Philips Voice tracer DVT2500 User manual

DVT2500
DVT2700
EN User manual
Register your product and get support at
www.philips.com/dictation

2 Table of contents

3
Table of contents
Table of contents
1 Important safety information 5
1.1 Safety instructions 5
2 About this user manual 7
2.2 Symbols used 7
3 Your recorder 8
3.1 Product highlights 8
3.2 Package contents 9
3.3 Product overviews 10
3.3.1 Front and rear sides 10
3.3.2 Keys 11
3.4 Start-up screen 12
3.4.1 Menu overview 13
4 First steps 14
4.1 Inserting the batteries 14
4.2 Power on/o 15
4.3 Initial installation process 15
4.3.1 Select language 15
4.3.2 Set date & time 15
4.4 Enabling/disabling the keypad lock 16
4.5 Insert microSD card 17
4.6 Accessories 17
4.6.1 How to connect headphones 17
4.7 Connecting to a computer 18
4.7.1 Transferring files from or to the device 19
4.7.2 Disconnecting from a computer 19
5 Record 20
5.1 Creating a recording 20
5.2 Starting recording automatically 21
5.2.1 Use Timer function 21
5.2.2 Use voice activation 21
6 Playback 22
6.1 Select a recording 22
6.1.1 Find recording with calendar search 22
6.2 Playing a recording back 23
6.3 Adjusting playback speed 23
6.4 Quick search 23
6.5 Repeat a file / repeat a sequence 24
7 Edit & delete 25
7.1 Edit a recording 25
7.1.1 Add to or overwrite a recording 25
7.1.2 Split a recording 26
7.2 Deleting recordings on the device 26
8 Settings 27
8.1 Recording settings 27
8.1.1 Set file location 27
8.1.2 Setting recording quality 27
8.1.3 Setting microphone sensitivity 28
8.1.4 Setting editing mode 29
8.1.5 Enabling/disabling silent recording 29
8.1.6 Setting the timer 30
8.1.7 Enabling/disabling voice-activated recording 30

4 Table of contents
8.1.8 Setting auto divide 31
8.1.9 Enable/disable the recording indicator 32
8.2 Display settings 32
8.2.1 Select language 32
8.2.2 Adjusting the display contrast 33
8.2.3 Adjusting the backlight 33
8.2.4 Setting demonstration mode 33
8.3 Device settings 34
8.3.1 Set date & time 34
8.3.2 Enabling/disabling ClearVoice 35
8.3.3 AUTO-OFF 35
8.3.4 Alarm clock 36
8.3.5 Enabling/disabling key and signal tones 36
9 Service 37
9.1 Service functions 37
9.1.1 Display device information 37
9.1.2 Memory formatting 37
9.2 Updating the firmware 38
9.3 Troubleshooting 39
10 Appendix 40
10.1 Technical data 40

5
Table of contents
1 Important safety information
Do not make any adjustments and modifications that are not described
in this manual. Follow all safety instructions to ensure proper
operation of the device. The manufacturer assumes no liability for
damages resulting from non-compliance with the safety instructions.
1.1 Safety instructions
• Protect the device from rain or water to prevent a short circuit.
• Do not expose the device to excessive heat caused by placing it on a
heating device or in direct sunlight.
• Protect the cables from damage by being trapped, particularly at the
plugs and where cables exit the housing.
• Back up your data and recordings. The manufacturer cannot be held
responsible for any loss of data.
• Do not perform any maintenance operations that are not
described in this user manual. Do not disassemble the device into
its component parts to carry out repairs. The device may only be
repaired in authorised service centres.
1.1.1 Batteries and rechargeable batteries
• Only use AAA batteries with the device.
• Never try to recharge alkaline or non-rechargeable batteries.
• Remove batteries or rechargeable batteries from the device if it
will not be used for an extended period of time. The device can be
damaged by leaking batteries or rechargeable batteries.
• Do not remove batteries or rechargeable batteries from the device
while it is recording. If you do this, data may be damaged or lost.
Device malfunctions may also occur.
• Batteries and rechargeable batteries contain substances that may
pollute the environment. Used batteries and rechargeable batteries
should be disposed of at an ocial collection point.
1.1.2 Memory cards
• The device supports microSD memory cards up to 32 GB in
capacity.
• Make sure that the card has a suciently high data transfer rate. The
manufacturer makes no guarantee for trouble free operation.
• Formatting a memory card erases all data on the card. The memory
card must always be formatted in the device to ensure that the
format is correct. Formatting the memory card using a computer
can lead to eventual errors when reading or writing data.

