Ricoh Aficio MP W3600 User instructions

Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Connecting the Machine
System Settings
Copier / Document Server Features
Printer Features
Scanner Features
Registering Addresses and Users for Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
8

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual.
• Type 1: 2404WD/GWD2004/LW324/Aficio MP W2400
• Type 2: 2406WD/GWD2006/LW326/Aficio MP W3600
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❒For details about the functions of RW-3600, refer to the manuals for this op-
tion.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing e-mail addresses and user codes. Also refer to this manual for explana-
tions on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.

ii
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
DeskTopBinder Lite Setup Guide
DeskTopBinder Introduction Guide
Auto Document Link Guide
Note
❒Manuals provided are specific to machine types.
❒For "UNIX Supplement", please visit our Web site or consult an authorized
dealer.
❒"PostScript3 Supplement" and "UNIX Supplement" include descriptions of
functions and settings that might not be available on this machine.
*1 Optional
Product name General name
DeskTopBinder Lite and DeskTopBinder
Professional*1
DeskTopBinder
ScanRouter EX Professional*1 and ScanRouter
EX Enterprise*1
the ScanRouter delivery software

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display Panel..........................................................................................................2
Accessing User Tools ...........................................................................................3
Changing Default Settings .........................................................................................3
Quitting User Tools ....................................................................................................4
Menu Protect..............................................................................................................4
1. Connecting the Machine
Connecting to the Interfaces ................................................................................5
Connecting to the Ethernet Interface .........................................................................6
Connecting to the USB Interface................................................................................8
Connecting to the IEEE 802.11b (Wireless LAN) Interface........................................9
Network Settings..................................................................................................12
Settings Required to Use the Printer........................................................................12
Settings Required to Use E-mail Function ...............................................................15
Settings Required to Use Scan to Folder Function ..................................................18
Settings Required to Use the Network Delivery Scanner.........................................20
Settings Required to Use Network TWAIN Scanner ................................................22
Settings Required to Use Document Server ............................................................24
Using Utilities to Make Network Settings .................................................................26
2. System Settings
General Features..................................................................................................35
Output tray settings ..................................................................................................40
Tray Paper Settings .............................................................................................41
Timer Settings ......................................................................................................46
Interface Settings.................................................................................................48
Network ....................................................................................................................48
IEEE 802.11b ...........................................................................................................51
Print List ...................................................................................................................53
File Transfer .........................................................................................................54
Administrator Tools.............................................................................................59
Programming the LDAP server...........................................................................68
To program / change the LDAP server ....................................................................68
To enter an identification name................................................................................68
To enter a server name............................................................................................69
To enter the search base .........................................................................................69
To enter a port number ............................................................................................69
To start SSL communication ....................................................................................70
To set authentication................................................................................................70
To enter the user name and password ....................................................................71
To test the connection..............................................................................................71
To set search conditions ..........................................................................................72
To set search options...............................................................................................72
To delete the programmed LDAP server .................................................................74

iv
3. Copier / Document Server Features
General Features..................................................................................................75
Reproduction Ratio..............................................................................................78
Edit ........................................................................................................................81
Stamp ....................................................................................................................86
Background Numbering ...........................................................................................86
Preset Stamp ...........................................................................................................86
User Stamp ..............................................................................................................88
Date Stamp ..............................................................................................................89
Page Numbering ......................................................................................................90
Input/Output .........................................................................................................92
Program / Delete Overlay Format .......................................................................93
Programming an Overlay Format.............................................................................93
Overwriting a Stored format .....................................................................................94
Deleting a Stored format ..........................................................................................95
Settings for the Document Server......................................................................96
4. Printer Features
List / Test Print .....................................................................................................97
Printing the Configuration Page ...............................................................................98
Maintenance .......................................................................................................100
System ................................................................................................................101
Host Interface .....................................................................................................104
PS Menu..............................................................................................................105
PDF Menu ...........................................................................................................106
5. Scanner Features
General Settings ................................................................................................107
Scan Settings .....................................................................................................109
Send Settings .....................................................................................................110
6. Registering Addresses and Users for Scanner Functions
Address Book.....................................................................................................113
Managing names in the Address Book ..................................................................116
Sending e-mail by Quick Dial .................................................................................116
Sending scanned files to a shared folder directly...................................................116
Preventing unauthorized user access to shared folders from the machine ...........117
Managing users and machine usage .....................................................................117
Registering Names ............................................................................................118
Registering Names.................................................................................................118
Changing a Registered Name................................................................................120
Deleting a Registered Name ..................................................................................121

