PolyVision Walk-and-Talk User manual

Part number 370-0381-02
©2011 PolyVision Corporation
All rights reserved
Walk-and-Talk™interactive whiteboard
user guide

Information in this document is subject to change without notice.
Reproduction in any manner without written permission of PolyVision
Corporation is forbidden.
PolyVision is a registered trademark of Steelcase, Inc. ēno, Walk-and-
Talk and Lightning are trademarks of PolyVision Corporation. Webster
is a registered trademark of PolyVision Corporation.
This product is covered by one or more of the following patents:
Canada 2,100,624; EPO 600,576; EPO 871,935; Germany
69,321,445; WO 98/14888; US 4,777,329; US 5,248,856; US
5,327,161; US 5,434,370; US 5,583,323; US 5,585,605; US
5,623,129; US 5,665,942; US 5,790,114; US 5,838,309 US
6,353,193; US 6,355,895; US 6,445,384; US 6,667,739; Other
patents pending.
PolyVision Corporation reserves the right to make changes in product
design, or detail, and to discontinue any product or material without
notice.
Flash™ Player, Shockwave®Player, and Authorware®Player are
owned by Adobe Systems.

PolyVision i
Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What are Walk-and-Talk products? . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Register your PolyVision product. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Installing your Walk-and-Talk whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installation checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Mounting WT interactive whiteboards to a wall. . . . . . . . . . . . . . . . . . 3
What comes in the box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Preparing to mount the whiteboard . . . . . . . . . . . . . . . . . . . . . . . . 5
Mounting the whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Adding batteries to the WT remote control . . . . . . . . . . . . . . . . . . . . . 8
Adding batteries to the Walk-and-Talk eraser. . . . . . . . . . . . . . . . . . . 8
Install the PolyVision driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
PolyVision driver installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Getting started in projection mode . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Using Walk-and-Talk products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Getting started with Walk-and-Talk . . . . . . . . . . . . . . . . . . . . . . . . . 15
Operating Walk-and-Talk products. . . . . . . . . . . . . . . . . . . . . . . . . . 16
Remote control options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Remote control functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Using Walk-and-Talk products with multiple monitors . . . . . . . . . 20
LED and status messages on the WT interactive whiteboard . . . . 22
Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Cursor control in projection mode . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Using the on-screen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Using dry-erase markers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Writing in projection mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Changing the pen style. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Erasing in projection mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Writing and erasing with IP models. . . . . . . . . . . . . . . . . . . . . . . . 30
Printing and saving. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Spotlight and reveal options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Spotlighting your work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Revealing your work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Opening a blank window for writing . . . . . . . . . . . . . . . . . . . . . . . . . 33
Table of contents

PolyVision ii
The PolyVision driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Configuring PolyVision driver options . . . . . . . . . . . . . . . . . . . . . . . . 34
General options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Configuration options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Draw options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Print options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Save options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Projection options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Hardware options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Icon options (for ēno users) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Status of the PolyVision driver . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Choosing alignment accuracy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Using on-screen tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Getting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Checking for updates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Exiting the PolyVision driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
To uninstall the PolyVision driver in Windows . . . . . . . . . . . . . . . . . . 46
To uninstall the PolyVision driver on a Macintosh . . . . . . . . . . . . . . . 46
To uninstall the PolyVision driver using Linux . . . . . . . . . . . . . . . . . . 46
Care and maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Walk-and-Talk maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Replacing the Walk-and-Talk eraser pad . . . . . . . . . . . . . . . . . . . 47
Cleaning the Walk-and-Talk whiteboard . . . . . . . . . . . . . . . . . . . . 47
Caring for dry-erase markers and erasers. . . . . . . . . . . . . . . . . . . . . 48
How to obtain replacement parts . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Summer maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
FCC compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Appendix 1: Installing the Walk-and-Talk BT option . . . . . . . . . . . . . . . . 55
Installing the Walk-and-Talk Bluetooth (BT) adapter . . . . . . . . . . . . . 55
Appendix 2: Using the WT BT (Bluetooth) option . . . . . . . . . . . . . . . . . . 60
Registering the whiteboard in Windows . . . . . . . . . . . . . . . . . . . . . . 60
Registering the whiteboard on a Macintosh . . . . . . . . . . . . . . . . . . . 64
Registering the whiteboard using Linux . . . . . . . . . . . . . . . . . . . . . . 68
Confirming Bluetooth registration . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Appendix 3: Using Walk-and-Talk Wireless (IR) . . . . . . . . . . . . . . . . . . . 72
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

