Ricoh Aficio MP 5500 S/P User instructions

Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Connecting the Machine
System Settings
Copier/Document Server Features
Printer Features
Scanner Features
Registering Addresses and Users for Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
8

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual.
• Type 1: MP 5500/Aficio MP 5500/IS 2255
• Type 2: MP 6500/Aficio MP 6500/IS 2265
• Type 3: MP 7500/Aficio MP 7500/IS 2275
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing e-mail addresses, and user codes. Also refer to this manual for explana-
tions on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

ii
❖Other manuals
• Quick Reference Copy Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒For "UNIX Supplement", please visit our Web site or consult an authorized
dealer.
❒"PostScript3 Supplement" and "UNIX Supplement" include descriptions of
functions and settings that might not be available on this machine.

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display panel..........................................................................................................2
Accessing User Tools (System Settings)............................................................3
Changing Default Settings .........................................................................................3
Quitting User Tools ....................................................................................................4
About Menu Protect ...................................................................................................4
1. Connecting the Machine
Connecting to the Interfaces ................................................................................5
Connecting to the Ethernet Interface .........................................................................6
Connecting to the USB Interface................................................................................8
Connecting to the IEEE 1394 Interface......................................................................9
Connecting to the IEEE 1284 Interface......................................................................9
Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................10
Network Settings..................................................................................................14
Settings Required to Use the Printer........................................................................14
Settings Required to Use E-mail Function ...............................................................17
Settings Required to Use Scan to Folder Function ..................................................21
Settings Required to Use the Network Delivery Scanner.........................................24
Settings Required to Use Network TWAIN Scanner ................................................27
Settings Required to Use Document Server ............................................................30
Using Utilities to Make Settings................................................................................33
2. System Settings
General Features..................................................................................................41
Output tray settings ..................................................................................................45
Tray Paper Settings .............................................................................................46
Timer Settings ......................................................................................................52
Interface Settings.................................................................................................55
Network ....................................................................................................................55
Parallel Interface ......................................................................................................59
IEEE 1394 ................................................................................................................60
IEEE 802.11b ...........................................................................................................62
Print List ...................................................................................................................64
File Transfer .........................................................................................................65
Administrator Tools.............................................................................................71
Program / Change / Delete LDAP Server ................................................................80
Programming the LDAP server ................................................................................81
System Settings on Main and Sub-machines ...................................................86
General Features .....................................................................................................86
Tray Paper Settings .................................................................................................88
Timer Settings ..........................................................................................................89
Administrator Tools ..................................................................................................90

iv
3. Copier/Document Server Features
General Features..................................................................................................95
Reproduction Ratio............................................................................................102
Edit ......................................................................................................................106
Stamp ..................................................................................................................111
Background Numbering .........................................................................................111
Preset Stamp .........................................................................................................112
User Stamp ............................................................................................................114
Date Stamp ............................................................................................................116
Page Numbering ....................................................................................................117
Stamp Text.............................................................................................................120
Input/Output .......................................................................................................122
Settings for the Document Server....................................................................125
Copier/Document Server Features on Main and Sub-machines ...................127
General Features ...................................................................................................127
Reproduction Ratio ................................................................................................129
Edit .........................................................................................................................129
Stamp.....................................................................................................................132
Input/Output ...........................................................................................................135
4. Printer Features
List/Test Print .....................................................................................................137
Printing the configuration page ..............................................................................138
Interpreting the configuration page ........................................................................138
Maintenance .......................................................................................................140
System ................................................................................................................141
Host Interface .....................................................................................................147
PCL Menu ...........................................................................................................148
PS Menu..............................................................................................................150
PDF Menu ...........................................................................................................151
5. Scanner Features
General Settings ................................................................................................153
Scan Settings .....................................................................................................155
Send Settings .....................................................................................................157
6. Registering Addresses and Users for Scanner Functions
Address Book.....................................................................................................159
Managing names in the Address Book ..................................................................161
Sending e-mail by Quick Dial .................................................................................162
Sending scanned files to a shared folder directly...................................................162
Preventing unauthorized user access to shared folders from the machine ...........162
Managing users and machine usage .....................................................................162
Registering Names ............................................................................................163
Registering Names.................................................................................................163
Changing a Registered Name................................................................................165
Deleting a Registered Name ..................................................................................166