v
Authentication Information ...............................................................................122
Registering a User Code........................................................................................123
Changing a User Code...........................................................................................124
Deleting a User Code.............................................................................................126
Displaying the Counter for Each User....................................................................127
Printing the Counter for Each User ........................................................................128
Printing the Counter for All Users...........................................................................129
Clearing the Number of Prints................................................................................130
E-mail Destination..............................................................................................132
Registering an E-mail Destination..........................................................................132
Changing an E-mail Destination.............................................................................134
Deleting an E-mail Destination...............................................................................135
Registering Folders ...........................................................................................137
Using SMB to Connect...........................................................................................138
Using FTP to Connect............................................................................................145
Using NCP to Connect ...........................................................................................150
Registering Names to a Group .........................................................................156
Registering a Group ...............................................................................................156
Registering Names to a Group...............................................................................158
Adding a Group to Another Group .........................................................................160
Displaying Names Registered in a Group ..............................................................162
Removing a Name from a Group ...........................................................................163
Deleting a Group Within Another Group ................................................................164
Changing a Group Name .......................................................................................166
Deleting a Group ....................................................................................................167
Registering a Protection Code .........................................................................168
Registering a Protection Code to a Single User.....................................................168
Registering a Protection Code to a Group User.....................................................170
Registering SMTP and LDAP Authentication..................................................172
SMTP Authentication .............................................................................................172
LDAP Authentication ..............................................................................................174
7. Other User Tools
Changing the Display Language ......................................................................177
Inquiry .................................................................................................................178
Counter ...............................................................................................................180
Displaying the Total Counter..................................................................................180

vi
8. Appendix
Copyrights ..........................................................................................................181
expat ......................................................................................................................181
NetBSD ..................................................................................................................182
Sablotron................................................................................................................184
JPEG LIBRARY .....................................................................................................184
SASL ......................................................................................................................185
MD4........................................................................................................................186
MD5........................................................................................................................186
Samba(Ver 3.0.4)...................................................................................................187
RSA BSAFE®.........................................................................................................187
Open SSL...............................................................................................................188
Open LDAP ............................................................................................................193
LibTIFF...................................................................................................................195
INDEX....................................................................................................... 196

1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

2
Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
To display the following screen, press the {User Tools/Counter}key to display the
User Tools menu, and then press [System Settings].
Using the System Settings menu screen as an example, this section explains how
to use the machine’s display panel.
1. The menu tabs for various set-
tings appear. To display the setting
you want to specify or change, press
the appropriate menu tab.
2. A list of settings appears. To spec-
ify or change a setting, press the ap-
propriate key in the list.
3. Press this to quit the User Tools
menu.
ATM007S

3
Accessing User Tools
This section describes how to access User Tools menu.
User Tools allow you to change or set defaults.
Note
❒Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
❒Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or the {Energy Saver}or {Clear
Modes}key is pressed.
Reference
p.4 “Quitting User Tools”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
❒If Administrator Authentication Management is specified, contact your ad-
ministrator.
APress the {User Tools/Counter}key.
BSelect the menu.
To change the System Settings, press [System Settings].
To change the Copier / Document Server Features, press [Copier / Document
Server Features].
To change the Printer Features, press [Printer Features].
To change the Scanner Features, press [Scanner Features].
To change the language used on the display, press [Español].
To check the telephone numbers to contact for repairs, or to order consum-
ables, press [Inquiry].
To check the counter, press [Counter].
CSelect the user tool you want to change.
ATM006S

