Ricoh Aficio SGC 1506 User manual

Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Connecting the Machine
System Settings
Copier Features
Fax Features
Printer Features
Scanner Features
Registering Addresses and Users for Facsimile/Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
8
9

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Notes:
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Acrobat®is a registered trademark of Adobe Systems Incorporated.
NetWare is a registered trademark of Novell, Inc.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows®95
• The product name of Windows®98 is Microsoft®Windows®98
• The product name of Windows®Me is Microsoft® Windows® Millennium Edition (Windows Me)
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows ServerTM 2003 are as follows:
Microsoft®Windows ServerTM 2003 Standard Edition
Microsoft®Windows ServerTM 2003 Enterprise Edition
Microsoft®Windows ServerTM 2003 Web Edition
• The product names of Windows®NT are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, print cartridges, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and admin-
istrator authentication.
❖Copy Reference
Explains Copier functions and operations. Also refer to this manual for expla-
nations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

ii
❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................1
Display Panel..........................................................................................................2
Reading the Display and Using Keys.........................................................................3
Accessing User Tools (System Settings)............................................................4
Changing Default Settings .........................................................................................4
Exiting User Tools ......................................................................................................6
Menu Protect..............................................................................................................6
1. Connecting the Machine
Connecting to the Interfaces ................................................................................7
Connecting to the Ethernet Interface .........................................................................8
Connecting to the USB Interface................................................................................9
Connecting to the IEEE 1394 Interface (SCSI print/IPv4 over 1394).......................10
Connecting to the IEEE 1284 Interface....................................................................11
Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................12
Network Settings..................................................................................................16
Settings Required to Use the Printer/LAN-Fax ........................................................16
Settings Required to Use Internet Fax .....................................................................19
Settings Required to Use E-mail Function ...............................................................23
Settings Required to Use Scan to Folder Function ..................................................26
Settings Required to Use the Network Delivery Scanner.........................................29
Settings Required to Use Network TWAIN Scanner ................................................32
Using Utilities to Make Network Settings .................................................................35
Connecting the Machine to a Telephone Line and Telephone ........................43
Connecting the Telephone Line ...............................................................................43
Selecting the Line Type............................................................................................44
Connecting the Optional Handset or an External Telephone...................................44
2. System Settings
General Features..................................................................................................47
Tray Paper Settings .............................................................................................50
Timer Settings ...................................................................................................... 54
Interface Settings.................................................................................................56
Network ....................................................................................................................56
Parallel Interface ......................................................................................................60
IEEE 1394 ................................................................................................................61
IEEE 802.11b ...........................................................................................................63
Print I/F Settings.......................................................................................................64
File Transfer .........................................................................................................65
Administrator Tools.............................................................................................71
Program/Change/Delete LDAP Server ....................................................................76
Programming the LDAP Server................................................................................78

iv
3. Copier Features
Copier Features....................................................................................................85
4. Fax Features
General Settings/Adjust ......................................................................................89
Reception Settings ..............................................................................................91
E-mail Settings .....................................................................................................92
IP-Fax Settings .....................................................................................................94
Administrator Tools.............................................................................................97
Registering Fax Information .............................................................................100
Registering Fax Information ...................................................................................101
Deleting Fax Information ........................................................................................103
Forwarding .........................................................................................................105
Programming an End Receiver ..............................................................................106
Canceling Receiver Settings ..................................................................................107
Printing a Forwarding Mark ....................................................................................108
Parameter Setting ..............................................................................................109
Changing the User Parameters..............................................................................112
Printing the Parameter Settings List.......................................................................114
Home Position....................................................................................................115
Changing the Home Position .................................................................................117
Program Special Sender ...................................................................................119
Authorized Reception.............................................................................................120
Forwarding .............................................................................................................121
Memory Lock..........................................................................................................121
Programming/Changing Special Senders ..............................................................122
Authorized RX (Authorized Reception) ..................................................................124
Forwarding .............................................................................................................124
Memory Lock..........................................................................................................126
Programming Initial Set Up of a Special Sender....................................................126
Deleting a Special Sender......................................................................................128
Printing Special Sender List ...................................................................................129
5. Printer Features
List/Test Print .....................................................................................................131
Printing the List/Test page .....................................................................................132
Maintenance .......................................................................................................133
System ................................................................................................................134
Host Interface .....................................................................................................138
PCL Menu ...........................................................................................................139
PS Menu..............................................................................................................141
PDF Menu ...........................................................................................................142
6. Scanner Features
Scan Settings .....................................................................................................143
Destination List Settings...................................................................................146
Send Settings .....................................................................................................147

