Oce im4530 User manual
For Océ and Imagistics Models
Océ Scanning Guide
im4530 / im3530
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SOFTWARE LICENSE AGREEMENT 1
SOFTWARE LICENSE AGREEMENT
INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR
ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE
LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE
SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU
MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE
SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.
THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL
SOFTWARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE
AGREEMENT (“EULA”). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN
ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED
HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE-
ATED BY OR FOR Océ North America, Corporate Printing Division (“Océ”) ARE PROPRI-
ETARY PRODUCTS OF Océ AND ARE PROTECTED BY COPYRIGHT LAWS,
INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.
Grant of License
This is a legal agreement between you, the end-user (“You”), and Océ and its suppliers. This
software, fonts (including their typefaces) and related documentation (“Software”) is licensed for
use with the system CPU on which it was installed (“System”) in accordance with the terms con-
tained in this Agreement. This Software is proprietary to Océ and/or its suppliers.
Océ and its suppliers disclaim responsibility for the installation and/or use of this Software, and
for the results obtained by using this Software. You may use one copy of the Software as
installed on a single System, and may not copy the Software for any reason except as neces-
sary to use the Software on a single System. Any copies of the Software shall be subject to the
conditions of this Agreement.
You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse
compile, reverse assemble, or reverse engineer the Software. You may not use the Software,
except in accordance with this license. No title to the intellectual property in the Software is
transferred to you and full ownership is retained by Océ or its suppliers. Source code of the Soft-
ware is not licensed to you. You will be held legally responsible for any copyright infringement,
unauthorized transfer, reproduction or use of the Software or its documentation.
Term
This license is effective until terminated by Océ or upon your failure to comply with any term of
this Agreement. Upon termination, you agree to destroy all copies of the Software and its docu-
mentation.
You may terminate this license at any time by destroying the Software and its documentation
and all copies.
Disclaimer of Warranty
THIS SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-
INFRINGEMENT. Océ AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO THE
QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES
DEFECTIVE, YOU (AND NOT Océ OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR THE
ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. Océ AND ITS
SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE
WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL
BE UNINTERRUPTED OR ERROR FREE.
2 SOFTWARE LICENSE AGREEMENT
ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY Océ AND ITS AFFILIATES
PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND,
EITHER EXPRESS OR IMPLIED.
Limitation of Liability
IN NO EVENT WILL Océ OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES,
WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR
DEATH RESULTING FROM NEGLIGENCE ON THE PART OF Océ OR ITS SUPPLIERS),
INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR
OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE, EVEN IF Océ OR ITS SUPPLIERS HAVE
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY
CLAIMS.
U.S. Government Restricted Rights
The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the
U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the
Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19
(c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is Océ North America, Corpo-
rate Printing Division, 100 Oakview Drive, Trumbull CT 06611Division.
General
You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt
to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is
void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the
Software, including any copies of the Software, or any technical data contained in the Software
or its media, or any direct product thereof, to any country or destination prohibited by the United
States Government. This license shall be governed by the laws of Japan or, at the election of a
Supplier of Océ concerned with a dispute arising from or relating to this Agreement, the laws of
the Country designated from time to time by the relevant Supplier of Océ. If any provision or por-
tion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provi-
sions or portions shall remain in full force and effect.
YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT
YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND
CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE
COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND Océ AND ITS SUPPLI-
ERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN,
OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS
LICENSE AGREEMENT.
Océ North America, Corporate Printing Division, 100 Oakview Drive, Trumbull CT
06611Division.
TRADEMARKS AND COPYRIGHT 3
TRADEMARKS AND COPYRIGHT
Trademarks
yThe official name of Windows 98 is Microsoft Windows 98 Operating System.
yThe official name of Windows Me is Microsoft Windows Me Operating System.
yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple
Computer, Inc. in the US and other countries.
yPostscript is a trademark of Adobe Systems Incorporated.
yNetscape is a trademark of Netscape Communications Corporation.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company names and product names in this manual are the trademarks of their respec-
tive companies.
Copyright
© 2005 Océ North America, Corporate Printing Division All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of Océ. No patent liability is assumed, however, with respect to the use of the infor-
mation contained herein.
4 Preface
Preface
Thank you for purchasing an im4530 or im2830 Series Multifunctional Digital System. This guide
provides instructions on how to scan originals using the equipment. Read this guide before
scanning on your im4530 or im2830 Series. Keep this guide within easy reach, and use it to con-
figure an environment that makes best use of the system’s functions.
