Ricoh Aficio 3030 User manual

FAX Option Type 3030
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.

ii
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
❒The following software products are referred to using general names:
*1 Optional
Product name General name
DeskTopBinder Lite and DeskTopBinder Professional *1 DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter EX Enter-
prise *1
the ScanRouter delivery software

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
NOTICE ...................................................................................................................1
Important Safety Instructions ...............................................................................4
Caution.......................................................................................................................4
How to Read This Manual .....................................................................................5
Symbols .....................................................................................................................5
Names of Major Functions .........................................................................................5
Reading the Display...............................................................................................6
Reading the Display Panel and Using Keys...............................................................7
Function List ..........................................................................................................9
1. Transmission
Transmission Modes ...........................................................................................13
Switching between Memory Transmission and Immediate Transmission................14
Memory Transmission..............................................................................................15
Sending multiple originals using the exposure glass (Memory Transmission) ......18
Parallel Memory Transmission ..............................................................................19
Automatic Redial ...................................................................................................20
Batch Transmission...............................................................................................20
Dual Access...........................................................................................................21
Simultaneous Broadcast........................................................................................21
If memory runs out while storing an original ..........................................................22
Immediate Transmission ..........................................................................................22
Sending multiple originals using the exposure glass (Immediate Transmission) ...24
Checking the Transmission Settings........................................................................25
IP-Fax Functions ..................................................................................................26
Terminology .............................................................................................................28
Notes on Using IP-Fax .............................................................................................29
Functions Not Available for IP-Fax Transmission ....................................................29
Internet Fax Functions ........................................................................................30
Notes on Using Internet Fax ....................................................................................32
Functions Not Available by E-mail Transmission .....................................................33
Functions Not Available by E-mail Reception ..........................................................33
E-mail Subject ..........................................................................................................34
T.37 Full Mode .........................................................................................................35
Placing Originals..................................................................................................36
Setting a Scan Area .................................................................................................38
Auto Detect............................................................................................................39
Regular..................................................................................................................40
Area.......................................................................................................................41
Acceptable Original Sizes ........................................................................................42
Paper Size and Scanned Area.................................................................................43
When placing an original on the exposure glass ...................................................43
When placing an original into the ADF ..................................................................44
Original Sizes Difficult to Detect...............................................................................45
Transmission with Image Rotation ...........................................................................46

iv
Scan Settings .......................................................................................................47
Resolution ................................................................................................................47
Original Type............................................................................................................49
JBIG Transmission ................................................................................................50
Image Density (Contrast) .........................................................................................50
Mixing Scan Settings for a Multiple Page Original ...................................................52
Changing the Line Port .......................................................................................53
Simultaneous Broadcast Using Multiple Line Ports .................................................55
Specifying a Destination .....................................................................................56
Sending Over a Fax Line .........................................................................................56
Entering a pause ...................................................................................................57
Entering a tone ......................................................................................................58
Sending by IP-Fax....................................................................................................59
Regarding IP-Fax destinations ..............................................................................61
Sending to an E-mail Address..................................................................................63
Bypassing the SMTP server..................................................................................66
Using the Address Book to Specify Destinations .....................................................68
Switching the titles in the Address Book................................................................69
Specifying Group Destinations.................................................................................70
Chain Dial.................................................................................................................71
Redial .......................................................................................................................72
Programming Destinations in the Address Book .............................................74
Registering Entered Destinations to the Address Book ...........................................76
Searching for a Destination in the Address Book ............................................77
Search by Destination Name ...................................................................................78
Search by Fax Number ............................................................................................80
Search by E-mail Address........................................................................................82
Search by IP-Fax Destination ..................................................................................84
Search by LDAP Server ...........................................................................................85
Search by Registration Number ...............................................................................88
On Hook Dial ........................................................................................................89
External Telephone On Hook Dial............................................................................90
Manual Dial ...........................................................................................................91
Advanced Features..............................................................................................93
Setting SUB Codes for Transmission.......................................................................93
Setting a password................................................................................................94
Setting SEP Codes for Reception ............................................................................95
Entering a password..............................................................................................97
Transfer Request .....................................................................................................97
With transfer requests set in the System Settings menu.....................................101
Setting multistep transfer.....................................................................................102
Canceling a Transmission ................................................................................103
Before the Original Is Scanned ..............................................................................103
While the Original Is Being Scanned......................................................................103
While the Original Is Being Transmitted.................................................................104
Before the Transmission Is Started........................................................................106
Confirming a Transmission ..............................................................................108
Checking the Storage Result (Memory Storage Report)................................109
2. Other Transmission Features
Sending at a Specific Time (Send Later) .........................................................111