v
7. Registering Addresses and Users for Facsimile/Scanner Functions
Address Book.....................................................................................................151
Managing names in the Address Book ..................................................................153
Sending fax by Quick Dial ......................................................................................153
Sending e-mail by Quick Dial .................................................................................154
Sending scanned files to a shared folder directly...................................................154
Preventing unauthorized user access to shared folders from the machine ...........154
Managing users and machine usage .....................................................................155
Registering Names ............................................................................................156
Registering Names.................................................................................................156
Changing a Registered Name................................................................................158
Deleting a Registered Name ..................................................................................159
Authentication Information ...............................................................................161
Registering a User Code........................................................................................161
Changing a User Code...........................................................................................164
Deleting a User Code.............................................................................................167
Displaying the Counter for Each User....................................................................169
Printing the Counter for Each User ........................................................................170
Printing the Counter for All User ............................................................................172
Clearing the Number of Prints................................................................................174
Fax Destination ..................................................................................................177
Fax Destination ......................................................................................................179
IP-fax Destination...................................................................................................190
E-mail Destination..............................................................................................198
Registering E-mail Destination...............................................................................198
Changing a Registered E-mail Destination ............................................................201
Deleting a Registered E-mail Destination ..............................................................204
Registering Folders ...........................................................................................206
Using SMB to Connect...........................................................................................206
Using FTP to Connect............................................................................................219
Using NCP to Connect ...........................................................................................230
Registering Names to a Group .........................................................................243
Registering a New Group.......................................................................................243
Registering Names to a Group...............................................................................245
Adding a Group to Another Group .........................................................................247
Displaying Names Registered in Groups ...............................................................249
Removing a Name from a Group ...........................................................................251
Deleting a Group within Another Group .................................................................253
Changing a Group Name .......................................................................................255
Deleting a Group ....................................................................................................257
Registering a Protection Code .........................................................................259
Registering a Protection Code to a Single User.....................................................259
Registering a Protection Code to a Group User.....................................................262
Registering SMTP and LDAP Authentication..................................................265
SMTP Authentication .............................................................................................265
LDAP authentication ..............................................................................................268

vi
Searching............................................................................................................272
Searching by Name................................................................................................272
Searching from the List ..........................................................................................273
Searching by Registration Number ........................................................................274
Searching by User Code ........................................................................................275
Searching by Fax Number .....................................................................................276
Searching by E-mail Address.................................................................................277
Searching by Destination Folder Name .................................................................278
8. Other User Tools
Maintenance .......................................................................................................279
Changing the Display Language ......................................................................280
Inquiry .................................................................................................................281
Counter ...............................................................................................................283
Displaying the Total Counter..................................................................................283
9. Appendix
Specifications for the Main unit........................................................................285
Specifications for Options ................................................................................288
Exposure Glass Cover ...........................................................................................288
Auto Document Feeder (ADF) ...............................................................................288
Auto Document Feeder capable of scanning both sides of a sheet (ARDF)..........289
Duplex Unit.............................................................................................................289
Lower Paper Tray (1-tray type) ..............................................................................290
Lower Paper Trays (2-tray type) ............................................................................290
Function Upgrade Option .......................................................................................291
Information about Installed Software...............................................................292
expat ......................................................................................................................292
NetBSD ..................................................................................................................293
Sablotron................................................................................................................295
JPEG LIBRARY .....................................................................................................295
SASL ......................................................................................................................296
MD4........................................................................................................................297
MD5........................................................................................................................297
Samba(Ver 3.0.4)...................................................................................................298
RSA BSAFE®.........................................................................................................298
Open SSL...............................................................................................................299
Open SSH ..............................................................................................................301
Open LDAP ............................................................................................................306
INDEX....................................................................................................... 308