About This Guide
This manual describes how to scan the originals using the equipment.
Conventions
yThe term “this equipment” in this manual refers to the im4530 or im2830 Series.
yThe term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Lineup of Our Manuals
Thank you for purchasing the Océ multifunctional digital systems im4530 or im2830 Series.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equip-
ment and accessories of this product such as operator’s manuals and
CD-ROMs.
Operator’s Manual Basic Functions
This Operator’s Manual Basic Functions describes how to use the basic
functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.
Preface 5
Other guides are provided by the User Documentation CD-ROM in PDF files:
Printer Utility Guide
This Printer Utility Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the Printer Utility (Web-based utility) from client computers.
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshoot-
ing for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.
6 Preface
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
User Management Guide
This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.
Preface 7
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
Pages describing items related to what you are currently doing. See these
pages as required.
8 Preface
TABLE OF CONTENTS 9
TABLE OF CONTENTS
SOFTWARE LICENSE AGREEMENT ..........................................................1
TRADEMARKS AND COPYRIGHT...............................................................3
Preface...........................................................................................................4
About This Guide.......................................................................................4
Conventions .........................................................................................4
Lineup of Our Manuals ..............................................................................4
To read manuals in PDF (Portable Document Format) files ................6
Precautions in this manual ........................................................................7
Chapter 1 Overview
About Scan Features..................................................................................14
About Scan Mode....................................................................................14
Scan to e-Filing Mode ........................................................................14
Scan to File Mode ..............................................................................15
Scan to E-mail Mode ..........................................................................15
How to Perform Scan Operations .............................................................16
Confirming the Scan Job Status ...............................................................22
Confirming the Scan Log...........................................................................23
Chapter 2 Scan to e-Filing
How to Perform Scan to e-Filing ...............................................................26
How to Use Scanned Data Stored in e-Filing...........................................33
Using Scanned Data in e-Filing from Touch Panel Display.....................33
Using Scanned Data in e-Filing from e-Filing Web Utility........................33
Chapter 3 Scan to File
How to Perform Scan to File......................................................................36
How to Use Scanned Data Stored as Files...............................................44
When Scanned Data Is Stored in MFP LOCAL.......................................44
When Scanned Data Is Stored in REMOTE 1 or 2..................................44
Chapter 4 Scan to E-mail
How to Perform Scan to E-mail .................................................................46
Specifying Destinations ...........................................................................51
10 TABLE OF CONTENTS
Chapter 5 Using Template
Scanning Using Template..........................................................................66
Registering Scan Template .......................................................................74
Chapter 6 Copy & File
How to Perform Copy & File ......................................................................84
Chapter 7 Internet Fax
About Internet Fax......................................................................................92
Precaution for Internet Transmission.......................................................92
Internet Fax Transmission Overview .......................................................92
How to Perform Internet Fax .....................................................................94
Specifying Destinations ...........................................................................97
Advanced Function................................................................................108
Sending 2-sided Originals ................................................................108
Priority Transmission........................................................................109
Receiving Internet Fax .............................................................................111
Chapter 8 Remote Scan
Installing Remote Scan Driver.................................................................114
Planning for Installation .........................................................................114
Installing the Remote Scan Driver .........................................................114
Installing from Client Utilities CD-ROM ............................................114
Installing from Printer Utility..............................................................117
Scanning Remotely Using Remote Scan Driver ....................................119
How to Scan ..........................................................................................119
When You Are Running the First Time.............................................120
Configuring Discovery Settings ...................................................123
How to Use Remote Scan Driver...........................................................123
Adding a New Device Using Network Discovery..............................126
Changing the Target Device.............................................................126
Remote Scan Driver Errors......................................................................128
Remote Scan Driver Error Conditions ...................................................128
Cannot Find the Device....................................................................128
Cannot Connect to the Device Found by Discovery.........................128
Cannot Acquire Document ...............................................................128
INDEX .......................................................................................................................................131
TABLE OF CONTENTS 11
12 TABLE OF CONTENTS
1.Overview
This section describes the overview of the scan functions.
About Scan Features ..............................................................................................14
About Scan Mode..............................................................................................................................14
How to Perform Scan Operations..........................................................................16
Confirming the Scan Job Status............................................................................22
Confirming the Scan Log .......................................................................................23
1 Overview
14 About Scan Features
About Scan Features
This section describes about the scan features.
