leaking batteries or rechargeable batteries.
• Do not remove batteries or rechargeable batteries from the device
while it is recording. If you do this, data may be damaged or lost.
Device malfunctions may also occur.
• Batteries and rechargeable batteries contain substances that may
pollute the environment. Used batteries and rechargeable batteries
should be disposed of at an ocial collection point.

6Table of contents
1.1.2 Hearing protection
Observe the following guidelines when using headphones:
• Set the volume to a moderate level and do not use headphones to
listen for excessively long periods of time.
• Be particularly careful to avoid adjusting the volume to a level that
your hearing cannot deal with.
• Do not turn the volume up so high that you cannot hear what is
going on around you.
• In potentially dangerous situations you must be very careful, or
temporarily discontinue use.
• Do not use headphones while operating a motorised vehicle, cycling,
or skateboarding, etc. You could be a hazard to yourself and other
road users, and possibly be breaking the law.
1.1.3 Maximum sound power
• The manufacturer guarantees compliance with the maximum sound
power of its audio players as determined by relevant regulatory
bodies, but only with the original model of headphones supplied. If
you need to replace these headphones, we recommend contacting
your dealer to order the respective original Philips model.
1.1.4 Legal restrictions on recording
• The use of the device's recording function is subject to the legal
restrictions that may apply in your country. You should also respect
the privacy and personal rights of the third parties if you record
talks or lectures.
• Please note that, in certain countries, you may be legally required
to inform the person you are conversing with on the telephone
that you are recording the conversation, or that the recording of
telephone conversations is illegal. Please check if the use of such
data is legal in your country prior to recording telephone calls.

7About this user manual
Table of contents
2 About this user manual
You can find a quick overview of your device in the following pages.
For detailed description, see the following chapters of this user
manual. Read this user manual carefully.
2.1 Symbols used
Tip
• This symbol identifies information that helps you to use your
device more eciently and simply.
Note
• This symbol indicates notices which you must observe when
handling or operating the device.
Caution
• This symbol warns of damage to the device and possible data loss.
Damage can be caused by improper handling.
Warning
• This symbol warns of danger to persons. Bodily injury or damage
could be caused by improper handling.

8Digital Voice Tracer Table of contents
3 Digital Voice Tracer
We are delighted that you have chosen a Philips device. Visit our
website for comprehensive support such as user manuals, software
downloads, warranty information and much more:
www.philips.com/dictation.
3.1 Product highlights
• Voice-activated recording for hands-free dictating
• Highlight important parts of your recording using index marks
• Super-fast USB transfer of recordings and data
• USB mass storage ensures optimum compatibility
• Fast and simple file management using four folders

9
Digital Voice Tracer
Table of contents
Register your product and get support at
www.philips.com/dictation
DVT1100
Quick start guide
Need help?
User manual
See the user manual stored on the recorder.
Online
Go to www.philips.com/dictation.
Registeryourproductandgetsupportat
www.philips.com/dictation
Usermanual
3.2 What's in the box
a Device
b Two AAA batteries
c Quick-start guide
d USB cable to connect to a computer
Note
• If any item is missing or damaged, please contact your distributor.

10 Digital Voice Tracer Table of contents
3.3 Product overview
3.3.1 Front and rear sides
a ON/OFF switch / HOLD (keypad lock)
b Micro USB port for computer connection
c Status LED:
Red–device is recording
Green–device is playing back
Yellow–data is being transferred to/from the computer
d Display
e Operating panel with keys
f Speaker
g Operating panel with keys
h External microphone socket, (stereo jack, 3.5 mm)
i Microphone
j Headphone socket
(stereo jack, 3.5 mm)
k Battery compartment

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Digital Voice Tracer
Table of contents
3.3.2 Keys
a aStop mode: Change folder
b gStart recording (record key), confirm selection
c jStop playback (stop key), close menu
e Play recording back (playback key), Pause playback (pause
playback), Menu navigation: call next menu tab, Long press:
Change playback speed
d hShort press: jump to the previous recording
Long press: fast seek rewind mode
Menu navigation: Select setting
b Short press: jump to the next recording
Long press: fast seek forward mode
Menu navigation: Select setting
e zDelete recording (delete key)
f Short press: set index mark, long press: Call up index marks
(INDEX key)
g Call up menu functions (MENU key)
h +Increase volume / Increase playback speed
–Reduce volume / Reduce playback speed
VOL +- MENU INDEX