v
Authentication Information ...............................................................................167
Registering a User Code........................................................................................168
Changing a User Code...........................................................................................169
Deleting a User Code.............................................................................................171
Displaying the Counter for Each User....................................................................172
Printing the Counter for Each User ........................................................................173
Printing the Counter for All User ............................................................................174
Clearing the Number of Prints................................................................................175
E-mail Destination..............................................................................................177
Registering an E-mail Destination..........................................................................177
Changing an E-mail Destination.............................................................................179
Deleting an E-mail Destination...............................................................................180
Registering Folders ...........................................................................................181
Using SMB to Connect...........................................................................................181
Using FTP to Connect............................................................................................188
Using NCP to Connect ...........................................................................................193
Registering Names to a Group .........................................................................199
Registering a Group ...............................................................................................199
Registering Names to a Group...............................................................................201
Adding a Groupe to Another Group .......................................................................202
Displaying Names Registered in a Group ..............................................................203
Removing a Name from a Group ...........................................................................204
Deleting a Group Within Atnother Group ...............................................................205
Changing a Group Name .......................................................................................207
Deleting a Goup .....................................................................................................208
Registering a Protection Code .........................................................................209
Registering a Protection Code to a Single User.....................................................209
Registering a Protection Code to a Group User.....................................................211
Registering SMTP and LDAP Authentication..................................................212
SMTP Authentication .............................................................................................212
LDAP Authentication ..............................................................................................214
7. Other User Tools
Changing the Display Language ......................................................................217
Enquiry................................................................................................................218
Counter ...............................................................................................................220
Displaying the Total Counter..................................................................................220
8. Appendix
Specifications for the Main Unit .......................................................................221
Document Server ...................................................................................................225
Auto Document Feeder ..........................................................................................226

vi
Specifications for Options ................................................................................227
Mailbox...................................................................................................................227
Booklet Finisher .....................................................................................................228
3,000Sheet-50Sheet Staple Finisher .....................................................................231
3,000Sheet-100Sheet Staple Finisher ...................................................................233
Punch Unit (Booklet Finisher, 3,000Sheet-50Sheet Staple Finisher) ....................235
Punch Unit (3,000Sheet-100Sheet Staple Finisher) ..............................................236
Z-folding unit ..........................................................................................................237
Copy tray................................................................................................................237
Large Capacity Tray (LCT).....................................................................................238
Interposer ...............................................................................................................238
Specifications for Others ..................................................................................239
Information about Installed Software...............................................................240
expat ......................................................................................................................240
NetBSD ..................................................................................................................240
Sablotron................................................................................................................242
JPEG LIBRARY .....................................................................................................243
SASL ......................................................................................................................243
MD4........................................................................................................................244
MD5........................................................................................................................244
Samba(Ver 3.0.4)...................................................................................................245
RSA BSAFE®.........................................................................................................245
Open SSL...............................................................................................................246
Open SSH ..............................................................................................................248
Open LDAP ............................................................................................................253
INDEX....................................................................................................... 255

1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

2
Display panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
To display the following screen, press the {User Tools/Counter}key to display the
User Tools menu, and then press [System Settings].
Using the System Settings menu screen as an example, this section explains how
to use the machine’s control panel.
1. The menu tabs for various set-
tings appear. To display the setting
you want to specify or change, press
the appropriate menu tab.
2. A list of settings appears. To dis-
play the setting you want to specify
or change, select the appropriate en-
try in the list.
3. Press this to close the User Tools
menu.
AMC001S

