Ricoh Aficio MP 2851 User manual

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RICOHMP2851/3351
REFERENCEGUIDE
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TableofContents
TableofContents..........................................................................................................................................................2
ChangingModes...........................................................................................................................................................3
BasicCopyFeatures......................................................................................................................................................4
PaperSelection……………………………………………………………………………………………………………………………………………….6
Duplex…………………………………………………………………………………………………………………………………………………………….6
MakingTwo‐sidedCopiesfromOne‐SidedOriginals(1–2sided)………………………………………………………..6
MakingTwo‐sidedCopiesfromTwo‐sidedOriginals(2–2sided)………………………………………………………..6
Finishing………………………………………………………………………………………………………………………………………………………….7
PrintFeatures………………………………………………………………………………………………………………………………………………………………7
AccessingthePrintDriver……………………………………………………………………………………………………………………………….7
FinishingOptions…………………………………………………………………………………………………………………………………………….8
Two–SidedPrinting……………………………………………………………………………………………………………………………………….8
BasicScantoEmailorFolderFeatures…………………………………………………………………………………………………………………………9
CallingforService………………………………………………………………………………………………………………………………………………………10
OrderingSupplies………………………………………………………………………………………………………………………………………………………10

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Changing Modes
TheRicohMP2851/3351canproduceinavarietyofmodes.Totogglebetweenthemodes,
usetheequipmentcontrolpanelonthefrontofthemachine.
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Theavailablemodesarelocatedontheleft‐
handsideofthedisplayscreen.Toswitch
betweenmodes,presstheappropriatebutton
ontheleft.Thedisplayscreenwillchangeto
theappropriatemode.
•Copy Mode – Copies of original
document are produced while in this
mode. Place the original in
the Automatic Document
Handler/glass platen and follow
the standard copy procedures
(See Basic Copy Features).
•Document Server Mode -
Documents can be copied, stored
and printed with special features
at a later date.
•Scanner Mode - Documents can
be sent via email or folder when the
machine is in this mode.
•Printer Mode – Documents can be
sent to the 2851/3351 from a personal
computer for printing. Select this
mode to print the documents from
a computer.
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Basic Copy Features
1. To make a copy, press the ‘Copy’ button located on the left hand side of the control panel.
2. Place your originals on the glass or in the automatic document feeder.
Figure 1:
Document is placed
Face Up in the
Document Feeder
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Figure 2:
Document is placed
Face Down on the
Platen Glass
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3. Make your desired setting selections
from the display screen.
A. Auto Paper Select –
Available paper options are:
Letter (8 ½ x 11), legal (8 ½ x 14),
or ledger (11 x 17)
B. Full Size – Enlarge/reduce the copy
size as a percentage of the original
document size. Set this to occur
automatically by selecting the
“Auto Reduce/Enlarge” button.
Manual document enlargement/reduction can occur by selecting the appropriate document size
available on the screen: ‘11 x17 > 8 ½ x 11’. Additional options can be accessed by selecting the
‘Reduce/Enlarge’ button located on the bottom right hand side of the screen.
C. 2 – Sided Documents – Copy documents that have text written on both sides. Select the
appropriate option for the document to be produced. Additional options are available and can be
accessed by selecting the ‘Dup./Combine/Series’ button located on the bottom of the screen.
D. Original Type Setting – Select the original document type to ensure a cleaner copy is produced.
 Text – Original document contains text only
 Photo – Original document was produced on color copier or contains only photographs
 Text/Photo - Original document contains photographs and text
 Generation Copy – if the original document is a copy, this option can be used to produce
a clear and clean image.
 Pale – this option can be selected if the original document has pale lines or pencil marks
that can be difficult to view when copied.
E. Finishing Options – The stapling feature is included under this option.
 Sort – Copies are assembled in sequential order

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Rotate Sort – Every other copy is rotated 90 degrees when delivered to the output tray. To use
this ‘Rotate Sort’ feature, two paper trays must be loaded with the same size paper in a
different orientation.
 Stack – Copies are grouped by page and shifted when delivered from the machine
 Staple – Copies are sorted and stapled together. Staple placement options are available and
can be selected on the main display screen
 Punch – Copies are punched for binding. Additional punch placement options can be selected
from the mail display screen
Additional options can be chosen by selecting the ‘Finishing’ button located on the bottom of the
screen.
F. Auto Density – Adjust the darkness/lightness of the document based on the quality of the original
4. Using the keypad, enter the number of copies required and press ‘Start’.
The display screen view can be adjusted to show the only most
commonly used equipment options. To simply the main display
screen select the ‘Simplified Display’ option next to the number
keypad.