4
DChange settings by following instructions on the display, and then press
[OK].
Note
❒To cancel changes made to settings and return to the initial display, press
the {User Tools/Counter}key.
Reference
p.35 “System Settings”
p.75 “Copier / Document Server Features”
p.97 “Printer Features”
p.107 “Scanner Features”
p.177 “Other User Tools”
Quitting User Tools
This section describes how to end User Tools.
APress the {User Tools/Counter}key.
Note
❒You can also quit User Tools by pressing [Exit].
Menu Protect
Using Menu Protect, you can prevent unauthenticated users from changing the
user tools. Menu Protect can be specified for each of the following user tools
menus.
• Copier / Document Server Features
•PrinterFeatures
• Scanner Features
For details, consult your administrator.
ATM006S

5
1. Connecting the Machine
This chapter describes how to connect the machine to the network and specify
the network settings.
Connecting to the Interfaces
This section describes how to identify the machine’s interface and connect the
machine according to the network environment.
1. 10BASE-T/100BASE-TX port
Port for connecting the 10BASE-T or
100BASE-TX cable
2. USB2.0 port
Port for connecting the USB2.0 interface
cable
3. Wireless LAN port (optional)
Port for using the wireless LAN
Note
❒You cannot install these two options
at the same time: IEEE 802.11b wire-
less LAN board, Gigabit Ethernet
board.
❒If the optional GigaBit Ethernet board
is installed, only the Ethernet interface
and USB interface on the board can be
used.
ATM001S

Connecting the Machine
6
1
Connecting to the Ethernet Interface
This section describes how to connect 10BASE-T or 100BASE-TX cable to the Eth-
ernet interface.
Important
❒If the main power switch is on, turn it off.
AA ferrite core for the Ethernet cable is supplied with this machine. Make a
loop in the cable about 4.5 cm (1.8") (1) from the machine end of the cable.
Attach the ferrite core.
BMake sure the main power switch of the machine is off.
CConnect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
DConnect the other end of the Ethernet cable to a network connection device
such as a hub.
AEV047S
ATL012S

Connecting to the Interfaces
7
1
ETurn on the main power switch of the machine.
Note
❒For details about installing the printer driver, see "Preparing the Machine",
Printer Reference.
Reference
"Turning On the Power", About This Machine
"Preparing the Machine", Printer Reference
ATM002S

Connecting the Machine
8
1
Connecting to the USB Interface
This section describes how to connect the USB2.0 interface cable to the USB2.0
port.
AConnect the USB2.0 interface cable to the USB2.0 port.
BConnect the other end to the USB2.0 port on the host computer.
Note
❒This machine does not come with a USB interface cable. Make sure you
purchase the appropriate cable for the machine and your computer.
❒The USB2.0 interface board is supported by Windows Me / 2000 / XP,
Windows Server 2003, Mac OS X 10.3.3 or higher.
• For Windows Me:
Make sure to install “USB Printing Support". When used with Windows
Me, only a speed equal to that of USB1.1 is possible.
•ForMacOS:
When used with Mac OS X 10.3.3 or higher, a transfer speed of USB2.0
is supported.
❒For details about installing the printer driver, see "Preparing the Machine",
Printer Reference.
Reference
"Preparing the Machine", Printer Reference
ATL013S

Connecting to the Interfaces
9
1
Connecting to the IEEE 802.11b (Wireless LAN) Interface
This section describes how to connect to the IEEE 802.11b (wireless LAN) inter-
face.
Note
❒Check the settings of the IPv4 address and subnet mask of this machine.
❒For details about how to set the IPv4 address and subnet mask from the con-
trol panel of the machine, see "Interface Settings".
❒Before using this machine with an IEEE 802.11b (Wireless LAN) connection,
you must select [IEEE 802.11b]in [LAN Type].
Reference
p.48 “Network”
Setup Procedure
This section describes how to setup IEEE 802.11b (wireless LAN) interface.
Set up IEEE 802.11b (wireless LAN) according to the following procedure:
ARH007S

