Richard Paul Russell SpaceLogger D10 User manual

SpaceLogger®
.D10
Richard Paul Russell Ltd
SpaceLogger .D10
electronic decontamination
record and validation system
®
USER MANUAL
Richard Paul Russell Ltd
The Lodge, Unit 1 Barnes Farm Business Park
Barnes Lane, Milford on Sea, S041 0AP UK
tel: [phone] fax: [phone]
Designed and manufactured by:
web: www.r-p-r.co.uk
email: [e-mail]
017SL092/5 © 2011-15 Richard Paul Russell Ltd
Issue 5
8.0 Waste Electrical Electronic Equipment (WEEE) Regulations
This product is marked with the “wheelie bin” symbol and must be recycled in
accordance with the WEEE regulations.
Products marked with this symbol must not be disposed of with normal household
waste. Please dispose of this item at a designated collection point for the recycling of
WEEE when it reaches the end of its working life.
9.0 Electromagnetic Conformity
SpaceLogger is in conformity with the protection requirements of Council Directive
2004/108/EC on the approximation of the laws relating to electromagnetic compatibility.
This declaration is based upon compliance of the product with the following harmonised
standards: Emissions EN61326:2006 Immunity EN61326:2006
The SpaceLogger has been tested for compliance with FCC standards
FCC/CFR47:Part 15:2004. This device complies with part 15 of the FCC Rules.
Operation is subject to the following two conditions: (1) this device may not cause
harmful interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation. The user is cautioned that
changes or modifications not approved by the responsible party could void the user's
authority to operate the equipment, in line with the FCC guidelines.
10.0 SpaceLogger Cycle Manager Software Licence Agreement
Please note this software is covered by a Licence Agreement. By downloading,
installing or otherwise using the Software you agree to be legally bound by this Licence
Agreement. If you do not wish to be bound by this Agreement, then you may not
download, copy or use the Software.
The copyright, trademarks and all other intellectual property rights in the Software and
related documentation are owned by and remain the property of RPR Ltd or its suppliers
and are protected by national laws and international treaty provisions. You do not obtain
any rights in the Software other than those expressly granted in this Agreement.

1.0 Introduction
The SpaceLogger.D10 cycle data logger
connects to the RS232 serial port on
sterilisers, washer disinfectors, ultrasonic
cleaners and other decontamination
devices. The logger captures the data
output by the machine and stores it on an
SD card. The SpaceLogger.D10 may be
set to provide a local alert to the operator of
a detected pass or failed cycle.
The cycle information can then be imported
into the SpaceLogger Cycle Manager
Software on a PC where the records may
be viewed, printed and archived.
2.0 Supplied Items
1. SpaceLogger.D10
2. Mains power adaptor
3. SD card
4. USB SD card reader
5. USB extension cable (for card reader)
6. SpaceLogger Cycle Manager Software
CD
7. Fasteners
3.0 Set Up
3.1 Connecting to the Decontamination
Device:
1. Connect the SpaceLogger.D10 to the
machine using the RS232 cable to plug into
the serial port.
2. Connect the mains power adaptor (to the
socket of the back of the logger) and plug
into a mains socket (100-240V). Switch on
power.
NOTE – The SpaceLogger.D10 must be
configured for a specific machine before
recording data.
NOTE – The RS232 cable supplied with the
SpaceLogger.D10 kit is specifically for use
with a particular machine and will not be
compatible with a different model. Please
check you have specified the correct
autoclave/washer model when ordering.
2 7
7.0 Specification
Physical
Dimensions: Width:67 mm, Depth: 67 mm,
Height: 28 mm (excluding optional feet)
Weight: 75g
I/O Capability
Transmission standard: RS232 compatible,
selectable bits and parity.
Transmission speed: 9600 Baud (default)
or selectable from 110 to 115200 Baud
Data Storage
Data Storage Card: Removable SD card,
MMC or MMC mobile
Data Capacity: 2 GByte (max)
File System: FAT16 or FAT32 with 8.3 file
names, Sector size 512 Bytes
Visual Indicators
Card Status (front of logger):
Green LED: READY to record data
Red LED: DATA RECORDING to SD
card
Red LED on permanently (with audible
alarm): CARD ERROR
Cycle Pass/Fail Alert (keypad):
Green LED flash: Pass detected
Red LED flash: Fail detected
Audible Indicators
Audio Bleeper signals on: card insertion,
configuration, cycle pass/fail detection, card
error, off button depress
User Interface
Keypad with wipe clean Autotex®AM with
Microban® antimicrobial protection
Power
Power requirement: 7 to 30 Vdc
Current at 12Vdc: 10 mA typical
Supply input protection: Polarity reversal
protected and internal fuse
Connection: 1.3 mm centre pin DC
connector
Environmental
Temperature Range: Operating: -25 ºC to
+70 ºC, Storage: -40 ºC to +70 ºC
Enclosure protection: IP203
[Autotex® is a Registered Trademark of
MacDermid Autotype Ltd. Microban® is a
Registered Trademark of Microban Products
Company]
SpaceLogger.D10
with USB card
reader and SD
card

