Ricoh InfoPrint 1759 User manual

InfoPrint Color 1759 MFP &1769 MFP
MT(4886 &4887)
User’s Guide
S510-7102-00

Contents
Safety information.......................................................................................................15
Learning about the printer..........................................................................................17
Printer configurations.........................................................................................................................17
Basic functions of the scanner...........................................................................................................17
Understanding the ADF and scanner glass.......................................................................................18
Understanding the control panel.......................................................................................................19
Understanding the home screen.......................................................................................................20
Using the touch-screen buttons.........................................................................................................22
Installing options.........................................................................................................27
Installing internal options...................................................................................................................27
Available options ........................................................................................................................................27
Accessing the system board to install internal options...............................................................................27
Installing a memory card ............................................................................................................................29
Installing a flash memory or firmware card.................................................................................................30
Installing an internal print server or port interface card ..............................................................................31
Reinstalling the system board ....................................................................................................................32
Attaching cables................................................................................................................................33
Loading paper and specialty media...........................................................................35
Setting the Paper Size and Paper Type............................................................................................35
Loading the 520-sheet trays..............................................................................................................35
Loading the 520-sheet trays.......................................................................................................................35
Using A5 or statement paper sizes.............................................................................................................37
Loading the 867- and 1133-sheet trays.............................................................................................38
Using the multipurpose feeder...........................................................................................................39
Configuring Universal paper settings.................................................................................................42
Linking and unlinking trays................................................................................................................42
Linking trays ...............................................................................................................................................42
Unlinking trays............................................................................................................................................42
Changing a Custom Type <x> name..........................................................................................................43
Assigning a custom paper type name ........................................................................................................43
Paper and specialty media guide...............................................................................44
Paper guidelines................................................................................................................................44
Paper characteristics..................................................................................................................................44
Unacceptable paper ...................................................................................................................................45
Selecting paper...........................................................................................................................................45
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Selecting preprinted forms and letterhead..................................................................................................45
Using recycled paper..................................................................................................................................45
Using letterhead................................................................................................................................46
Using transparencies.........................................................................................................................47
Using envelopes................................................................................................................................48
Using labels.......................................................................................................................................48
Using card stock................................................................................................................................49
Storing paper.....................................................................................................................................49
Supported paper sizes, types, and weights.......................................................................................49
Paper sizes supported by the printer..........................................................................................................50
Paper types and weights supported by the printer .....................................................................................51
Paper types and weights supported by the finisher....................................................................................51
Supported finishing features.......................................................................................................................52
Copying.........................................................................................................................56
Making copies....................................................................................................................................56
Making a quick copy...................................................................................................................................56
Copying using the ADF...............................................................................................................................56
Copying using the scanner glass (flatbed) .................................................................................................57
Copying photos..................................................................................................................................57
Copying on specialty media...............................................................................................................57
Making transparencies ...............................................................................................................................57
Copying to letterhead .................................................................................................................................57
Customizing copy settings.................................................................................................................58
Copying from one size to another...............................................................................................................58
Making copies using paper from a selected tray ........................................................................................58
Copying a document that contains mixed paper sizes ............................................................................... 59
Copying on both sides of the paper (duplexing).........................................................................................59
Reducing or enlarging copies.....................................................................................................................60
Adjusting copy quality.................................................................................................................................60
Collating copies ..........................................................................................................................................61
Placing separator sheets between copies..................................................................................................61
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Copying multiple pages onto a single sheet...............................................................................................61
Creating a custom job (job build)................................................................................................................62
Job interrupt.......................................................................................................................................63
Placing information on copies............................................................................................................63
Placing the date and time at the top of each page .....................................................................................63
Placing an overlay message on each page................................................................................................64
Canceling a copy job.........................................................................................................................64
Canceling a copy job while the document is in the ADF.............................................................................64
Canceling a copy job while copying pages using the scanner glass..........................................................64
Canceling a copy job while the pages are being printed ............................................................................64
Understanding the copy screens and options...................................................................................64
Copy from...................................................................................................................................................64
Copy to .......................................................................................................................................................65
Scale...........................................................................................................................................................65
Darkness ....................................................................................................................................................65
Color...........................................................................................................................................................65
Photo ..........................................................................................................................................................65
Sides (Duplex)............................................................................................................................................65
Collate ........................................................................................................................................................65
Options .......................................................................................................................................................65
Improving copy quality.......................................................................................................................67
E-mailing.......................................................................................................................68
Getting ready to e-mail......................................................................................................................68
Setting up the e-mail function.....................................................................................................................68
Setting up the address book.......................................................................................................................68
Creating an e-mail shortcut...............................................................................................................69
Creating an e-mail shortcut using the Embedded Web Server ..................................................................69
Creating an e-mail shortcut using the touch screen ...................................................................................69
E-mailing a document........................................................................................................................69
Sending an e-mail using the keypad ..........................................................................................................69
Sending an e-mail using a shortcut number...............................................................................................70
Sending an e-mail using the address book ................................................................................................70
E-mailing color documents................................................................................................................70
Using profiles.....................................................................................................................................71