1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
This symbol indicates information or preparations required prior to operating.
Indicates supplementary explanations of the machine's functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder →ADF
• Auto Document Feeder capable of scanning both sides of a sheet →ARDF

2
Display Panel
The display panel shows machine status, error messages, and function menus.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
If you press the {User Tools/Counter}key, the User Tools Menu screen appears.
Using the System Settings menu screen as an example, this section explains how
to use the machine's display panel.
1. The settings menu appears. Press
the {U} or {T} key to scroll to the
setting you want to specify or
change, and then press the {OK}key
to display the screen for specifying
that setting.
2. The number of pages in the dis-
played settings menu appears. If you
cannot see the entire menu, press the
{U} or {T} key to scroll the screen.
AME002S
1
2

3
Reading the Display and Using Keys
This section explains how to read the display and use the Selection keys.
If you press the {Copy}key, the initial copy screen appears.
Using the initial copy screen menu as an example, this section explains how to
use the machine's control panel.
1. Selection keys
Correspond to items at the bottom line on
the display.
Example: The Copy display
• When the instruction “press {100%}”
appears in this manual, press the left
selection key.
• When the instruction “press {R/E}”
appears in this manual, press the cent-
er selection key.
• When the instruction “press {Auto
R/E}” appears in this manual, press
the right selection key.
2. {Escape}key
Press to cancel an operation or return to
the previous display.
3. {OK}key
Press to set a selected item or an entered
numeric value.
4. Scroll keys
Press to move the cursor in each direc-
tion, step by step.
When the {U}, {T}, {V} or {W} key ap-
pears in this manual, press the scroll key
of the same direction.
1 2 3
4
AMA058S

4
Accessing User Tools (System Settings)
This section is for Administrators in charge of this machine.
User Tools allow you to change or set defaults.
Note
❒Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
❒Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or {Clear Modes}key is
pressed.
❒Default settings are shown in bold type.
Reference
p.4 “Changing Default Settings”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
❒If Administrator Authentication Management is specified, contact your ad-
ministrator.
APress the {User Tools/Counter}key.
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5
BSelect the menu using {U} or {T}, and then press the {OK}key.
To change the System Settings, select [System Settings].
To change the Copier Features, select [Copier Features].
To change the Fax Features, select [Fax Features].
To change the Printer Features, select [Printer Features].
To change the Scanner Features, select [Scanner Features].
To adjust color registration or gradation, select [Maintenance].
To change the language used on the display, select [Language].
To check the telephone numbers to contact for repairs, or to order consuma-
bles, select [Inquiry].
To check the counter, select [Counter].
CSelect the item using {U} or {T}, and then press the {OK}key.
DChange settings by following instructions on the display, and then press
the {OK}key.
Note
❒Press the {Escape}key to return to the previous display.
❒To cancel changes made to settings and return to the initial display, press
the {User Tools/Counter}key.

6
Exiting User Tools
This section describes how to end User Tools.
APress the {User Tools/Couner}key.
Menu Protect
Using Menu Protect, you can prevent unauthenticated users from changing the
user tools. Menu Protect can be specified for each of the following user tools
menus.
•CopierFeatures
• Fax Features
•PrinterFeatures
• Scanner Features
For details, consult your administrator.
AMA049S