When a Log File is imported to the
Software, a PDF of the imported file is
automatically generated and saved to the
folder C:\SPACELOGGER \Imported Data
Records\ (or the folder specified by the user
during software install). This enables a copy
of the Log File to be read by someone
without the SpaceLogger Cycle Manager
Software installed on their PC.
After the Log File has been imported into
the Software, safely remove the SD card
from the PC by ejecting it in Windows
Explorer or using 'Safely Remove
Hardware' icon on the Taskbar.
Return the SD card to the SpaceLogger, a
new Log File will be started automatically
by the logger.
NOTE - It is recommended that any data
files stored on a PC are regularly backed
up. For cycle records this may be achieved
by copying the SpaceLogger directory
contents to an independent storage
medium and storing securely off-site.
6.0 Local Alert of Passed or Failed
Cycle
3.2 Installing the SpaceLogger Cycle
Manager Software (Software):
The Software must be installed on a PC or
laptop running Windows® XP, Vista or 7.0
operating system. A USB port or SD card
slot is required.
Insert the CD into the CD drive and double
click on the Setup.exe to launch the
software installer. If an older version of the
Software is found, please uninstall this first.
The installation process will ask for
confirmation about where to store the
archived log files on the PC. If the default
location is not accepted, make a note of the
chosen directory location.
3.3 Configuring the SpaceLogger.D10:
The installation process will open the
SpaceLogger Configuration screen to
enable set up of the logger to match a
specific machine.
To access this at any other stage, from the
menu select Tools > SpaceLogger
Configuration
2. Select machine manufacturer & model
from drop-down list of standard machines
3. Enter a name for the machine (by which
it may be easily identified) and the unique
serial number (ID) of the machine.
4. Select preferred settings for local alert of
pass or fail of a cycle and for data security.
5. Click 'Save'
6. Insert SD card into the card reader
connected to a USB port on the PC.
7. Highlight correct machine name in list
and click 'Save Configuration File to SD
card'
8. Select correct drive for SD card from list
9. Configuration File D10.TXT will be
written to the card
10. Safely remove SD card from PC by
ejecting it in Windows Explorer or using
'Safely Remove Hardware' icon on the
Taskbar
Next
Insert SD card (with Configuration File) into
the SpaceLogger.D10. The configuration
settings will be transferred to the logger –
this is confirmed by 5 short bleeps.
The SpaceLogger is now set up for the
machine it is connected to until it is issued
another configuration file generated by the
Software.
6 3
1. Click to 'Add New' machine
SpaceLogger.D10 Keypad

4 5
4.0 Recording Cycle Data
When the SD card is inserted into the
SpaceLogger.D10, the Green LED on the
front of the logger indicates that the logger
is ready to record data.
NOTE – Some machines will only output
data (to a printer or data logger) if this
option is selected from the machine's menu
– please read the machine's user manual or
check with your service engineer if you are
unsure.
NOTE – The SpaceLogger.D10 accepts SD
or MMC cards up to 2GB capacity only.
record the records.
To stop logging, wait for the machine cycle
to end then press the off button on the
SpaceLogger keypad.
Pressing the off button ensures no
data is lost when the SD card is
removed.
Remove the SD card.
5.0 Importing Data Records (Log
Files) to the SpaceLogger Cycle
Manager Software
It is recommended that cycle records are
transferred daily or weekly to the PC for
backup. The archiving of records is carried
out automatically by the SpaceLogger Cycle
Manager Software when Log Files are
imported.
1.Open the SpaceLogger Cycle Manager
Software (double click on Desktop icon).
2.Insert the SD card into the card reader
connected to the PC.
3.Select File> Import Log File from the
menu
4.Browse to find the SD card drive, select
folder DATA and click on file LOGFILE.SLS
NOTE – To avoid losing data or corrupting
the SD card, never remove the card or
disconnect power when the red DATA
RECORDING LED is on.
or LOGFILEX.SLS
The Log File is copied to the PC
automatically to folder C:\SPACELOGGER
\Imported Data Records\ (or the folder
specified by the user during software
install). The Log File is also archived on
the SD card to folder ARCHIVE.
PDF reports may be generated as required:
3Individual Cycle Report - Click on 'Create
Cycle PDF Report' button
3Summary Log File Report - Click on
'View Log File' & select 'Log File
Summary Report'
3Detailed Log File Report - Click on 'View
Log File' & select 'Log File Detailed
Report'
Green LED on = READY to record data
Red LED on = DATA RECORDING to
SD card
Red LED on permanently & audible
alarm = CARD ERROR – card not
inserted or can not be written to; data is
being lost
Run your machine for cleaning cycles as
normal and the SpaceLogger.D10 will
Front View of SpaceLogger.D10
Find Cycle Records by Machine Name:
·Click on machine name to view all
records for that device
·Search by imported or cycle date
All the individual cycles contained in an
imported Log File are listed in the
summary table:
·Sort cycles by any column
heading
·Right click on a cycle for more
options
The full cycle
printout for the
cycle record
highlighted in the
summary table is
displayed in the
viewing pane