Connecting the Machine
10
1
Note
❒Select [802.11 Ad-hoc Mode]mode when connecting Windows XP as a wireless
LAN client using Windows XP standard driver or utilities, or when not using
the infrastructure mode.
❒You can specify either "WEP" or "WPA" to the Security Method.
❒Specify "WPA", when [Communication Mode] is set to [Infrastructure Mode].
❒If you select the [WPA]option for Security Method, select one of the following:
[WPA-PSK], [WPA], [WPA2-PSK], or [WPA2]. If you select [WPA-PSK]or [WPA2-
PSK], enter your PSK.
❒For details about how to specify wireless LAN settings from the control panel
on the machine, see "IEEE 802.11b".
❒For details about how to specify wireless LAN settings from other than the
control panel on the machine, see "Using Utilities to Make Network Settings".
❒For details about the setting items, see "IEEE 802.11b".
Reference
p.26 “Using Utilities to Make Network Settings”
p.51 “IEEE 802.11b”
Checking the Connection
This section describes how to check the wireless LAN connection.
Make sure the LED of the IEEE 802.11b interface unit is lit.
❖When using in infrastructure mode
1. If [LAN Type]on the [Interface Settings]/ [Network]screen is not set to [IEEE
802.11b], it does not light, even if the main power is on.
2. If it is connected properly to the network, the LED is green when in infra-
structure mode. If the LED is blinking, the machine is searching for devices.
ATL008S

Connecting to the Interfaces
11
1
❖When using in ad hoc mode / 802.11 ad hoc mode
1. If the IEEE 802.11b interface unit is functioning, the LED lights up in orange.
2. If it is connected properly to the network, the LED is green when in ad hoc
mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching
for devices. The LED will light after a few seconds.
Print the configuration page to verify settings.
Note
❒For more information about printing a configuration page, see "Print List".
Reference
p.98 “Printing the Configuration Page”
Checking the Signal
This section describes how to check the machine's radio wave status.
When using in infrastructure mode, you can check the machine's radio wave sta-
tus using the control panel.
APress [System Settings].
BPress [Interface Settings].
CPress [IEEE 802.11b].
DPress [Wireless LAN Signal].
The machine's radio wave status appears.
EAfter checking radio wave status, press [Exit].
FPress the {User Tools/Counter}key.
Reference
p.26 “Using Utilities to Make Network Settings”
p.51 “IEEE 802.11b”
ATL008S

Connecting the Machine
12
1
Network Settings
This section describes the network settings you can change with User Tools (Sys-
tem Settings). Make settings according to functions you want to use and the in-
terface to be connected.
Important
❒These settings should be made by the system administrator, or with the ad-
vice of the system administrator.
Settings Required to Use the Printer
This section lists the settings required for using the printer function.
Ethernet
This section lists the settings required for using the printer function with an Eth-
ernet connection.
For details about how to specify the settings, see "Interface Settings".
Menu User Tool Setting Requirements
Interface Settings/Network Machine IPv4 Address Necessary
Interface Settings/Network IPv4 Gateway Address As required
Interface Settings/Network Machine IPv6 Address As required
Interface Settings/Network IPv6 Gateway Address As required
Interface Settings/Network IPv6 Stateless Address Autoconfigu-
ration
As required
Interface Settings/Network DNS Configuration As required
Interface Settings/Network DDNS Configuration As required
Interface Settings/Network Domain Name As required
Interface Settings/Network WINS Configuration As required
Interface Settings/Network Effective Protocol Necessary
Interface Settings/Network NCP Delivery Protocol As required
Interface Settings/Network NW Frame Type As required
Interface Settings/Network LAN Type Necessary
Interface Settings/Network SMB Computer Name As required
Interface Settings/Network SMB Work Group As required
Interface Settings/Network Ethernet Speed As required
Interface Settings/Network Permit SNMPv3 Communication As required
Interface Settings/Network Permit SSL/TLS Communication As required
Interface Settings/Network Host Name As required