v
Sender Settings..................................................................................................113
Priority Transmission ........................................................................................117
Confidential Transmission................................................................................119
Polling Transmission.........................................................................................122
Polling Transmission Clear Report.........................................................................125
Polling Reception...............................................................................................126
Polling Reception Reserve Report .........................................................................128
Polling Reception Result Report ............................................................................129
Sub Transmission Mode ...................................................................................130
Book Fax ................................................................................................................130
Two-Sided Transmission (Double-Sided Transmission) ........................................132
E-mail Options........................................................................................................134
Entering the subject.............................................................................................134
Entering the text ..................................................................................................137
Requesting a reception notice.............................................................................139
Setting an e-mail destination as a BCC...............................................................141
Standard Message Stamp......................................................................................142
Sending an Auto Document ...................................................................................143
Printing documents stored as Auto Documents ..................................................145
Stamp.....................................................................................................................146
Transmission Options ............................................................................................147
Fax Header Print .................................................................................................148
Label Insertion .....................................................................................................149
Reduced Image Transmission.............................................................................151
Auto Reduce........................................................................................................152
Default ID Transmission ......................................................................................153
3. Reception
Types of Reception............................................................................................155
Immediate Reception .............................................................................................155
Memory Reception .................................................................................................156
Substitute Reception ..............................................................................................157
Receiving documents unconditionally .................................................................158
Receiving documents according to parameter-specified settings .......................158
Reception Modes ...............................................................................................160
Manual Reception ..................................................................................................160
Auto Reception.......................................................................................................160
Switching the Reception Mode...............................................................................161
Receiving Internet Fax Documents ..................................................................162
Auto E-mail Reception ...........................................................................................162
Manual E-mail Reception .......................................................................................163
Received Images ...................................................................................................163
Reception Functions .........................................................................................165
Transfer Station......................................................................................................165
Multistep transfer .................................................................................................166
Sending the Transfer Result Report....................................................................166
Transfer Result Report ........................................................................................167
Transfer Result Report (transfer request by e-mail) ............................................167
Forwarding Received Documents ..........................................................................168
Routing Received Documents with SUB Code ......................................................169
Transferring Received Documents.........................................................................170

vi
SMTP Reception Using Internet Fax......................................................................170
Routing e-mail received via SMTP ......................................................................171
JBIG Reception ......................................................................................................172
Auto Fax Reception Power-Up...............................................................................173
Printing Options.................................................................................................174
Print Completion Beep ...........................................................................................174
Checkered Mark.....................................................................................................174
Center Mark ...........................................................................................................175
Reception Time ......................................................................................................175
Two-Sided Printing.................................................................................................176
180-degree rotation printing ................................................................................177
Multi-Copy Reception.............................................................................................177
Image Rotation.......................................................................................................178
Combine Two Originals..........................................................................................179
Page Separation and Length Reduction ................................................................180
Reverse Order Printing ..........................................................................................181
Page Reduction......................................................................................................181
TSI Print (Transmitting Subscriber Identification Print) ..........................................182
If There Is No Paper of the Correct Size ................................................................182
Setting priority trays.............................................................................................183
Just size printing..................................................................................................183
Having incoming documents printed on paper from the bypass tray...................184
Where Incoming Documents Are Delivered - Output Tray.....................................185
Specifying tray for lines .......................................................................................185
Tray Shift .............................................................................................................185
4. Changing/Confirming Communication Information
Changing the Settings of Files in Memory ......................................................187
Deleting a Destination from a Simultaneous Broadcast.........................................188
Adding a Destination ..............................................................................................190
Changing the Transmission Time ..........................................................................192
Changing the SMTP Server Setting .......................................................................193
Printing a File from Memory .............................................................................195
Printing a List of Files in Memory (Print TX File List).....................................197
Resending a File ................................................................................................198
Checking the Transmission Result (TX File Status).......................................200
Confirming on Display ............................................................................................200
Confirming by Report .............................................................................................201
Confirming by E-mail..............................................................................................202
Confirming by Report and E-mail ...........................................................................203
Communication Result Report (Memory Transmission) ........................................203
Immediate TX Result Report (Immediate Transmission) .......................................204
Communication Failure Report ..............................................................................205
Checking the Reception Result (RX File Status) ............................................206
Confirming on Display ............................................................................................206
Confirming by Report .............................................................................................207
Journal.................................................................................................................207
Print Journal.......................................................................................................208
Printing the Journal ................................................................................................208
All.........................................................................................................................209
Print per File No...................................................................................................210
Print per User ......................................................................................................211