PolyVision 1
Welcome
Welcome
Congratulations on your purchase of a PolyVision®Walk-and-Talk
interactive whiteboard.
What are Walk-and-Talk products?
Walk-and-Talk products include:
•Walk-and-Talk interactive whiteboards (WT)
•Walk-and-Talk Lightning™ interactive whiteboards (WTL)
•Walk-and-Talk Interactive Panels (IP)
Walk-and-Talk products provide cordless interactivity from anywhere in the
room using a remote control. Walk-and-Talk interactive whiteboards enable
you to:
•write with dry-erase markers and print or save your work
•use the whiteboard as a touch-screen for your computer that you
control using your finger
•move freely about the room using the remote control to navigate
documents, presentations, or web pages, and to annotate the
computer screen with writing

PolyVision 2
Welcome
•annotate the projected computer screen on the whiteboard with your
finger, and print or save your work
With the PolyVision driver installed on your computer, you can write with
dry-erase markers then print and save your work. When your computer is
connected to a projector, your Walk-and-Talk product becomes a touch-
screen monitor for your computer. (The IP models always operate this
way.) You can control your computer using your finger (or the stylus for IP
models), or you can roam freely about the room and operate your
computer using the remote control touch pad and buttons.
To minimize cables in your working environment, Walk-and-Talk interactive
whiteboards (WT and WTL) include two wireless options. The Walk-and-
Talk Wireless option provides infrared wireless communication between
your interactive whiteboard and your computer. (Refer to “Appendix 3:
Using Walk-and-Talk Wireless (IR)” on page 72.) The Walk-and-Talk BT
option provides Bluetooth wireless communication between your
interactive whiteboard and your computer. (Refer to “Appendix 1: Installing
the Walk-and-Talk BT option” on page 55.)
Register your PolyVision product
By registering your product, you receive enhanced customer service with
information on software upgrades.
To register your PolyVision product:
•Register on-line at:
http://register.polyvision.com

PolyVision 3
Installing your Walk-and-Talk whiteboard
Installing your Walk-and-Talk whiteboard
Each board weighs 77 to 102 pounds (35 to 46 kg). Plan your installation
work accordingly. Two people are needed for portions of this installation.
Installation checklist
1. Mount the WT interactive whiteboard to a wall. (Refer to “Mounting
WT interactive whiteboards to a wall” on page 3.)
2. Install the PolyVision driver on the computer. (Refer to “Install the
PolyVision driver” on page 10.)
3. Install batteries in the WT remote control. (Refer to “Adding batteries
to the WT remote control” on page 8.)
4. Install batteries in the WT eraser. (Refer to “Adding batteries to the
Walk-and-Talk eraser” on page 8.)
5. Install the projector. (Refer to “Getting started in projection mode” on
page 13.)
6. Test the WT interactive whiteboard.(Refer to “Using Walk-and-Talk
products” on page 15.)
Mounting WT interactive whiteboards to a wall
You will need to provide these tools:

PolyVision 4
Installing your Walk-and-Talk whiteboard
What comes in the box
1. remote control
2. remote control batteries (AAA)
3. eraser batteries (AAA)
4. eraser
5. USB cable with PolyKey for driver installation
6. Installation Quick Start
7. two remote control lanyards: one wrist-sized, one neck-sized
8. six (16xx models) or eight (18xx models) screws
9. six (16xx models) or eight (18xx models) sheet rock anchors
10. three (16xx models) or four (18xx models) wall brackets
11. two safety straps and screws
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PolyVision 5
Installing your Walk-and-Talk whiteboard
Preparing to mount the whiteboard
These instructions guide you through installing your interactive whiteboard
on a sheetrock wall. If your wall material is some other substance, such as
concrete or brick, use these instructions as a guideline but install
appropriate anchors to secure the unit to the wall.
Locate and have ready to use:
•tape measure
•Phillips screwdriver
•drill
•level
•safety glasses
•pencil
•stud finder
•step stool
•models WT or WTL 16xx: three wall brackets and six sheetrock anchors
with screws (provided)
•models WT or WTL18xx: four wall brackets and eight sheetrock anchors
with screws (provided)
•safety straps and screws (provided)
note:
NOTE:
Instructions and fasteners are provided to help you install the whiteboard
when walls have metal or wood studs. Be sure to locate wall studs and use
them to drive mounting screws whenever possible.
To position the wall brackets:
1. Choose a location on the wall with convenient access to your
computer, an AC power outlet, and a projector or network
connection, as appropriate.
2. Where possible, locate wall studs and select drill hole locations that
align with wall studs. Sheetrock anchors are provided in case studs
cannot be used.