6 Table of contents
1.1.3 Hearing protection
Observe the following guidelines when using headphones:
• Set the volume to a moderate level and do not use headphones to
listen for excessively long periods of time.
• Be particularly careful to avoid adjusting the volume to a level that
your hearing cannot deal with.
• Do not turn the volume up so high that you cannot hear what is
going on around you.
• In potentially dangerous situations you must be very careful, or
temporarily discontinue use.
• Do not use headphones while operating a motorised vehicle, cycling,
or skateboarding, etc. You could be a hazard to yourself and other
road users, and possibly be breaking the law.
1.1.4 Maximum sound power
• The manufacturer guarantees compliance with the maximum sound
power of its audio players as determined by relevant regulatory
bodies, but only with the original model of headphones supplied. If
you need to replace these headphones, we recommend contacting
your dealer to order the respective original Philips model.
1.1.5 Legal restrictions on recording
• The use of the device's recording function is subject to the legal
restrictions that may apply in your country. You should also respect
the privacy and personal rights of the third parties if you record
talks or lectures.
• Please note that, in certain countries, you may be legally required
to inform the person you are conversing with on the telephone
that you are recording the conversation, or that the recording of
telephone conversations is illegal. Please check if the use of such
data is legal in your country prior to recording telephone calls.

7About this user manual
Table of contents
2 About this user manual
You can find a quick overview of your device in the following pages.
For detailed description, see the following chapters of this user
manual. Read this user manual carefully.
2.1 Model-specific features and diagrams
This user manual describes a number of models of the device product
range. Please note that some features are only available on certain
models.
2.2 Symbols used
Tip
• This symbol identifies information that helps you to use your
device more eciently and simply.
Note
• This symbol indicates notices which you must observe when
handling or operating the device.
Caution
• This symbol warns of damage to the device and possible data loss.
Damage can be caused by improper handling.
Warning
• This symbol warns of danger to persons. Bodily injury or damage
could be caused by improper handling.

8Your recorder Table of contents
3 Your recorder
We are delighted that you have chosen a Philips device. Visit our
website for comprehensive support such as user manuals, software
downloads, warranty information and much more:
www.philips.com/dictation.
3.1 Product highlights
• Stereo recording in MP3 format for excellent sound quality
• ClearVoice for clear and natural reproduction of speech
• Voice-activated recording mode without pressing buttons (hands-
free operation)
• Recording and power supply via a USB port for unlimited recordings
• Large color display for clear status information of recording
• Slot for microSD card for extra storage
• Calendar search to find all recordings quickly