vii
Journal ...................................................................................................................212
Transmitting Journal by E-mail...............................................................................214
Journal by e-mail .................................................................................................214
Displaying the Memory Status..........................................................................215
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) ....217
Printing Received and Stored Documents .............................................................218
Deleting Received and Stored Documents ............................................................219
Printing a Confidential Document ....................................................................220
Confidential File Report..........................................................................................222
Printing a File Received with Memory Lock....................................................223
Personal Boxes ..................................................................................................225
Personal Boxes ......................................................................................................225
Printing Personal Box Documents .........................................................................226
Information Boxes .............................................................................................228
Information Boxes ..................................................................................................228
Storing Documents in Information Boxes...............................................................229
Printing Information Box Documents......................................................................231
Deleting Information Box Documents.....................................................................232
5. Storing a Document
Sending a Stored File ........................................................................................235
Storing a Document ...............................................................................................236
Programming a user name..................................................................................238
Setting a file name...............................................................................................239
Setting a password..............................................................................................239
Sending Stored Documents ...................................................................................240
Specifying documents from the File List..............................................................243
Specifying documents by User Name .................................................................243
Specifying documents by File Name ...................................................................244
Printing Stored Documents ....................................................................................244
Changing Stored Document Information................................................................246
Changing a user name ........................................................................................247
Changing the file name........................................................................................248
Changing the password.......................................................................................248
Deleting a Stored Document ..................................................................................249
6. Fax via Computer
Sending Fax Documents from Computers ......................................................251
Before Use .............................................................................................................252
Using the Software.................................................................................................252
LAN-Fax Driver....................................................................................................253
Address Book ......................................................................................................253
LAN-Fax Cover Sheet Editor ...............................................................................254
Auto Run program ...............................................................................................254
Installing Individual Applications ............................................................................255
Setting LAN-Fax Driver Properties.........................................................................256
Setting print properties ........................................................................................256
Making settings for option configuration..............................................................257
Basic Transmission ................................................................................................258
Specifying a destination using a destination list ..................................................259
Specifying a destination using Address Book......................................................259

viii
Specifying a destination by directly entering a fax number,
Internet Fax destination, or IP-Fax destination..................................................260
Specifying Options .................................................................................................261
To send a fax document at a specific time ..........................................................261
To print a sender stamp.......................................................................................262
To attach a cover sheet .......................................................................................262
To specify two-sided printing...............................................................................262
To display preview...............................................................................................262
Saving as files .....................................................................................................263
To store the fax document on the Document Server...........................................263
Checking Transmission Using LAN-Fax Driver......................................................264
Confirming Transmission Results by E-mail ..........................................................264
LAN-Fax Result Report ..........................................................................................265
Printing and Saving ................................................................................................266
Editing Address Book.............................................................................................266
Programming new destinations ...........................................................................267
Editing programmed destinations........................................................................268
Deleting programmed destinations......................................................................268
Using the Machine's Address Book Data in the Destination List of the LAN-Fax ....269
Editing Fax Cover Sheets ......................................................................................269
Creating a cover sheet ........................................................................................270
Attaching a created cover sheet..........................................................................271
Managing Facsimile Functions Using SmartDeviceMonitor for Admin ..................272
LAN-Fax Operation Messages...............................................................................272
Viewing Fax Information Using a Web Browser .............................................273
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor ...273
Viewing received fax documents using a Web browser ......................................273
Printing fax information using a Web browser.....................................................274
Deleting fax information using a Web browser ....................................................275
Programming Destination Information from Web Browser.....................................275
To edit machine properties already programmed................................................276
To add new receiver ............................................................................................277
Delivering Files Received by Fax .....................................................................278
7. Appendix
Programs ............................................................................................................279
Registering and Changing Keystroke Programs ....................................................279
Registering a priority function using a program...................................................281
Changing a program name..................................................................................282
Deleting a Program ................................................................................................283
Using a Program ....................................................................................................284
Optional Equipment...........................................................................................285
Expansion Memory (32MB: DIMM) ........................................................................285
Handset..................................................................................................................285
Extra G3 Interface Unit...........................................................................................285
Specifications.....................................................................................................286
Specifications Required for the Internet Fax Destination Machines.......................288
Maximum Values................................................................................................289
INDEX....................................................................................................... 291