7
1. Connecting the Machine
This chapter describes how to connect the machine to the network and specify
the network settings.
Connecting to the Interfaces
This section explains how to identify the machine’s interface and connect the
machine according to the network environment.
1. 10BASE-T/100BASE-TX port
Port for connecting the 10BASE-T or
100BASE-TX cable
2. IEEE 1394 ports (optional)
Ports for connecting the IEEE 1394 inter-
face cable
3. USB port
Port for connecting the USB2.0 cable
4. IEEE 1284 port (optional)
Port for connecting the IEEE 1284 inter-
face cable
5. IEEE 802.11b (Wireless LAN) port
(optional)
Port for using the wireless LAN
Note
❒You cannot install two or more of the options below: IEEE 1394 interface
board, IEEE 802.11b wireless LAN board, IEEE 1284 interface board.
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Connecting the Machine
8
1
Connecting to the Ethernet Interface
Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface.
Important
❒If the main power switch is on, turn it off.
ALoop the network interface cable and attach the ferrite core.
BMake sure the main power switch of the machine is off.
CConnect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
DConnect the other end of the Ethernet cable to a network connection device
such as a hub.
AEW017S
AMB004S

Connecting to the Interfaces
9
1
ETurn on the main power switch of the machine.
1. Indicator (green)
Lights up green when the machine is
connected correctly to the network.
2. Indicator (yellow)
Lights up yellow when 100 BASE-TX
is in operation. Goes off when 10
BASE-T is in operation.
Note
❒For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Turning On the Power” About This Machine
“Preparing the Machine”, Printer Reference
Connecting to the USB Interface
Connect the USB2.0 interface cable to the USB2.0 port.
AConnect the USB2.0 interface cable to the USB2.0 port.
BConnect the other end to the USB port on the host computer.
AME005S
AMB004S

Connecting the Machine
10
1
Note
❒This machine does not come with a USB interface cable. Make sure you
purchase the appropriate cable for the machine and your computer.
❒The USB 2.0 interface board is supported by WindowsMe / 2000 / XP,
Windows Server 2003, Mac OS X10.3.3 or higher.
• For WindowsMe:
Make sure to install “USB Printing Support”. When used with Win-
dowsMe, only a speed equal to that of USB 1.1 is possible.
•ForMacOS:
To use Macintosh, the machine must be equipped with the optional
PostScript 3 unit. When used with Mac OS X10.3.3 or higher, a transfer
speed of USB 2.0 is supported.
❒For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Preparing the Machine”, Printer Reference
Connecting to the IEEE 1394 Interface (SCSI print/IPv4 over 1394)
Connect the IEEE 1394 interface cable to the IEEE 1394 interface board.
AConnect the IEEE 1394 interface cable to the IEEE 1394 port.
BConnect the other end of the cable into the interface connector on the host
computer.
Check the shape of the connector to the computer. Connect the cable firmly.
AMB006S

Connecting to the Interfaces
11
1
Note
❒Use the interface cable supplied with the optional IEEE 1394 interface
board.
❒Two interface ports are available for connecting the IEEE 1394 interface ca-
ble. Either is suitable.
❒If you have an interface that has with a ferrite core, connect the end that is
nearest the ferrite core to the machine.
❒For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Preparing the Machine”, Printer Reference
Connecting to the IEEE 1284 Interface
Connect the IEEE 1284 interface cable to the IEEE 1284 interface board.
AMake sure the main power switch on the machine is off.
If the main power switch is on, turn it off.
BTurn off the main power switch of the host computer.
CConnect the IEEE 1284 interface cable to the IEEE 1284 port.
Use the conversion connector (1) supplied with the IEEE 1284 interface board.
DConnect the other end of the cable into the interface connector on the host
computer.
Check the shape of the connector to the computer. Connect the cable firmly.
ETurn on the main power switch of the machine.
FTurn on the host computer.
When using Windows 95/98/Me/2000/XP and Windows Server 2003, a
printer driver installation screen might appear when the computer is turned
on. If this happens, click [Cancel]on the screen.
AMD013S

Connecting the Machine
12
1
Note
❒For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Turning On the Power” About This Machine
“Preparing the Machine”, Printer Reference
Connecting to the IEEE 802.11b (Wireless LAN) Interface
Connect to the IEEE 802.11b (wireless LAN) interface.
Note
❒Check the settings of the IPv4 address and subnet mask of this machine.
❒For details about how to set the IPv4 address and subnet mask from the con-
trol panel of the machine, see “Interface Settings”.
Reference
p.56 “Network”
Setup Procedure
Set up IEEE 802.11b (wireless LAN) according to the following procedure:
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