PolyVision 6
Installing your Walk-and-Talk whiteboard
3. Carefully mark three (WT or WTL16xx) or four (WT or WTL 18xx) drill
hole locations as indicated in the table and illustration below, based
on your Walk-and-Talk model. Measurements are for a standard
(adult) height whiteboard*:
*To enable access for young children, reduce vertical measurements by
6 inches (152 mm).
**Choose either 72" or 80" (1823 mm or 2032 mm), whichever distance
enables you to fasten the wall bracket to a wall stud.
4. Using a wall bracket as a template, mark the screw hole locations for
each wall bracket.
5. If installing in sheetrock, install six (WT or WTL 16xx) or eight (WT or
WTL 18xx) sheetrock anchors in the wall at the marked hole
locations. If installing on some other substance such as concrete or
brick, use appropriate anchors.
Model 16xx 18xx
A: Distance from floor to top holes in upper
brackets*
75"
1905 mm
75"
1905 mm
B: Distance between holes 48"
1219 mm
72" or 80"**
1823 mm or
2032 mm
C: Distance from floor to top holes in lower
brackets*
36.25"
920 mm
36.25"
920 mm
B
A A CC
B
18xx 16xx

PolyVision 7
Installing your Walk-and-Talk whiteboard
Mounting the whiteboard
To mount the wall brackets:
1. Fasten the two top wall brackets to the wall anchors with a safety
strap sandwiched between the wall bracket and the wall.
2. Fasten the bottom wall bracket(s) to the wall.
3. Ensure that the screws are snug.
To mount the whiteboard:
1. With the help of an assistant, lift the whiteboard and hang it on the
wall brackets.
2. Slide the whiteboard carefully to align the safety straps with the
holes in the top of the whiteboard.

PolyVision 8
Installing your Walk-and-Talk whiteboard
3. Fold over and fasten the two safety straps to the whiteboard using
the screws provided.
4. Using scissors, snip off the finger tabs on the safety strap.
Adding batteries to the WT remote control
The Walk-and-Talk infrared remote control uses two AAA batteries
(provided).
To add batteries:
•Press down and pull back to release the battery compartment door.
Adding batteries to the Walk-and-Talk eraser
The Walk-and-Talk eraser uses two AAA batteries (provided).

PolyVision 9
Installing your Walk-and-Talk whiteboard
To add batteries:
1. Gently peel back the soft eraser handle to expose the battery
compartment.
2. Insert the batteries as marked. Make sure that you place the
batteries in with the positive terminals on the positive (+) side.

PolyVision 10
Install the PolyVision driver
Install the PolyVision driver
System requirements
Your Windows-based computer must have:
•500 MHz Pentium processor
•512 MB Ram
•Windows XP SP2, Tablet XP SP2, Vista, or Windows 7
•VGA HD-15 video port
•USB port
Your Macintosh computer must have:
•PowerBook, G4, iBook, or iMac
•PowerPC G3 or higher or Intel-based processor
•512 MB Ram
•OS X 10.4 or higher
•USB port
Your Linux system must have:
•Ubuntu 9.10 or Fedora 11 or later
•600 MB free disk space
•512 MB Ram
•USB port
PolyVision driver installation
The PolyVision driver is always close at hand. You need no installation disk
or CD-ROM. Driver installation takes place when you connect the PolyKey
on the Walk-and-Talk USB cable to your computer’s USB port.
note:
NOTE:
The Power/Status LED on the lower left corner of the WT board glows solid
yellow until the PolyVision driver on your computer is communicating with
the board, then it turns green. Refer to “LED and status messages on the
WT interactive whiteboard” on page 22.

PolyVision 11
Install the PolyVision driver
To install the PolyVision driver:
1. Locate the Walk-and-Talk USB cable.
2. Connect the PolyKey on the USB cable to your computer’s USB
port.
3. Installation should begin automatically. If it does not:
•Windows: double-click “My Computer” on your desktop, double-
click the disk named “PolyVision driver.” To install the PolyVision
driver in English, double-click “PVAutoRun.exe.” To install the
PolyVision driver in another language, navigate to the appropriate
folder and double-click “Setup.”
•Macintosh: double-click the PolyVision driver icon on your
desktop, double-click the “Mac2.2.dmg” folder, and double-click
“Setup.”
•Linux: double-click the “Linux” folder, right-click “Setup” and
choose “Properties”; on the “Permissions” tab, click the “Allow
executing file as program” check box; click “Close”; double-click
“Setup.” Installation begins.
4. Follow the prompts you see on the screen to complete the
installation.
•On a Macintosh, you must reboot your system.
To start using the PolyVision driver and interactive whiteboard:
1. Windows: disconnect the PolyKey.
Macintosh: drag the PolyKey icon to the Trash or choose “Eject”
from the File menu, then disconnect the PolyKey.