1
NOTICE
❖USA
❖FCC Requirements
AThis equipment complies with Part 68 of the FCC rules and require-
ments adopted by the ACTA. On the cover of this equipment is a label
that contains, among other information, a product identifier in the for-
mat US:AAAEQ##TXXXXX. If requested, this number must be provid-
ed to the telephone company.
BThis equipment uses the RJ11C USOC jack.
CA plug and jack used to connect this equipment to the premises wiring
and telephone network must comply with the applicable FCC Part 68
rules and requirements adopted by the ACTA. A compliant telephone
cord and modular plug is provided with this product. It is designed to
be connected to a compatible modular jack that is also compliant. See in-
stallation instructions for detail.
DThe REN is used to determine the number of devices that may be con-
nected to a telephone line. Excessive RENs on a telephone line may re-
sult in the devices not ringing in response to an incoming call. In most
but not all areas, the sum of RENs should not exceed five (5.0). To be cer-
tain of the number of devices that may be connected to a line, as deter-
mined by the total RENs, contact the local telephone company. The REN
for this product is part of the product identifier that has the format
US:AAAEQ##TXXXXX. The digits represented by ## are the REN with-
out a decimal point (e.g., 03 is a REN of 0.3).
EIf this equipment causes harm to the telephone network, the telephone
company will notify you in advance that temporary discontinuance of
service may be required. But if advance notice is not practical, the tele-
phone company will notify the customer as soon as possible. Also, you
will be advised of your right to file a complaint with the FCC if you be-
lieve it is necessary.
FThe telephone company may make changes in its facilities, equipment,
operations or procedures that could affect the operation of the equip-
ment. If this happens the telephone company will provide advance no-
tice in order for you to make necessary modifications to maintain
uninterrupted service.
GIf trouble is experienced with this equipment, for repair or warranty in-
formation, please contact RICOH CORP. CUSTOMER SUPPORT DEPT.
at 1-800-FASTFIX. If the equipment is causing harm to the telephone
network, the telephone company may request that you disconnect the
equipment until the problem is resolved.
HIn the event of operation problems (document jam, copy jam, commu-
nication error indication), refer to the solving problems section in this
manual.

2
IConnection to party line service is subject to state tariffs. Contact the
state public utility commission, public service commission or corpora-
tion commission for information.
JIf your home has specially wired alarm equipment connected to the
telephone line, ensure the installation of this equipment does not dis-
able your alarm equipment. If you have questions about what will dis-
able alarm equipment, consult your telephone company or a qualified
installer.
❖WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS
TO EMERGENCY NUMBERS:
ARemain on the line and briefly explain to the dispatcher the reason for
the call before hanging up.
BPerform such activities in the off-peak hours, such as early morning
hours or late evenings.
❖CANADA
This product meets the applicable Industry Canada technical specifications.
The Ringer Equivalence Number is an indication of the maximum number of
devices allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of devices subject only to the re-
quirement that the sum of the RENs of all the devices does not exceed five.
❖Note to users in the United States of America
❖Note:
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful interfer-
ence in a residential installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accordance
with the instructions, may cause harmful interference to radio communi-
cations. However, there is no guarantee that interference will not occur in
a particular installation. If this equipment does cause harmful interference
to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interfer-
ence by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
❖Caution:
Changes or modifications not expressly approved by the party responsible
for compliance could void the user's authority to operate the equipment.