9
Your recorder
Table of contents
3.2 Package contents
a Device
b Quick start guide
c USB cable to connect to a computer
d Two AAA batteries
e DVT2700: DVD with speech recognition software
Note
• Please note that some individual components may not be included
in delivery with your model. If any item is missing or damaged,
please contact your distributor.
Using Dragon NaturallySpeaking Recorder Edition, you can dictate into a portable
recorder and then have Dragon NaturallySpeaking transcribe your recorded speech.
Installing Dragon NaturallySpeaking
1. Exit all open programs. If you’re running a virus checker, turn it o.
2. Put the Dragon DVD into your DVD drive. Setup begins automatically. If it doesn’t,
double-click the le Setup.exe on your DVD.
3. Follow the on-screen prompts. Optionally, you can enable the QuickStart option.
QuickStart launches Dragon at system start-up and adds an icon to the Windows
task bar.
4. Click Finish to complete the installation. You may be prompted to reboot your
computer.
Starting Dragon NaturallySpeaking
Start Dragon by:
t Double-clicking the Dragon desktop icon.
t Selecting Programs >Dragon NaturallySpeaking from the Start menu.
t Right-clicking the QuickStart task bar icon and selecting Start Dragon
NaturallySpeaking , if the QuickStart option is enabled.
Teaching the program how you speak
The rst time you start Dragon, the program automatically starts the Prole Creation
Wizard.
Step 1: Create a user prole
1. Name the prole with your name or any other unique name. Click Next.
2. Select the language you will use for this prole, and your age group. Click Next.
3. Select the region of the world you are in and your accent. Click Next.
4. Select the audio source that you will use: Digital les on disk (.wav, .mp3, .wma,
.dss, .ds2) . Click Next.
5. Review your choices and click Create to create your prole.
DRAGON DV R E DITION
QUICK START GUID E
EN

10 Your recorder Table of contents
3.3 Product overviews
3.3.1 Front and rear sides
a Eye for wrist strap
b ON/OFF switch / HOLD (keypad lock)
c Slot for memory card (microSD card)
d Microphone
e Status LED:
Red–device is recording
Green–device is playing back
Orange–data is being transferred to/from the computer
f Display
g Operating panel with keys
h Speaker
i Micro USB port for computer connection
j Headphone socket (stereo jack plug, 3.5 mm)
k Battery compartment

11
Your recorder
Table of contents
3.3.2 Keys
aa Stop mode: short press: change folder, long press: Call menu
functions (MENU key);
Recording with voice activation: adjust activation level;
Replay: adjust volume;
Menu navigation: call next menu register
b~ Playback recording (playback button);
End playback (Stop key);
End recording (Stop key);
Menu navigation: end menu
ch Playback: short press: jump to the start, jump to the previous
recording, long press: fast seek rewind mode;
Menu navigation: Select menu function, change value
dg Start recording (record key);
confirm selection
eb Playback: short press: jump to the end, jump to the next
recording, long press: fast seek forward mode;
Menu navigation: Select menu function, change value
fz Delete recording (delete key)

12 Your recorder Table of contents
3.4 Start-up screen
aj Playback: S–Normal, j–Stop, c–Slow, U–Fast,
g–Recording, |–Recording paused, VW–Search
bƒ Set recording quality: ‡–PCM, …–SHQ, ƒ–HQ,
ˆ–SP, †–LP
c ‚–Voice activation switched on
d Microphone sensitivity °–Dictation, ±–Speech to text,
¯–Conversation, µ–Zoom function: Lecture
e Editing mode set: Å–Add recording, Æ–Overwrite
recording
f Ç–ClearVoice turned on (for better playback quality)
g Set repeat mode / continuous loop: Â–Repeat file playback,
Á–Repeat folder playback, Ã–Repeat selection/sequence,
Ä–random repeat mode
h À–Timer on, ¿–Alarm on
i Battery charge level
ju Selected folder, depending on the selected storage medium
(u–internal memory, à–microSD card)/ number of
the current recording / total number of recordings in the
folder
k Position indicator of current playback/recording
l Playback/recording duration, total time of recording
m Playback/recording level of the right and left channels
Note
• The position and appearance of the symbols may vary, depending
on the model, the mode and the selected functions.