3
Accessing User Tools (System Settings)
This section is for Administrators in charge of this machine.
User Tools allow you to change or set defaults.
Note
❒Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
❒Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or the {Energy Saver}or {Clear
Modes}key is pressed.
Reference
p.4 “Quitting User Tools”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
❒If the Administrator Authentications specified, contact your administrator.
APress the {User Tools/Counter}key.
BSelect the menu.
To change the System Settings, Press [System Settings].
To change the Copier/Document Server Features, Press [Copier / Document
Server Features].
To change the Printer Features, Press [Printer Features].
To change the Scanner Features, Press [Scanner Features].
To change the displayed language, press [Français]or [English].
To find out who to contact for maintenance and where to order consumables,
press [Enquiry].
To check the counter, press [Counter].
CSelect the menu tab.
AMN001S

4
DChange settings by following instructions on the display, and then press
[OK].
Note
❒To cancel changes made to settings and return to the initial display, press
the {User Tools/Counter}key.
Reference
p.41 “System Settings”
p.95 “Copier/Document Server Features”
p.137 “Printer Features”
p.153 “Scanner Features”
p.217 “Other User Tools”
Quitting User Tools
This section describes how to end User Tools.
APress the {User Tools/Counter}key.
Note
❒You can also quit User Tools by pressing [Exit].
About Menu Protect
Using Menu Protect, you can limit the settings available to users other than the
administrator. In the following User Tools menus, you can specify Menu Protect
for each setting.
• Copier/Document Server Features
•PrinterFeatures
• Scanner Features
For details about menu protect, contact your administrator.
AMN001S

5
1. Connecting the Machine
Connect the machine to the network to configure network environment.
Connecting to the Interfaces
This section explains how to check the machine’s interface, connect the machine
according to the network environment, and specify the network settings.
1. IEEE 1394 ports (optional)
Ports for connecting the IEEE 1394 inter-
face cable
2. 10BASE-T/100BASE-TX port
Port for connecting the 100BASE-TX or
10BASE-T cable
Port for connecting the 1000BASE-T,
100BASE-TX or 10BASE-T cable when
the Gigabit Ethernet (Optional) is in-
stalled
3. USB2.0 port
Port for connecting the USB2.0 interface
cable
4. IEEE 1284 port (optional)
Port for connecting the IEEE 1284 inter-
face cable
5. Wireless LAN port (optional)
Port for using the wireless LAN
Note
❒You cannnot install two or more of the
options below: IEEE 1394 interface
board, IEEE 1284 interface board,
IEEE 802.11b wireless LAN
AMC004S

Connecting the Machine
6
1
Connecting to the Ethernet Interface
Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface.
Important
❒If the main power switch is turned "On", turn it "Off".
AA ferrite core for the Ethernet cable is supplied with this machine. The
Ethernet cable loop should be about 15 cm (5.9 inch) (1) from the machine
end of the cable.
BMake sure the main power switch on the machine is "Off".
CConnect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
DConnect the other end of the Ethernet cable to a network connection device
such as a hub.
AEV047S
AMM007S

Connecting to the Interfaces
7
1
ETurn the main power switch of the machine on.
AIndicator (green)
Remains green when the machine is properly connected to the network.
BIndicator (yellow)
Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T
is operating.
Reference
"Turning On the Power" About This Machine
"Preparing the Machine" Printer Reference
AMM008S

Connecting the Machine
8
1
Connecting to the USB Interface
Connect the USB2.0 interface cable to the USB2.0 port.
AConnect the USB 2.0 interface cable to the USB2.0 port.
BConnect the other end to the USB port on the host computer.
Note
❒Purchase a USB cable separately according to a personal computer in use.
❒The USB 2.0 interface board is supported by Windows Me / 2000 / XP,
Windows Server 2003, Mac OS X v10.3.3 or higher.
• For Windows Me:
Make sure to install "USB Printing Support". If USB 2.0 is used with
Windows Me, only a speed equal to that of USB 1.1 is possible.
•ForMacOS:
To use Macintosh, the machine must be equipped with the optional
PostScript 3 unit. If USB 2.0 is used with Mac OS X v10.3.3 or higher, a
transfer speed of USB 2.0 is supported.
❒For details about installing the printer driver, see "Preparing the Machine"
Printer Reference.
Reference
"Preparing the Machine" Printer Reference
AMM009S