PolyVision 12
Install the PolyVision driver
2. Connect the USB cable to your computer’s USB port and the other
cable end to your interactive whiteboard. The whiteboard’s Power/
Status LED should turn green. If it remains yellow, the driver is not
properly installed.
When installation is complete, a message appears on your computer
screen and the PolyVision driver icon appears in your system tray
(Windows or Linux) or menu extras (Macintosh).
The PolyVision driver runs unobtrusively in the background whenever your
computer is on. For information about configuring PolyVision driver
options, refer to “Configuring PolyVision driver options” on page 34.
PolyVision driver icon

PolyVision 13
Getting started in projection mode
Getting started in projection mode
While using your whiteboard in projection mode, with a projector
connected to your computer, powerful options become available.
In projection mode, the whiteboard becomes a touch-sensitive monitor for
your computer. You can:
•control your computer from the touch-sensitive whiteboard
•run slide presentations and other software
•annotate the projected computer with writing or drawing
•print and save everything
To set up the projector and get started projecting your computer:
1. Locate your projector’s video cable and connect it to the video port
of your computer.
2. Connect the other end of the video cable to your projector.
3. Connect the projector’s power cord to an outlet.
4. Turn on the projector and focus your computer screen squarely onto
your whiteboard. The projected image does not need to fill the white
area.
To align the projected image with a Lightning (WTL) whiteboard:
1. Assure that at least half of the projected image is actually projected
onto the board.
2. Press the Projection button on the remote control one time.
To align the projected image with WT models:
1. Move the projector physically so that the entire solid-colored
background is positioned inside the borders of the whiteboard.
2. Press the Projection button on the remote control.
note:
NOTE:
The Projection LED at the lower left corner of the board glows yellow while
you are in projection mode.
note:
NOTE:
At startup, the PolyVision driver recognizes if you are using the IP and
automatically initiates projection mode. No alignment is necessary.

PolyVision 14
Getting started in projection mode
The alignment window shown below projects from the computer to
the whiteboard.
3. Using your finger, tap the whiteboard exactly on each target,
following instructions you see on the whiteboard.
When alignment is complete, you are ready to begin interacting with your
computer.
The alignment between your projector and the PolyVision driver is
important. PolyVision offers three levels of alignment: good, better, best.
The default is “better” alignment. If you need to change the
correspondence between the position of the cursor and the point of
contact when you tap the whiteboard, refer to “Choosing alignment
accuracy” on page 43.
To exit projection mode:
•Press the Projection button on the remote control.

PolyVision 15
Using Walk-and-Talk products
Using Walk-and-Talk products
Getting started with Walk-and-Talk
PolyVision provides easy access to the PolyVision driver which is installed
on the computer that interacts with Walk-and-Talk.
To get started using Walk-and-Talk:
1. Make sure the whiteboard is plugged in and turned on, if necessary.
2. Make sure the PolyVision driver is installed on the computer
connected to the Walk-and-Talk interactive device. Refer to "Install
the PolyVision driver" on page 10.
3. To write or draw on the WT or WTL whiteboard, choose a dry-erase
marker and write or draw. (Refer to "Using dry-erase markers" on
page 26.)
4. To erase, use only the battery-operated Walk-and-Talk eraser
provided. (Refer to "Using dry-erase markers" on page 26.)
5. To write and erase using the Walk-and-Talk IP, use the stylus
provided. (Refer to "Writing in projection mode" on page 27.)
6. To print a snapshot of the whiteboard, press Print on the remote
control. (Refer to "Printing and saving" on page 30.)
7. To save a snapshot of the whiteboard as a file on the computer,
press Save on the remote control. (Refer to "Printing and saving" on
page 30.)
8. To project your computer on the WT or WTL whiteboard so you can
navigate documents, presentations, or websites, press the
Projection button on the remote. (Refer to "Getting started in
projection mode" on page 13.)
9. To toggle between cursor control or writing in projection mode,
press the Pen/Cursor button on the remote control. (Refer to
"Remote control functions" on page 17.)
10. In projection mode, annotate the computer projection on the
whiteboard by writing with your finger over the computer projection.
(Refer to "Writing in projection mode" on page 27.)

PolyVision 16
Using Walk-and-Talk products
11. To navigate the computer from the whiteboard, use your finger as
the mouse on the whiteboard. (Refer to "Cursor control in projection
mode" on page 25.)
12. To navigate the computer using the remote control, use your finger
on the touch pad. (Refer to "Cursor control in projection mode" on
page 25.)
note:
NOTE:
The Walk-and-Talk IP always operates in projection mode using a stylus.
Operating Walk-and-Talk products
Remote control options
The Walk-and-Talk remote control operates at a distance of up to 40 feet
(12 m) from Walk-and-Talk products.
Always point the remote control toward the infrared receiver:
•at the top of the interactive whiteboard
•at the remote control receiver that comes with your IP.
The remote control functions equally well from these locations:
•Carry the remote control with you using the wrist or neck lanyard
provided.
•Place the remote control near you on a desk or table top pointed toward
the infrared receiver.
•In projection mode, you can configure the PolyVision driver to project
on-screen tools in a window that you use by tapping the buttons with
your finger. (Refer to "Using on-screen tools" on page 44.)