13
Your recorder
Table of contents
3.4.1 Menu overview
Note
• The symbol of the selected menu tab is
highlighted in blue.
aØ Folder and file menu:
Find recording with calendar search
Split a recording
Repeat a file / repeat a sequence
bÓ Recording settings:
Creating a recording
Setting microphone sensitivity
Setting recording quality
Setting editing mode
Enabling/disabling silent recording
Setting the timer
Enabling/disabling voice-activated recording
Setting auto divide
cÔ Display settings:
Select language
Adjusting the display contrast
Adjusting the backlight
Setting demonstration mode
d× Device settings:
Set date & time
Enabling/disabling ClearVoice
AUTO-OFF
Alarm clock
Memory formatting
Enable/disable the recording indicator
Enabling/disabling key and signal tones
Set file location
Display device information
e Title of the selected menu tab
f List of available menu functions

14 First steps Table of contents
4 First steps
Use the installation guide on the following pages to start using your
device quickly and easily.
Caution
• Follow the instructions on handling the device, especially the
batteries and rechargeable batteries (see also chapter 1.1.1
Batteries and rechargeable batteries, page 5).
4.1 Inserting the batteries
Your device is supplied with two AAA batteries.
1 Slide the battery compartment cover downwards.
2 Insert the batteries or rechargeable batteries into the device as
shown. Make sure the polarity is correct.
3 Close the battery compartment cover.

15
First steps
Table of contents
4.2 Power on/o
1 Slide the on/o switch on the side of the device downwards for
approximately two seconds.
XThe device turns on and the start-up screen is displayed.
2 To power o, pull down the power switch on the side of the device
again and hold for about two seconds.
Note
• The device switches itself o automatically if no key is pressed
within a pre-set period of time (see also chapter 8.3.3 AUTO-
OFF, page 35).
4.3 Initial installation process
The initial installation process starts when first using the device or
possibly if there has been a long interruption to the power supply. The
date and time entered are saved with each recording as the recording
time.
4.3.1 Select language
1 Press h / b to select the required display language.
2 Press the record key, g, to confirm.
Note
• Your language might not be available. Select an alternative one.
4.3.2 Set date & time
1 Press h / b to select the required year.
2 Press the record key g.
3 Press h / b to set the month.
4 Press the record key g.
5 Press h / b to set the day.

16 First steps Table of contents
6 Press the record key g.
7 Press h / b to switch between the 12/24-hour system.
8 Press the record key g.
9 Press h / b to set the hours.
10 Press the record key g.
11 Press h / b to set the minutes.
12 Press the record key, g, to confirm.
Tip
• You can change the language, date and time at any time using the
settings menu (see also chapter 8.2.1 Select language, page 32) (see
also chapter 8.3.1 Set date & time, page 34).
4.4 Enabling/disabling the keypad lock
The keypad lock deactivates all keys on the device. The timer function
of the device continues to function.
1 Slide the HOLD switch up into the HOLD position to lock the
keypad of the device.
XThe display briefly shows On Hold and turns o.
2 Slide the HOLD switch down to the O position to disengage the
keypad lock.
XThe display briefly shows Off Hold and turns o.

17
First steps
Table of contents
4.5 Insert microSD card
Caution
• Do not remove the memory card while recording is in progress. If
you do this, data may be damaged or lost.
1 Flip the memory card slot cover to the side.
2 Insert the microSD card into the card slot with the contacts facing
upwards.
3 Insert the memory card until it snaps into place.
4 To remove the card press the memory card slightly until the
snapping mechanism unlocks and the card is ejected.
Note
• To ensure that the device stores the recordings on the memory
card, you must switch from the internal memory to microSD
memory card (see also chapter 8.1.1 Set file location, page 27). The
display shows a folder icon which indicates where the recordings
are currently being stored: u, v, w, x–internal memory, à,
á, â, ã–memory card.
4.6 Accessories
Depending on the type of the device, the product package may include
various accessories. Additional accessories may be obtained directly
from your retailer.
4.6.1 How to connect headphones
Warning
• Set the volume to a moderate level and do not use headphones
to listen for excessively long periods of time. Exposure to intense
sound can cause hearing damage. Observe the Hearing safety
instructions (see also chapter 1.1.3 Hearing protection, page 6).
1 Turn down the volume of the device before you plug in the
headphones.
2 Insert the stereo jack into the headphone connection EAR on the
side of the device.