About Scan Mode
If the scanning function is used, originals set on the Automatic Document Feeder or on the orig-
inal glass can easily be scanned as image data. Then this equipment can save scanned images
into e-Filing or shared folder in the equipment. This equipment also can send scanned images
to e-mail addresses.
This equipment supports three scan modes, Scan to e-Filing, Scan to File, and Scan to E-mail.
Scan to e-Filing Mode
Scan to e-Filing mode allows users to store scanned images as e-Filing documents in the equip-
ment. Once users store the scanned images as e-Filing documents, the documents can be
managed by creating boxes and folders. Users can work with e-Filing documents such as print-
ing them, merging them to create a new document, and so on, using the e-Filing web utility. The
e-Filing documents also can be retrieved into user’s computer using TWAIN driver or File Down-
loader.
In the e-Filing boxes, up to 5GB of data can be stored. The available size is displayed in the
Device tab page in Printer Utility.
Delete the documents in e-Filing when they are no longer needed.
For instructions on how to perform Scan to e-Filing, see the following section.
P.25 “Scan to e-Filing”
For more information about e-Filing, please see e-Filing Guide.
The scanning function is available only when the Scanner Kit or Printer/Scanner Kit is installed.
Windows
compute
r
Managing e-Filing documents
using the Web browser
Scan to e-Filing
Windows
compute
r
Retrieving e-Filing documents
as images using TWAIN driver
or File Downloader
e-Filinge-Filing
About Scan Features 15
Scan to File Mode
Scan to File mode allows users to save scanned images as PDF or TIFF files either the shared
folder in the equipment, or network folder in another computer. Users can use saved files by
copying them from the folder where users save the scanned images.
In the shared folder in the equipment, up to 5 GB of data can be stored. The available size is
displayed in the Device tab page in Printer Utility.
Delete the files in the shared folder when they are no longer needed.
For instructions on how to perform Scan to File, see the following section.
P.35 “Scan to File”
The Copy & File function, which enables users to copy and store as file at the same time, also
will be available. For instruction on how to perform Copy & File, see the following section.
P.83 “Copy & File”
Scan to E-mail Mode
Scan to E-mail mode allows users to send scanned images to specified e-mail addresses.
When users perform Scan to E-mail, the scanned image will be converted to a PDF, TIFF, or
JPEG file and send them as an attached file of the E-mail message.
For instructions on how to perform Scan to E-mail, see the following section.
P.45 “Scan to E-mail”
Scan to File
Windows computer
or
Mac OS X 10.2.4
or later
Copying Files from the shared
folder in the equipment
Copying Files from the
network folder
Shared FolderShared Folder
Network FolderNetwork Folder
Scan to File
Internet
Send email to the Internet
via SMTP server
SMTP Server
1 Overview
16 How to Perform Scan Operations
How to Perform Scan Operations
Users can scan originals not only by selecting one of the scan modes, but also by combining two
scan modes at a single operation.
The following procedures describe about the basic instructions on how to perform the scan oper-
ations.
P.16 “Scanning Procedure for Single Agent”
P.18 “Scanning Procedure for Dual Agents”
yUsers can use a template to perform a scan operation as well. For more information about a
template, see the following section.
P.65 “Using Template”
yUsers can perform Copy & File, which enables users to copy the originals as well as storing
the originals as a file. For more information about Copy & File, see the following section.
P.83 “Copy & File”
Scanning Procedure for Single Agent
1
Place the original(s).
yFor instruction about placing the originals, see Operator’s Manual for Basic Func-
tion.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
yThe basic scan menu is displayed.
How to Perform Scan Operations 17
3
Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
4
Set the scanning conditions using the buttons on the touch panel
and digital keys, and press the [ENTER] button to save the settings.
yThe above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.26 “How to Perform Scan to e-Filing”
P.36 “How to Perform Scan to File”
P.46 “How to Perform Scan to E-mail”
yWhen you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.
5
Press the [SCAN!] button.
1 Overview
18 How to Perform Scan Operations
6
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
yWhen the original is set on the Automatic Document Feeder, this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
yIf you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
yYou can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
yWhen you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
yWhen the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan oper-
ation with scanned originals, press the [YES] button. The amount of the temporary work-
space can be confirmed in the Device tab page of Printer Utility.
Scanning Procedure for Dual Agents
1
Place the original(s).
yFor instruction about placing the originals, see Operator’s Manual for Basic Func-
tion.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
yThe basic scan menu is displayed.
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