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Paper Selection
The paper select feature allows you to manually select the desired paper size for your copies.
1. Select ‘Paper Select’ on the basic copy interactive screen.
2. Select the appropriate paper size desired.
 Auto – Copy is the same size as the original. This is the default setting
 LTR – Copy is on 8 ½ x 11 paper, regardless of the size of the original
 LGL - Copy is on 8 ½ x 14 paper, regardless of the size of the original
 11 x 17 – Copy is on 11 x 17 paper, regardless of the size of the original
 Bypass – The bypass tray found on the side of the copier allows for the use of special sized
paper that does not fall into one of the above paper trays listed. Standard sized documents can
also be fed through the bypass tray as well (Letterhead or color paper)
3. Enter the number of copies desired and press ‘Start’.
Duplex
This function enables you to make two-sided copies from one- or two-sided originals or one-sided copies
from two-sided originals.
 Making Two-sided Copies from One- sided Originals (1 - 2 sided)
- This feature enables you to make two-
sided copies from one-sided originals.
1. Select the desired option from the main display
screen or select ‘Dup./Combine/Series’ on the
interactive screen
2. Select ‘Duplex’
3. Select ‘1 Sided →2 Sided’ and
select ‘OK’
4. Place the originals in the Automatic Document Feeder
and press ‘Start’
 Making Two-sided Copies from Two-sided Originals
(2- 2 sided) – This feature enables you to copy two-sided originals on the front and back sides of the
paper.
1. Select the desired option from the main display screen or select ‘Dup./Combine/Series’ on the
interactive screen
2. Select ‘Duplex’
3. Select ‘2 Sided →2 Sided’ and select ‘OK’
4. Place the originals in the Automatic Document Feeder and press ‘Start’

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Finishing
The finishing option will allow stapling of copy sets as they are produced.
1. Place the originals in the automatic document feeder and select ‘Finishing’ on the interactive screen.
Your location may have optional finisher features on your equipment. Please refer to your
Equipment User Manual for specific details on how to operate optional features not included in
this section.
2. Select the desired staple or hole punch position from the available options. Available options may vary
based on optional finisher features.
3. Place the originals, enter the
desired number of copies and
press ‘Start’.
Print Features
The Ricoh MP 2851/3351 can also be used as a black & white printer. You are able to access the print
options directly from your networked
computer.
Accessing the Print Driver
1. To print, open your document and select
‘Print’ from the ‘File’ drop down menu
2. In the Print dialog box, select the
printer name from the Name drop
down list. Click on ‘Properties’ to
select any special printing options.
3. Specify the various print settings in the
Properties dialog box. To switch
between sheets, click the tabs for the
appropriate area – Setup, Paper, Print
Quality, Valid Access and
Watermarks.

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4. Once the print settings are
established, click ‘OK’ to begin
printing
5. Select ‘OK’ to begin printing.
Finishing Options
The following is a summary of some of the
available finishing features accessible through
the print options of the Ricoh 2851/3351.
1. To access the available finishing
options for printing, select the ‘Print’
option from your desktop. Select
‘Properties’ to open the printing
properties for the document.
2. Select the available options from the
display list.
Collate – Sorted copies are
produced.
Group – Copies are grouped by page.
Staple – Copies are collated and stapled.
Hole Punch – Copies are 2 or 3 hole punched.
3. Once all finishing options have been made, select ‘OK’.
4. Enter the number of document copies desired. Select ‘OK’ to begin printing.
Two-Sided Printing
Duplex or two-sided printing occurs when the Ricoh produces documents with print on both sides of the
paper.
1. To access the available duplex options for printing, select the ‘Print’ option from your desktop. Select
‘Properties’ to open the printing properties for the document.
2. Select the ‘Duplex’ option from the menu displayed under ‘Setup’.
3. The user can adjust the position of the document and margins to ensure all information is captured
when producing the two-sided document.
4. Once all finishing options have been made, select ‘OK’.
5. Enter the number of document copies desired. Select ‘OK’ to begin printing.

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Basic Scanning to Email or Folder Features
Figure 1:
Document is placed
Face Up in the
Document Feeder
Figure 2:
Document is placed
Face Down on the Platen
Glass
1. Set your originals
and press the
[Scanner] key on
your device.
2. Press [E-mail],
and then select the
recipient you want
to send the scan
to.
3. Press the [Start]
key.
Notes
1. Scanning to email is limited to a 4MB file size.
a. 4MB= Approximately 40 Black and White pages
b. 4MB= Approximately 10 Color pages
2. Scan Settings are defaulted to Auto Select Color which means if the document
has color on it, it is scanned has a color document. Please see Scan Settings
below for steps to change this setting.

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Calling for Service
1. If your equipment requires service due to an error code, please contact:
Pub. Dup. at ext. 8137 or ext. 8418.
2. Provide the following information to expedite service:
• Contact name/phone number
• Equipment location – the physical location of the equipment
• Service issue
Ordering Supplies
1. If your equipment is need of Toner or Staples when needed, please contact
Pub. Dup. at ext. 8137 or ext. 8418.
2. Provide the following information to expedite service:
• Contact name/phone number
• Equipment location – the physical location of the equipment
• Service issue