18 First steps Table of contents
3 Turn up the volume until you reach a comfortable listening level.
The speaker is switched o when headphones are connected.
4.7 Connecting to a computer
You can select one of the following options once you have connected
the device to a computer
• A USB mass storage device: You can use the File Explorer to
access the device data without installing additional software. It is
automatically displayed as a mass storage device similarly to a USB
memory stick or card. It is a convenient way to store, back up and
and move files. (see also chapter 4.7.1 Transferring files from or to
the device, page 19).
• Power supply via USB: Record while powered through USB
without draining the battery. You can record until the memory is
full.
Tip
• To start recording press the record key g for at least two
seconds while the device is connected to the computer.
1 Plug the USB connector into a USB port on your computer.
2 Insert the micro USB plug into the USB port on the bottom of the
device.
XThe device is displayed as a mass storage device in File
Explorer.

19
First steps
Table of contents
Caution
• Do not disconnect the device from the computer while files are
transferred from or to the device (the status LED indicatorflashes
orange when data is being transferred). This this may damage or
corrupt the files.
• Do not format the drive of the device on a computer. If you want
to delete all data, use the Format memory function (see also
chapter 9.1.2 Memory formatting, page 37).
4.7.1 Transferring files from or to the device
You can use the File Explorer to access the device data without
installing additional software. It is automatically displayed as a mass
storage device similarly to a USB memory stick or card.
1 Connect the device to the computer as described.
2 Open File Explorer.
XThe device will be displayed as a mass storage device named
PHILIPS. The Voice folder on the device contains recordings.
3 Copy or move files to your computer or delete files to archive
recordings and free up space on the device.
Caution
• Do not disconnect the device from the computer while files are
transferred from or to the device (the status LED indicatorflashes
orange when data is being transferred). This this may damage or
corrupt the files.
• Do not format the drive of the device on a computer. If you want
to delete all data, use the Format memory function (see also
chapter 9.1.2 Memory formatting, page 37).
4.7.2 Disconnecting from a computer
1 Select Eject USB in File Explorer.
2 Disconnect the USB cable from the computer.

20 Record Table of contents
5 Record
The device oers many features that you can use during recording
or to improve the quality of a recording. Use the timer and the voice
activation functions to start recording automatically.
5.1 Creating a recording
Before starting a recording, set the required recording quality and
microphone sensitivity.
1 In stop mode (start-up screen), press a to select the desired
folder for the recording.
XThe following symbols will be displayed, depending on the
selected location folder: u, v, w, x–internal memory, à, á,
â, ã–memory card displayed.
2 Point the built-in microphone toward the sound source and press
g.
XThe record/play indicator lights red. The recording duration
and the remaining recording time are displayed in the selected
folder on the display.
3 Check the recording level/volume.
4 Press g to pause recording.
XThe record/play indicator will blink red.
5 Press the g key to resume recording.
6 Press the ~ key to stop recording.
XThe device returns to stop mode.
Note
• Start a new recording: To stop the current recording and start
a new one, press b.
• To prevent files becoming too big during a long recording, for
example a meeting lasting several hours, you can automatically
split recordings (see also chapter 8.1.8 Setting auto divide, page 31).
• Each folder can store up to 99 files. The size of the memory
depends on the location folder and the quality of a recording (see
also chapter 8.1.2 Setting recording quality, page 27).
If the recording time or the number of files exceeds the available
capacity, recording stops and a message is displayed. You can not
make any more recordings. Delete the recordings which you no
longer require, or connect the device to a computer and transfer
the files to your computer.
Tip
• If you are to start a long recording session, replace or recharge
the batteries before you begin. You can also connect the device
to a computer using the USB cable. The device is supplied with
power over the USB cable when connected to the computer and
the batteries are not drained.