12 Digital Voice Tracer Table of contents
00 þþþ
þþ:þþ:þþ
LP SP HQ H L
uvwx
Z
REMAIN
REC TIME
3.4 Start-up screen
a Playback/recording time / Remaining recording time / Menu
entry
b Indicator for the remaining recording time (in stop mode press
stop key j)
c Playback/recording: current number
index: number of the current index
d kS–Playback, {–Pause, k–Record
e HQ Set recording quality: LP, SP, HQ /
Ï Set microphone quality: Ï–high sensitivity (longer distance),
Î–low sensitivity (shorter distance)
f uSelected folder–u, v, w, x
g Z Keypad lock: lock symbol
h pBattery charge level
i t –Index mark set / Index marks
j q –Endless loop: repeat selection/sequence
k } – Voice activation switched on
l nSet repeat mode: n–no repeat, Í–repeat folder playback,
Ì–repeat file playback
m Total number of recordings in the folder /menu option
Note
• The symbol display may vary, depending on the model, the mode
and the selected functions.

13
Digital Voice Tracer
Table of contents
3.4.1 Menu overview
Note
• In stop mode (start-up screen), press MENU, for at least two
seconds to call the menu.
• Repeatedly press e, to select one of the following menus.
Setting recording quality
Enabling/disabling the record indicator
Setting microphone sensitivity
Enabling/disabling voice-activated recording
Monitoring during recording
Enabling/disabling key and signal tones
AUTO-OFF
Setting date & time
Memory formatting
Device reset
Setting auto divide
Displaying the remaining memory space

14 First steps Table of contents
4 First steps
Use the installation guide on the following pages to start using your
device quickly and easily.
Caution
• Follow the instructions on handling the device, especially the
batteries and rechargeable batteries (see also chapter 1.1.1
Batteries and rechargeable batteries, page 5).
4.1 Inserting the batteries
Your device is supplied with two AAA batteries.
1 Slide the battery compartment cover downwards.
2 Fold the cover out.
3 Insert the batteries or rechargeable batteries into the device as
shown. Ensure correct polarity!
4 Fold the cover in. Push the cover up until it engages.

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First steps
Table of contents
4.2 Power on/o
1 Slide the on/o switch on the side of the device downwards for
approximately two seconds.
XThe device turns on and the start-up screen is displayed.
2 To power o, pull down the power switch on the side of the device
again and hold for about two seconds.
Note
• The device switches itself o automatically if no key is pressed
within a pre-set period of time (see also chapter 8.2.2 AUTO-
OFF, page 28).
4.3 Initial installation process
When using for the first time, you must set the date and time of the
device.
4.3.1 Setting date & time
Follow the description in the chapter "Setting date & time" (see also
chapter 8.2.3 Setting date & time, page 28).

16 First steps Table of contents
4.4 Enabling/disabling the keypad lock
The keypad lock deactivates all keys on the device. The timer function
of the device continues to function.
1 Slide the HOLD switch up into the HOLD position to lock the
keypad of the device.
XThe lock symbol Zappears on the display.
2 Slide the HOLD switch down to the O position to disengage the
HOLD.
4.5 Accessories
4.5.1 Connecting the headphones
Warning
• Set the volume to a moderate level and do not use headphones
to listen for excessively long periods of time. Exposure to intense
sound can cause hearing damage. Observe the Hearing safety
instructions (see also chapter 1.1.2 Hearing protection, page 6).
1 Turn down the volume of the device before you plug in the
headphones.
2 Insert the stereo jack into the headphone connection EAR on the
top of the device.
MIC
EAR
MIC
EAR

17
First steps
Table of contents
3 Turn up the volume until you reach a comfortable listening level.
The speaker is switched o when headphones are connected.
4.5.2 Connecting an external microphone
Note
• If you connect an external microphone to the device, the
recording source will switch automatically and the device
microphone will turn o.
1 Stop the recording currently in progress.
2 Insert the jack into the microphone connection MIC on the top of
the device.
MIC
EAR
MIC
4.6 Connecting to a computer
You can select one of the following options once you have connected
the device to a computer
• A USB mass storage device: You can use the File Explorer to
access the device data without installing additional software. It is
automatically displayed, similarly to a USB memory stick or card, as
a mass storage device. It is a convenient way to store, back up and
and move files. (see also chapter 4.6.1 Transferring files from or to
the device, page 18).
1 Plug the USB connector into a USB port on your computer.
2 Insert the micro USB plug into the USB port on the side of the
device.
XThe device is displayed as a mass storage device in File
Explorer.