3
❖Notice about the Telephone Consumer Protection Act (Valid in USA only)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device, including FAX ma-
chines, to send any message unless such message clearly contains in a mar-
gin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the busi-
ness or other entity, or other individual sending the message and the tele-
phone number of the sending machine or such business, other entity, or
individual. (The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance trans-
mission charges.)
In order to program this information into your FAX machine, you should
complete the following steps: Follow the FAX HEADER programming
procedure in the Programming chapter of the operating instructions to en-
ter the business identification and telephone number of the terminal or
business. This information is transmitted with your document by the FAX
HEADER feature. In addition to the information, be sure to program the
date and time into your machine.
❖Note to users in Canada
❖Note:
This Class B digital apparatus complies with Canadian ICES-003.
❖Remarque concernant les utilisateurs au Canada
❖Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003
du Canada.

4
Important Safety Instructions
Caution
When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons, includ-
ing the following:
• Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
• Do not use a telephone in the vicinity of a gas leak to report the leak.
• Use only the power cord and batteries indicated in this manual. Do not dis-
pose of batteries in a fire. They may explode. Check with local codes for pos-
sible special disposal instructions.
Save these instructions.
IMPORTANTES MESURES DE SÉCURITÉ
Certalnes mesures de sécurité doivent être prises pendant l’utilisation de matéri-
al téléphonique afin de réduire les risques d’incendle, de choc électrique et de
blessures. En voici quelquesunes:
• Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lava-
bo, d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou près
d’une piscine.
• Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.
• Ne pas utiliser l’appareil téléphonique pour signaler une fulte de gaz s’il est
situé près de la fuite.
• Utiliser seulement le cordon d’alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-
former aux ègrlements pertinents quant à l’élimination des piles.
Conserver ces instructions.

5
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.
Names of Major Functions
This machine's major functions are referred to in this manual as follows:
• Internet Fax (by specifying an e-mail address) →Internet Fax
• Internet Fax (by specifying an IPv4 address) →IP-Fax

6
Reading the Display
This section explains how to use control panel and screen-displayed keys.
The display guides you through operations, shows messages, machine status,
and destinations registered in the destination lists.
If you press the {Facsimile}or {Clear Modes}key during operation, the standby
display appears.
Note
❒This machine automatically returns to standby mode if you do not use the
machine for a certain period of time. You can select the period using the Fac-
simile Auto Reset Timer in System Settings.
❒You can have the machine return to default mode after each transmission us-
ing [Scan End Reset]under Gen. Settings/ Adjust in the Facsimile Features
menu.
❒To manually return to the standby display, do one of the following:
• If you have placed the original in the optional Auto Document Feeder
(ADF) and have not pressed the {Start}key, remove the original.
• If you have not placed an original, press the {Clear Modes}key.
• If you are in User Tools mode, press the {User Tools/Counter}key.
Reference
“System Settings”, General Settings Guide
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gener-
al Settings Guide

7
Reading the Display Panel and Using Keys
This section explains key functions and messages that appear on the control panel.
Important
❒To use the Internet Fax or IP-Fax function, the optional HDD unit and print-
er/scanner functions are required.
❖Initial Display
1. Allows you to select scanning
conditions and sizes.
2. Displays the date and time. Dis-
plays the name, facsimile number of
the destination, and the size of the
original when transmitting.
When user authentication is set, a login
user name appears.
3. Press this button to enter or add
fax numbers, e-mail address, or IP-
Fax destination.
• Internet Fax setting “On”:
• IP-Fax, H.323, SIP setting “On”:
• Internet Fax setting “On” and IP-Fax,
H.323, SIP setting “On”:
4. Displays messages and the ma-
chine status.
5. Displays the entered number of a
destination. When adding destina-
tions using the number keys, press
[Add].
6. Press to display various informa-
tion about transmission.
7. Switches transmission mode be-
tween Memory Transmission and
Immediate Transmission.
8. Displays Quick Operation keys set
for frequently used functions. [TX File
Status]and [RX File Status]are preset.
9. Displays various sending functions.
AJC102S