Creating an e-mail profile ...........................................................................................................................71
E-mailing to a profile...................................................................................................................................71
Customizing e-mail settings...............................................................................................................71
Adding e-mail subject and message information........................................................................................71
Changing the output file type......................................................................................................................72
Canceling an e-mail...........................................................................................................................72
Understanding e-mail options............................................................................................................72
Original Size ...............................................................................................................................................72
Sides (Duplex)............................................................................................................................................72
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Orientation..................................................................................................................................................73
Binding........................................................................................................................................................73
E-mail Subject ............................................................................................................................................73
E-mail Message..........................................................................................................................................73
Resolution...................................................................................................................................................73
Send As......................................................................................................................................................73
Content.......................................................................................................................................................73
Advanced Options ......................................................................................................................................73
Faxing...........................................................................................................................75
Getting the printer ready to fax..........................................................................................................75
Choosing a fax connection .........................................................................................................................75
Using an RJ11 adapter...............................................................................................................................76
Connecting directly to a telephone wall jack in Germany...........................................................................79
Connecting to a telephone..........................................................................................................................80
Connecting to an answering machine ........................................................................................................81
Connecting to a computer with a modem...................................................................................................82
Setting the outgoing fax name and number................................................................................................84
Setting the date and time............................................................................................................................84
Turning daylight saving time on or off.........................................................................................................84
Sending a fax.....................................................................................................................................85
Sending a fax using the control panel ........................................................................................................85
Sending a fax using the computer..............................................................................................................85
Creating shortcuts.............................................................................................................................85
Creating a fax destination shortcut using the Embedded Web Server.......................................................85
Creating a fax destination shortcut using the touch screen........................................................................86
Using shortcuts and the address book..............................................................................................86
Using fax destination shortcuts...................................................................................................................86
Using the address book..............................................................................................................................87
Customizing fax settings....................................................................................................................87
Changing the fax resolution........................................................................................................................87
Making a fax lighter or darker.....................................................................................................................87
Sending a fax at a scheduled time .............................................................................................................88
Viewing a fax log ........................................................................................................................................88
Canceling an outgoing fax.................................................................................................................88
Canceling a fax while the original documents are still scanning.................................................................88
Canceling a fax after the original documents have been scanned to memory...........................................89
Understanding fax options.................................................................................................................89
Original Size ...............................................................................................................................................89
Content.......................................................................................................................................................89
Sides (Duplex)............................................................................................................................................89
Resolution...................................................................................................................................................89
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Darkness ....................................................................................................................................................89
Advanced Options ......................................................................................................................................90
Improving fax quality..........................................................................................................................90
Holding and forwarding faxes............................................................................................................90
Holding faxes..............................................................................................................................................90
Forwarding a fax.........................................................................................................................................91
Scanning to an FTP address.......................................................................................92
Scanning to an FTP address.............................................................................................................92
Scanning to an FTP address using the keypad..........................................................................................92
Scanning to an FTP address using a shortcut number ..............................................................................93
Scanning to an FTP address using the address book................................................................................93
Creating shortcuts.............................................................................................................................93
Creating an FTP destination shortcut using the Embedded Web Server...................................................93
Creating an FTP destination shortcut using the touch screen....................................................................94
Understanding FTP options...............................................................................................................94
Original Size ...............................................................................................................................................94
Sides (Duplex)............................................................................................................................................94
Binding........................................................................................................................................................94
Resolution...................................................................................................................................................94
Send As......................................................................................................................................................94
Content.......................................................................................................................................................94
Advanced Options ......................................................................................................................................95
Improving FTP quality........................................................................................................................95
Scanning to a computer or USB flash memory device............................................96
Scanning to a computer.....................................................................................................................96
Scanning to a USB flash memory device..........................................................................................97
Understanding scan to computer options..........................................................................................97
Quick Setup................................................................................................................................................97
Format Type ...............................................................................................................................................97
Compression ..............................................................................................................................................98
Default Content...........................................................................................................................................98
Color...........................................................................................................................................................98
Original Size ...............................................................................................................................................98
Orientation..................................................................................................................................................98
Sides (Duplex)............................................................................................................................................98
Darkness ....................................................................................................................................................98
Resolution...................................................................................................................................................98
Advanced Imaging......................................................................................................................................98
Improving scan quality.......................................................................................................................99
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Printing.......................................................................................................................100
Installing printer software.................................................................................................................100
Printing a document.........................................................................................................................100
Printing a document from Windows..........................................................................................................100
Printing a document from a Macintosh computer.....................................................................................100
Printing confidential and other held jobs.........................................................................................100
Holding jobs in the printer.........................................................................................................................100
Printing confidential and other held jobs from Windows...........................................................................101
Printing confidential and other held jobs from a Macintosh computer......................................................101
Printing from a USB flash memory device.......................................................................................102