Connecting to the Interfaces
9
1
Connecting to the IEEE 1394 Interface
Connect the IEEE 1394 interface cable to the IEEE 1394 interface board.
AConnect the IEEE 1394 interface cable to the IEEE 1394 port.
BFor IEEE 1394 (SCSI print) connection, plug the other end of the cable into
the interface connector on the host computer.
Make sure about the shape of the connector to the computer. Fasten the con-
nector securely to the computer.
Note
❒Use the interface cable supplied with the IEEE 1394 interface board (op-
tional).
❒Make sure the interface cable is not looped.
❒Two interface ports are available for connecting the IEEE 1394 interface ca-
ble. Either is suitable.
❒For details about installing the printer driver, see "Preparing the Machine"
Printer Reference.
Reference
"Turning On the Power" About this machine
"Preparing the Machine" Printer Reference
Connecting to the IEEE 1284 Interface
Connect the IEEE 1284 interface cable to the IEEE 1284 interface board.
AMake sure the main power switch on the machine is "Off".
If the main power switch is turned "On", turn it "Off".
BTurn off the main power switch of the host computer
AMM010S

Connecting the Machine
10
1
CConnect the IEEE 1284 interface cable to the IEEE 1284 port.
To make the connection, use the conversion connector (1) supplied with the
IEEE 1284 interface board.
DPlug the other end of the cable into the interface connector on the host com-
puter.
Make sure about the shape of the connector to the computer. Fasten the con-
nector securely to the computer.
ETurn the main power switch of the machine "On".
FTurn on the host computer.
When using Windows 95/98/Me/2000/XP and Windows Server 2003, a
printer driver installation screen might appear when the computer is turned
on. If this happens, click [Cancel]on the screen.
Note
❒For details about installing the printer driver, see "Preparing the Machine"
Printer Reference
Reference
"Turning On the Power" About this machine
"Preparing the Machine" Printer Reference
Connecting to the IEEE 802.11b (Wireless LAN) Interface
Connecting to the IEEE 802.11b (wireless LAN) interface.
Note
❒Check the setting of IPv4 address and subnet mask of this machine.
❒For how to set IPv4 address and subnet mask from the control panel of the
machine, see "Interface Settings".
Reference
p.55 “Network”
AMB011S

Connecting to the Interfaces
11
1
Setup Procedure
Setup IEEE 802.11b (wireless LAN) according to the following flow:
Note
❒Select [802.11 Ad-hoc Mode]when connecting Windows XP as a wireless LAN
client using Windows XP standard driver or utilities, or when not using the
infrastructure mode.
❒For details about how to make settings of wireless LAN from the control pan-
el on the machine, see "IEEE 802.11b".
❒For details about how to make settings of wireless LAN from other than the
control panel on the machine, see "Using Utilities to Make Settings".
❒For details about the setting items, see "IEEE 802.11b".
Reference
p.62 “IEEE 802.11b”
p.33 “Using Utilities to Make Settings”
AME006S

Connecting the Machine
12
1
Checking the Connection
Check the wireless LAN connection.
Make sure the LED of the IEEE 802.11b interface unit is lit.
❖When using in infrastructure mode
1. If [LAN Type]on the [Interface Settings]/ [Network]screen is not set to [IEEE
802.11b], it does not light, even if the main power is on.
2. If it is connected properly to the network, the LED is green when in infra-
structure mode. If the LED is blinking, the machine is searching for devices.
❖When using in adhoc mode / 802.11 adhoc mode
1. If the IEEE 802.11b interface unit is working, it is lit in orange.
2. If it is connected properly to the network, the LED is green when in adhoc
mode or 802.11 adhoc mode. If the LED is blinking, the machine is searching
for devices. The LED will light after a few seconds.
Print the configuration page to verify settings.
Note
❒For more information about printing a configuration page, see "Print List".
Reference
p.138 “Printing the configuration page”
ZGDH600J
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ZGDH600J
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