8
10. Title word keys appear. Allows
you to switch from one page (display)
to another on the destination list.
11. Allows you to search for a destina-
tion by destination name, fax number,
e-mail address or registration number.
12. Appears on Destination keys
programmed as a transfer station.
13. Appears on Destination keys pro-
grammed with a group of destinations.
Note
❒The display will differ depending on installed optional units.
❒You can change Internet Fax setting under E-mail Settings in the Facsimile
Features menu.
❒You can change IP-Fax settings under IP-Fax Settings in the Facsimile Fea-
tures menu.
Reference
p.13 “Transmission Modes”
p.14 “Switching between Memory Transmission and Immediate Transmis-
sion”
p.69 “Switching the titles in the Address Book”
p.77 “Searching for a Destination in the Address Book”
p.111 “Other Transmission Features”
p.187 “Changing/Confirming Communication Information”
p.235 “Storing a Document”
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, Gener-
al Settings Guide

9
Function List
This section explains various items that can be specified in the Facsimile Fea-
tures menu.
Press the {User Tools/Counter}key to display the Facsimile Features menu. For
details about the settings, see “Facsimile Features”, General Settings Guide.
❖Gen. Settings/ Adjust
Function name Description
Memory / Immed. Transmission Switch Specify the Transmission Mode for docu-
ment transmission.
Text Size Priority Specify the character size of your originals
for scanning.
Original Type Priority Specify the type of originals for scanning.
Auto Image Density Use this function to prioritize automatic Im-
age Density for scanning your originals.
Adjust Scan Density Specify the scan density of your originals.
Select Title Use this function for selecting the title to be
shown on the destination list.
Change Initial Mode Select whether contents registered in pro-
gram No.1 are to be used as the initial set-
tings after the power is turned on or the
{Clear Modes}key is pressed.
Adjust Sound Volume Adjust the sound volume during On Hook
Mode and Immediate Transmission.
Program Fax Information Program information to be shown on the dis-
play of the other machine and printed as a
report.
Scan End Reset Use this function to return to the initial set-
tings each time an original is scanned.
TX Stamp Priority Use this function to press a TX stamp.
Line Priority Setting Specify the line to be used.
Program Economy Time Specifying a time for transmission when call
charges are low.
On Hook Mode Release Time Specify a time to cancel On Hook mode after
you transmit using On Hook dialing.
Quick Operation Key Frequently used functions programmed as
Quick Operation keys are shown on the
menu immediately after the power is turned
on.

10
❖Reception Settings
❖E-mail Settings
Function name Description
Switch Reception Mode
Specify the method for receiving fax documents.
Authorized RX Specify whether or not unwanted fax docu-
ments are to be screened out.
Forwarding Specify whether or not received fax docu-
ments are to be forwarded to a programmed
receiver.
RX File Print Qty Specify the number of copies to be printed
for each fax document received.
2 Sided Print Specify whether or not received fax docu-
ments are to be printed on both sides of the
paper.
RX Reverse Printing
Specify whether or not received fax documents
are to be printed from the last page received.
Paper Tray Use this function to print fax documents re-
ceived from programmed senders and fax
documents from other senders, using differ-
ent paper trays.
Specify Tray for Lines Specify a paper tray for each line (telephone,
Internet Fax, IP-Fax).
Checkered Mark Specify whether or not a checkered mark is
to be printed on the first page of received fax
documents.
Center Mark Specify whether or not a center mark is to be
printed halfway down the left side and at the
top center of each page received.
Print Reception Time Specify whether or not the received date,
time, and file number are printed at the bot-
tom of received fax documents.
Function name Description
Internet Fax Settings You can select to display or not.
Max. E-mail Size When the other party has a limit on the size
of e-mail messages that can be received, or
sending data heavy e-mail causes problems,
you can make settings to limit the size of sent
e-mail.
SMTP RX File Delivery Settings This function is available on systems that al-
low routing of e-mail received via SMTP.