18 First steps Table of contents
Caution
• Do not disconnect the device from the computer while files are
transferred from or to the device (the status LED indicatorflashes
yellow when data is being transferred). This this may damage or
corrupt the files.
• Do not format the drive of the device on a computer. If you want
to delete all data, use the FORMAT function (see also chapter 9.1.1
Memory formatting, page 30).
4.6.1 Transferring files from or to the device
You can use the File Explorer to access the device data without
installing additional software. It is automatically displayed, similarly to a
USB memory stick or card, as a mass storage device.
1 Connect the device to the computer as described.
2 Open File Explorer.
XThe device is automatically displayed, similarly to a USB
memory stick or card, as a mass storage device. The Voice folder
on the device contains recordings.
3 Copy or move files to your computer or delete files to archive
recordings and free up space on the device.
Caution
• Do not disconnect the device from the computer while files are
transferred from or to the device (the status LED indicatorflashes
yellow when data is being transferred). This this may damage or
corrupt the files.
• Do not format the drive of the device on a computer. If you want
to delete all data, use the FORMAT function (see also chapter 9.1.1
Memory formatting, page 30).
4.6.2 Disconnecting from a computer
1 Select Eject USB in File Explorer.
2 Disconnect the USB cable from the computer.

19
Record
Table of contents
5 Record
The device oers many features that you can use during recording
or to improve the quality of a recording. Use the timer and the voice
activation functions to start recording automatically.
5.1 Recording settings
Before starting a recording, set the required recording quality and
microphone sensitivity.
Caution
• Do not remove batteries or rechargeable batteries from the
device while it is recording. If you do this, data may be damaged or
lost. Device malfunctions may also occur.
1 In stop mode (start-up screen), press ato select the desired
folder for the recording.
XThe following symbols will be displayed, depending on the
selected folder: u, v, w, x–internal memory.
2 Point the built-in microphone toward the sound source and press
g.
XThe record/play indicator lights red. The display indicates the
duration of the recording.
3 Press gto pause recording.
XThe record/play indicator will blink red.
4 Press the gkey to resume recording.
5 Press the jkey to stop recording.
XThe device returns to stop mode.
Note
• Start a new recording: To stop the current recording and start
a new one, press b.
• To prevent files becoming too big during a long recording, for
example a meeting lasting several hours, you can automatically
split recordings (see also chapter 8.1.6 Setting auto divide, page 27).
• Each folder can store up to 99 files. The size of the memory
depends on the recording quality (see also chapter 8.1.1 Setting
recording quality, page 25).
If the recording time or the number of files exceeds the available
capacity, recording stops and a message is displayed. You cannot
make any more recordings. Delete the recordings which you no
longer require, or connect the device to a computer and transfer
the files to your computer.
Tip
• Before starting a long recording session, replace or recharge the
batteries before beginning.

20 Record Table of contents
5.1.1 Displaying the remaining recording time
1 In stop mode press the stop key j.
XThe remaining recording time in the memory is shown in
hours and minutes.
5.1.2 Recording using an external microphone
If you connect an external microphone to the device, the recording
source will switch automatically and the device's microphone will be
turned o.
5.2 Starting recording automatically
The following methods are available for automatic starting of
recording: Voice activation.
5.2.1 Using voice activation
When voice-activated recording is enabled, recording will start
when you begin speaking. When you stop speaking, the device will
automatically pause recording after three seconds of silence, and
resume only when you begin speaking again.
1 Customize the voice-activated recording settings in the Settings
menu and turn on the feature (see also chapter 8.1.4 Enabling/
disabling voice-activated recording, page 26).
XIf this feature is on, the }symbol is displayed.
2 Press the gkey.
XThe devices switches to standby mode. The symbol for a
paused recording is shown on the display. Recording will start
when you begin speaking. When you stop speaking, the device will
automatically pause recording after three seconds of silence.
3 Press the jkey to stop recording.
XThe device returns to stop mode.