Printing information pages...............................................................................................................104
Printing a menu settings page..................................................................................................................104
Printing a network setup page..................................................................................................................104
Printing a directory list ..............................................................................................................................104
Printing the print quality test pages ..........................................................................................................104
Canceling a print job........................................................................................................................105
Canceling a print job from the control panel.............................................................................................105
Canceling a print job from the Windows taskbar ......................................................................................105
Canceling a print job from the Windows desktop .....................................................................................105
Canceling a print job from Mac OS 9........................................................................................................105
Canceling a print job from Mac OS X .......................................................................................................105
Printing in black and white...............................................................................................................106
Using Max Speed and Max Yield....................................................................................................106
Clearing jams.............................................................................................................107
Avoiding jams..................................................................................................................................107
Understanding jam numbers and locations.....................................................................................107
200–203 paper jams........................................................................................................................109
230–231 paper jams........................................................................................................................109
241 paper jam..................................................................................................................................112
242–244 paper jams........................................................................................................................113
250 paper jam..................................................................................................................................115
280–282 paper jams........................................................................................................................116
283–284 and 287–288 paper jams..................................................................................................117
284–286 paper jams........................................................................................................................119
289 staple jam.................................................................................................................................120
290–295 paper jams........................................................................................................................123
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Understanding printer menus...................................................................................125
Menus list........................................................................................................................................125
Supplies menu.................................................................................................................................126
Paper menu.....................................................................................................................................127
Default Source menu................................................................................................................................127
Paper Size/Type menu.............................................................................................................................127
Configure MP menu..................................................................................................................................129
Substitute Size menu................................................................................................................................130
Paper Texture menu.................................................................................................................................130
Paper Loading menu ................................................................................................................................131
Custom Types menu ................................................................................................................................132
Custom Names menu...............................................................................................................................132
Custom Bin Names menu.........................................................................................................................133
Universal Setup menu ..............................................................................................................................133
Bin Setup menu........................................................................................................................................134
Reports menu..................................................................................................................................135
Reports menu...........................................................................................................................................135
Settings menu..................................................................................................................................137
General Settings menu.............................................................................................................................137
Copy Settings menu .................................................................................................................................142
Fax Settings menu....................................................................................................................................144
E-mail Settings menu ...............................................................................................................................152
E-mail Server Setup menu .......................................................................................................................155
FTP Settings menu...................................................................................................................................156
Scan to USB Settings...............................................................................................................................159
Print Settings ............................................................................................................................................162
Security menu...........................................................................................................................................176
Set Date and Time....................................................................................................................................180
Network/Ports menu........................................................................................................................181
TCP/IP menu............................................................................................................................................181
IPv6 menu ................................................................................................................................................183
E-mail Server Setup menu .......................................................................................................................184
Active NIC menu.......................................................................................................................................185
Standard Network menu...........................................................................................................................185
Standard USB menu.................................................................................................................................187
NetWare menu .........................................................................................................................................188
AppleTalk menu........................................................................................................................................189
LexLink menu ...........................................................................................................................................189
Help menu.......................................................................................................................................189
Understanding printer messages.............................................................................191
List of status and error messages...................................................................................................191
9

Maintaining the printer..............................................................................................205
Storing supplies...............................................................................................................................205
Checking the status of supplies.......................................................................................................205
Checking the status of supplies from the control panel............................................................................205
Printing a menu settings page..................................................................................................................205
Checking the status of supplies from a network computer.......................................................................205
Conserving supplies........................................................................................................................206
Replacing supplies..........................................................................................................................206
Replacing the waste toner box .................................................................................................................206
Cleaning the printhead lenses..................................................................................................................211
Replacing a photoconductor.....................................................................................................................215
Replacing a toner cartridge ......................................................................................................................218
Cleaning the exterior of the printer..................................................................................................220
Cleaning the scanner glass.............................................................................................................221
Moving the printer............................................................................................................................221
Before moving the printer .........................................................................................................................221
Moving the printer and options to another location within the office.........................................................222
Disassembling the printer from the scanner shelf prior to the move ........................................................222
Setting the printer up in a new location ....................................................................................................224
Shipping the printer ..................................................................................................................................225
Administrative support..............................................................................................226
Adjusting the brightness of the display............................................................................................226
Disabling control panel menus........................................................................................................226
Adjusting Power Saver....................................................................................................................226
Restoring the factory default settings..............................................................................................227
Encrypting the printer hard disk.......................................................................................................227
Locking the control panel menus using the Embedded Web Server...............................................228
Locking the entire printer.................................................................................................................228
Modifying confidential print settings................................................................................................228
Supporting IPSec.............................................................................................................................229
Supporting SNMPv3........................................................................................................................229
Using 802.1x authentication............................................................................................................229
Creating an administrative password..............................................................................................230
Using Secure mode.........................................................................................................................230
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